Item P07 P7
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
July 17, 2024
Agenda Item Number: P7
2023-2553
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval of amendment 1 for $15,000 to the
contract with Avis Plumbing and Air Conditioning, Inc. to extend the contract for one year for the
operations and maintenance of the air curtain on canal 266 on Big Pine Key retroactive to July 13,
2023; and authorize the Acting County Administrator to execute.
ITEM BACKGROUND:
This is a contract renewal for the operations and maintenance of the county-owned air curtain on canal
266 in the Dr's Arm subdivision on Big Pine Key. This work is funded by an existing MSBU.
PREVIOUS RELEVANT BOCC ACTION:
N/A
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Renewal.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment 1_-_signed by_yendor.pdf
FINANCIAL IMPACT:
Effective Date: July 13, 2023 Expiration Date: July 12, 2024
Total Dollar Value of Contract: $30,000
Value of Amendment 1: $15,000
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Total Cost to County: $0 Current Year Portion: $15,000
Budgeted: Yes
Source of Funds: MSBU for canal 266
CPI: N/A Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No County Match: No
Insurance Required: Yes, updated insurance provided after passing.
Additional Details:
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AMENDMENT NO. 1
TO THE CONTRACT
FOR CANAL 266 AIR CURTAIN
OPERATIONS AND MAINTENANCE SERVICES
BETWEEN
MONROE COUNTY
AND
AVIS PLUMBING AND AIR CONDITIONING, INC.
THIS AMENDMENT NO. 1 is made and entered into this day of
, 2024 to that Agreement dated July 12, 2022 by MONROE COUNTY
("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Suite 2-205, Key West, Florida 33040 and Avis Plumbing And Air Conditioning Inc.
("CONTRACTOR"), whose address is 831 SW 44th Street, Cape Coral, Florida 33914.
WITNESSETH:
WHEREAS, the COUNTY requires continuing services for the operations, maintenance and
monitoring services of the installed air curtain system in Canal 4266; and
WHEREAS, the CONTRACTOR desires and is able to continue providing operations and
maintenance and monitoring services and storm preparation services for the existing air curtain
system owned by Monroe County; and
WHEREAS, it serves a legitimate public purpose for CONTRACTOR to continue to provide
operations and maintenance and monitoring services for Monroe County.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, it
is agreed as follows:
Section 3. CONTRACT AMOUNT
A. The total amount for this Amendment No.1 shall not exceed Fifteen Thousand Dollars
($15,000.00). The COUNTY shall pay the CONTRACTOR a lump sum amount of$6,000
for the CONTRACTOR's performance of the Contract for Operation and Maintenance of
the Air Curtain. This includes a quarterly lump sum amount of $1,500. The total
CONTRACT amount including this Amendment shall not exceed Thirty Thousand
Dollars ($30,000.00).
B. The Amendment No. 1 Amount includes $9,000 for deposits, utilities, replacement parts
and equipment, and pre and post storm preparedness activities. The COUNTY shall
reimburse the CONTRACTOR for the actual power consumption cost and replacement of
parts, subject to paid receipts provided by the CONTRACTOR. Fees and deposits shall be
reimbursed by the COUNTY at actual costs plus 5% overhead and Profit. Replacement
parts and equipment costing greater than $100.00 require advance approval of the County
prior to purchase and installation, which shall be provided by email from the County's
project manager. The County, at its option, may elect to pay the power costs direct to the
utility company if the meter remains in the County's name.
1
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Section 4. TERM OF AGREEMENT
This Amendment No. I shall authorize a one year extension to the Contract, from July 13, 2023
to July 12,2024, unless terminated earlier under paragraph 19 of this Agreement.
IN WITNESS WHEREOF. the parties hereto have caused these presents to be executed
on the — day of 2024.
(SFAI) BOARD OF COUNTY COMMISSIONERS
Attest: Kevin Madok, CLERK OF MONROE COUNTY, FLORIDA
By By:
As Deputy Clerk Count), Administrator
(CORPORATF SFAI,) AVIS PLUMING AND AIR CONDITIONING
INC.
ATTEST:
By:
Title:
Brian E. Awis, President
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 7-2-2024
OA
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