Item P14 P14
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Board of County Commissioners Meeting
July 17, 2024
Agenda Item Number: P14
2023-2643
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag/Richard Clark
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into a $11,692 Task Order
#9 to develop and submit a Round 2 grant application for an electric vehicle charging station corridor in
the County and municipalities, with WSP USA Environment& Infrastructure Solutions, Inc. (formerly
Wood)under the Category C on-call Resilience and Environmental Engineering Services contract.
ITEM BACKGROUND:
This item is to approve entering into an $11,692 Task Order#9 to the contract with WSP USA
Environment& Infrastructure Solutions, Inc. (formerly Wood) for on-call professional engineering
services for Category C resilience and environmental services to develop a revised grant application for
the United States Department of Transportation(USDOT) Federal Highway Administration (FHWA)
Charging and Fueling Infrastructure (CFI) Round 2 discretionary grant program.
The CFI program was established by the Infrastructure Investment and Jobs Act(IIJA) and is intended
to aid in strategic deployment of accessible electric vehicle charging and other alternative fueling
infrastructure. The program includes two distinct grant opportunities: Community Grants and Corridor
Grants. IIJA authorized $2.5 billion for CFI in fiscal years (FY) 2022 through 2026. Up to $800 million
is available to fund new Round 2 applications under this year's Notice of Funding Opportunity
(NOFO). The county and municipalities are working together to reapply for a regional application.
WSP shall assist with the preparation and submittal of the grant package for the Electric Vehicle
Charging stations throughout the Florida Keys. The municipalities shall reimburse the County for their
portion of the application fees.
An application was submitted in 2023, but due to the overwhelming number of applications received by
USDOT, less than 10% of eligible applications submitted received an award. The county's application
was deemed "highly qualified", and the County was invited by FHWA to resubmit last year's
application for reconsideration of Round 1 funding. The County has already responded affirmatively to
FHWA for reconsideration of the Round 1 application submitted last year. For this year's Round 2
application, WSP will coordinate with the County and municipalities to modify last year's application,
ensuring all application components and attachments are responsive to the Round 2 NOFO. The
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application will include requests for charging stations in Monroe, Islamorada, Marathon and Key West.
As part of the grant application, the County and municipalities are also committing to a 20% non-
federal match estimated at approximately $4 Million. These funds can potentially be supplied through
revenues from an EV contractor that operates the charging stations. FHWA seeks to award grants to
eligible entities that will contract with a private entity for acquisition and installation of publicly
accessible electric vehicle(EV) infrastructure. The CFI Program requires private entities shall
contractually agree to pay the non-federal match of the project cost carried out with CFI funds. If a
grant recipient demonstrates that, despite best efforts, a contract cannot be executed with a private entity
to pay non-federal share, the grant recipient will remain ultimately responsible for ensuring the non-
federal cost share is met for the project. The match is divided equally between the County and the 3
participating municipalities.
PREVIOUS RELEVANT BOCC ACTION:
08-18-21: Approval to advertise on call professional engineering services for the resilience and canal
restoration programs, including Category A - Canal Master Plan Program Planning Services, Category
B -Canal Infrastructure Engineering Services for Projects and Category C - Resilience/Environmental
Engineering Services.
03-16-22: Approval to enter into negotiations in rank order with one or more of the respondents for on-
call professional engineering services for the Category C - Resilience and Environmental Engineering
Services.
05/18/22: Approval to enter into a $0 contract with Wood Environment& Infrastructure Solutions, Inc.
for on-call professional engineering services for the Category C - Resilience and Environmental
Engineering Services.
11/15/22: Approval to enter into a $0 Amendment No. 1 to the contract with Wood Environment &
Infrastructure Solutions, Inc. for on-call professional engineering services for the Category C -
Resilience and Environmental Engineering Services for a name change to WSP USA Environment&
Infrastructure Inc.; retroactive to September 26, 2022.
11/15/22: Approval to enter into a $200,000 Task Order#1 to the contract with WSP USA Environment
&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract for the Harry Harris park resilient redesign funded 50%
by DEP Grant 22FRP64 and 50%by budgeted funds.
02/15/23: Approval of revenue grant P0467 to create a Pigeon Key Resilience and Adaption Plan for
$50,000 from the Florida Department of Economic Opportunity (DEO) Community Planning Technical
Assistance program.
03/15/23: Approval to enter into a $150,000 Task Order#2 to the contract with WSP USA Environment
&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract to develop a Natural Resources Adaptation Plan, funded
50%by DEP Grant 22FRP67 and 50%by budgeted funds.
03/15/23: Approval to enter into a $50,000 Task Order#3 to develop a resilience and adaptation plan
for Pigeon Key with WSP USA Environment& Infrastructure Solutions, Inc. (formerly Wood)under
the Category C on-call Resilience and Environmental Engineering Services contract, funded by
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Department of Economic Opportunity Grant P0467.
05/17/23: Approval to enter into a not to exceed $59,483.27 Task Order#4 to develop and submit
a grant application for an electric vehicle charging station corridor in the County and
municipalities,with WSP USA Environment & Infrastructure Solutions, Inc. (formerly Wood)
under the Category C on-call Resilience and Environmental Engineering Services contract;
retroactive to May 4, 2023.
09/20/23: Approval to enter into a not to exceed $17,616.96 Task Order#5 to develop and submit a
grant application for the Federal Highway Administration(FHWA)program for Promoting Resilient
Operations for Transformative Efficient, and Cost-Saving Transportation (PROTECT) Discretionary
Program, with WSP USA Environment &Infrastructure Solutions, Inc. (formerly Wood)under the
Category C on-call Resilience and Environmental Engineering Services contract; retroactive to July 23,
2023.
10/18/23: SUBMITTED: Approval to enter into a $100,000 Task Order#6 to design and permit the
Long Key Living Shoreline project, with WSP USA Environment &Infrastructure Solutions, Inc.
(formerly Wood)under the Category C on-call Resilience and Environmental Engineering Services
contract; funded by DEP Resilient Florida Grant 22FRP 131.
09/20/23: SUSTAINABILITY: Approve entering into a $3,327,266.00 grant 22FRP132, with$0 match,
for the Duck Key living shoreline resilience work with the Florida Department of Environmental
Protection; and authorize the County Administrator to execute the grant.
10/18/23: SUSTAINABILITY: Approval to enter into a $236,483 Task Order#7 to design and permit
the Duck Key Living Shoreline project, with WSP USA Environment&Infrastructure Solutions, Inc.
(formerly Wood)under the Category C on-call Resilience and Environmental Engineering Services
contract; funded by DEP Resilient Florida Grant 22FRP132.
03/24/24: Approval to enter into a $21,519 Task Order#8 for the preparation of a grant application for
$12.5 Million with $0 match, to purchase 20 electric transit vehicles and commensurate infrastructure,
with the Federal Transit Administrations FY24 Section 5339(c) Low or No Emission Grant Program,
with WSP USA Environment& Infrastructure Solutions, Inc. (formerly Wood)under the Category C
on-call Resilience and Environmental Engineering Services contract; retroactive to February 28, 2024.
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Task order.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Task_Order 9_FHWA_CFI_gra t_app_-_sig ed.pdf
Monroe®County-BOCC_WSP®USA-E viro _2 -25-GL-AL-WC-_5-21-202 _61527 228.pdf
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FINANCIAL IMPACT:
Effective Date: July 17, 2024 Expiration Date of Task Order#9: September 30, 2024
Value of Task Order#9: $11,692
Total Cost to County: $ 11,692, to be 75%reimbursed by 3 municipalities Current Year
Portion: $11,692
Total Dollar Value of Contract: $846,794.23
Budgeted: Yes
Source of Funds: Sustainability Funds 001 - cc_05008 —sc_00036
CPI: no Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No County Match:
Insurance Required: Yes.
Additional Details:
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TASK ORDER #9 FOR CATEGORY C
RESILIENCE AND ENVIRONMENTAL ENGINEERING SERVICES
FOR GRANT APPLICATION DEVELOPMENT SERVICES
BETWEEN MONROE COUNTY AND
WSP USA, INC.
FOR
THE FEDERAL HIGHWAY ADMINISTRATION
CHARGING AND FUELING INFRASTRUCTURE PROGRAM
IN MONROE COUNTY, FLORIDA
This Task Order #9 is entered into on this 17th day of July 2024 , in accordance with the
Continuing Contract for On-Call Professional Environmental Engineering Services made
and entered on the 181h day of May 2022, as amended by Amendment No.1 dated
November 151h, 2022, between Monroe County, hereinafter referred to as the "County"
and WSP USA Environment & Infrastructure, Inc. hereinafter referred to as "Consultant"
where design services are allowed if construction costs do not exceed $4,000,000.
All terms and conditions of the referenced Contract for On-Call Professional Engineering
Services apply to the Task Order unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the modification
shall be precisely described.
WITNESSETH
WHEREAS, the Federal Highway Administration (FHWA) Charging And Fueling
Infrastructure (CFI) program opportunity solicits applications for grants that will accelerate
an electrified and alternative fuel transportation system that is convenient, affordable,
reliable, equitable, accessible and safety; and
WHEREAS, the County submitted an application in 2023 and were found to be Highly
Qualified, but due to the extraordinary amount of grant applications submitted did not
receive an award, but were encouraged to reapply in 2024; and
WHEREAS, the new CFI Round 2 Notice of Funding Opportunity authorizes up to $800
million to fund new applications under the Bipartisan Infrastructure Law (BIL); and
WHEREAS, the new grant application deadline is August 28, 2024; and
WHEREAS, this task will be comprised of a team of WSP staff with expertise in grant
narrative development and DOT funding applications who will work alongside WSP's
planning staff and electrification experts; and
WHEREAS, WSP will prepare a complete final grant application and submit it before the
grant deadline.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, County and Consultant agree as follows:
1
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ARTICLE 1.1 TERMS OF AGREEMENT:
This Task Order is effective on July 17, 2024 and shall expire September 30, 2024.
ARTICLE II SCOPE OF BASIC SERVICES IS AMENDED AS FOLLOWS:
WSP shall perform the work in accordance with the proposal contained in Exhibit A,
attached and made a part of this task order#9.
Article VII, Paragraph 7.1.1 is amended to include the following:
The costs of providing the professional services shall be a lump sum of Eleven Thousand
Six Hundred Ninety Two Dollas ($11,692.00) which is outlined in the cost proposal
attached as Exhibit A
Task 1: Project Management and Coordination $ 2,048.00
Task 2:Data Collection & Review $ 860.00
Task 3: CFI Grant Application Development and Submittal $ 8,740.00
Total Fee $ 11,692.00
IN WITNESS WHEREOF, each party caused the Task Order#4 to be executed by its duly
authorized representative.
CONSULTANT: WITNESS:
WSP USA
Y/�� 06/30/2024
Signature Date Signature Date
Timothy Mulry
Assistant Vice President, Grant Strategy and Development
Title
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: by:
Deputy Clerk Mayor/Chairman
Date: Approved as to form and legal sufficiency:
Monroe County Attorney's Office 7-2-2024
Digitally signed by Cynthia L.Hall
DN:cn-Cynthia L.Hall,o-Monroe
' County BOCC-email-h.11-
cynthi.0 monroemunty-fl.g-
2 r--US
Date:2024.07.02 11:3025-0400'
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EXHIBIT A
SCOPE OF WORK AND FEE SCHEDULE
3
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MONROE COUNTY
SCOPE OF WORK (ROUND 2 APPLICATION RESUBMITION)
PROJECT OBJECTIVE
The purpose of this scope of work is to support Monroe County(the County)with the preparation of an application
resubmission requesting funding from the Federal Highway Administration's (FHWA)fiscal year (FY) 2024-2025
Charging and Fueling Infrastructure(CFI) Grant Program. It is understood the County has been notified by FHWA
on award status of the County's FY 2022-2023 application and encouraged by FHWA to re-apply for Round 2
FY 2024-2025 funding. Accordingly, this scope of work assumes a resubmission to the FY 2024-2025 CFI
program that reflects the FY 2022-2023 application's scope and budget, charging infrastructure and equipment
locations, and sources of project funding.
TASK 1 — PROJECT MANAGEMENT AND COORDINATION
WSP will provide task order management services including coordination of meetings or conference calls with
Monroe County. This task will also include the responsibilities of the Consultant (WSP) for managing the scope,
schedule, and budget that is responsive to Monroe County.
Specific aspects of this task will include:
• Ongoing coordination with Monroe County
• Preparation of meeting agendas and action items
ASSUMPTIONS:
• Attendance at grant coordination meetings/calls weekly or bi-weekly through the grant development
timeline (assume up to 6 meetings).
TASK 2— DATA COLLECTION AND REVIEW
Upon receiving notice to proceed, WSP will review the County's FY 2022-2023 CFI application (titled "Fabulous
Florida Keys Resilient Corridor: Connected Charging for All") against all CFI program criteria included in the
program's FY 2024-2025 Notice of Funding Opportunity (NOFO). WSP will engage Monroe County to confirm
all major project components including the project scope, budget, charging infrastructure and equipment
locations, and sources of project funding. WSP will confirm any minor revisions needed such as project start and
end dates, revised milestone dates, or adjustments to project cost estimates as part of this task. Any major
revisions requested such as additional project scope and/or charging infrastructure and equipment locations may
require WSP request an amendment to this task to ensure such revisions meet all grant program requirements
and are incorporated into the grant application and narrative.
4621
" IS 11
ASSUMPTIONS:
• No major revisions to Monroe County's FY 2022-2023 request for funding will be needed when
reviewing data needed to complete the FY 2024-2025 application submission.
TASK 3—GRANT APPLICATION DEVELOPMENT & SUBMITTAL
WSP will work with Monroe County to prepare the grant application following guidance and requirements in the
FY 2024-2025 CFI Program. WSP will additionally focus on strengthening the FY 2024-2025 application by
addressing any merit criteria sections rated below the highest possible score as indicated by FHWA(for Monroe
County's FY 2022-2023 submission, the only merit criteria response rated less than the highest possible score
was "Workforce Development, Job Quality, and Wealth Creation").
TASK 3 DELIVERABLES
• Draft Grant Application for Monroe County review and comment in Microsoft Word format
• Final Grant Application incorporating Monroe County comments in Microsoft Word and PDF formats
ASSUMPTIONS:
• Monroe County will provide comments upon reviewing the draft narrative. WSP will accordingly
update the project narrative to finalize the draft for further review by Monroe County.
• WSP will also provide final formatting for the application and assist with the online transmission of the
application (if requested).
o Required forms include:
■ Narrative Document (No More than 25 Pages)
■ Standard Form 424 (Application for Federal Assistance)
■ Standard Form 424C (Budget Information for Construction Programs)
■ Standard Form 424D (Assurances for Construction Programs)
■ Standard Form LLL (Disclosure of Lobbying Activities)
■ Project Abstract Summary
■ Attachments
PROJECT SCHEDULE
WSP understands that the grant deadline is August 28, 2024. Upon notice to proceed, WSP will coordinate a
project kick-off meeting to review and confirm assumptions and to develop a detailed project schedule, which
will include due dates for all deliverables with sufficient time for the County's review of each deliverable.
4622
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