Item D01 D1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
July 17, 2024
Agenda Item Number: D1
2023-2561
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Markham McGill
N/A
AGENDA ITEM WORDING: Approval of an agreement with Unicomm, LLC d.b.a. Travel &
Adventure Shows for FY25 exhibits.
ITEM BACKGROUND:
Unicomm d.b.a. Travel& Adventure Shows provides exhibit space at numerous shows for the leisure
travelers who are seeking vacation destination inspiration. In addition, it provides sponsorship and
promotional opportunities at each show. The shows are held at numerous locations throughout the
Country and attended each year by TDC sales staff.
PREVIOUS RELEVANT BOCC ACTION:
At its April 17, 2024 meeting, the BOCC approved Resolution 147-2024 authorizing the payment of
expenses and invoices related to trade shows as set forth in the approved Monroe County Tourist
Development 2024-2025 Marketing Plan and approval to provide additional advance registration, booth
related expenses and travel related expenses for trade shows for fiscal year 2025 to be paid from TDC
funds in fiscal year 2024.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
New Agreement
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Resolution 147-2024.pdf
2369
Unicomm Contract FY25.pdf
FINANCIAL IMPACT:
$108,480 budgeted in CC76066 Sales - Fund 116 and CC75033 TDC Dive Umbrella-1 15
2370
RESOLUTION NO. 147-2024
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS TO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES RELATED TO TRADE SHOWS AS SET FORTH IN THE APPROVED
MONROE COUNTY TOURIST DEVELOPMENT 2024-2025 MARKETING PLAN INCLUDING BUT NOT LIMITED TO
REGISTRATION, BOOTH RELATED EXPENSES, AND PROMOTIONAL ITEMS AND TO ALSO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES FOR ADVANCE REGISTRATION, BOOTH RELATED EXPENSES AND
TRAVEL RELATED EXPENSES FOR TRADE SHOWS THAT ARE TO BE HELD DURING FISCAL YEAR 2025 AND ARE
TO BE PAID FROM TOURIST DEVELOPMENT COUNCIL FUNDS IN FISCAL YEAR 2024
WHEREAS, the Monroe County Board of County Commissioners approves the Monroe County Tourist
Development Council (TDC) Marketing Plan each year, which list various Trade Shows that are attended during
the current fiscal year by the TDC Sales Team as part of their sales, promotional and marketing efforts; and
WHEREAS, the TDC Sales Team also identifies trade shows that will occurred in the next fiscal year and
seeks approval each year from the Board to pay for advance registration, booth related expenses and travel for
those trade shows which are paid from the current fiscal year; and
WHEREAS, the TDC often needs to quickly register and pay for registration and booth related cost,
which are often not known in advance whereby preauthorization for the request to purchase cannot be
obtained; and
WHEREAS, the TDC Sales Team participates in various trade shows to promote tourism which is an
integral part of their sales, promotional and marketing efforts; and
WHEREAS, it is also necessary to secure registration, booth related expenses, promotional items, and
advance travel expenses for these tourists related trade shows and sometimes it is necessary to pay for said
expenses up to one year in advance of the trade shows and in an expedited manner, in order to secure a
desirable space as some shows are filled quickly, or have an early registration deadline; and
WHEREAS, it is also necessary to pay the registration fees, booth related expenses, promotional items,
and travel expenses during the current fiscal year for trade shows which occur in the next fiscal year:
NOW THEREFORE, BE IT RESOLVED by the Monroe County Board of County Commissioners as follows:
Section 1.The Board authorizes the payment of expenses, including registration, booth related expenses,
promotional items and travel relating to trade shows as set forth in the approved Monroe County Tourist
Development 2024-2025 Marketing Plan.
Section 2.The Board waives the purchasing policy requirement to seek preauthorization or a Request to
Purchase when there is not sufficient time to obtain preauthorization for Trade Show related expenses.
Section 3. The Board also authorizes payment of expenses for the following cost of additional advance
registrations, booth related expenses and travel expenses for trade shows as set forth below which will occur in
fiscal year 2025 and will be paid in the fiscal year 2024 out of Tourist Development Council funds.
1
2371
Palm Springs Pride $6,500
Oct-24
IGLTA Sponsorship $10,000
Oct-24
Discover America Sweden Roadshow (Axis U.K.) $8,000
Oct-24
BrandUSA Travel Week $12,000
Oct-24
Travel Agent Roadshow (Axis U.K.) $2,500
Oct-24
USA/Canada Experience, Netherlands (Get It $10,000
Across)
24-Oct
Visit USA Austria (Get It $2,500
Across)
24-Nov
Pleasant Holidays Roadshow $8,500
Nov-24
World Travel Market $40,000
Nov-24
Signature Travel Week $9,000
Nov-24
Smart Meetings $8,500
Nov-24
I M EX $45,000
Nov-24
Northstar Meetings $10,000
Dec-24
Focus (Film Commission) $12,000
Dec-24
Travel &Adventure Winter Shows $25,000
Jan-25
2
2372
Total Request: $209,500
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting of
said Board held on the 17th day of Al2ril ,A.D. 2024
Mayor Holly Merrill Raschein Yes
Mayor Pro Tern James Scholl Yes
Commissioner Craig Cates Yes
Commissioner Michelle Lincoln Yes
Commissioner David Rice Yes
9 - r °sr" BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FL
y m Atte'sKe'vinslok,Clerk
MAYOR/C AIRMAN
Approved by
AS'DCPUT� CIN LERK Tourist Development Council
MONROE COUNTY ATTORNEY
APPR V�D�TO P�� /
CHRISTINE LIMBERT-BARROWS�p
ASSISTANT COUNTY ATTORNEY
DATE:,-f,-4(24--..-
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3
2373
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EXHIBITOR CONTRACT
SHOW.
Florida Keys &Key West Markham McGill, Global Director of Sales
Company Name-(For Billing) Company Contact/Title-(For Contract/Billing Purposes Only)
Monroe County BOCC
Exhibiting As:(Name as it Should Appear in Show Guide,ID Sign,ETC if Different than Company Name Above)
Florida Keys &Key West USA
Address Country
1201 White Street Ste 102 33040
City/State Zip
Key West, FL markham@fla-keys.com
Phone Email
305-296-1552
Website
fla-key.com
Show Operations Contact/Title:(Contact To Receive Exhibitor Kit,Show Setup Info&Important Show Updates)
O Check if same as billing contact
Sabine Chilton sabine@fla-keys.com
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RATE: $4,495 per 10x10, $44.95 sq/ft• Exhibit Space: All booths are 10'deep x 10'wide. Rental fee per 10'x 10'includes the following:Carpet,Six
Foot Skirted Table,Two Chairs,Wastebasket,Booth I.D.Sign,5 Exhibitor Badges.DOES NOT include electric,drayage,etc.
Assigned By
Show MGMT.
3 1-10x10' $3,845+$5,190
ATLANTA 2025 I January 11-12 #of 1ox10's [ ] x [ 1-10.x20'Diveive ] _ $ USD BOOTH
3 1-10.x20' Main $7,690+$2,595
NEW YORK 2025 I January 25-26 #of 1ox10's [ � x [ 1-10x10'LGBTQ ] _ $ USD BOOTH
4 1-10'x20' $7,690+$5,190
CHICAGO 2025 I February 1-2 #of 1ox10's �� x [ 1-10'x20'Dive Dive ] _ $ USD BOOTH
10'x10' $3,845
PHOENIX 2025 I February 15-16 #of 1ox10's [ 1 1 x [ ] _ $ USD BOOTH
LOS ANGELES 2025 I February 22-23 #of 1ox10's 1 x [ 10'x10' ] _ $ $3,845 USD BOOTH
DENVER 2025 I March 8-9 #of 1ox10's f 2 1 x [ 1O'x2O' Dive ] _ $ $5,190 USD BOOTH
1 10'x10' $3,845
BAY AREA 2025 I March 15-16 #of 1ox10's x [ ] _ $ USD BOOTH
DALLAS 2025 I March 22-23 #of 1ox10's 2 1O'x20' $7,690 x [ ] _ $ USD BOOTH
3 1-1 x Main $7,690+$2,595
WASHINGTON D.C.2025 I March 29-30 #of 1ox10's ( � x [ 1-10'x1 O'0'LGBTQ ] _ $ USD BOOTH
Standard Corner Charge: $495/per show. Mandatory[_1#of Shows x[$495]=$
Preferred Area/Booth Placement: [i.e.Caribbean,Adventure,Asia,etc]
Location: Please name your top three competitors you DO NOT wish to be near:
TOTAL EXHIBIT SPACE COSTS: $66,900
Ask About Our Multi-Show,Discounts Incentives
Page 1 of 4 2374
Unicomm-EXH(2/27/2024)
IIII IIII IIII
II I U I' III Official Contract for Exhibit Space /Sponsorship / Promotional Advertising
SHOW.
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Review the Sponsorship and Promotional Opportunities Handbook for detailed descriptions.
ATL CHI DAL D.C. DEN LA NY Pill SF
FAM-TAS Panel :ost: $13,000 0 0 0 1121 0 0 0 1121 0
Major Sponsor Cost: ❑❑ ❑� M M M ❑❑ ❑❑ 19
Supporting Sponsor Cost: $8,500
ContributingSponsor Cost: $5'000 $6,000Paernoonnel sions-NY/DC ❑ ❑] ❑ ❑ ❑ ❑ ❑� ❑ ❑�P $6,000 Afternoon-PX
Presenting Sponsor Cost: ❑ ❑] ❑� M M ❑❑ 0❑ ❑❑ 0❑
LGBTQ Pavilion 10'x10' Cost: ❑❑ 0❑
Dive Pavilion 10'x10' Cost: Lol A ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑
Oudoor Pavilion 10'x10' Cost: ❑❑ ❑❑ ❑
TOTAL SPONSORSHIP COSTS: $26,500
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ATL CHI DAL D.C. DEN LA NY Pill SF
Destination Theater Session $1,495($1,595 NY Show) ❑❑ ❑❑ ❑❑ 0 ❑❑ M 0 O
Savvy Traveler Theater Session(l per show) $2,500 ❑❑ ❑❑ ❑❑ ❑❑ El ❑❑ El ❑❑ ❑❑
On-Site Branding Package Cost: $4,500/show ❑� o ❑� o El 0 El ❑� ❑�
Home Page Web Banner $3,000 ❑❑ ❑❑ ❑❑ ❑❑ El ❑❑ El ❑❑ ❑❑
Inside Page Web Banner $1,750 ❑❑ ❑❑ ❑❑ ❑❑ El ❑❑ El ❑❑ ❑❑
Attraction Sponsor Call for Pricing ❑❑ ❑❑ ❑❑ ❑❑ El ❑❑ El ❑❑ ❑❑
Deals/Special Highlight $1,000 ❑� ❑� ❑� ❑� ❑� ❑� ❑�
in Consumer Emails
Booth Traffic Bundle $3,750 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Brand Builder Bundle $2,500 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Lead Magnet Bundle $3,995 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
City Wide Bundle $12,500 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Branded Attendee Bags Call for Pricing ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Company Logo/Link featured $1,750
in Current Attendee Email(5 per show) ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑
Show Guide Cover Image w/Logo $9,500 ❑� ❑� ❑� ❑� ■� ❑� ■� ❑� ❑�
Slider Image on splash page w/Logo $5,500 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Green Screen Photo Booth Sponsorship $9,495 ❑� ❑� ❑� ❑� ❑� ❑� ❑�
Video Board Ad $3,000 ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑
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Sponsor Press Room/Area $7,500 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Pitch Included to Media $1,750 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
Media Preview Inclusion(3 per show) $6,000 ❑❑ ❑❑ ❑❑ ❑❑ ■� ❑❑ ■� ❑❑ ❑❑
$15,080
TOTAL PROMOTIONAL COSTS:
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IIII IIIIIIIIIIII IIIIIIII I IIIII uuuuuulllllllluuul III IIIII IIII I�Im IIIIIIIII I uuulll IIIII IIIIIIIIIIIII IIII III uuuluuultdlllu uuu ills
ATL CHI DAL D.C. DEN LA NY Pill SF
BACK PAGE $10,500 ❑❑ ❑❑ ❑❑ ❑❑ 0 ❑❑ 0 ❑❑ ❑❑
FULL PAGE $9,000 ❑❑ ❑❑ ❑❑ ❑❑ El ❑❑ El ❑❑ ❑❑
HALF PAGE $5,750 ❑❑ ❑❑ ❑❑ ❑❑ El ❑❑ El ❑❑ ❑❑
QUARTER PAGE $4,250 ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑ ❑❑
TOTAL ADVERTISING COSTS: 2375
Page 2 of 4
Unicomm-EXH(4/23/2024)
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SHOW. Travel Show Attendees
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EXHIBIT SPACE $ 66,900
SPONSORSHIP PACKAGES + $ 26,500
PROMOTIONAL ITEMS + $ 15,080
SHOW GUIDE ADVERTISING + $
TOTAL AMOUNT: _ 108,480
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❑� Cultural Performances:Showcase your original music and dance on the Global Beats Stage.Performances are limited so book
your time now.Send details along with contract.
"::xl�°uliil� liituuurWs Will IRec6lve A Fbir iin lb Subiadt ('lie IF°uu[[() 11'7 OffeurWs Slx Weeks Out IPleurW IlEveil°itµ
•T&AS Door Prize Donation:From trips to gift baskets,donate a door prize to the Travel&Adventure Show and we will advertise
your company on the Entry Form,Website,Signage. Donate a Grand Prize(air&hotel) and you'll receive a Post-Show Attendee
Email Blast.
• Show Only Specials:Attendees come to the show to access discounts they can't get elsewhere.T&AS will promote your show
special on the website and in the show guide.
• Booth Giveaway:Draw attendees to your booth by holding a giveaway(anything from Trips to beach balls to Gift Cards).Tell us
special on the website and in the show guide.
I IIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII IIIII�III�IIIII�IIIIIIII IIII�IIII IIIIIIIIIIIII
YOU ASKED, WE LISTENED
One of the most common attendee requests is better visibility on regions represented at the shows.To address this issue,we
have created a new at-show directory that will list exhibitors according to their destinations in both our on-site Show Guide that
each attendee receives at registration, as well as online and on signage on the show floor.
Please take a minute or two to fill out the form below to help us better promote your brand to our audience.
COMPANY TYPE: REGION REPRESENTED:
o Tourism Board/CVB/NTO o North America
�❑ Tour Operator ❑�Asia
❑❑ Travel Supplier ❑❑ Europe
❑❑ Travel Product ❑❑ Middle East
❑❑ Other ❑❑Africa
❑❑Caribbean
❑❑South America/Latin America
[7]Australia/South Pacific
❑❑Travel Products
❑❑ Lifestyle
❑❑Cruise
❑❑ Dive/Watersports
Page 2 of 3 2376
Unicomm-EXH(11912023)
III�IIIIIIIIII�IIII�III IIIIIIIII III�IIIIII IIIIIIII IIIIIIIII IIII IIIIIIIIIIIII IIIIIIIIIIIIIII�IIIIII IIIII
1.Management and Exhibitor. The term"Management"as used herein shall define the personnel,its agents and event Disabilities Act.Wiring and decorating materials mustall conform to localcodesand fire regulations.Exhibitor assumes the
partners,including but not limited to Unicomm,LLC acting on behalf of,or in concert with Management to produce this responsibility to ascertain that all such codes and laws have been met,including issues related to facility services.Exhibitor
event.The term"Exhibitor'shall define the company and its personnel and agents electing to participate in the exposition. is solely responsible to obtain all necessary permits and tax forms,including submitting any taxes or fees required by local,
Once Exhibitor has executed this agreement by means of a signature,all terms shall become binding. state or federal authorities.
2.Exhibiting Companies and Products.Management reserves the right in its sole discretion to determine eligibility and 12.Postponementof Exposition.If foranyreason Management determines that the location ordatesof an Exposition should
suitability fora product or company in its exposition,and may remove or relocate Exhibitors in Itasca discretion on the basis be changed,no refund will be due to Exhibitor,and Management will assign to Exhibitor,in lieu of the original space,such
of meeting or not meeting its eligibility,conformity and/orsu itability standards Management reserves the right in its sole otherspaceas Management deems appropriate,and Exhibitor agrees to use such space undertheterms of this Agreement.
discretion to change the location of assigned space for an Exhibitor.Exhibitorshall not assign or sublet its assigned space Management shall not be financially liable or otherwise obligated in the event that the Exposition is relocated or postponed.
and any attempt to do so shall constitute a violation of this Agreement and shall be void and of no force and effect.Exhibitor
may display or advertise only goods and services normally manufactured or offered in the ordinary course of its business. 13.Cancellation or Termination of the Exposition.In the event that the Exposition is unable to operate,in the sole
determination of Management,whether due to Acts of God,terrorism,war,illness,public safety,strike,civil commotion,
3.Exhibit Space Rules and Contractor Services.Management shall have the right to establish rules for the show and the use picketing,fire or state of emergency,or by reason of any other occurrence not under the control of Management,or
of exhibit space covered by thisAgreement,including but not limited to the rules in the Exhibitor Service Manual.Management otherwise,Management may cancel,postpone or terminate the Exposition.In the event of such cancellation,postponement
shall have full discretion and authority as to the placement of all decorations,signage and display items.Management may or termination,the Exhibitor waives any and all claims the Exhibitor may have against Management for damages or expenses
require the replacement or redecorating of an item,display or booth and no costs shall accrue to management because and agrees to accept in complete settlement and discharge of all claims,the Exhibitor's pro rate share of the total amount
of such necessity.Exhibitors are responsible to cover or fix all areas Management may consider unsightly,at Exhibitor's paid by all Exhibitors,excluding deposits,less all costs and expenses incurred by Management in connection with the
expense.Should an Exhibitor be unfinished with installation as specified in the show rules,Management may take steps to exposition.
finish said installation at the Exhibitor's expense.Should the Exhibitor fail to fallow exposition deadlines for installation in
terms of occupying the agreed upon booth space,Management shall repossess said space and Exhibitor forfeits all claims 14.Exhibitor Cancellation or Nonpayment.Exhibitor Cancellation or Nonpayment.Exhibitor agrees that a reservation is
to it and all monies paid,unless a pre-arranged,mutually agreed upon schedule by Exhibitor and Management is in place. made at the time of execution of this agreement,whether or not accompanied by pending deposit,and it shall be regarded as
No Exhibitor shall have the right to dismantle,unpack orvacate a booth prior to the end of the official show hourswithout va lid and binding.Should Exhibitor decide to cancel after executing this Agreement,Exhibitor acknowledges that it is difficult
the express written permission of Management in place.Management reserves the right to amend and enforce exposition to assess the full lost opportunity of Management to have provided space to others and the attendant expenses in doing so.
regulations as it reasonably deems proper to assure the success of the event.Management has selected several"Authorized As such,if a cancellation notice is received by Management the Exhibitor is liable for 100%of payment and no refunds of
Contractors"and the use of their services by Exhibitors is highly encouraged. any payments,fees or deposits will be made.Should Exhibitor fail to make timely payments as noted in this Agreement,
Management reserves the right to reassign the space to another Exhibitor.
4.Attendance.Management shall have sole control over Attendance policies at all times.All Exhibitors agree to staff their
booth(s)during exposition hours.Failure to do so mayjeopardize any Exhibitors acceptance in future show. 15.Show Transfers.The Exhibitors may request in writing to transferto another Travel&Adventure Show in the same yearas
the contract period for the same booth size and price.If such a written request is received by Management 90 days or more
S.Enjoyment of Reasonable Business Environment.Management reserves the right to restrict booth size,noise,characters, prior to the event,Exhibitor may transfer any payments made or due to any other Travel&Adventure Show in the same year as
lights,entertainment and methods of operation which it reasonably deems objectionable.Any behavior or equipment which the contract period for the same booth size and price.If written transfer notice is received by Management between 90-30
Management reasonably finds to detract from the general appearance and intention of the Exposition may be grounds for days of the Show date Exhibitor may transfer 50%of any payments made or due to any otherTravel&Adventure Show in the
eviction.Neon lights,gas,signs,helium balloons,taping items on the facility walls or columns are expressly prohibited. same year as the contract period for the same booth size and price.Any transfer requests received by Management within 30
Exhibitors are encouraged to seek approval in advance of the show from Management for questionable items so as to days of the show date will be considered an Exhibitor Cancellation and Exhibitor is liable for 100%of the contracted amount
eliminate additional removal costs on the behalf of the Exhibitor at the show.If the Exhibitor fails to comply with respect and any payments will be forfeited.
to show rules and this Agreement,Management may retake possession of Exhibitor's assigned space after Management
notifies Exhibitor and allows a reasonable time to correct,notwithstanding Exhibitor's continued responsibility for all 16.Prohibited Conduct.The following practices are not permitted:1)Use of disruptive audio equipment;2)Use of noisy
payments due. electrical or mechanical equipment;3)Wearing of unofficial badges or company name plates,except in addition to official
Event badge;4)Entry into another Exhibitor's booth without permission of that Exhibitor;5)Photographing or examining
6.Fees and Deposits.Exhibitor is responsible for timely payment of fees as noted on the front side of this agreement.All another Exhibitors booth without permission from that Exhibitor;6)Demonstrations or activitieswhich create a fire,safety
paymentsand depositsare non-refundable.Should exhibitor delay payments,Management shall have the right to repossess or health hazard;7)Any action,practice or activity which violates any of the Management's Exhibitor/Sponsor display rules
any assigned space after notifying Exhibitor in writing of the intent to do so,and after Exhibitor's failure to cure such payment and regulations.Any display or conduct by Exhibitor that unnecessarily obstructs neighboring booths or interferes with free
default following its receipt of five(5)days'priorwritten notice of its default.In the event of default bythe Exhibitor beyond passage in the aisleswill not be permitted.Management reservesthe right to force re-arrangement or removal of any exhibit
the five(5)day cure period mentioned above,Exhibitor shall be liable for the payments due,and shall be liable for all costs which,in Management's opinion and sole but reasonable discretion,does not complywith this requirement orto remove any
and expenses incurred by Management in the collection of such unpaid fees including,without limitation,reasonable personnel or exhibit for conduct which violatesthis requirement.Unethical conduct or infraction of rules by the Exhibitorwill
all amay's fees and court costs. subject the Exhibitor to removal from the Center.The enforcement of these practices and the Terms and Conditions,including
without limitation the removal of Exhibitor and Exhibitor's exhibit from the Center and the Event,is within Management's
7.Security.Management provides perimeter guard services during show hours as noted in the Exhibitor Service Manual. sole but reasonable discretion.This determination shall be at the sole but reasonable discretion of Management.Exhibitor
Security for all Exhibitor equipment,materials and personnel remains the responsibility of the individual Exhibitor.Exhibitors understands and agrees that no refund is due or shall be made and further that no demand for redress will be made by the
shall retain adequate coverage for theft,damage or any loss.Exhibitors are encouraged to have guards and insurance at Exhibitor under any circumstance.The above list of prohibited conduct is provided to highlight certain prohibited activities,
their own expense. and is neither inclusive nor intended to limit the scope or extent of prohibited activities.
B.Exposition Hours and Exhibitor Activities.Managementshall have the authorityto set event hours,which may reasonably 17.Safety,Fire,Health and Facility.The Exhibitor assumes all responsibility for compliance with local,city and state safety,
change upon notice to the Exhibitors.Exhibitors agree notto schedule or conduct anyactivitieswhich confLictwith exposition fire and health ordinances covering installation and operation of equipment,preparing,cooking and serving of food and
hours,including but not limited to:seminars,luncheons,receptions and hospitality suites.Exhibitor furniture,equipment and beverage products.Exhibitor shall not use or permit flammable materials such as bunting,tissue paper,crepe paper,or other
distribution of Exhibitor literature and materials shall be limited to the confines of the Exhibitor booth space.Exhibitors are flammable items for decorations.All other materials used for decorative purposes must be flame-proofed and approved
required to wear officially issued name badges provided by show management. by the Authority's Fire Department.In addition,Exhibitor shall not,without the prior written consent of Management,put up
9.Music Licensing.Exhibitors are solely responsible to obtain the necessary licenses for all usage of music or video and or operate any engine or motor or use oils,burning fluids,camphene,kerosene,naphtha,gasoline,or any other flammable
all costs for such licenses are the responsibility of the Exhibitor.Exhibitor may be prohibited from certain activities without chemical,for mechanical or any other purposes,or any agent other than electricity for illuminating any part of the Center.
proof of required licenses. Subject to the foregoing,Exhibitorshall restrict the use of Hazardous Materials to those kinds of materials in small quantities
that would be normally expected in conducting the activities.Such Hazardous Materials shall only be used in a safe and
10. Liability and Insurance.THE EXHIBITOR VOLUNTARILY ASSUMES ANY AND ALL RISKS AND HAZARDS, prudent manner,in full compliance with applicable local,city and state laws,rules,and ordinances,and Exhibitor shall take
INCLUDING WITHOUT LIMITATION,PUBLIC HEALTH RISKS,PERSONAL INJURY,ILLNESS,OR OTHERWISE,AND all necessary precautionsto prevent releases of Hazardous Materials.Underno circumstances shall Exhibitorstore,dispose,
HEREBY RELEASE,INDEMNIFIES AND HOLD HARMLESS UNICOMM-TRAVEL&ADVENTURE SHOW MANAGEMENT, or permit storage or disposal of any Hazardous Materials at the Center. The Exhibitor assumes all responsibility for any
ITS CONTRACTED VENDORS AND VENUE OWNERS AND OPERATORS FROM AND AGAINST ANY AND ALL LOSSES, facility and or contractor property damages that occur as a result of the Exhibitors activities,materials in the Exhibitor's
DAMAGESAND EXPENSES INCLUDING,WITHOUT LIMITATION,REASONABLE ATTORNEY'S FEESAND COURTCOSTS, booth,or by any employee or third-party vendor employed by the Exhibitor.Exhibitorshall be liable forthe payments resulting
WHETHER RELATED TO CONTRACTING OR SPREADING THE COVID-19 VIRUS OR ANY COMMUNICABLE DISEASE from such damages and shall be liable for all costs and expenses incurred by Management or it's designees in the collection
OR OTHERWISE,ARISING FROM PARTICIPATING AT THE TRAVEL&ADVENTURE SHOW. Further,except to the of such unpaid fees including,without limitation,reasonable attorney's fees and court costs.
extent of their(or either of their)negligent or wrongful conduct,Management and/or the Exposition Facility,their agents
and employees,shall not be responsible for any loss,theft,or damage to the property of the Exhibitor,his employees or 18.Miscellaneous.Management makes no representations or warranties as to the condition of the Exposition Facility,
representatives.Furthermore,except to the extent of their(or either of their)negligent or wrongful conduct,Management Contractors or Subcontractors involved or the success of the Exhibitor's efforts for which the exhibit space is to be used.
and/or the Exposition Facility,their agents and employeesshall not be responsible forany damage,illness or injury to Exhibitor This Agreement shall be governed as a whole in accordance with the laws of the State of Connecticut.Any actions arising
personnel,agents 0rattendees.Exhibitorshall indemnifyand hold harmless Management and the Exposition Facility from all out of enforcement of this Agreement must be initiated in the State of Connecticut.This Agreement and these'Terms and
liability which might ensue from any cause whatsoever,excepting only their/or any of their negligent or wrongful conduct, Conditions"represent the sole and entire agreement between Management and the Exhibitor,and it supersedes all prior
including attorney'a
fees.Exhibitor agrees to maintain adequate insurance to fully protect Management,its co-sponsors, agreementsand discussions.Show management does not offer exclusivity forany product or service,nor does it guarantee
contractorsand Exposition Facility from any and all claims which mayarise in connection with the installation,operation and that exhibitors will not be placed in proximity to competitors.Corner space requests are not guaranteed."Corner"means at
dismantling of the Exhibitor's display.This includes claims under Workers Compensation Act.Exhibitor will be required to pay least one side of a linear booth will have an empty booth next to it.No person at Management is authorized to make changes
forany damage caused by its employees or agents.Exhibitor must carry insurance naming Unicomm,LLC and the Exposition to this Agreement except in writing with the signature of an officer of the company.The provisions set forth are severable.
Facility as additional insureds on a policy containing not less than one million dollars($1,000,000 USD)for bodily injury, If any provision is held to be invalid or unenforceable,it shall not affect the validity of enforceability of any other provision.
property damage and/or loss sustained in any one occurrence.A copy of the Certificate must be on file with Management Management shall use all reasonable efforts to property manage installation and the event itself.Management shall not be
not less than thirty(30)days prior to installation. held liable for late installation or power or service interruptions that may occur.
1 1.Compliance.Exhibitor assumes all responsibility for compliance with federal and local codes and all laws related The person executing this Agreement on behalf ofthe Exhibitor represents and warrants that they have theauthorityto dose
to public safety,as well as facility regulations.Exhibitor is responsible to meet all requirements of the Americans with and maybindthe entity for whom they sign.Bysigning this Agreement,Exhibito r authorizes Management to use itscompany
name and any photographs taken at the Exposition for promotional purposes.
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Payment Terms:As per special payment terms,$25,000 is due on or before August 15,2024,$82,475 is due on or before October 15,2024.
By signing below,exhibitor acknowledges they have read the Terms and Conditions on page four of this contract. We understand that this contract shall be legally binding between Unicomm,
LLC and the exhibitor. We also understand that any change in the information in this contract must be made in writing.
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SIGNATURE i PRINT NAME r DATE
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AUTHORIZE PAYMENT PER .L.AMEX ❑.VISA .❑ MC ❑ BANK TRANSFER .❑ CHECK [payable to Unicomm,LLC] Check#
TERMS&CONDITIONS ABOVE
AMOUNT:$ [CARD NUMBER CID# o, EXP.DATE
sill CARD HOLDER NAME SIGNATURE
-------------------------------
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` Bitting Address(If different
than address on pg1) CITY STATE ZIP
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Page 4 of 4 2377
Unicomm-EXH(1/24/2024)
MONROE COUNTY ATTORNEY
jwduc& 00
CHRISTINE LIMBERT•RARROWS
ASSISTANT COUNTY ATTORNEY
DATF_711124...................... N
A ddendum
t--v
Monroe County Contract
Terms and Conditions
The Monroe County Board of County Commissioners (herein after--County"or *,Customer*) and
Unicomm, LLC d.b.a "Travel & Adventure Shows" (lierein after"Company') agree as set forth below.
The County and Company hereby enter into this addendum to Unicomm, LLC's TERMS &
CONDITIONS— ("Agreement"'). and agrees to the following:
The Agreement includes and incorporates the Quote, Terms and Conditions and this Addendum,
The Agreement is a Public Record under Chapter 119, Florida Statutes. The parties agree to comply with
Chapter 119, Florida Statutes.
Payment will be made in accordance with the Local Government Prompt Payment Act, 218.70, Florida
Statutes. Payments due and unpaid under the Agreement shall bear interest pursuant to the Local
Government Prompt Payment Act. Company shall submit to the County invoices with Supporting
documentation that are acceptable to the Monroe County Clerk of Court and Comptroller (Clerk).
Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules, and
regulations as may govern the Clerk's disbursal of funds.
The County 9 performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Monroe County Board of County Commissioners.
The County s Indemnification is limited and subject to the sovereign immunity provisions of Sec. 768.28,
Florida Statutes.
Maintenance of Records: Company shall maintain all books, records, and documents directly pertinent
to performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. Each party to this Agreement or their authorized representatives, shall have
reasonable and timely access to such records of each other party to this Agreement for public records
purposes during the term of the Agreement and for five years,following the termination of this Agreement,
If all auditor employed by the County or the determines that monies paid to Company pursuant to this
Agreement were spent for purposes not authorized by this Agreement, Company shall repay the monies
together with interest calculated pursuant to Sec. 55,03; FS, running from the date the monies were paid
to Company.
Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by and
construed in accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State, In the event that any cause of action or administrative proceeding is
instituted for the enforcement or interpretation of this Agreement, the Customer and Company
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agree that venue shall lie in the appropriate court or before the appropriate administrative body in
Monroe County, Florida. This Agreement shall not be subject to arbitration.
Attorney's Fees and Costs: The Parties agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of this
Agreement,the prevailing party shall be entitled to reasonable attorney's fees and court costs, as an award
against the non-pre prevailing party, and shall HICIUde attorney's fees and courts costs in appellate
proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in
accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by
the circuit court of Monroe County,
Nondiscrimination: The Parties agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that discrimination
has occurred,this Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. The Parties agree to comply with all Federal and Florida statutes, and
all local ordinances, as applicable, relating to nondiscrimination, These include but are not limited to: 1)
Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race,
color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss.168 1-
1683,, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits
discrimination on the basis of age;5) The Drug Abuse Office and Treatment Act of 1972 (P'L 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; 6)The Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating
to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of
1912,ss. 523 and 527(42 USC ss. 690dd-3 and 290e:e-3),as amended,relating to confidentiality of alcohol
and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 19618 (42 USC s. 3601 et seq.), as
amended, relating to nondiscrimination in the sale,rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article 11, which
prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual
orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this
Agreement.
Public Records Compliance. Company must comply with Florida public records laws, including but
not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The
County and Contractor shall allow and permit reasonable access to, and inspection of, all documents,
records, papers, letters or other "public record" materials in its possession or under its control subject to
the provisions of Chapter 119, Florida Statutes, and made or received by the Customer and Company in
conjunction with this contract and related to contract performance. The Customer shall have the right to
unilaterally cancel this contract upon violation of this provision by Company. Failure of Company to abide
by the terms of this provision shall be deemed a material breach of this contract and the Customer may
enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be
entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision
shall survive any termination or expiration of the contract. Company is encouraged to consult with its
advisors about Florida Public Records Law in order to comply with this provision.
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Non-Waiver of Immunity: Notwithstanding the provisions of See. 768,28, Florida Statutes, the
participation of the Customer and Company in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability insurance pool
coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the County be required to contain any provision for waiver.
Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms, or any of
them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit
of any service or program contemplated hereunder, and the County and the Contractor agree that neither
the Customer nor the Company or any agent, officer, or employee of either shall have the authority to
inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or
entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to
the community in general or :for the purposes contemplated in this Agreement.
No Personal Liability: No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity,
and no member,officer,agent or employee of Monroe County shall be liable personally on this Agreement
or be subject to any personal liability or accountability by reason of the execution of this Agreement.
E-Verify System - In accordance with F.S. 448.095, Any Contractor and any subcontractor shall register
with and shall utilize the U.S. Department of Homeland SectirHy's F.-Verify system to verify the work
authorization status of all new employees hired by the Company during the term of the Contract and shall
expressly require any subcontractors performing work or providing services pursuant to the Contract to
likewise utilize the U.S. Department of Hom&MLI SCQLIriG% "S I:-Verify system to verify the work
authorization status of all new employees hired by the subcontractor during the Agreement term. Any
subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or
subconstruct with an unauthorized alien. Company shall comply with and be subject to the provisions of
F.S. 448.095
COUNTY FORMS. By signing this Agreement, Company has sworn or affirmed to the following
requirements as set forth in the Public Entity Crime Statement, Ethics Statement, Drug-Free Workplace
Statement and Vendor Certification Regarding Scrutinized Companies List as set forth in more detail in
this Agreement,
Public Entity Crime Statement
Company certifies and agrees that Company nor any Affiliate has been placed on the convicted
vendor list within the last 36 months.
In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the
Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a
bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work; may not submit bids on
leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with any public entity; and may not transact business with
any public entity.
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid, proposal or reply on contracts to provide any goods or services to a
public entity,may not submit a bid,proposal or reply on a contract with a public entity for the construction
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or repair of a public building, or public work, may not submit bids, proposals or replys on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
Company or subcontractor under a contract with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
By signing this Agreement, Company represents that the execution of this Agreement will not violate the
Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in
termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from
Customer's competitive procurement activities.
In addition to the foregoing, Company further represents that there has been no determination, based on
an audit, that it or any subcontractor has committed an act defined by Section 287.13,3, Florida Statutes,
as a "public entity crime" and that it has not been formally charged with committing an act defined as a
,'public entity crime" regardless of the amount of money involved or whether Company has been placed on
the convicted vendor list.
Company will promptly notify the Customer if it or any subcontractor is formally charged with
an :wet defined as a "public enti(N crime" or leas been phiced on (lie Coln icted ),endor list,
Ethics Clause
By signing this Agreement, Company warrants that he/it has not employed, retained or otherwise had act
on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 0 10-
1990 or any County officer or employee in violation of Section 3 of Ordinance:No. 0 10- 1990. For breach
or violation of this provision the Customer may, in its discretion, terminate this Agreement without
liability and may also,in its discretion,deduct from the Agreement or purchase price,or otherwise recover,
the full amount of any fee,commission,percentage, gift,or consideration paid to the former County officer
or employee.
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LIST'S
Company agrees and certifies compliance with the following:
Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or
entering into or renewing a contract for goods or services of any amount if, at the time of contracting or
renewal,the company is on the Scrutinized Companies that Boycott Israel List,created pursuant to Section
215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes, also
prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract
for goods or services of$1,000,000 or more,that are on either the Scrutinized Companies with Activities
in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Lists which were created
pursuant to s. 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.
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As the person authorized to sign on behalf of Company,I hereby certify that the company identified above
is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and
for Projects of $1,000,000 or more is not listed on either the Scrutinized Companies with Activities in
Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism List, or engaged in business
operations in Cuba or Syria.
I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification
may subject company to civil penalties,attorney's fees,and/or costs. I fw1her understand that any contract
with the County may be terminated,at the option of the County, if the company is found to have submitted
a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged
in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations
in Cuba or Syria.
Note: The List are available at the following Department of Management Services Site:
S , fl,i( 11 � - "rd')m�wign/co ,, ,.. .......... .......... S el ) :�/vcriidoi 11 L it I
Non-Collusion Affidavit
Company by signing this Agreement, according to law on any oath, and under penalty of perjury, depose
and say that the person signing on behalf of the firm of Company, the bidder making the Proposal for the
project described in the Scope of Work and that I executed the said proposal with full authority to do so;
the prices in this bid have been arrived at independently without collusion, consultation, communication
or agreement for the purpose of restricting competition, as to any matter relating to such prices with any
other bidder or with any competitor; unless otherwise required by law,the prices which have been quoted
in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to bid opening, directly or indirectly,to any other bidder or to any competitor-, and no attempt
has been made or will be made by the bidder to induce any other person, partnership or corporation to
submit, or not to submit, a bid for the purpose of restricting competition; the statements contained in this
affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of
the statements contained in this affidavit in awarding contracts for said prql'ect,
Unicopt LL d/b/a Travel & Adventure Shows
, J#rs Forberg
Chief Operating Officer
Title
05-30-2024
Date