06/27/2024 Agreement Monroe Connty Purchasing Policy and Procedures
AIIALLINLU
COUNTY ADMINISTRATOR
C.C1N"mmr SUMMARY FORM FOR CONTRACTS $100,000 04,and Under
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Effective Tate: Zo `'w
Expiration Date: � '�� � �� �
Contract Purpose/CDcscriptican:
Lp�o- A q"eK I,
Contract is Orignial A VN
ement Contraact Aniendment/Extension Rene ��al
Contract Manager: t, �
CONTRACT COSTS
Total I.Vim Value of Contract: $� � Current Year Portion:
{rmust be`�,100.000(10 or legs) _t Qltnturuyearr a greenrent'then
I I g y requnte s BOC C aapprarval,rrnlesr;the
Budgeted? Yes1 No
Grant: C+aunty M tch: S
F'und/Cost Ccnter/Spend Cate or f: �� I,6W,5C 0" ic
ADDITIONAL, COSTS 6 C,
Estimated Ongoing Casts: $ /yyr For: C
(twat included in dollar value above) (e.g. maintenance,Utilities,janitorial, salaries,etc•,1
Insurance R uired: YI?S ❑NO 1
CON"1RACT REVIEW
Rcr r ur Date In
Department Head Signaturc—, 6/17/2024
— ._. .............
_
County Attorney Signature: �',
6/18/24
Risk Management Signature: � 6.20.24
Purchasing Signature: Lisa^^A nmreu 6.20._24_ 0 _...._
Digitally signed by John
CDMT1 Si Tnatllare: Quinn
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13:08:52-04.00'
Comments:
Revised BOCC 4/19/2023
Page 84 of 105
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cusion it COUNTY OF MONROE
Nlllus IVIONROF COUNTY SOCIAL Im'r,lalL MONROE COUNTY SOCIAL
SERVICES FRANIZISKA SERVICES FRANZISKA
N-VOLTlERMANN RMI'1-130 Ht`UIERMANN R1,13"257
11001 SIMONTON S'9 1100 SWONTONl sT
KEY VV `i 1,A 330,10-3110 KEY WES'll",FL 3:3040-31110
lax IN'7.
Stale,or Local r1PlrrrvparnaevI NeLrAiir➢led ConU�ad 0/2778900
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1 I-ne Fax Lease 36 mon'tllts Xerrrx C0��5�i�l V;t�fX4lT'9a�%4 7fay yf424
Wireless Kit 1au.Irch a e Option: FMV Trade-In as of Palymenl 64
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Analyst Sefvir e_s
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L f�I�asE�nctl All 8 rfaats , �t�.Ot➢ta,� -(AInsu.11radU'a;Supplies Iiclaar9etl for III pt➢r1t5
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holuessions
2'Color 'All Prtnls $0,045,0
Impressions
Total $14 t 20 11rilmurn Paynaer ws(Exr ItudlmrqApplicable Taxes)
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MONROE COUNTY ATTORNEY
;PPR? DAS TO�..7. FOR 1: " a1
06.27.2024 CHRISTIN ➢IMBE'R'K 3ACYROWS
ASSISTANT COUNTY ATTORNEY
DATE. --61261..24..................
Kevin Wilson, Acting County Administrator
c ,iMrmor aVk"qjvAdqP5 R Tjila of tlfle 1061"s of tlur agwoment 1 haanl You lw ycaw�business)
wrliGli umsi,aa,of µroalat5 fnuau¢tliortl gflu,A➢a,«,la,.atgaa. this)agree rmnt is pruuIa117Irrre^senGe➢'.t by Xe°m and
Siflner; 'sheryll L.Grahafrn Phone: (30 h)v';92-451t1 Bert Budd
(305)296-6201
6/14,/24 24 I'm infopnn Ition on your Xerox Ar p apunt,go kt'➢
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1 �1476Tr�06�1�30�12�4ULat,1l etG3 t rrrcr It➢'ypatlnl Copyltyla200 XEROX CORPORPaIC)N �Ro�I�PaCs�r�S�r €rYl 4 r7 1. o 0 :L (a a C1
xerox"
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INTG ODUCTIONL arururntmrrn£.ds,.You worth ffrern be re fi.asorl lrrmaf any further paaymu of obliq,,. ref us beyond
1.NEGOTiATED CONTRACT, Tlie R70wducts are subject solely In the terrors in hoe f niisee pre°ynients due foM the current Irscal year(wilh Xerox relaaining rah sums paid to
Negco6rdterd Contract idenlohed on the face of this Agreement,and,for any optirrr you dale),At larast 01 days prior to the end ud your fiscal year,your chief exeraotive officer
heave &Cted thin is not aarddrrrsee,d in the Negotlialcill Conn au:�t,the then-cunerui )or legal counsid) omit uedify our wrung that tail despirc ur,,aeomalmhdaa efforts to uobtain
standaaod Xcrok len-ris for such raphon. sulfr:+eaMt aappropnafou ns, lrunrds have rot been appropriated for the ensuing d'i's;£,;af
GOVERNMENT TERMS: period,and it)),you}nave exlmautitred aH funds leg ahy available lurr file paynoni of
2. REPRESENTATIONS & WARRANTIES. this paovia;unn is, appiic:able to amfmdoeunk due arid tuo b corne our,,under this AgrmnerimeN, To the extent permitted by
gave mntiu',adataat entities onlly. You represiermt am,.I warrant, as of the date of this applicalbte Iaw,yr;ru will not use dlffs i°urornappdopriratuon pfovps,uoim,as,a eufashtufe fol
,Agfeemenf,Chao:(f)ycl a ale ra State or a fully conelituled p,orNiufcal subdivision or ircporru;°�y uwanvonii udu¢a tcrra'inalidmft
of the Store ode wNch your arc,located and are arafhoFired to Peter into and cany rrual, PRICIING PLAN(OFFFRING SELECTED:
your obligations under this A(Teerment and any othr,i uoctrneris rerguoredl to be d.FIXED PRICING. If"Prictrig Fixed for Terror"is identified ill Maintenaarmr;e Plan
(16trereud in connection with th'Iws Agicenwrif(eofteclively,the"DoCLflnerrts""),(2)die Features the rnainleriaance,cuaurponent at the Minirou.rrrf Payment and Priraf Charges will
Documents have,been duly authorized executed arid delivered by you it accordance nro increarse during the nitdal"felrm of this Agdeermuent.
wifh all afpplicabin laws„rifles,erdinaan;rr,aandd regulations(enrllurfiing alll applicable taws GENERAL TERMS&CO IIHONS:
governing open nectings pubtic bidding and appropriations required in connection With 5.REiMOTE SERVICES.Certain models of Lyddpraent acre,supported amid serked
this,Aggrerenont and Cho alcquisition of the Equipment)ipmeant)and are vapid to("daai,bonding using product 6mfonnation that is a auCrarnarically collected by Xerox or 4arasnrfdturd Io or
agreements,cnforcoaN.rle in a ccoi dance with therur terns; [3)the person(s)signing the firrin Xerox by the E gu'Ipirmuent c cnner"t eud to your network("Perr9£rle Product Infr:M")wiry l
Oocuirfnnts have the aullfordty to do so,are,icthiig with two full rwlhoffrafti ut yory elocirrorroc Irransrndssswiun to as searude off-sifu locilion(`Remote Tuaansruus5ron°).Renole �
yavernraoy h ody<anrd holed fire offices es townie ateel below their slgnaalulvs,etu:h of which arse i ransrrrii,sion also enables Xerox to tracern'If idcleaasees of Software to you and ki
pgenuiric; (4) the Equipment is essential to the irorned'Iale performance of a feinorcGy rlu rr n ose and onorftlfy Ergnipdnent Ce rseprarrr uaMod CMIleet nialfunchons,Examples
govenneenlal or promietafy ranclion try your wuthfrd the scope of your raurlhurfdy nand will of Rrame Product Inlo,unr;tude product f remgfshatimi nicstee read, supply level,
he eu^inert duciny the Te fur nniy by you and only to poilorm,udi function; (5)your f qufpnent conffrpuadaution and settings, solrwafe voision, aird prahten4trnit coca
payment eb'rga ions under d rs,Ayrecme,nt consbiulL a current e xprerisr and not a debt inloinwahnum,Rerr ufru; Nroftcl Into may lie used by Xerox fuse billatay,report generation,
y Nu
under apiAcaafite Sfalo law and no provision of this AcIfeernort consk utes a polu;rige of supplies ropBerr'islmnt rug, support aaerviiccs, rec;ommendiiny additional pmducl°s and i
your tax or gear all dovenuer,,e and any parovli�sion that iS,o coirr!hued by ai c,orni of services,and paroduet iumigmrove,rmontddu:rveBopnrarMl paurposres.Remote Product Into will be 1
condpcient tonsdiclion is vold hom the fnr epiioui of this Agreement;and(5)all pfawdmnonns Iransinitted to and fronts your tin a secure manner menially aagovealAe,to the parties
damnanti to became dace Under this Afgrr cnaamnf:we payable froin sources other than ad Remote I raansnmfssion wofilll nor allow Xerrrx to resat,view or dowrnleaaid the,content of any
valwern lazes.Your payee int is dues.wnthin 45 clay (if the invouce (late of your docurnents or rather'onkentaution residunyq on or passing Ihrcugh the Equipment
S.FUNDING, this provision is applicable to yovernmentaf eneties only,You intend to or your information frianarfemrment sy,teins,You grant hie raglil to Xerox,without charge, l
remit and reasonably believe Ithal mnneys,I p y purposes described aabove.Upon Xonfox°sv l
r an arrpedfal sdilfir:frrruf to rnuamft all tit rrrefmte 4tM e,cm�rmeduici korraratc lraarsuras,+s,mMm for the
clue arud to becrilrne educe dating the frdrirr can and will lawwafuullty be aap�proprfafted and rerprersl,your will(aa)provide contact Mnfloionadrni for Equiprdent such as n<arruea and
niade aav fulm�
bk to peraill your continued liffliaaation,of the products and the pdarforma£aco <addlesrs of your owitaact and Ira'arid physical addfe,sse stllocaulwons rN Equiprmefif and(do)
f its r.swr nfural luane:NVdan turf and the Tr,nu, d he pepson in charge of preparny your budget ensuic ih al airy Mainlenance Refease or Update released by Xerox to provide aaoauu lly
will include in each of your hscaN brddpets it dr mutest far thic payments due and to palchrrrr,dr lease its andlur u.u;rtiweaafres h r the Remote Ir,ansuli sign ondfor.>madtwaurr ir; 'I
become due undo this. Agdceemem err such Ilfscad perferd. You acknowledge that promptly enabled by Gushanier upon no iflcaation by Xerox or by the Equipment of wNmera
apprtmpJ ahon of moneys lot paaiyrnenl recoiled uri der h fs Ayr e,nicrl its as grivicerrarientral otherwise made avaair ablra on xerox cone You will enable Renmrate iransnfus,ion via ra
function that you(:annot a�onlraactr�alhp coonnif to 41 advance,and this Agreement does farethntt inualearty agreeable to both parties, arld you will provide reasonable assistance
net constitute:)f)a fraullaiplda fiscal year&ah:d or rini roct dehi or wnarud;iat obfigafion;(2) lot a How Xedox to provide Remo lie Trarusmission Unless Xr nax iduems Equipment
an obliged"iron payable ill any fiscal year beyond lhc�fiscal year for which funds,:are incapable of l e:xno e Tmrsmission, you will unsure hmaal Remote RYansmissioii is
j lawfully aappropriate(d;or l3)all ohlirta don cre^afing it pflerltpe(rI our ae lien earn your tax or in auflilasurood at all bows Maintenance Services are being prddnrrited It you;are unwdblo fro l
genc.larl leveniws If Your govrernindq board doers nMrf rmpprove,an appnapnation of funds maintain Reinme Tdaoiosintssrcw,of of Xerox disables Remote Trarr.,mrr„sfoff fr£on gray
at any none durring the Twar lot paymrnlsn clue acrid to become due for a fiswrurl year F quipment at yorof regruerul,or if you disabNe Re prate f Aansruussiuon from any Equipment,
duringi they Torn,you will have We right tennonaate this Ayre;orrenf or the fast day of the Xerox meeserwaes We right to chafye you ua per devir:o fee for such affected Equipment i
fiscal pcood for which ssuifhcient approprdatpons wore rec eNved without penally or due to fhe mcleasr d service visits that will be required in order to(x)robiain such i
expense to you,except as to the porden of paayorfrrnts required horounder fim which fnlornmalion,(y)dprovide such lransnr ssiolis,and(i)provide midi,Maanlenant,f,`,r froGuu.ure
funds have been afripf opriaall d and budgdmhe&if you retkect to ternunal,e this Agreement, arid Consnniaible Supplies that tithe rwise would have been provided reinolely,aandtor
you vrrll ieurn the Fquupmeni,"It your expense,to as location designated by,Xerox and, prroaehvely.
when rodurrrmd the (Equipment Will be in good cordibon arid bee of<ah Yeats and
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