Item I4 I4
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
August 21, 2024
Agenda Item Number: I4
2023-2818
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Approval of Change Order#1 with G&S Mechanical USA, Inc. in
the amount of$127,778.00 for updated design that includes modifications to the OBIA conveyor line to
the upgrade to the Outbound Baggage Handling System(BHS) at the Key West International Airport.
The Agreement is funded by FDOT Grant Contract GIV31 (50%) and Airport Operating Funds (50%).
ITEM BACKGROUND:
The BHS at EYW was installed by G&S and subsequently upgraded pursuant to an agreement approved
on July 17, 2019. The BHS contains proprietary software and hardware components. To avoid conflicts
with electrical utilities in the new Concourse A terminal, the design of the upgraded BHS is required
which is significantly less costly than modifying the utilities.
PREVIOUS RELEVANT BOCC ACTION:
A small contract with G&S was approved in August 2023, in the amount of$86,980.00 to provide 60%
construction drawings. The cost to bring the design to 100% completion when added to the cost of the
first phase exceeded $100,000.00 which received BOCC approval on January 31, 2024. On May 15,
2024, the BOCC approved the construction contract with G&S for the outbound baggage handling
system.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
CO #1 increases the contract sum by $127,778.00.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
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G & S Mechanical -EYW Outbound Baggage Change Order#I.pdf
FINANCIAL IMPACT:
FINANCIAL IMPACT: $127,778.00
FUNDING SOURCE: FDOT Grant Contract GIV311 (50%) and Airport Operating Fund 404 (50%)
Effective date: Upon approval
Expiration date: May 23, 2025
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ONROE COUNTY/DEPARTMENT CouNTY/DEPARTMENT OF AIRPORTS
CONTRACT CHANGE ORDER
PROJECT TITLE: EYW Outbound Baggage CHANGE ORDER NO: 1
Handling System
INITIATION DATE:June 251',2024
TO CONTRACTOR: G and S Mechanical USA,Inc. CONTRACT DATE: May 151h 2024
The Contract is changed as follows:
. ...........
The original(Contract Sum)(Guaranteed Maximum Price).. ... $2,229,320.00
,,,
Net change by previously authorized Change Orders., .. $0
The(Contract Seam (Guaranteed Maximum Price)prior to this Change order was........ ...$2,229,320.00
The(Contract Sum)(Guaranteed Maximum Price)ii4lll bhe Wined asd b ethic Change Order.......$ 127,778.00
( g ) y
The new Contract Sum)(Guaranteed Maximum Price)including this Change Order is...,....$ 2,3577,098.00
The Contract Time will be increased (decreased)(unchanged)by..
Tire date of Substantial Completion as of the date of this Change Order is, ..... .. ... .... May 23,2025
Detailed description of change order and justification:
It was brought to our attention that the approved 1001% BHS design will have conflicts with utilities in the
New Terminal. In order to avoid these major conflicts/clashes, G&S has developed an updated design that
includes modifications to the 061A Conveyor Line.
Please see attached Project Change Proposal for more information.
This change Order is 5.73%of the original contract price.
Not valid until si Wed,b Owner Architect if a licabi and Contractor
(?.�i,n„ �'O-VV'QJ 7/29/24
ARCHITECT: �"�`�_ Date
c�7 26 Zoe
CONTRACTOR: � Date
Recommended by: 0. 08.05.2024
DIRECTOR OF AIRPORTS Date
Approved by: 08/21/2024
MONROE COUNTY: M Date yc�r�tC�tirrran
(SEAL)
Attest: KEVIN MADOK,CLERK
NROE COUNTY
ATTORNEYArA
"
BY PEDFIO J. .w
as Deputy Clerk ASStSTA U ATTORNEY.
Date 8./6%24
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Change Order Attachment per Monroe County Code Section 2-68(b)
• Change Order was not included in the original contract specifications. Yes{ ) No(X )
If Yes, explanation
Change Order was included in the original specifications, Yes ( ) No ( X )
If Yes, explanation of increase in price:
Change Order exceeds$100,000 or-5%of contract price(whichever is greater).Yes(X) No()
If Yes, explanation as to why it is not subject for a calling for bids:
This is a sole source contract.
• Project architect approves the change order. Yes(X) No ( )
If no,explanation of why
• Change Order is correcting an error or omission in design document. Yes ( ) No ( X)
Should a claim under the applicable professional liability policy be made? Yes ( ) No (X)
Explain
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si �2
Ai,to r t
V
Project Change Proposal 001
Project: Outbound Baggage Handling System Additions Key West international Airport
Description: Modifications to 061A Line
Date.
June 25,2024 Customer: Tyler Bethel
-- ��--� Key West International Airport-
Revision: 00 Company: Monroe Count .
G&S Project: 23EYW1553 Schedule TBD
�... act:
G&S Pro.Mgr: Dustin Crumley p
Description of Change
It was brought to our attention that the approved 100%BHS design will have conflicts with utilities in the New Terminal. In
order to avoid these mayor conflicts/clashes, G&S has developed an updated design that includes modifications to the OBI
Conveyor Line.
Scope of Work
This Proposed Change Order involves the following additional scope:
• Supply&Install of(1)Additional 90 Degree Power Curve(OB1A-04)
• Supply&Install of(1)Additional G&S General Transport Conveyor(OB1A-05)
• Supply&Install of(1)Additional 45 Degree Power Curve(OB1A-06)
• Supply&Install of(1)Additional 45 Degree Merge Conveyor(061A-07)
• Supply&Install of an additional 20 feet of Catwalk
• Supply&Install of an additional 10 feet of"Top Hat'
• Engineering,updates to Mechanical&Electrical Drawings
• Additional Controls Hardware&Programming
• Provision of NEMA12 Electrical Devices on Conveyors OBIIA-04,05,06&07
The Proposed Change Order involves the reduction of the following scope:
• Supply&Install of(2)General Transport Conveyors
PricirG
Item Price
PCP001 Price (includes engineering, manufacturing, mechanical 127,778.00
installation,and additional controls)
Sales Tax&Bonding Not Included
Total Price $127,778.00
Notes and Exceptions:
• Pricing is in US Dollars
• Pricing does not include canopy to cover conveyors located outdoors
• Pricing does not include sales tax
• Bonding is not included
June 25,2024
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