Item C14 C14
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
August 21, 2024
Agenda Item Number: C 14
2023-2787
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Vick
n/a
AGENDA ITEM WORDING: Report of monthly change orders for the month of July 2024,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND:
There was one (1) change order considered and approved by the County Administrator/Assistant
Administrator for the period beginning 07/01/2024 and ending 07/31/2024 for a total of$16,386.21.
There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION:
On September 9, 1998, Ordinance No 027-1998 was adopted in order to provide that the County
Administrator may approve separate, non-cumulative change orders for construction projects and
professional service contracts in amounts not to exceed $50,000 (as amended per Ordinance No. 024-
2015), or 5% of the original contract price, whichever is greater.
On April 19, 2023, Ordinance 005-2023 was adopted in order to provide that the County Administrator
may approve separate, non-cumulative change orders for construction projects and professional service
contracts in amounts not to exceed $100,000 or 5% of the original contract price, whichever is greater.
The BOCC requested a monthly report of all change orders considered by the County Administrator.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
468
DOCUMENTATION:
Change Order Rpt Aug 2024.pdf
FINANCIAL IMPACT:
N/A
469
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PROjECT MANAGEMENT
CONTRACT
PROJECT TITLE:
Big Pine1Amphitheater CHANGE ORDER NO: 01
INITIATION0612812024
CONTRACT ® 0312012024
PedroTO CONTRACTOR:
1con Contractors, I .
Big Pine Key,
FL 33040
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maxi urn Price)..................................... 186,393.00
Net change by previously authorized Change Orders.................................................... .
00
The(Contract Suml(Guaranteed aximum rice) prior to this Change order was....... 186,393.00
The (Contract Sure) (Guaranteed Maximum rice)will be (increase ) (decreased)
(unchanged) by this Change Order................... $ 16,386.21
The new(Contract Sum)_(Guaranteed Maximum rice) including this Change Order is, 02,77 .21
The Contract Time will be increase (decreased) ) by........................... 147 days
The date of Substantial Completion as of the date of this Change r er is ................. 11/25/2024
Detailed description of change order and justification:
The Big Pine Community Parr Amphitheater was on ina/l _bid as a desi a&uid proiect with minimal
drawin s1s ecifications included in.the RFP documents. Upon on award of contract the Contractor secured
the engineered drawings including the foundation specifications for the new pavilion. The err Leered
drawln s were much more in-depth and demeadLng.than what the Contractoes bid was based on. This
dhaa ,order includes the additional work and materials for the a stated`foundation and includes a credit
Lor the on inal assumed desi n, The/ead time for the purchase of the shelter structure is 18 weeks
necessitating an additional 147 days be added to the contact. Crtinal substantial completion date was
august 29
, 2024.
Change order is 8,80 ro of oricrinal contract once.
Not valid until signed by Owner,-Architect tit apl2licalbie),and Contractor
ARCHITECT: N/A
N/A ,. ate
Pedro Falcon; ontractdrsnc. Gate
DEPARTMENT DIRECTOR: ,fl6,4107/01/24
Cary VA Date
Interim Proiect Management Director
,i Digitally signed by Kevin G.Wilson,
ACTING COUNTYADMINISTRATOR: �� e
IJ :2024.07.07 12 12 16-oa'oo'
Kevin Wilson Cate
471
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This change order includes additional work and materials for an updated
foundation and includes a credit for the original assumed foundation design.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: N/A
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
472
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uao m $
DRO FALCON
F %i j/JCONTRACTORS, .i
31160 Avenue C, BigPine Key, FL 33043- 51
(305)672-2200-Fax(305)372-221
C 13003416/CGC 1507617
www.pedrofalcon.com
Project: Request for Change Order
Big Pine Community Park Amphitheater
PCO Number: 1
Description: Unforeseen Foundation Design by RCP Shelters
Basis for Change Order Request:
The RFP required rc se of the RCP Shelter which included esi r the shelter and
column foundations. The shelter was shown; however: the foundation wasof designed
yet® PFC made reasonable assumptions, based on previous construction at this site, that
the foundation consist of a pile foundation for the RCP Shelter. Upon receiving
e shop drawings, including ate design, it was found that the foundations are
much moresubstantial tic ate . PFC reached out to RCP to request the
foundation be designed in a manner more relatable t local construction methods. The
response was not an equitable just e e assumed i . PFC is requesting
e cost difference between the assumed and actual designed foundation. remains
responsible for design, as indicated in the RFP, of the slab.
Pedro Falcon Contractors -ADDS
.................
Excavate Foundations........................................................................................... 1,7
04-00
Haulols.......................................................................................................$1,612.50
Concrete at Foundation........................................................................................
ReinforcingatFoundation.....................................................................................$2,769-77
PiersSee
Anchor s......................................................................................... u ,l
anmmnnts
Fill...........................................................................................................................$1,o65.15
SUBTOTAL
........................................................................................
Pedro Falcon Contractors -ADDS
'9
...............................................................................<$2,764.35>
SUBTOTAL
....................................................................................<$2,764-35>
Page of
Industrial- rci -Institutional-Residential-Utility
474
Established 14
4 e t Sa e ..111...a x Our IINA t iiu liaI 1,4,28032
SUBTOTAL ADDS&CREDITS................................................................................... . � .w."'.
®www®wwwmwmw®mmmmmmmwmmmmmm®wmmmmmwmmwmm®®®mmmmmmw®® .. . . ®.
wmm®wwm®mw®mmmm®wmwmwmwwmmwmmmmmmmwm®wmwmm®®wmw®mwmwmmmmmmmmmmmwmmwwmwwwwwmmw®wmm. $ "' a,", ."W u4".02
®®mmmm®mwmmwm®mm®®wwmmwwmw®m®mwmwmmm®m®mmwmw®mw®wmmmwwwwmmwmwwm®mmmmmmmm®mmmwmmmmwmm..4 ®,88••••q'D•7 1,,4"•02
SUBTOTAL TOTAL COSTmmmwwwmmwmmmmwmwmmmwmmmwmmwmwmwwm®wmw®®wm®mmmmwmmmww®mmmwmwmwmwm®" 1 "4"
Total atfor Change Order Amount-a..t,wnwrowowwwe..wwwww..awww.e:.nwrmnwwmmzrwmmwm...� 33 w 9 —
Re PeetfuRy Submitted,
Ken Bygler
Project Manager
III 4(.) , ".3 k. ,.. III «..Ix a ui ck.,de d a ru a a II u.a IIo ca k..k.a II a t k.)ui a ui d W
See Il u'-eadsheet coii-u-ect ql dato cakA.,ullatk)iiii
Page 2 of 2
475
Mat. Labor
Sub or Unit No.of unit Other Direct Subtotals by
PFC DESCRIPTION Unit No. Cost Mat.Cost Hours Cost Labor Cost Costs Division
PFC Excavete Foundation CYDS 30 $0.00 $0.00 16.00 $50.00 $800.00 $600.00 $1,400.00
Haul Off Foundation
PFC Soils CYDS 30 $50.00 $1,500.00 0.00 $0.00 $0.00 $0.00 $1,500.00
Concrete at
PFC Foundation CYDS 18 $220.00 $3,960.00 32.00 $35.00 $1,120.00 $0.00 $5,080.00
PFC Rebar at Foundaton PDS 1262 $1.00 $1,262.00 32.00 $32.00 $1,024.00 $0.00 $2,286.00
Form&Pour Piers
PFC (Short Pour) LS 1 $500.00 $500.00 24.00 $35.00 $840.00 $0.00 $1,340.00
Piers Concrete(Short
PFC Pour) CYDS 2 $300.00 $600.00 16.00 $35.00 $560.00 $0.00 $1,160.00
PFC Anchor Bolts Each 16 $95.00 $1,520.00 0.00 $0.00 $0.00 $0.00 $1,520.00
PFC New Fill CYDS 13 $50.00 $650.00 8.00 $35.00 $280.00 $0.00 $930.00
0 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00
PFC
PFC BE Im
0 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00
S4
oh�obf0fd�s $9,038.00 92 00 $3,364.00 $600.00 $13,002.00
� by
476
Other Direct&Subcontractor
DESCRIPTION MATERIAL LABOR Costs
General Conditions $0.00 $0.00 $0.00
Division 2 Sitework $9,038.00 $3,364.00 $600.00
Division 3 Concrete $0.00 $0.00 $0.00
Division 4 Masonry $0.00 $0.00 $0.00
Division 5 Metals $0.00 $0.00 $0.00
Division 6 Wood&Plastics $0.00 $0.00 $0.00
Division 7 Thermal&Moisture Protection $0.00 $0.00 $0.00
Division 8 Doors&Windows $0.00 $0.00 $0.00
Division 9 Finishes $0.00 $0.00 $0.00
Division 10 Specialties $0.00 $0.00 $0.00
Division 11 $0.00 $0.00 $0.00
Division 12 $0.00 $0.00 $0.00
Division 13 Special Construction $0.00 $0.00 $0.00
Division 15 Mechanical $0.00 $0.00 $0.00
Division 16 Electrical $0.00 $0.00 $0.00
TOTAL MATERIAL $9,038.00
TAX ON MATERIALS 1 7.50%d $677.85 *4011,
TOTAL MATERIAL $9,715.85
TOTAL DIRECT LABOR-SUBTOTAL COST $3,364.00
PAYROLL TAXES&INS.-RATE 38%1 38% $1,278.32 le
TOTAL LABOR $4,642.32
OTHER DIRECT/SUBCONTRACTOR-SUBTOTAL COST $600.00
TAXES/INSURANCE/ADDITIONAL EXPENSES 1 0% $0.00 lop
TOTAL OTHER DIRECT&SUBCONTRACTOR COSTS $600.00
MATERIAL OVERHEAD% 6% 485.79
LABOR OVERHEAD% 5% $ 32.12
OTHER DIRECT COSTS&SUBCONTRACTOR OVERHEAD%1 6%1 0.00
TOTAL NET COST $15,7 6.08
PROFIT% 6% $78 .30
SUBTOTAL $16,491 8
BOND 0.00% $0. 0
BASE BID SELLING PRICE $16,49
1 14.02
..................................................................................................................................................................
477