Report No. 05100, Board of Public Instruction 5100 1
STATE OF FLORIDA
STATE AUDITING DEPARTMENT
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*** MONROE COUNTY ***
BOARD OF PUBLIC INSTRUCTION
1
As OF JUNE 30, 1959
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STATE OF FLORIDA
STATE AUDITING DEPARTMENT
REPORT ON AUDIT
OF THE ACCOUNTS OF
MIONROE COUNTY
BOARD OF PUBLIC INSTRUCTION
As OF JUNE 30, 1959
DATED: MARCH 7, 1960
BY- JOHN ROBERT DENNY, AUDITOR
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�" �s> STATE OF FLORIDA
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� <• A STATE AUDITING DEPARTMENT
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BRYAN WILLIS. C.P.A.
STATE AUDITOR
Tallahassee, Florida
march 7. 1960
Honorable LeRoy Collins, Governor
AND THE
Appropriations and Auditing Committee
OF THE
Legislative Council
Sirs:
Pursuant to law, I have directed that an audit be made
of the accounts and records of
THE BOARD OF PUBLIC INSTRUCTION
MONROE COUNTY
For the fiscal years. ended June 3o, 2958,
and June 3o, 1959,
and present this report thereon.
PERSONNEL
The personnel of the Board was as follows
DISTRICT
No.
William R. Warren, Jr. i
Gerald H. Adams, Chairman 2
• Keller. Watson 3
• Glynn R. Archer. 4
Edney B. Parker. to January 5, 1959 5
Ruth Alice Campbell from January 6, 1959 5
•
Horace O'Bryant, Superintendent
44
GENERAL STATEMENT
The financial condition improved. Finances were well managed in
general. Insurance was generally adequate. Budgets were properly prepared 4
and followed Taxes levied increased. Financial records were well kept. A
few of the instructional personnel were not paid according to the salary
schedule. Records of movable property were kept. Internal accounts were kept
and were audited under the direction of the Board Adequate and competent
clerical assistance was furnished the Superintendent
Detailed comments are made under appropriate headings.
FINANCIAL CONDITION
The financial condition had improved. Available cash balances in
the operating funds increased at the close of each fiscal year in the audit
period
The following statement shows the cash position and balances in all
funds at the beginning and end of each fiscal year:
7-1-57 6-30-58 6-30-59
SUPPORT AND MAINTENANCE FUNDS
CASH POSITION, OPERATING FUNDS 1
AVAILABLE CASH BALANCES $ 141 , 177.82 $ 333,434,78 $ 581 ,344.46
CASH POSITON, CAPITAL OUTLAY
FUNDS
AVAILABLE CASH BALANCES $ 57,246 09 $ 38,428,62 $ 35,654 .92
FUNDED DEBT
STATE BOARD OF EDUCATION BONDS
BONDS, UNMATURED $ 580,000 00 $ 560,000.,00 $ 540,000.00
LESS, STATE BOARD OF EDUCATION
BOND RESERVE 32,299. 50 42,940..61 80,440 61
Net Funded Debt $ 547,700.,50 $ 517,059.39 $ 459,559.39
DISTRICT BOND INTEREST AND
SINKING FUNDS
BONDS, UNMATURED $3,075,000.00 $2,951 ,000,00 $2,823,000.00
LESS, AVAILABLE CASH BALANCES 144,589. 12 150,413,80 165,572 76
Net Funded Debt $2,930,410..88 $2,800,586.20 $2,657,427.24
BOND CONSTRUCTION FUNDS
AVAILABLE CASH BALANCES $ 180, 161 .29 $ 159,965 .56 $ 3,093. 86
45
FINANCIAL MANAGEMENT
Finances were generally well managed Control of purchases was
effected by the purchase order system in use Purchases were made pursuant
to bids where required by law, except for purchases of gasoline and milk
Vouchers showed evidence of the receipt of goods purchased
Monies collected for lost and damaged textbooks were handled in
accordance with Section 233, 46(5), Florida Statutes
The Superintendents petty cash fund of $50, discussed in the
preceding audit report, was deposited to the Board' s accounts on June 29,
1959, and recorded as revenue
Current loans totaling $200,000 00 in 1957-58 and a loan of
$100 000 00 in 1958-59 were obtained to meet current expenses until the
receipt of tax monies. Interest paid on these loans totaled $1, 722 22 in
1957 58 and $366 67 in 1958-59_
Fire and windstorm insurance was carried on all buildings with four
or more classrooms Policies were written on the 5-year plan. The amount of
insurance appeared sufficient with some exceptions. The insurance coverage
on May Sands Elementary School was inadequate Poinciana Elementary School
was insured in excess of the insurance schedule Contents were generally
insured, although contents of some schools were not covered by insurance.
Section 230 23(9) ;d), Florida Statutes, requires insurance on every school
building with its contents, except certain buildings with three classrooms or
less The Superintendent and chairman were properly bonded Employees were
bonded by a blanket position bond Workmen' s compensation insurance and
automotive insurance coverage was carried
Title to the Fitzjohn bus formerly used for athletic purposes was
still held by Douglass High School. As this bus is in poor condition and out
of use, it is recommended that the Board take action to assist Douglass High
School in disposing of this bus in accordance with law.
SIGSBEE SCHOOL
The Sigsbee School was built primarily from federal monies on
property donated to the Board by the United States Government The Board
called for bids on this project in December 1957, but rejected these bids
as they were considered too high Bids were requested again in January 1958
The low bid was accepted after the deletion of certain alternates in order to
bring the amount of the contract in line with the amount of money available
for construction. The kitchen of this school was deleted from the contract
The maintenance department constructed the kitchen later, after other monies
became available The original approved plans for the kitchen were changed
by the maintenance department tc include additional floor space without using
any additional materials for outside walls The cost of materials and wages
of day laborers charged to this project totaled $15, 289 39 at June 30, 1959.
The salaries of mairtena.nce department employees working on this project were
not charged to this project but were charged to maintenance For this reason,
the total cost of this work could not be determined.
MAINTENANCE SHOP
In January 1959 the United States Government gave the property used
by the maintenance department to the Board. This property. an old two-story
building and smaller adjacent buildings, had been used by the maintenance
department since 1952 After acquiring title tc the property, the Board
started several building projects at the maintenance shops A new electrical
wiring system was installed Repairs were made to the floors. walls_ ceilings.
and roofs A new paint shop was built. A new► carpenter shop was added These
repairs and new construction projects were made by the maintenance department
employees and day laborers under the direction cf the maintenance department
The cost of materials and wages of day laborers for the repairs were charged to
maintenance: the cost of materials and the wages of day laborers for the new
construction projects were charged to one construction project, the salaries of
maintenance department employees were charged to maintenance The cost of
materials and wages charged to this project was $18, 545 19 at June 30, 1959.
the additional cost of labor by the maintenance department could not be
determined
PURCHASES FROM BOARD MEMBER
Sect:on 230 23(10)(1). Florida Statutes, provides that no contracts
for materials, supplies. and services needed for the county school system
shall be made with any business organization in which any county board member
has any financial interest whatsoever The record of fictitious names in the
office of the Clerk of the Circuit Court. No 525, under date of October 17,
1954. shows Gerald H Adams as one of the owners of Adams Dairy Milk was
purchased from Adams Dairy by the Consolidated School Lunch Fund and by the
Key West High School Lunch Fund A tabulation of such purchases during the
school years covered by this audit follows
FUND AMOUNT
1957-58 1968-59 Total
CONSOLIDATED SCHOOL LUNCH $57. 135, 59 $ 649 39 $57,784.98
KEY WEST HIGH SCHOOL LUNCH 7,358 81 7,712.81 15,071 . 62
Total $64,494.40 $8,362 20 $72,856 .60
Purchases of milk from Adams Dairy were discontinued by the
Consolidated School Lunch Fund after August 8, 1958. The Superintendent
stated that purchases of milk by the Key West High School from Adams Dairy
was discontinued after the close of the audit period.
Purchases of milk from Velda Corporation were made by the Consoli-
dated School Lunch Fund in 1958-59 The street address in Key West of Velda
Corporation and of Adams Dairy are the same. sir Adams stated that be had no
interest in the Velda Corporation. but that ,ldame Le.:ry din rent office space
and storage space to the Velda Corporatioyt. and teat Velda Corporation
borrowed Adams Dairy trucks at times, and that Adams Dairy borrowed Velda
Corporation trucks at times
BUDGETS
Budgets were properly prepared and expenditures were held within
budget appropriations.
The following statement summarizes the operations of the schools for
each fiscal year in the audit period:
SUMMARY OP RECEIPTS AND EIPSIDItURES
FOR THE FISCAL YEAR ENDED JUTE 30. 1958
Receipts Final Actual Undercollected
Budget Receipts Overcoliected
Support and Maintenance Funds $2,772,290.74 $2.831.759.85 $-50.009.11
District Interest and Sinking Funds 411,624.12 388,063.95 23,560.17
Bond Construction Funds 515.661,29 408,861.29 106,800.00
total Budgetary Receipts and Balances $3.699.576.15 $3,628,685.09 $ 70,891.06
Less. Net Interfund Transfers 73.730,00 48,630,00 25,100.00
let Receipts and Balances $3,625,846.15 $3,580,055.09 $ 45,791,06
Expenditures Final Actual Ex- Unexpended
Budget penditures
Support and Maintenance Funds $2.478.647.35 $2,416,955,84 $ 61.,691.51
District Interest and Sinking Funds 237.820.51 237.650.15 170.36
Bond Construction Funds 515.661.29 248.895.73 266,765.56
Total Budgetary expenditures $3,232,129.15 $2,903,501.72 $328,627.43
Less, Net Interfund Transfers 73,730,00 48,630.00 ' 25.100.00
let Expenditures $3,158,399, 15 $2,854.871.72 $303,527,43
Balances. June 30, 1958!
Cash 357,442.61 682,242.76
State Board of Education Bond Reserve 42,940.61 42.940,61
Reserves for Contingencies 67,063.78
total $3,625.846.15 $3,580,055.09
FOR TIE FISCAL YEAR ENDED JUAE 30. 1959
Receipts Final Actual Undercollected
Budget Receipts 0vercollectted
Support and Maintenance Funds $3.161.435.55 $3,200,434.95 $-38.999.40
District Interest and Sinking Funds 423,239.00 404,887.66 18,351.34
Bond Construction Funds 385,037.71 385,037.71
Total Budgetary Receipts and Balances $3,969,712.26 $3.990.360.32 $-20.848,08
Less. Net Interfund Transfers 97.672.15 72,601.04 25,071.11
Net Receipts and Balances $3,872,040,11 S3.917,759.28 $-45,719.17
•1 8
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FOR TEE FISCAL PEAR ENDED JOYS 30• 1959 (COWL.)
Expenditures Final Actual Ex- Unexpended
Budget penditures
Support and Maintenance Funds $2.648.039.31 $2,502,994.96 $145,044.35
District Interest and Sinking Funds 239.662,00 239.314,90 347.10
Bond Construction Funds 385,037.71 381,943.85 3,093,86
Total Budgetary ix penditures $3.272,739,02 $3,124,253.71 $148,485,31
Less. Net Interfund Transfers 97,672.15 72,601.04 25,071.11
Yet Expenditures $3.175,066.87 $3,051,652.67 $123,414,20
Balances, June 30. 1959
Cash 398,504.00 785,666,00
State Board of Education Bond Reserve 80,440.61 80,440.61
Reserves for Contingencies 218.028.63
fntai $3,872,040.11 $3,917,759.28
TAXES
Millages and taxes levied increased as shown in the following
statement:
1 9 5 6 1 9 5 7 1 9 5 8
Hills Amount Hi'.ls Amount Hills .Amount
County Current (General) 5 $239,388.22 9 $ 459,470-23 9 $ 511,535.22
District No. 1, Current 10 476,833.35 10 509,029.94 10 566,676.69
District No. 1. Interest
and Sinking (County-wide) 4 190,733.34 4 203,611.98 4 226,670.68
fatal 19 S906.954.91 23 $1,172.112.15 23 S1,304.882.59
RECORDS
Minutes generally showed the official actions of the Board, although
they were not clear as to which vouchers were approved before payment, and
which were approved for payment by the Superintendent and chairman before the
next meeting date In some instances, official board actions on project
change orders and acccptance of completed building projects were not noted in
the minutes
•Fiscal records were well kept on the forms prescribed for the
uniform system of accounts. Project accounts were kept for the various
construction projects, but the salaries of maintenance department employees
working on the Sigsbee School kitchen and the maintenance shop were charged
to maintenance instead of to the projects. This is discussed above under
other headings.
An accounting machine was acquired during the latter part of the
audit period. Beginning in May 1959, this machine was used for payroll
records and provided greater control in making such payrolls. It is
anticipated that this machine will be used for all financial records in the
near future.
•
(2)MPENSATiON AND TRAVEL ALLOWANCE OF
SUPERINTENDENT AND COMPENSATION
• OF BOARD MEMBERS
The compensation of the Superintendent was correctly paid in
accordance with Chapter 57, 586. Acts of 1957
The Superintendent s monthly travel ailcaance was increased by the
Board from 112a to $150. effective November 1 195F
The compensation of board members was correctly paid in accordance
with Chapter 57 .611. Acts of 1957. and mi'.eage in accordance with Section •
230 201, Florida Statutes
CONTRACTS, SALARY SCHEDULES, AND
CERTIF;CATION OF INSTRUCTEONA:,. PERSONNEL
Contra;:ts were made with members of the instructional staff
Continuing contracts were generaily issued to eligible instructional personnel
Credit for teaching experience appeared to have been based on adequate
information
Instructional personnel were generally paid in accordance with the
salary schedule A few teachers and principals were paid supplements that
were not in accordance wi':, tie &.aura schedules Sections 230 2315) ,fj sod
231 37. Florida Statutes, provide that a salary schedule shall be adopted by
the Board and that instructional personnel shall receive salaries as prescribed
by such salary schedule
All regular teachers were properly certificated. except in one
instance each fiscal year Some part.-time and substitute teachers were not
certificated
TRANSPORTAT4ON
The amount spent for transportation exceeded 115% of the amount
included in the Minimum Foundation Program Accordingly the transportation
program was subject to review by the State Board of Education
School bus drivers were paid according to a salary schedule based
on the mileage traveled each day Gasoline was purchased on the basis of
credit cards without advertisement for bids Federal tax on gasoline was not
paid Where practical a central storage should be provided and gasoline
purchased in bulk quantities pursuant to bids. Oil and grease were purchased
at wholesale prices based on quotations Tires were purchased at State prices
CAPITAL OUTLAY
Capital outlay expenditures were made, on approved projects The
deficiency in the Minimum Foundation Capital Outle9 and Debt Service Program
was eliminated by the expenditure of additional lo:px funds for debt service
Change orders in excess of the amounts permitted by Section 235. 321;
Florida Statutes, were not submitted in advance to the State Board of
Education for approval. Final plans and specifications for several rather
minor building projects were not submitted in advance to the State
Superintendent for approval. Delayed approvals were applied for and granted
after the close of the audit period,
50
The Minimum Foundation Capital Outlay and Debt Service Program is
summarized as follows
1957-58 1958.59
DEFICIENCY BROUGHT FORWARD, JJLY 1 $ 100,00 $ 7.50
BEGINNING BALANCES.
CAPITAL OUTLAY AND DEBT SERVICE 50, 133,71 33,293 44
STATE BOARD OF EDUCATION BOND RESERVE 32,299.50 42,940 61
APPORTIONED BY THE STATE
PROGRAM CAPITAL OUTLAY AND DEBT SERVICE ,
REMITTED TO THE COUNTY 62,022 54 45,568 38
STATE BOARD OF EDUCATION BOND SERVICE,
WITHHELD 47, 194.46 73,886 .62
ADMINISTRATIVE EXPENSE, WITHHELD 659 00 721 .00
INTEREST ON INVESTMENTS
UNDISTRIBUTED CAPITAL OUTLAY AND DEBT SERVICE
FUNDS. REMITTED TO THE COUNTY 431 90 204 93
STATE BOARD OF EDUCATION BOND RESERVE,
WITHHELD 1 , 136, 43 2,042 12
Total $193,977 54 $198,664 60
EXPENDED
APPROVED CAPITAL OUTLAY (SCHEDULE 1-A) $ 45,844. 71 $ 10,582 94
APPROVED DEBT SERVICE, LOCAL
CAPITAL OUTLAY AND DEBT SERVICE FUNDS
TRANSFERRED AND EXPENDED 33,450 00 32,828. 89
ADDITIONAL LOCAL FUNDS EXPENDED 92.50 7 . 50
COST OF ISSUING STATE BOARD OF EDUCATION
BONDS 1 ,500.00
STATE BOARD OF EDUCATION BOND DEBT SERVICE 37,669,78 36,928 74
ADMINISTRATIVE EXPENSE. STATE BOARD OF
EDUCATION 659.00 721 00
Total Expenditures $117,735 99 $ 82,569 07
ENDING BALANCES
CAPITAL OUTLAY AND DEBT SERVICE FUND 33. 293. 44 35,654 .92
STATE BOARD OF EDUCATION BOND RESERVE 42,940,61 80 440 .61
Total Expenditures and Balances $193,970 04 $198,664 60
DEFICIENCY IN CAPITAL OUTLAY AND DEBT SERVICE
FOND, JUNE 30 7. 50
Total $193,977 54 $198,664:60
PROPERTY RECORDS
Separate property record books were kept for each school center_ the
administrative building and the maintenance shop. Property record forms of
the uniform system of accounts were not used, but the description of the
property listed was generally adequate so a particular item could be iden-
tified Transfers of property from one school to another were generally noted.
but in some instances, property was found in locations other than that shown on
the property record. Only school buses and other automotive equipment were .
marked with identifying numbersai Iesl<lY,1 ie, eI :,.am wire 4140..14 get biA00 %ew/m
Awaz�+: h*vA!wfi i,a.i4=44.4 tal tsabso4slipie$
. psi . :L ' . to oopo.il. od4 loins
A very good record book showing to scale all real estate and location
of buildings owned by the Board was kept..
Chapter 274. Florida Statutes, governing property records and control
became effective July 1, 1959, immediately after the close of the audit period.
NATIONAL DEFENSE EDUCATION ACT FUNDS
The Board has participated in the NDEA program. Title III funds
totaling $2, 500. 00 were received and spent for eligible equipment and materials
for the improvement of instruction in science, mathematics, and modern foreign
languages. Additional local funds totaling $2. 109. 61 were spent for eligible
items:
INTERNAL ACCOUNTS
Internal accounts were kept for the various school activity funds
and lunchroom funds. The internal account policy adopted and the control
exercised over these accounts appeared satisfactory. These accounts were
audited by a local certified public accountant
EXHIBITS AND SCHEDULES
The following exhibits and schedules are attached to and form a part
of this report°
EXHIBIT - A Summary of Receipts and Expenditures. Support and Maintenance
Funds.
SCHEDULE 1-A Capital Outlay Expenditures. Support and Maintenance Funds,
EXHIBIT - B Summary of Receipts and Expenditures, District Bond Interest
and Sinking Funds.
EXHIBIT - C Summary of Receipts and Expenditures, Bond Construction Funds.
SCHEDULE 1-C Summary of Project Expenditures, Bond Construction Funds,
EXHIBIT - D Cash Receipts and Disbursements.
SCHEDULE 1-D Transfers.
EXHIBIT - E Bonds and Interest.
Respectfully submitted,
(Signed) Bryan Willis,
State Auditor
Audit made by.
(Signed) John Robert Denny, Auditor
02
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MONROE COUNTY EXHIBIT - A
BOARD OF PUBLIC INSTRUCTION
SUMMARY OF RECEIPTS AND EXPENDITURES
SUPPORT AND MAINTENANCE FUNDS
For the Fiscal Years Ended June 3o, 1958 and 1959
Receipts Fiscal Year Ended June 30, 1958 Fiscal Year Ended June 30, 1959
Final Actual Undercollected Final Actual Undercollected
Budget Receipts Overcoliected Budget Receipts 0vercollected
Revenue Receipts;
Federal Sources $ 232,100.00 $ 295,302.95 $-63,202.95 $ 99.847.00 $ 292,892.59 $-193,045.59
State Sources 1,190,791.33 1,283,187.77 -92,376.44 1,285,557.21 1,334,895.71 -49,338.50
County and District Sources 1,006,676.00 1,019,141.06 -12,465.06 1,109,874.00 1,155,348.17 -45,474.17
Other Revenue Sources 243.14 -243.14
Nonrevenue Receipts 3,424.66 -3,424.66 2,251.33 -2,251.33
Budgeted Excess Receipts 112.000.00 112.000.00 251,352.73 251,352.73
Total Receipts $2,541,567.33 $2,601,036.44 $-59,469.11 $2,746,630.94 $2,785,630.94 $ -39,000.00
Balances, July is
Cash 198.423.91 198.423.91 371,864.00 371,863.40 .60
State Board of Education
Bond Reserve 32,299.50 32,299.50 42,940.61 42,940.61
• Total Budgetary Receipts and
Balances $2,772.290.74 S2.831,759.85 $-59,469.11 $3,161.435.55 $3,200,434.95 $ -38,999.40
Expenditures Fiscal Year Ended June 30, 1958 Fiscal Year Ended June 30, 1959
Final Actual Ex- Unexpended Final Actual Ex- Unexpended
Budget penditures Budget penditures
General Control $ 64,259.00 $ 60,375.33 $ 3,883.87 $ 71,840.99 $ 65,151.90 $ 8,489.09
Instruction 1,672,893.44 1,664,232.09 8,46A.35 1,764,933.25 1,669,654.47 85,278.78
Operation of plant 175,500.00 174,881.42 818.58 188,851.55 183,359.13 5,492.42
Maintenance 158,540.00 158,328.58 211.44 153,857.43 153,857.43
Auxiliary Agencies 85,850.00 82,772.99 3,077.01 96,862.46 92,568,14 4,294.32
Fixed Charges 57,721.00 55,230.82 2,490.18 62,475.00 58,700.74 5,774.26
fatal Current expenses $2,214,583.44 $2,195,821.21 $ 18,942.23 $2,328.620.68 $2,221,291.81 $ 107,328.87
Capital Outlay 150,941.91 133,2142.83 17,649.28 184,451.07 171,808.70 12,644.37
Debt Service 39,412.00 39,412.00 37,295.41 37,295.41
total expenditures $2,404,917.35 $2,368,325.84 $ 38,591.51 $2,550,367.16 $2,430,393.92 $ 119,973.24
Transfers 73,730.00 48,830.00 25,100.00 97,672.15 72,801.04 26,071.11
fatal Budgetary Expenditures $2,478,647.35 $2,416,955.84 $ 61,691.51 $2,648,039.31 $2,502,994.96 $ 145,044.35
Balances and Reserves,
June 30:
Cash 183,639.00 371,883.40 214,927.00 616,999.36
State Board of Education
• Bond Reserve 42,940.61 42,940.81 80,440.61 80,440.61
Contingencies 67,063.78 218,028.63
Total $2,772,290.74 $2.831,759.85 $3,161,435.55 $3,200,434.95
EXHIBIT - A
t)3
SCHEDULE 1-A MONROE COUNTY
BOARD OF PUBLIC INSTRUCTION
CAPITAL OUTLAY EXPENDITURES
SUPPORT AND MAINTENANCE FUNDS
For the Fiscal Years Ended June 3o, 1958 and 1959
PURPOSE EXPENDED
1957-58 1958-59
PROJECT EXPENDITURES
Minimum Foundation Program Projects $ 45, 844. 71 $ 10,582. 94
Nonprogram Projects 63, 821.45 137,966. 66
Total Project Expenditures $109, 666. 16 $148,549. 60
Other Capital Outlay Expenditures;
Library Books 10,549. 42 12. 012. 08
School Buses 10,375. 22 9,374. 81
Other Automotive Equipment 2, 701. 83 1.870, 21
Total Capital Outlay Expenditures $133.292. 63 $171, 806. 70
•
SCHEDULE 1-A
MONROE COUNTY EXHIBIT - B
BOARD OF PUBLIC INSTRUCTION
SUMMARY OF RECEIPTS AND EXPENDITURES
DISTRICT BOND INTEREST AND SINKING FUNDS
For the Fiscal Years Ended June 3o, i958 and 1959
Receipts Fiscal Year Ended June 30, 1958 Fiscal Year Ended June 30, 1959
Final Actual Undercoilected •Final Actual Undercollected
Budget Receipts Overcollected Budget Receipts Overcollected
District Sou ees:
Taxes $193,305.00 $194,810,80 $-2,30 .80 $214,925.00 $221,644,97 5-6,719.97
Tax Redemptions 34.03 -34.03
fetal Receipts $193,305.00 $194,844.83 54.539.83 $214,925.00 $221.644.97 5-6,719.97
Transfers. 73,730.00 48,630.00 25,100.00 57,900.00 32,828.89 25,071.11
Cash Balances, July 1 144,589.12 144,589.12 150,414.00 150,413.80 .20
•
Total Budgetary
Receipts and Balances $411,624,12 $388,083.95 $23,560.17 $423,239,00 $404,887.68 $18,351,34
Expenditures . Fiseal Year Ended June 30, 1958 Fiscal Year Ended June 30, 1959
Final Actual Ex- Unexpended Final Actual Ex- Unexpended
Budget penditures Budget penditures
Fixed Charges;
Commissions $ 11.598.00 $ 11,552.10 $ 45.90 $ 13,575.00 $ 13,411.95 $ 163.05
Debt Service:
Payment 91 Bonds 124,000.00 124,000.00 128,000.00 128,000.00
Interest on Bonds 101,671.50 101,671.50 97,487,00 97,488.50 .50
Other Payments for
Debt Service 551.01 428.65 ' 124.Ma 800.00 416.45 183.55
total Budgetary
Expenditures $237,820.51 $237,660.15 $ 170.36 $239,662.00 $239,314.90 $ 347.10
• Cash Balances, June 30 173,803.61 150,413.80 183,577.00 165,672.76
1'otal $411,624.12 $388,063.95 $423,239.00 $404,887.88
•
•
EXHIBIT - B
00
EXHIBIT b C MONROE COUNTY
BOARD OF PUBLIC INSTRUCTION
SUNNARY OF RECEIPTS AND EXPENDITURES
BOND CONSTRUCTION FUNDS
For the Fiscal Years Ended June•go, 1958 and 1959
Receipts Fiscal Year Ended June 30, 1958 Fiscal Year Ended June 30, 1959
Final Actual Undercoilected Final Actual Undercollected
Budget Receipts Overtottected Budget Receipts Overcoltected
Federal Construction monies $240,300.00 $133,500 00 $108,800,00 $ 80,100,00 $ 80,100:00 $
School Construction Fund 05,200,00 96,200,00 105,200.00 105,200.00
Sotat Receipts $3336,500,00 $228,700.00 $108,800,00 $185,300,00 $186,300,00 $ - -
Transfers 39,772,15 39,772..15
Cash Balances. July 1 180,161.20 180,161.29 159,965 56 159,985.68 •
fatal Budgetary Receipts
and Balances $516,681,20 $406,881.29 $106,800.00 $385,037.71 $365.037.71 $ - -
Expenditures Fiscal Year Ended June 30, 1958 Fiscal Year Ended June 30, 1959
Final Actual Ex- Unexpended Final Actual Ex- Unexpended
Budget pendltures Budget penditures
•
Capital Outlay:
Sites and Ground Improvements $ 856,26 $ 856,25 $ $ $ $
Buildings 310,024,75 83,28.3,14 248,781.81 259.833.76 259,R3&:78
Additions 101.738 83 171,734.88 20,003,95 125,203,95 1220110.00 3,093.86
Equipment 13,041,46 13,041.46
total Budgetary Rxpendite,res $515,661,29 $248,895,93 $286,785.66 $385,037,71 $381,943,85 $3,093.86
Cash Balances, June 30 159,96668 3.093.86 -
total, $515,661,29 $408,881.29 $385,037,71 $386,037,71
EXHIBIT - C
)t)
MONROE COUNTY SCHEDULE i-C
BOARD OF PUBLIC INSTRUCTION
SIJNNARY OF PROJECT EXPENDITURES
BOND CONSTRUCTION FUNDS
•
For the Fiscal Years Ended June 3o, 1958 and 1959
Fund Amount
Tota3 Prior to 1957-58 1958-59
to Date Audit Period
•
MININON POUJDAHOI PROGRAM PROJROYS
•
District Bond Construction Fund - •
1955 Issue 32.750.000.00 $2,596,538.71 $153.461.29 $
Federal Construction Fund
Sigabee School (Public Law 815) 280.012.15 20,238.39 259,833.76
School Construction Fund 197,306.14 75,198,OS 122,110.09
fotat $248.695,73 $381,943.8S
•
•
SCHEDULE i-C
EXHIBIT - D MONROE COUNTY
BOARD OF PUBLIC INSTRUCTION
CASH RECEIPTS AND DISBURSEMENTS
For the Fiscal Years Ended June 3o, 1958 and Y959
FUND BALANCE CASH
7- 1 .57 RECEIPTS
1957-58
Support and Maintenance Funds:
County Current (General) $130, 576. 89 $ 807, 760. 28
District No, 1, Current 10, 600. 93 1, 625,455. 62
School Lunch 35, 840. 77
Total Operating Funds $141, 177. 82 $2,469, 056. 67
County Building and Bus Reserve $ 7, 112. 38 $
Capital Outlay and Debt Service 50, 133. 71 62, 454. 44
Total Capital Outlay Funds $ 57,246.09 $ 62,454. 44
Total Support and Maintenance Funds $198, 423.91 $2, 531, 511. 11
District Bond Interest and Sinking Funds:
District No. 1 $144.530. 51 $ 194,844. 83
District No. 1A 58. 61
Total District Bond Interest and Sinking Funds $144, 589. 12 $ 194,844. 83
Bond Construction Funds:
District No. 1. Bond Construction $153, 461. 29 $
School Construction Funds:
Federal Construction - Sigsbee School 26,700.00 133, 500. 00
School Construction 95, 200.00
Total Bond Construction Funds $180, 161. 29 $ 228, 700. 00
TOTAL $523, 174. 32 $2,955.055. 94
EXHIBIT - D
(Cont'd. )
1'
EXHIBIT - D
TRANSFERS IN CASH TRANSFERS OUT BALANCE
Intrafund Interfund DISBURSEMENTS Intrafund interfund 6.30.58
$ $ $ 605,096. 20 $ 40,000.00 $15, 180. 00 $278,060. 97
40,000.00 1, 620, 682. 74 55, 373. 81
35, 840. 77
$ 40,000. 00 $ - - $2.261,619. 71 $ 40.000. 00 $15, 180.00 $333, 434. 78
$ $ $ 1, 977. 20 $ $ $ 5, 135. 18 .
45,844. 71 33,450. 00 33,293. 44
$ - - $ - - $ 47,821. 91 $ - - $33,450.00 $ 38,428. 62
$ 40,000. 00 $ - . - $2, 309,441. 62 $ 40, 000. 00 $48, 630.00 $371, 863. 40
$ $15, 180.00 $ 204, 167.65 $ $ $150,387.69
33,450. 00 33,482. 50 26. 11
$ - - $48, 630.00 $ 237, 650. 15 $ - - $ - - $150,413.80
$ $ $ 153, 461. 29 $ $ $
20, 238. 39 139,961. 61
. 75, 196.05 20,003. 95
$ - - $ - - $ 248, 895.73 $ - - $ - - $159,965. 56
$ 40,000.00 $48, 630. 00 $2,795,987. 50 $ 40,000.00 $48, 630. 00 $682,242. 76
EXHIBIT - D
(Cont 'd. )
J'9
EXHIBIT - D MONROE COUNTY
(Cont 'd. )
BOARD OF PUBLIC INSTRUCTION
CASH RECEIPTS AND DISBURSEMENTS
For the Fiscal Years Ended June 3o, 1958 and 1959
FUND BALANCE CASH
7-1. 58 RECEIPTS
1958-59
Support and Maintenance Funds:
County Current (General) $278,060. 97 $ 968,523.93
District No. 1, Current 55.373. 81 1,641,944.37
School Lunch 31, 840. 12
Total Operating Funds $333,434. 78 $2,642,308.42
County Building and Bus Reserve $ 5, 135. 18 $
Capital Outlay and Debt Service 33.293.44 45,773.31
Total Capital Outlay Funds $ 38,428. 62 $ 45.773.31
Total Support and Baintenance Funds $371,863.40 $2, 688,081. 73
District Bond Interest and Sinking Funds:
District No. 1 $150,387. 69 $ 221, 644. 97
District No. lA 26. 11
' Total District Bond Interest and Sinking Funds $150,413 .80 $ 221, 644.97
Bond Construction Funds:
School Construction Funds:
Federal Construction - Sigsbee School $139, 961. 61 $ 80.100. 00
School Construction 20,003.95 105,200. 00
Total Bond Construction Funds $159, 965. 56 $ 185.300.00
TOTAL $682.242,76 $3,095, 026. 70
EXHIBIT - D
f)0
EXHIBIT - D
. (Cont 'd. I
TRANSFERS IN CASH TRANSFERS OUT BALANCE
Intrafund Interfund DISBURSEMENTS Intrafund Interfund 6.30.59
$ $ $ 443, 157. 52 $290,000.00 $39,772. 15 $473, 655.23
290,000.00 1,879,628. 95 107,689. 23
31,840. 12
$290, 000. 00 $ - - $2,354,626. 59 $290, 000. 00 $39, 772. 15 $581,344.46
$ $ $ 5, 135. 18 $ $ $
10, 582. 94 32,828.89 35.654.92
$ - - $- - - $ 15,718. 12 $ - - $32, 828. 89 $ 35,654. 92
$290, 000.00 $ - - $2,370,344. 71 $290,000.00 $72, 601.04 $616,999.38
$ $ $ 206,459.90 $ $ . $165,572. 76
32, 828. 89 32,855. 00
$ - - $32,828. 89 $ 239,314.90 $ - - $ - - $165.572..76
$ $39, 772. 15 $ 259,833. 76 $ $ $
122, 110. 09 3,093.86
$ - - $39,772. 15 $ 381,943.85 $ - - $ - - $ 3,093.86
$290,000.00 $72,601.04 $2, 991,603.46 $290,000.00 $72,601. 04 $785,666.00
EXHIBIT - D
6 1
SCHEDULE I-D MONROE COUNTY
BOARD OF PUBLIC INSTRUCTION
TRANSFERS
For the Fiscal Years Ended June 3o, 1958 and 1959
TRANSFERRED
To From
1 95'7-58
District No. 1A, Interest and Sinking Capital Outlay and Debt Service
District No. 1, Current County Current (General)
District No. IA. Interest and Sinking Capital Outlay and Debt Service
District No. 1. Interest and Sinking County Current (General)
Total
1958-59
District No. IA. Interest and Sinking Capital Outlay and Debt Service
Federal Construction - Sigsbee County Current (General)
District No. 1, Current County Current (General)
District No. 1, Current County Current (General)
District No. 1A, Interest and Sinking Capital Outlay and Debt Service
District No. 1A. Interest and Sinking Capital Outlay and Debt Service
Federal Construction - Sigsbee County Current (General)
Federal Construction - Sigsbee County Current (General)
District No. 1, Current County Current (General)
Total
SCHEDULE 1-D
62
SCHEDULE x.-D
DATE OF AMOUNT PURPOSE
TRANSFER Intrafund Interfund
7-18-57 $ $ 4, 225. 00 Minimum Foundation Program Debt Service
9-25-57 40,000. 00 To Make Payrolls from the Same Fund
1- 6-58 29,225. 00 Minimum Foundation Program Debt Service
6-27-58 15, 180. 00 Permanent Transfer for Debt Service
$ 40,000.00 $48,63p. 00
7- 2-58 $ $ 3,900. 00 Minimum Foundation Program Debt Service
10-24-58 18, 788. 96 To Pay Construction Costs Before Receipt
of Federal Monies
11-18-58 12-18-58
1 10-59
90, 000. 00 To Make Payrolls from the Same Fund
100.000. 00 To Make Payrolls from the Same Fund
28,900. 00 Minimum Foundation Program Debt Service
3-12-59 28. 89 Minimum Foundation Program Debt Service
3-26-59 11,541. 00 County° s Share of Construction Costs
3-26-59 9,441. 19 To Pay Construction Costs Before Receipt
of Federal Monies
5-10-59 100,000. 00 To Make Payrolls from the Same Fund
$290,000. 00 $72.601. 04
SCHEDULE s-D
163
EXHIBIT - E MONROE COUNTY
BOARD OF PUBLIC INSTRUCTION
BONDS AND INTEREST
For the Fiscal Years Ended June 3o, zo58 and 1959
Dist. Description Date Interest Original Retired
No. of Rate Amount Prior to
Issue % 7-1-57
SUPPORT AND MAINTINANCN PONDS
State Board of Eductation Bonds 6-1-55 4, 2.75, 2.8 $ 600,000.00 $ 20,000.00
Total Sujpoa't and Maintenance Funds $ ,600,000.00 S 20.000.00
DISTRICT BOND I A 8 FUNDS
1 School Building Bonds 2-1-50 2.6 $ 500,000.00 S175.000.00
1 School Building Bonds 8-1-55 3.5, 3.4 2,750,000.00
Total District Bond I k S Funds $3.250,000.00 $175,000.00
TOTAL S3,850.000.00 S195,000.00
EIBIB.i T - R
64
EXHIBIT - E
----- Balance Pond Maturities Interest Paid
Audit 6-30-59 Year Bonds Amount Date Amount
Period
.... � Numbered Due
•
$ 40.000.00 5 540,000.00 1960/63 61-160 5 100.000.00 12-1-57 $ 8,731.25
1964/68 161-310 150,000.00 6-1-58 8.731.25
1969/74 311-520 210,000.00 12-1-58 8.331.25
1975/76 521-600 80,000.00 6-1-59 8.331.25
$ 40.000.00 $ 540,000.00 S 540,000.00 $ 34.125.00
$ 50,000.00 $ 275.000,00 1960/70 226-500 $ 215,000.00 8-1-57 $ 4,225.00
2-1-58 4,225.00
8-1-58 3,600.00
2-1-59 3.900.00
202,000.00 2,548,000.00 1959 203-308 105,000,00 8-1-57 47,477.00
1960 309-418 110,000.00 2-1-58 45,744.50
1961 419-532 114,000.00 8-1-58 45.744.50
1962 533-651 119.000.00 2-1-59 43,942.00
1963 652-774 123,000.00
1964 775-901 121,000.00
1965 902-1033 132,000.00
1966 1034-1139 136,000.00
1967 1170-1309 140.000.00
1 1968 131 0-.1454 145,000,00
1969 1455.1604 150,000.00 .
1970 1605-3.760 156.000.00 .
1971 1761.194E 136,000.00
1972 1947-2138 192,000.00
1973 2139-2336 198.000.00
1974 2337-2540 204,000,00
_ Mw�- 1975 2541-2750 210,000.00
$252.000.00 $2.823,000.00 S2,823,000.00 $199,158.00
.
$292,000.00 • 53,363,000.00 $3,363.000.00 $233.283.00
EXHIBIT - ,r,,
65