Item C27 C27
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
July 17, 2024
Agenda Item Number: C27
2023-2657
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Daryl Greenlee
N/A
AGENDA ITEM WORDING: Approval to award surplus units to the highest bidder(s) as set forth
in the attached tabulation sheet with authorization to award the surplus items to the next highest
bidder(s) if necessary, until items are disposed of.
ITEM BACKGROUND:
Surplus units and equipment were approved to be removed from the County inventory at the February
21, 2024, BOCC meeting (Agenda Item Summary M3 # 2023-2135). Notice of Request for
Competitive Solicitation was advertised in local newspapers: Keys Citizen on Saturday, 5.11.24, Keys
Weekly on Thursday, 5.16.24, and the News Barometer on Friday, 5.17.24. The bids spreadsheet noting
all bids for each surplus item is attached and sets forth the highest bidder for each surplus
unit/equipment to be awarded. If the highest bidder fails to complete the purchase transaction after
reasonable notification of the award and time limits in which to respond, then staff seeks authorization
to award to the next highest bidder(s)until final disposition of the surplus units is complete in
accordance with Monroe County Purchasing Dept. guidelines.
PREVIOUS RELEVANT BOCC ACTION:
February 21, 2024 Board granted approval to dispose of surplus items/units/equipment by a
competitive solicitation.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to award surplus items to the highest bidder(s) or other
acceptable bidders should high bidders fail to complete transaction(s) after reasonable notification.
DOCUMENTATION:
1458
Surplus #2 - 2024 - prepared by Fleet.xlsx
FINANCIAL IMPACT:
Effective Date: 7/17/24
Expiration Date: N/A
Total Dollar Value of Contract: N/A (Anticipated funds of$11,747.00)
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: Yes If yes, amount: $11,747.00 approx.
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
1459