06/14/2024 Agreement Monroe County Purchasing Policy and Procedures
CO Ll N J"Y A D%,,l I N I STR AT(-)R
C'ONTRA(I TSUMMARY FORM FOR CONTRACTS $100,000,00 and Under
----CmllEac t w i a li
Effective Date: kAQ6'V\ llk-eXAAA\�O"
Expiration Date:
Contract PUrpose/Description:
L ek!>f— Q-9-1m,ew )\m-i\N Ye-yon
leme,
.............. .............
Contract is Original Agreement C'ontract Amendment/Extension Rene)�Xal
Contract Manager
CO NTR A C T CO STS
Total DoHar ValUe of Contract: $ ( (6 CUrrent Year Portion: $
(Illust (qtY65. ", - (fl'nmhl%'Car a reclllew then
)< 'S& lCljLl I I Is M)C'C appnm a I.awnless the
BUdgeted? Yeslo/ No El V10,49 1
Grant: CO 111ty atch, $
FUnd/Cost C'enter/Spend Cate for 4 e- ALk�—Ny'
................... WV �00 1
A D D,ITI 0 N A L C 0 STS '5C 00 1 (44
Estimated Ongoing ''osts: /yr For core
Insurance 1��Ltired: YES El NO El
at inckl&(] in dollar value above) (e.g. mamtenanCe, UtififiCS,janitorial, salaries, etc.)
CONTRACT Rf:,'VIFW
R C,v i e w1g,r Date In
Department Flead Signature: 6/17/2024
COUnty Attorney Sitmaftll-C: 6/18/24
Risk Management Signature; 6.20.24
Purchasing Signature: 6.20.24
Digitally
Quinn
OM B Signature: John Quinn Date 2024.06.25
13.UT47--0-4-00 ——----------
Comnients:
Revised BO,CC 4/19/2023
Page 84 of 1105
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Cu�,iqmrw� COUNry OF MONROE
mirl t: MONROE COUNTY SOCIAL in°aua: MONROE COUNTYSOCIAL
SERVICES f-RANZISKA SERVICES S RANIISKA.
HOL1LLP'MANNPM'11-19t1 HOI3ZFP ANN RM 1.199
1100,SIk2ONFON SC 11Q9 SIMON�TON ST
KEY W 53,I1 33n11J-3119 KEY VVESI,ft 3301,11 J-3110
Stale aar Lacaf Crnvern ieO Naaystialedll Contlfd cl 0727"78900
u 12 cif..
t C8145fill 7tER,t�X,G014�d°1'
1 Line Fax Lease Terns: 36 nront 24
Cltliice Finisher Purchase C3pltiora: F V Trade-In as el P aynient 61
Convenience
Wifeless Kit
Cuslonacu Ed
Ao aipt Services
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1.CtI14?rows p7P.'36 :61acNf tread All E'fintts frCl.fJ `a[t Cnn. naata4c Srfpplies hacluded lot all FfNnts
�V1'aite i .taricrAaq p..ixY�t9lnr'11`err�rr
IIrnpret sion
2.:Cator jAll P drrts `0,0450
Impressions
1
Total $171,38 Mininrurn Payments(Excludlinq Applicable Taxes)
06.27.20224 M(7ridROECOUNTY ATTO Y
PPR?V4.DAS TO FOR 1:
Cr91tl ti'I'TriIFS➢.HMF3p?rY'K'•HA6Y.R.C}W S
Kevin Wilson, Acting County Administrator ASSISTANT'COUNTY ATT'C7[kNEY
DATE. 6/26/24
C:U0MOI vckr1(.Pa1a ye N N,fflp)i of the YN gins,aloris rayeeuvllent Pwk You for your 6busun ss!
r tw1hi a unsiishi 612 pages�ur¢hArl nq this tar O N:vt1o. 1 us Agreement is paY ratuallly presfl.rbled by XorDX and
Siyner She Tyl L.Graham Rime: d395�292-1 b1a Bert Budde
(365)296-6201
/14/2024 � y 1
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tNTRODUC'TION: en umbrancc°.u.Your vall Ihrun be rele sed frorrr any fumber Payment autl 0igations triesyond
'I.NEGO fIATEO CONTRACT. The Prodfuels are subject sralely to doe leru^as in tha Bdiose.payments due for the cuurern fiiscsat year iwilh xwox rmuruuninud vaGll sialla paid to 3
� Negob ate d d.:orlract rdentehed on the fuau e of this Agreement and,for any option you (late).Al team 30 days p,nirur tar the tined of your fGsq;utl year,your chief rexecuufrvo officer �
have selected thug¢is nor addrrsascxd in the Negutialed Corrnar(, the then-currrerl, laar legal counsel)will cerlity in wilding fhaat GO despapte reuusonaablle efforts to rbl.aln '
standard Xerox resins for such option, sufficient uapaparopriaions"funds have not been appropriated for the ensuing fiscal z
GOVERN ENT TERMS: period, and ppu)you have eaxhaausted:all funds,legally avaallaabte for the payment of
2. REPRESENTATIONS & WARRANTIES, Tdais. provision is, applicable able to anuowuants(,duff:and to hocom duce under this, gfeenaeaa4, To the extent perniolte d by
governmental enhhes only You reprcnert and vwarrant, as of the date, of this aupplicable lavv,'"you yr 111 nor rase this non-rapplopriaien praViSrOe ds ua subsfgeiute fa r i
Agreernerur,th,ai�(1)you aare a Sdroe nr of fully cunsfituuie d paolifrcal subdivision or ardency convenience lenninahon.
0 the State to which you woe located and are arnhodzeurd to euater undo,and carry out" PRICING PI_ANTOFFEIRfNG;SELECTED:
your obluryalicurv,; under this Agreeamern and any Other documents fv,,rquked to he T.FIXED PRICING. if"Pricing Fixed for Terna"°is ralenhhed in Malritenance Plan
d0ivererd in ranneclion avrlh tlads Agreement gcollechvely,the'Tlocauuoeunts"),(3)hue Features,s the rmrulnteruanre camponend of the Miiraiouauurr Payrnerat and!Pifer Chrarfyu,will
Doc unac rats have been,,duly authorixeul exec:ufted and delivered by you in accordance: nor increase during tho fnn,iial I erna of this Agreement
pale laws GENERAL TERMS&CONDITIONS:
uIN applicable laws,rules,uurr.Iuuanrcs,and reuuyulatirfns(rrc luedrrMdg a,ll afrupin:a
governing apes,oar etings,public hiddurag and appropriations required Ili connection will'i 5.REMOTE SERVICES.Certain models of Erqulpnuerrr are SO if art�r.�d arid serviced
lhfs Adgre emenit and true acquisition of thce Equipment)and are valid, legal"binding using peoduct information gftaf is uutonlarically collected by Xeuox or Ir«uuasufufitted to or
aglrcu oaaeruts„ranf(Ifceablle in accoradauace with their lenms,q.d)the persomiIs)signing the born Xerox by ire E gufprnenr corrected to your nelwuurk("`Rouroteu Product Info"),via
Documents have[tiro zaulhrtr Iy uu,do su,are acting with the full authuarrraatucun of your of eclronic tranrsinission to a securr�off-site location('Restate Ti ansroksion,) Rennotc,
governing body and holedl the offices fr"caterl be law theair,,ignalures,each ofwhich are, 1'1ransmi sspon aaso emabfe.s Xref ov,or nansrrflt Re lvA es,of Software to you and to
genuruu, (,I) the Equipiment Is essentiaall to Iho fanrur,,dialo perinraarnCe sad a remoledy dfauegoose�^and modify Equipaeraent to repair arid cars oCr rnalfuoclions.Examples
govelnrneretal or proprieraary fuunction by you within life scope of,your aulhor'ity and wit of Rem ote ProductInfeu'lncludo pirodlucl rc,pyfstratuor" rnofeir rreaad, supply level,
be,used doling the rural only day you ranch only to paurforna surlri fuincono, (a)your d guipm eni c:onli gurafion and seftings" Softv�ure vaersfo,ft. and prorotu0em1f,u0 u:uelea
paaymeral oblugaafionu,uncle, this AurIfeeuraerl conshluto a Current expense and not a,debt fnforuri atfon Remote Pmrfuct Ilnro may be used by Xerox for billing,stipend yeneruatioru
under applicable state law and:no piovision of this Agreemic4id corusdlaules a pluddge or suduplies replenishment, support services, olcornrmeniding<.addifiaaeal produces and Ij
your taax or general reveruuees,and any provision prat Mua so construed by a co,uirf of ,r.uvpcas,and fdodu(t hraprr:rvuunar,ntdduvulupvnauuaut prurlposes.Remora Product Info will be
cornpeuter,djuril sdiction is void tiro,ln thee inception of thus AtgrOernerrl and(di)all pusyments n ansmined to and hour you in to secure naan,raer ruutcually agreeable to the,paarfes
(,fire and to become due under Ibis Agrcenfeni are payable @ruin sources anther than ad Reraaote,Transmission will nor allow Xerox to read,Am or download the conferut of any �
Valorem l:�uxes'.Your pa��syrnerr is duewitdaln 45 days of file irvoir a dal,o. of your docurricmis�of olfror'infearrnation residing on of passurig through the Eguupemr nt
3.FUNDING.d toes par uuu"xsion is applicable to goveef nmenfad enlides Only.You pnfend to or your information ufar,ageumnCnt sySienuuu.You[grant the fight to Xerox,without charge" i
rermut and was an ably believe that nauancys in ant a rnoura sudiderut In remit all puayurnernfs to conduct Rermote f rausau scion for tho purposes described about Uporr Xe,oax:s
due and to become due durng the foray can and will lawhilly be appropurivatead and Ta quest,you wwldt(a)provide contGact'inhannation hu Eguipmerif such as name and
made available to pernrff your continued utilization of din d'rruduuas and doe p(ofona anc e, addross of your cordaaet and IP arud physur.al addressesffoca,honsief Equipment aaard(b,)
J of its essential funclre)ra duunng tie,'f"err, rho person in charge of preparnag your budget run°,use Ihaat ally f0alolerance Release utr Idpdare rrelerased by Xerox Mina provide security
1 uwrdl irr"irarde in each of yrau,fiscal budgets as re,ugraee;f fur the payotrnls dare auraf:t to, pualclae^a,fs.Ut.ase1 aradfo,r ur^rtfhu°,aGeu,ffa,:er the dkrasuo,trs Truauuusraistsuauu anddr7r Srrhdwat'e Is ,
become duo unadcr this Argrue,cermertt in ruuch fiscal period.You acknowledge that promptly enaaNed by Customer upur norili arion by Xerox or by the E(fantu rf ent or wvfaea"c
appropuation of itionu ys for payment reclared under this Aglreerent is at ryruvr."ulneulial calle wuis,e ntaade sivaailabl,cr rim xefox corm Your willrmneu Tr l enable Redaansmission via a
tunotion that,you cannot coretractuallsp remain to in advean:e,and this Agreement doesuu(athaad rrfulually aglrrur ahBre feu kaa.rlh parties and you will provide rrrutsrraauf Ira assistance
rot cons iiiufra�pt)a rnulliplt lq cal year direct or indkocl deftl or ldruanciaul oblicgation,(d) to allow Xemx lea provfafe B~»emolse Tranesuurission Unless Xt rrx cic�elns F rqupprrae^art
air cNigatiiun payable any fiscaal',yreaf tuoyond the fiscal yfeaf for which funds ere incapable of dyrua otr�Truunuunarssrorr, youwupll eer,r,oro that R,rnnote Fl ansrroarssiran us
lawfully a approparfautf>rd;or(d)an obligation crralcry o pledge,of or a Bean on y(,our tax of maintained aar ail hTnes Maintenrance Services are being perfnrrnred,. If you are anaulydr;^to
guneall rrverauus it your gowc uning board does not appreuvue an apploprialfon of fonds maintan Re000re i faMsrumssion,or if Xeurrux disables Female frafua>utuiss'uoni from amy
at any fine*duffing the Terri for payruterls,due and to be,conle due for a fiscal year E rq,ufpreni at your r'e quesi,or if you disable Rr arci[e Tr,amsuvuu;sion from any E"aquopouem
durindg than�rer�rn,you will have the right lermiinote thda Agreement or too past stay of the Xearsax re'jcfvrus Ore fir lot to eh,arge,you a per device feu,for if( I affsrle:erl Egrnlanureurul
fiscal urfior frmwaicda amahuderaf aPany riarions werea received without penalty or du,fo[tie uncaeas d surmfce vows,,ilml will be regunurl in ordrar to(x),ubtalin sar:h
expense to you,erxcebpl.as fu haeu portion of payrnonts,required hereunder for which rotfnarnalrou,(y)provide a,rich vaunsruaussfons,and Qzp provide such fwfaaaantenarc.r.Services
funds have been aupuproprr ated and budgerud.If you chief to torrinale+firis Adymem ent, and Coruasurutable Supplies that otherwise would have been provided rooaaauely aanithar I
you wflll return the=Eg,auip meeni,at your expense,to a location dusrg,nated by Xerox and, proa f...:tively.
when returned, the Eoquuprruent will he in!,ylml condition aar,d fine of all lions and
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