Item N5 N5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Board of County Commissioners Meeting
August 21, 2024
Agenda Item Number: N5
2023-2764
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into Task Order#213 to the
contract with WSP USA Environment&Infrastructure Solutions, Inc. (formerly Wood)under the
Category C on-call Resilience and Environmental Engineering Services contract for a no-cost extension
to September 30, 2024, to develop a Natural Resources Adaptation Plan, as authorized under DEP
Grant 22PLN67-A2.
ITEM BACKGROUND:
Additional time is needed to complete the plan.
PREVIOUS RELEVANT BOCC ACTION:
08-18-21: Approval to advertise on call professional engineering services for the resilience and canal
restoration programs, including Category A - Canal Master Plan Program Planning Services, Category
B -Canal Infrastructure Engineering Services for Projects and Category C - Resilience/Environmental
Engineering Services.
03-16-22: Approval to enter into negotiations in rank order with one or more of the respondents for on-
call professional engineering services for the Category C - Resilience and Environmental Engineering
Services.
05/18/22: Approval to enter into a $0 contract with Wood Environment& Infrastructure Solutions, Inc.
for on-call professional engineering services for the Category C - Resilience and Environmental
Engineering Services.
11/15/22: Approval to enter into a $0 Amendment No. 1 to the contract with Wood Environment &
Infrastructure Solutions, Inc. for on-call professional engineering services for the Category C -
Resilience and Environmental Engineering Services for a name change to WSP USA Environment&
Infrastructure Inc.; retroactive to September 26, 2022.
11/15/22: Approval to enter into a $200,000 Task Order#1 to the contract with WSP USA Environment
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&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract for the Harry Harris park resilient redesign funded 50%
by DEP Grant 22FRP64 and 50%by budgeted funds.
02/15/23: Approval to accept planning grant 22PLN67 for $75,000 from the Florida Department of
Environmental Protection to develop a Natural Resources Adaptation Plan and update the County's
Vulnerability Assessment per Florida Statutes; a $75,000 match is included.
03/22/23: Approval to enter into a $150,000 Task Order#2 to the contract with WSP USA Environment
&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract to develop a Natural Resources Adaptation Plan, funded
50%by DEP Grant 22PLN67 and 50% by budgeted funds.
03/20/24: Approval to enter into Task Order#2A to the contract with WSP USA Environment &
Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract for a no-cost 90-day extension to develop a Natural
Resources Adaptation Plan, as authorized under DEP Grant 22PLN67-A2.
04/17/24: Approval to rescind and replace Task Order#2A to the contract with WSP USA Environment
&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract for a no-cost 90-day extension to develop a Natural
Resources Adaptation Plan, as authorized under DEP Grant 22PLN67-A2.
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Time extension to September 30, 2024
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Task Order#213 Category C Attorney Stamped- JXD.pdf
FINANCIAL IMPACT:
Effective Date: Upon execution Expiration Date: September 30, 2024
Value of Task Order#213: $0
Budgeted: N/A
Source of Funds: N/A
CPI: Yes Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No County Match:
Insurance Required: Yes.
Additional Details:
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TASK ORDER #213 FOR CATEGORY C
ON—CALL PROFESSIONAL ENGINEERING SERVICES
FOR ENVIRONMENTAL ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND
WSP USA ENVIRONMENT & INFRASTRUCTURE INC.
FOR
NATURAL RESOURCES ADAPTATION PLAN
IN MONROE COUNTY, FLORIDA
This Task Order #213 is entered into on this 21 sc day of August 2024, in accordance with
the Continuing Contract for On-Call Professional Environmental Engineering Services
made and entered on the 181h day of May 2022 and Amendment No. 1, thereto dated
November 151h, 2022, between Monroe County, hereinafter referred to as the "County"
and WSP USA Environment & Infrastructure, Inc. hereinafter referred to as "Consultant"
where design services are allowed if construction costs do not exceed $7,500,000, or for
study activity if the fee for professional services for each individual study under the
contract does not exceed $500,000.00 ("Agreement"), as provided in Subsection
287.055(2)(g), Florida Statutes, as amended by Section 2, Chapter 2024-204, Laws of
Florida, pursuant to which Recital No. 2 of the Agreement is hereby modified.
All terms and conditions of the referenced Contract for On-Call Professional Engineering
Services apply to the Task Order unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
WITNESSETH
WHEREAS, the County is in the process of completing a Natural Resource Adaptation
Plan and, given the environmental sensitivity of areas throughout Monroe County, this
will be a key element of the County's resiliency strategy; and
WHEREAS, the expiration date for Grant Agreement 22PLN67 and the work covered by
this Task Order 213 has been extended by Grant Change Order No. 1 to September 30,
2024 to allow for completion of work.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, County and Consultant agree as follows:
ARTICLE 1.1 TERMS OF AGREEMENT:
This Task Order 213 is effective on the date of execution and shall expire on September
30, 2024.
Article VII, Paragraph 7.1.1 is amended to include the following:
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The Consultant shall be paid One Hundred and Fifty Thousand Dollars and
Zero cents ($150,000.00) on a lump sum basis for the services described above.
Deliverable due dates are as follows:
TASK DESCRIPTION COST DUE DATE
Task 1 Review Best Practices and Determine the Approach $30,000 09/15/2024
Task 2 Agency Coordination $44,000 09/15/2024
Task 3 Public Outreach Meetings $24,000 09/15/2024
Task 4 Adaptation Plan with Cost-Benefit Analysis $52,000 09/15/2024
TOTAL LUMP SUM $150,000
All work must be performed in accordance with Grant Agreement 22PLN67-CO#1, a
copy of which is attached as Exhibit A3
IN WITNESS WHEREOF, each party caused the Task Order #2B to be executed by its
duly authorized representative.
CONSULTANT: WITNESS:
WSP USA ENVIRONMENT&
INFRASTRUCTURE INC.
08/01/2024 08/01/2024
Signature Date Signature Date
Title
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: by.
As Deputy Clerk Mayor/Chairman
MONROE CC7UNT'Y ATTOMNhEYS OFFICE
APPROVED AS TO FORM
Date: PH UMIOVU
STANT COUNTY ATTORNEY
[SATE: 7-26-2024
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Exhibit A2- 22PLN67-CO#1
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CHANGE ORDER No. 1
DEP AGREEMENT No.22PLN67
MONROE COUNTY NAURAL RESOURCES ADAPTATION PLAN
GRANTEE:
Monroe County Board of County Commissioners
1100 Simonton Street
Key West,Florida 33040
This agreement,between the Department of Environmental Protection(DEPARTMENT) and GRANTEE,
entered into on March 28,2023,and amended on April 4,2024,is hereby revised as follows:
WHEREAS,the GRANTEE has requested a change in task timelines within the Agreement period;
NOW THEREFORE,the DEPARTMENT and the GRANTEE hereby agree as follows:
1. Section 6 of the Agreement,as amended,is deleted and replaced as follows:
The Department's Grant Manager for this Agreement is identified below.
Maxwell Farfan
Department of Environmental Protection
3900 Commmonwealth Blvd,MS4230
Tallahassee,Florida 32399
Phone: 850-245-2009
Email: Maxwell.Farfan(a,FloridaDEP.gov
2. Attachment 3-B, Second Revised Grant Work Plan is hereby deleted in its entirety and replaced with
Attachment 3-C, Third Revised Grant Work Plan, attached hereto and made a part of the Agreement. All
references in the Agreement to Attachment 3-B shall hereinafter refer to Attachment 3-C, Third Revised
Grant Work Plan.
3. All other terms and conditions of the Agreement remain in effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. 22PLN67, Change Order No. 1,Page 1 of 3
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IN WITNESS WHEREOF,the parties have caused these presents to be duly executed,the day and year,last
written below.
MONROE COUNTY BOARD OF COUNTY FLORIDA DEPARTMENT OF
COMMISSIONERS ENVIRONMENTAL PROTECTION
By: By:
Acting County Administrator Grants Administrator
Kevin Wilson Hanna Tillotson, Grants Administrator
Kevin Wilson Hanna Tillotson
Date: July 17th, 2024 Date: 7/26/2024
FEID No. 59-6000749
If someone other than the County Administrator signs this Agreement,a resolution,statement,or other documentation
authorizing that person to sign the Agreement on behalf of the County must accompany the Agreement.
List of Attachments/Exhibits included as part of this Agreement:
Specify Type Letter/Number Description(include number of pages)
Attachment 3-C Third Revised Grant Work Plan(3 pages)
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 6-28-2024
arlll�t. W
DEP Agreement No. 22PLN67, Change Order No. 1,Page 2 of 3
2240
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
THIRD REVISED GRANT WORK PLAN
AGREEMENT NO.22PLN67
ATTACHMENT 3-C
PROJECT TITLE: Monroe County Natural Resources Adaptation Plan
PROJECT LOCATION: The Project is located in Monroe County,Florida.
PROJECT DESCRIPTION:
The Monroe County Board of County Commissioners (Grantee)will complete the Monroe County Natural
Resources Adaptation Plan(Project)to update the 2015 Vulnerability Assessment(VA)pursuant to Section
380.093, Florida Statutes (F.S.) and develop a Natural Resources Adaptation Plan (AP). The Grantee will
coordinate with local, state, and federal agencies on species management issues during development of the
AP.
TASKS AND DELIVERABLES:
Task 1: Review Best Practices and Determine Approach
Description: The Grantee will develop a report to identify natural resource adaptations and approaches by
conducting a review of the 2015 VA for cost-benefit analysis and to identify key local, state, and federal
agencies for coordination efforts.
Deliverables: The Grantee will provide the following:
• 1.1: A final report (in one PDF document) outlining the approach and results of the 2015 VA
research, including the cost-benefit analyses for nature-based solutions and best practices for
natural resource resilience; and
• 1.2: A copy of all correspondence with local, state, and federal agencies, compiled into one PDF
document.
Task 2: Aaencv Coordination
Description: The Grantee will organize meetings with all local, state, and federal agencies necessary to
complete the AP. Agencies responsible for the management of natural resources will be targeted; and
include, but are not limited to, the following: Florida Keys National Marine Sanctuary, U.S. Fish and
Wildlife Service, Florida Fish and Wildlife Conservation Commission, and Florida Department of
Environmental Protection. This Grantee will host a kick-off meeting followed by up to four(4) additional
meetings(held either in person or virtually).The Grantee will prepare all social media notifications,meeting
invitations,meeting materials,presentations, and graphics utilized during the meeting, as applicable.
Deliverables: The Grantee will provide the following:
• 2.1: List of agencies necessary to complete the AP, to include the name of the primary contact
within each agency;
• 2.2: Meeting agendas to include location, date, and time of meetings;
• 2.3: Meeting sign-in sheets or virtual attendance records with attendee names and affiliation (i.e.
local stakeholders,resident,meeting member, local government staff);
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• 2.4: A copy of the presentation(s) and any materials created in preparation of or for distribution at
the meetings (i.e. social media posts,public announcements, graphics), as applicable;
• 2.5: A copy of the file or weblink of the video or audio recording from the meetings,if applicable;
and
• 2.6: Summary reports including attendee input and outcomes for each meeting, including but not
limited to identified agency-based datasets of relevance and agency concerns.
Task 3: Public Outreach Meetines
Description: The Grantee will conduct public coordination meetings to present the results from the updated
AP. The purpose of the meetings are to allow the public and other agencies to provide community-specific
input on the results of the analyses and to reconsider methodologies and assumptions used in the analysis
for refinement. Additionally, during this meeting, the Grantee will conduct exercises to encourage the
public/stakeholders to prioritize focus areas of flooding, and the critical assets in preparation for the
development of adaptation strategies and project development. Criteria should be established to guide the
public's input for the selection of focus areas. The Grantee will prepare all social media notifications,
meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as
applicable.
Deliverables: The Grantee will provide the following:
• 3.1: Meeting agendas to include location, date, and time of meeting;
• 3.2: Meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholders, residents,
local government staff,
• 3.3: A copy of the presentation(s) and any materials created in preparation of or for distribution at
the meeting (i.e. social media posts,public announcements, graphics), as applicable;
• 3.4: A copy of the file or weblink of the video or audio recording from the meeting, if applicable;
and
• 3.5: A summary report including attendee input and meeting outcomes, to include defining focus
areas recommended by the community.
Task 4: Adaptation Plan with Cost-Benefit Analysis
Description: The Grantee will complete an AP that is consistent with the Florida Adaptation Planning
Guidebook and includes the following: assessment of adaptive capacities,prioritization of adaptation needs,
identification of adaptation strategies, and a cost-benefit analysis. The AP will also include a list of
prioritized projects for each asset class as defined in subsection 380.093(2), F.S., for consideration and
implementation.
Deliverables: The Grantee will provide the final AP.
PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task to the
Department's Grant Manager on or before the Task Due Date listed in the Project Timeline. The
Department's Grant Manager will review the deliverable(s) to verify that they meet the specifications in
the Grant Work Plan and the task description,to include any work being performed by any subcontractor(s),
and will provide written acceptance or denial of the deliverable(s)to the Grantee within thirty(30)calendar
days.Tasks may include multiple deliverables to be completed. The Department will accept partial and full
deliverables. Incomplete deliverables will not be accepted. A "partial deliverable" is defined as a
deliverable consisting of one (1) or more (but not all) subcomponents listed in the deliverable list for a
single task, where such subcomponent(s) are delivered to the Department at one hundred percent(100%)
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completion. A "full deliverable" is defined as a deliverable comprising all subcomponents listed in the
deliverable list for a single task, all delivered to the Department at one hundred percent(100%)completion.
An"incomplete deliverable"is defined as a deliverable for which one hundred percent(100%) completion
has not been achieved for any of the subcomponents listed in the deliverable list for a single task. A task is
considered one hundred percent (100%) complete upon the Department's receipt and approval of all
deliverable(s)listed within the task and the Department's approval provided by the Deliverable Acceptance
Letter.
CONSEQUENCES FOR NON-PERFORMANCE: For each task deliverable not received by the
Department at one hundred percent (100%) completion and by the specified due date listed in the
Agreement's most recent Project Timeline, the Department will reduce the relevant Task Funding
Amount(s)paid to Grantee in proportion to the percentage of the deliverable(s)not fully completed and/or
submitted to the Department in a timely manner.
PAYMENT REQUEST SCHEDULE: Following the Grantee's full or partial completion of a task's
deliverable(s) and acceptance by the Department's Grant Manager, the Grantee may submit a payment
request for cost reimbursement using the Exhibit C, Payment Request Summary Form. All payment
requests must be accompanied by the Deliverable Acceptance Letter;the Exhibit A,Progress Report Form,
detailing all progress made in the invoice period; and supporting fiscal documentation including match,if
applicable. Interim payments will not be accepted.Payment requests will not be accepted until all required
Exhibit A,Progress Report Forms,have been submitted to the Department's Grant Manager for all reporting
periods dating back to the Agreement Begin Date. Upon the Department's receipt of the aforementioned
documents and supporting fiscal documentation, the Department's Grant Manager will have ten (10)
working days to review and approve or deny the payment request.
PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by, the corresponding task due date listed in the table below. Cost-reimbursable grant funding
must not exceed the budget amounts indicated below. Requests for any change(s) must be submitted prior
to the current task due date listed in the Project Timeline. Requests are to be sent via email to the
Department's Grant Manager,with the details of the request and the reason for the request made clear.
Task Budget DEP Match Total Task Start Task Due
No. Task Title Category Amount Amount Amount Date Date
I Review Best Practices Contractual $15,000 $15,000 $30,000 7/l/2021 9/30/2024
and Determine Approach Services
2 Agency Coordination Contractual $22 000 $22,000 $44,000 7/l/2021 9/30/2024
Services
Public Outreach Contractual
3 $12 000 $12 000 $24 000 7/1/2021 9/30/2024
Meetings Services
4 Adaptation Plan with Contractual Cost-Benefit Analysis Services $26 000 $26 000 $52 000 7/1/2021 9/30/2024
Total: $75,000 $75,000 $150,000
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