Item D07 D7
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
July 17, 2024
Agenda Item Number: D7
2023-2618
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Maxine Pacini 305-296-1552
N/A
AGENDA ITEM WORDING: Approval to update TDC Operations Manual to allow for meetings to
be advertised on the County Website.
ITEM BACKGROUND:
TDC approved at their meeting of June 18, 2024
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
TDC Operations Manual Update-Advertising Meetings.pdf
FINANCIAL IMPACT:
N/A
2522
DATE: July 2, 2024
TO: Monroe County Board of County Commissioners
FROM: Maxine Pacini, TDC Office Manager
RE: Approval of Revision to TDC Operations Manual Relating To Advertising of
TDC, DAC and All TDC Advisory Committee Meetings
Our current policy in the TDC Operations Manual Section III refers to advertising our meetings in local
Monroe County newspapers.
We are requesting permission to revise the policy in Section III pages 3 and 10 to allow for all TDC
and Advisory Committee meetings to be advertised on the Monroe County Website under public
notices.
u i ip e ui lll!) III!!I
Meetings:
Regular TDC and DAC meetings are noticed by the TDC Administrative office to the media (Key West
Citizen, The Weekly, The News Barometer) fifteen (15) days in advance of the meeting. Special
meetings, if deemed necessary by the Chairperson of the DAC, are noticed to the media five (5) days
in advance of the meeting. Emergency meetings (so designated by the Chairperson of the DAC) are
noticed (4) hours in advance through Public Service Announcement by the appropriate radio stations.
lac a lll'' III!!I
Meetings:
Regular TDC, DAC and Advisory Board meetings shall be noticed by the TDC Administrative
office on the Monroe County Website Public Notices Calendar and Tourist Development Council
Calendar pages. Reasonable notice will be provided for all meetings which shall be at least three (3)
days prior to the meeting date, unless a special or emergency meeting is called which prevents three
(3) days prior notice. Special and Emergency meetings (so designated by the Chairperson of the TDC
or DAC) shall be noticed on the County's Website immediately upon being called by the Chairperson.
TDC approved at their meeting of June 18, 2024.
Upon approval by the BOCC the TDC Operations Manual will be updated.
2523