2nd Amendment 05/15/2002
Clerk 01 The
Circul coon
Danny L Kolhage
Phone: 292-3550 Fax: 295-3663
Memorandum
To:
Timothy J. McGarry, AICP
Director of Growth Management
From:
Colleen Gardner
Isabel C. DeSantis, . L
Deputy Clerk r
Attn:
Date:
Tuesday, July 16, 2002
At the BOCC meeting of May 152002, the Board approved the following:
Amendment 2 to Contract between Monroe County and Camp, Dresser, McKee,
Inc. to provide services for stormwater project implementation related to the Stormwater
Management Master Plan (SMMP).
Attached hereto is a duplicate original of the subject document for your
handling. Should you have any questions concerning the above, please do not hesitate
to contact this office.
cc: County Attorney
Finance
~ File
Amendment 2
CONTRACT FOR THE MONROE
MANAGEMENT MASTER PLAN
COUNTY
STORMWATER
THIS CONTRACT AMENDMENT is entered into between Monroe County, whose address is
Marathon Government Center, 2798 Overseas Highway, Suite 420, Marathon, Florida 33050,
hereafter the County, and CAMP, DRESSER, MCKEE, INC., a Massachusetts Corporation,
whose address is 800 Brickell Avenue, Suite 710, Miami, Florida 33131, hereafter the
Consultant.
I. The Contract between the parties is hereby amended to extend the timeframe as shown in
Section 2 of the Contract to 790 days from the date of this Amendment.
2. All previous tasks as defined in Appendix A of the Contract, the Scope of Work, have been
satisfactorily completed, invoiced by the Consultant, and paid by the County.
3. Attached to this Contract Amendment is a new Attachment A, Scope of Work, intended to
further engage the Consultant to implement portions of the Storm water Management Master
Plan.
4. Similarly a new Attachment B identifying specific project tasks and associated costs is
included in this Contract Amendment. The total cost of the Contract Amendment is $66,482.
Upon completion, project tasks will be invoiced to the County in accordance with the
approximate project time frame and specific costs as identified in Attachment B and as
previously specified in the body of the Contract between the parties.
5. All applicable insurance and liability requirements, as identified in Attachment C will be
updated by the Consultant in accordance with the County's Risk Management Department
and its Procurement Policies and Procedures.
6. In all other respects, the Contract between the parties dated 16th day of July, 1999, remains
the same and in full force and effect.
7. The effective date of this Contract Amendment will be the date that both parties have signed
this document.
SMMPContract02-020416.doc
04/16/021:08 PM
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IN WIlNESS WHEREOF each party hereto has caused this Agreement to be executed by its
duly sworn authorized representative.
(SEAL)
ATTEST: DA~" L..KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY
/
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BY~~~~~~ By
\~~~>~~l.J~Cler S-, S -O~
\{;:,.~~ ~ .>c~' . ~
';-';..::.;:' ~ !"~-',;".:..-
Witness:
CAMP, DRESSER, MCKEE, INe.
By Q. ~~ {!-
Title~ ~~
By t1},~ ~-0fr
C"e......:....,..l--l Title t/ Ie € P/Z€..f /J)E AI T
B
Monroe County
Stormwater Management Master Plan (SMMP)
Ongoing Engineering Services
Appendix A: Scope of Services
April 2002
Monroe County, Florida (COUNTY) has completed, according to requirements of the adopted Year
2010 Comprehensive Plan (Comp Plan), the preparation of the Stormwater Management Master
Plan (SMMP) that assesses the adequacy of existing systems, prioritizes stormwater management
needs for each island, identifies regulations and policy needs, and develops. a plan to finance the
construction, operation and maintenance of required facilities. The COUNTY wishes to implement
the recommendations of the SMMP. To this end, the COUNTY wishes to exercise its option under
the existing contract to employ Camp Dresser & McKee Inc. (CONSULTANT) to provide
engineering services leading toward the implementation of the SMMP. The geographic area of this
project consists of the islands (also referred to as the Keys) in the COUNTY, which are traversed by
US Highway 1, or are connected via a bridge to one of these islands. The CONSULT ANT is to
provide supplemental or expanded services related to stormwater management services such as
inspection, ordinance support, detailed modeling, public awareness, legal services, permitting,
design, and services during bidding and construction for the programmed improvements.
The SUPPLEMENTAL SERVICES to be provided by the CONSULTANT are defined below.
Task I County Facilities Stormwater Pollution Prevention Practices
The CONSULTANT will review available engineering documentation for the stormwater
components of all COUNTY properties. Based on that review and a prioritized assessment of needs
on COUNTY properties, the CONSULTANT will inspect up to ten (10) Monroe County facilities
to review in detail the existing stormwater management practices employed at each site. The
CONSULTANT will also meet with COUNTY staff to discuss the stormwater management practices
for each facility. Based upon the site inspection and meeting with staff, the CONSULTANT will
recoriunend in a letter report to the COUNTY stormwater pollution prevention practices that should
be added or improved at each facility. The recommendations may include changes to maintenance
activities, structural improvements such as oil/water separators or retention facilities, and materials
handling.
Task II Stormwater Management Inspector Training & Permit Review Support
The CONSULT ANT will provide classroom and in-field training for COUNTY staff related to field
inspection of construction sites and residential or commercial stormwater facilities. The training
will include elements of sediment and erosion control, stormwater maintenance and illicit
connection identification. Training will consist of two, up to 4-hour training sessions, the first of
which will be classroom training and the second will be in the field. Training will be available for
up to 10 staff.
The CONSULTANT will prepare, prior to the training, a manual of stormwater practices to be
employed in Monroe County including sediment and erosion control, requirements of the code or
~onroe County SMMP On~ing Engineering Services - Work Order V2
Page 1
ordinances and if available, new ordinance requirements. As part of the manual, new or improved
forms will be included to help document maintenance and inspection activities.
The CONSULT ANT will assist the COUNTY in clarifying stormwater treatment requirements for
new development and significant redevelopment in the areas of developed area, area to be treated
grading plan approaches and landscaped swales. The CONSULTANT will produce a summary
memorandum documenting recommendations in this regard and participate in the two reviews as
examples of the application of the recommendations.
Task III Ordinance Support
The CONSULTANT will review existing Monroe County regulations, and will recommend, draft
and help implement modifications to the regulations in accordance with the SMMP. The
CONSULTANT will review the regulations related to the following subjects:
. 95-percent Treatment Requirements
. Low Impact Development
. Vegetated or Landscaped Swales
. Marina Pollution Controls
. Impervious Area Reduction Incentives
. Private Facility Maintenance Certification
. Florida Yards & Neighborhoods Program
The CONSULT ANT will help draft or review suggested modifications to the regulations and
will meet with the COUNTY staff to discuss the modifications. The CONSULTANT will
participate in up to 8 meetings with the COUNTY Board of County Commissioners to adopt the
final modifications to the regulations.
Task IV General Technical Support for SMMP Implementation
The CONSULTANT will provide up to 160 hours of technical support for implementation issues
for the COUNTY. The CONSULTANT will provide such support only at the request of the
COUNTY. Technical support may include support of additional marina criteria, National Pollutant
Discharge Elimination System (NPDFS) permitting support (municipal, construction and industrial
stormwater discharges), and support of other stormwater related engineering efforts of the .
COUNTY.
Task V Engineering Support for RehabilitationjRetrofit Projects
The CONSULTANT will provide engineering support for rehabilitation/retrofit projects associated
with the SMMP. Engineering support may consist of survey, hydrologic and hydraulic modeling,
conceptual design, engineering design drawings, construction specifications in accordance with
COUNTY standards, permit applications (SFWMD ERP, US ACOE, and Monroe County) and
response to permit review comments, and limited construction-related activities including
participation in the pre-bid meeting and pre-construction meeting; construction site visits for
limited observation; site visits for final review of the project; and review of as-built drawings
provided by the contractor. The COUNTY will provide to the CONSULTANT standard "boiler-
plate" construction specifications in digital format to which the CONSULT ANT will add project-
specific specifications. Design drawings for each project will consist of a cover, notes & symbols
Monroe County SMMP Onl:J>ing Engineering Services - Work Order V2
Page 2
page, plan drawing, section drawing, civil engineering detail drawing, planting plan page, plus one
additional page depending on the need, for a total estimated count of seven drawings.
The projects will be defined in work orders appended to and made part of this scope of services
once authorized by the COUNTY and the CONSULTANT.
Compensation
The CONSULTANT will be compensated based on the following methods:
Task I
Task II
Task III
Task IV
Task V
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump Sum or Billing Rate with Upper Limit based on mutual consent for each task.
Payment will be based on monthly invoices from the CONSULTANT. For Lump Sum tasks,
invoices will define the percentage of the work that has been completed, the amount previously
invoiced and the incremental amount owed. For Billing Rates with Upper Limit tasks, invoices will
define actual hours spent times hourly billing rates by category plus reimbursable expenses.
Monroe County SMMP On~ing Engineering Services - Work Order V2
Page 3
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Growth Mgt
FROM-Cimp Dresser' McKee In.
3053729187
(305)289-2854
T-298 P 002/009 F-5Bl
Appendix C
Monroe County Insurance Requirements
10.2
Jul 12 02 01:47p Growth Mgt
JUL-12-0Z 02:30PM FROM-Camp Dr!66Br , McKe8 lnc
(305)289-2854
3053729167 T-Z98 P 009/009 F-SBl
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MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification aDd Hold Harmless
for
Other Contractors and Subeontradors
"-../
The Contractor covenants and agrees to indemnify and hold hannless Monroe COWlty Board of
County Commissioners from any and all elaims for bodily injury (including death), personal
injury. and property damage: (inclu~ property owned by Monroe COWlty) and any other
losses, damages. and expenses (including attorney's fees) which arise out of, in connection with.,
or by reason of services providecl by the Contractor or any of its SubcontraCtor(s) in any tier,
occasioned by the negligence, errors, OT other wrongful act or omission of The Contnlctor or itS
subconU'8Ctors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed ot suspended
as a result of the Con1ractor's failure to pU1'~hase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
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,
,
JUL-1Z-0Z 02:Z9PM FROM-Camp Dr'i~.r & McKe. Inc
3D53129187
(305)289-2854
T-Z98 P 003/009 F-581
p.3
Jul 12 02 01: 45p
Growth Mgt
1996 EdiliDn
"'----
RISK MANAGEMENT
POLlCY AND PROCEDURES
CONTRACT ADMINISTRA nON
MANUAL
GeDerallusufauee Requuemeob
for
Other Contractors and Subcontractors
As a pre-requisite oftbe work governed, or the goods supplied under this contract (including the
pre-suaging ofp~sonnel and materilll), ~ Contractor shall obtain, at hislher own elCpense.
insurance as specified in any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. As an alternative. the Contractor may require aU Subcontractors to
obtain insurance consistent with the Ilnached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance:, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time.
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throu&hout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
~ may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines $pecified in this contract
and any penalties and failw-e to perfonn assessments shall be imposed as if the work had not
been suspended. except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
Cellificate of Insurance
Or
. A Certified copy of the actual insuran~e policy.
The County, at its sole option, has me right to request Ii cenified copy of any or all insurance
policies required by this contract.
All insura.nce policies muSl specify that they are not subject to cancellation. non-renewal,
material change, or reductiOn in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's inswance shall not be construed as relieving
the Contractor from any liability Or obliga.tion assumed under this contraot or imposed by law.
\....J
Administration Instruction
#4709.3
2
Growth M~t
Jul 1~ 02 01: 4Sp
'---'
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JUL-IZ-nz 02:29PM FROM-Camp Dresser & McKee loc
mm9167
(305)289-2854
T-298 P 004/0ne F-SBl
1996 Edilion
The Monroe County Board of County Conunissioners, its employees and officials will be
included a'\ "Additional Insured" on all policies. except for Workers' Compensation and
professional liability insurance.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared fonn entitled "Request for Waiver of InsuraDce Requb"cmcnts" and
approved by Monroe County Risk M~gement.
Administration Instruction
#4709.3
p,,4
3
Ju 1 1 ~ 02 01: 46p
Growth M~t
JUL-12-02 02:29PM FROM-Camp DrB&sBr , McKee Inc
!053TZ91 BT
(305)289-2854
T~Z98 P 005/009 F~5Bl
1~I:QIlIQn
p.5
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GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT FOR THE MONROE COUNTY
STORMWATER MANAGEMENT MASTER PLAN
BETWEEN
MONROE COUNTY, FLORIDA
AND
CAMP DRESSER AND MCKEE INC.
Prior to the commencement of worle. governed by this contract, the Contractor shall obUlin
General Liability Insurance. Coverage shall be maintained throughout the life of me contract
and include, as a minimum:
. Premises Operations
. Products and Completed Operations
. Blanket Contracmal Liability
. Personal Injury Liability
. Expanded Definition of Property Damage
The minimwn limits acceptable shall be:
"---"
$1.000,000 Combined Single Limit (CSt)
If split limits are provided. the minimum limits acceptable shall be:
$ 500,000 per Person
$ 1.000.000 per Occurrence
$ 100.000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the COlmty .
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements_
Gt.3
~
Administration Instruction
#4709.3
57
JUL-1Z-0Z 02:29PM FROM-Camp DrBiiBr , McK.. Ine
3053729167
(305)289-2854
T-298 P 006/008 F-581
1996 Edition
p.6
Jul 12 02 01: 46p
Growth Mgt
"'-.
PROFESSIONAL LIABILITY
IN'SURANCE REQUIREMENTS
FOR
cONTRACT FOR THE MONROE COUNTY
STORMW ATER MANAGEMENT MASTER PLAN
BETWEEN
MONROE COUNTY. FLORIDA
AND
CAMP DRESSER AND MCKEE INC.
Recognizing that the work governed by this contract involves the; fumimin& of advice Or services
of a professional nature, the Contractor shallpUIchase and maintain, throughout the life of rhe
contraCt. Professional Liability Insurance which will respond to damages resulting from any
claim arising out of the performance of professional services or any error or omission of the
Contractor arising out of work governed by this eontract.
The minimum. limits of liability sball be:
$3,000,000 Aggregate
"---r'
PR03
,,---,,'
Admll'listratlon Instru~ion
#4709.3
80
JUl-1Z.0Z 02:30PM FROM-Camp OreEElr & McKee Inc
3053729167
(305)289-2854
T.29B P 007/009 F~5Bl
1 '196 Edihon
p.?
Jul 1.2 02 01: 4?p
Growth Mgt
\----.
VEIDCLE LIABILITY
mSURANCEREQUDffiMENTS
FOR
CONTRACT FOR THE MONROE COUNTY
STORMWATER MANAGEMENT MASTER PLAN
BETWEEN
MONROE COUNTY. FLORIDA
AND
CAMP DRESSER AND MCKEE INC.
Recognizing that the work governed by this contract requires the use ofvelUcles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance:. Coverage shall be
maintained throughout the life of the contract and include. as a minimum, liability coverage for:
. Owned, Non.Owned. and Hir<:d Vehicles
The minimum limits acceptable shall be:
$1.000,000 Combined Single Limit (CSt)
If splitlirnits are provided, the minimum limits acceptable shall be:
$ 500.000 per Person
$1,000,000 per Occurrence
$ 1 00,000 Property Damage
~
The Monroe County Board of County Conunissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
VL3
\__.-/'
AdminilOtr;jtion InstNetiOn
#4709.3
84
JUL-1Z-QZ OZ:3oPM FROM-C~~p Dr'~~lr & McK., Inc.
30S37Z9167
(305)289-2854
T-,98 P 008/009 F-581
1996 Edition
p.8
.:Jul 1.2 02 01: 47p
Growth Mgt
""-'
WORKERS' COMPENSATION
INSURANCE REQUIR.EMENTS
FOR
CONTRACT FOR THE MONROE COUNTY
STORMW ATER MANAGEMENT MASTER PLAN
BETWEEN
MONtlOE COUNTY. FLORIDA
AND
CAMP DRESSER AND MCKEE INC.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation ln$urance with limits sufficient to respond to the applicable Slate
statutes.
In addition, the ContraCtor shall obtain Employers' Liability Insurance with limits of not less
than:
$1,000,000 Bodily 'hijury by Accident
$1.000,000 Bodily Injury by Disease, policy limits
$1,000,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract
Coverage shall be provided by a CQrnpany or companies authorized to tranSact business in the
state of Florida.
'-../
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
ofInsW'aIlce, providing details on the Contractor's Excess Insurance Program.
If the Contraetor participates in a self.insW'"ance fund. a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WC3
'---/
Admini&tration Instruction
#4709.3
91
PRODUCER
Aon Risk Services, Inc. of Massachusetts
99 High Street
Boston MA 02110
DATE(MMlDDIYY)
12/28/01
F INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
~i: AGOROT>.
PHONE -(617) 482-3100
URE
Camp Dresser & McKee Inc.
One Cambridge Place
50 Hampshire Street
Cambridge MA 021390000 USA
FAX - (617) 542-2597
COMPANY
A
Lloyd's of London
COMPANY
B
Zurich American Ins Co
COMPANY
C
COMPANY
D
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PCLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS
AND CCl'lDITIONS OF SUCH POLICIES. LIMITS SHOVlIN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR TYPE OF INSURANCE POLICY NUMBER DATE (MMlDD/YY) DATE (MM/DDIYY)
B GENERAL LIABILITY GL08376632-06 01/01/02 01/01/03 GENERAL AGGREGATE
COMMERCIAL GENERAL LIABILITY Commercial General Liability PRODUCTS - COMP/OP AGG
CLAIMS MADE ~ OCCUR PERSONAL & ADV INJURY
OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE
FIRE DAMAGE(Any one fire)
MED EXP (Anyone person)
B AUTOMOBILE LIABILITY BAP8376631-06 01/01/02 01/01/03 COMBINED SINGLE LIMIT
X ANY AUTO BUSINESS AUTO COVERAGE
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS ( Per person)
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE
AUTO ONLY - EA ACCIDENT
ANY AUTO DATE OTHER THAN AUTO ONLY,
WAIVER N/A EACH ACCIDENT
AGGREGATE
B EXCESS LIABILITY AU0847244606 01/01/02 01/01/03 EACH OCCURRENCE
X UMBRELLA FORM COMMERCIAL UMBRELLA COVERAGE AGGREGATE
OTHER THAN UMBRELLA FORM
B WORKER'S COMPENSATION AND WC 8376633-07 X
EMPLOYERS' LIABILITY WORKERS COMPENSA nON 01/01/02 01/01/03
THE PROPRIETOR/ INCL
PARTNERS/EXEC UTIVE
OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYE
A OB9800005 01/01/99 01/01/03 Aggregate
ARCHITECTS & ENGINEERS E&O
Archrt&Eng Prof
$2,000,000
$2,000,000
$1,000,000
$1,000,000
$100,000
$5,000
$1,000,000
1,000,000
$1,000,000
DESCRIPTION OF OPERA nONS/LOCA TIONSlVEHICLES/SPECIAL ITEMS
RE: Stormwater Master Plan. Monroe County Board of County Commissioners is added as Additional Insured with respect to General and Auto
Liability, but only with respect to services provided by CDM.
Monroe County Bd of County Commissioners
2798 Overseas Highway
Suite 400
Marathon FL 33050 USA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE