Item M2 M2
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
August 21, 2024
Agenda Item Number: M2
2023-2752
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Liz Yongue
NA
AGENDA ITEM WORDING: Approval of a records disposition for records that have met the
required retention period(GSl-SL).
ITEM BACKGROUND:
The records have met the retention period as required by the State of Florida General Records Retention
Schedule GSl-SL for state and local government agencies.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Schedule No. 2023-04.pdf
FINANCIAL IMPACT:
NA
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NO.2023-04
RECORDS DISPOSITION DOCUMENT
Board of County Commissioners PAGE OF PAGES
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monroe County Clerk of the Circuit Court&Comptroller Pamela Hancock
500 Whitehead Street
Key West FL 33040
(305)292-3550
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below(specify only
one .
Va. Destruction ❑ b. Microfilming and Destruction ❑c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below,that any audit requirements for
the records have been justified,and that further retention is not required for any litigation pending or imminent.
Maureen O'Brien,Assistant Finance Director 12/04/2019
Signature Name and Title Date
5. LIST OF RECORD SERIES-
f. g.
a. b. C. d. e. Volume Disposition
Schedule Item Title Retention Inclusive In Action and
No. No. Dates Cubic Date
Feet Completed
After
Authorization
GS1-SL 365 eceipt/Revenue Records: Detail 5 FY 2018 20
This series consists of records documenting
specific receipts/revenues collected by an
agency through cash,checks,electronic
fund transfers(EFT),credit and debit cards, _
or other methods:The series may include,
but is not limited to,records such as cash
collection records and reports,cash receipt
books,cash register tapes,deposit/transfer
slips,EFT notices, credit and debit card
records,receipt ledgers,receipt joumal
transactions and vouchers,refund records,
ad check records,and other accounts
receivable and related documentation.
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. disposed.of in the manner and on the date shown in column g.
Signature Date
Custodian/Records Management Liaison Officer Date Name and Title
Witness
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