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Item C04 C4 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting September 11, 2024 Agenda Item Number: C4 2023-2895 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: STAFF CONTACT: Cary Vick n/a AGENDA ITEM WORDING: Approval of a Task Order with Bender&Associates Architects, P.A. in the amount of$100,712.00 for architectural and engineering services for the West Martello Tower Hurricane Ian Repairs. This project is part of the Hurricane Ian recovery effort. ITEM BACKGROUND: On September 27, 2022, the eye of Hurricane Ian passed 70 miles west of Key West resulting in damage to many parts of the West Martello Tower at Higgs Beach necessitating repairs. A FEMA damage report was completed in June 2023 with a list of all items needing repair. This Task Order with Bender& Associates Architects, P.A. addresses all items identified in the FEMA damage description and includes full construction documents,permitting assistance, and construction administration services for the repairs to the West Martello Tower. PREVIOUS RELEVANT BOCC ACTION: 11/5/2022 - BOCC gave approval to advertise any solicitation for all repairs associated with Hurricane Ian. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval of Task Order DOCUMENTATION: Task Order_Bender_W Martello Repairs_signed.pdf 2024 02 COI Bender GL AL WC PL exp 2.10,25 signed.pdf FINANCIAL IMPACT: 125-0459116 - Hurricane Ian Insurance on file. TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS, P.A. FOR THE WEST MARTELLO TOWER HURRICANE IAN REPAIRS In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023, between MONROE COUNTY, ("County") and BENDER & ASSOCIATES ARCHITECTS, P.A., ("Consultant"), where professional services are allowed if construction costs do not exceed$7,500,000.00,or for study activity if the fee for professional services for each individual study under the contract does not exceed$500,000.00 ("Agreement"), as provided in Subsection 287.055(2)(g), Florida Statutes, as amended by Section 2, Chapter 2024-204, Laws of Florida, pursuant to which Recital No. 2 and Attachment A, Subsection 1.01 of the Contract is hereby modified, the parties enter into this Task Order("Task Order"). All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement, in which case, the provision or Article will be specifically referenced in this Task Order and the amendment, addition, or modification will be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the 11' day of September 2024. WHEREAS, on September 27, 2022, the eye of Hurricane Ian passed 70 miles west of Key West resulting in storm surge, flooding, and high winds impacting County-owned properties; and WHEREAS, the West Martello Tower at Higgs Beach sustained damage to the property and structure that necessitate repair. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: I. In accordance with Article II, SCOPE OF BASIC SERVICES of the Professional Architectural and Engineering Services Agreement, the Consultant will provide architectural and engineering services to facilitate the repairs to the West Martello Tower as outlined in the FEMA Damage Report including repairs to fencing, covered shelters, rainwater catchment system, interior and exterior doors, slate floors and electrical panels. The scope of work shall include: • Field measurement of the existing site elements and buildings. • Construction Drawings and Technical Specifications. • Permitting assistance, including submittal of documents to the State of Florida DHR and City of Key West HARC Commission. • Bidding support services. • Construction Administration services. Page 1 of 2 2. In accordance with Article VII, Paragraph 7.1.1 of the Agreement, the County shall pay the Consultant a lump sum total of One Hundred Thousand Seven Hundred Twelve and 00/100 Dollars ($100,712.00.00)paid on a percent complete basis for the following phases: • Existing Conditions and 60% Design Drawings - $28,906.00 lump sum upon receipt of documentation and approval by the Director of Project Management. • Construction Documents - $32,524.00 lump sum upon receipt of documentation and approval by the Director of Project Management. • Bidding Phase - $8,660.00 lump sum upon completion of bid process and approval by the Director of Project Management. • Construction Administration - $30,622.00 lump sum upon completion of project and approval by the Director of Project Management. All other Terms and Conditions of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized representative. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA By: By: As Deputy Clerk Mayor/Chairman Date: APPROVED AS TO FORM " STANT COUNTY ATTORNEY DATES: 9-19-2024 CONSULTANT: Consultant's Witness Attest: BENDER&ASSOC IAT S ARCI ITECTS,P.A. By: Caitlin Dempsey --- By: David l Y Printed Name:Caitlin Dempsey Printed Name: Title: Office Manager Title: Ardhilect, Ih:��)arfiner Page 2 of 2 ACoR" CERTIFICATE OF LIABILITY INSURANCE 7E(MM/DDNYYY) /08/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Erinn E Collinsworth Collinsworth Ins & Risk Mgmt Services In PHONE FAX P.O. Box 661628 A/C No Ext: (786) 930-4795 A/C,No): (786) 930-4794 E-MAIL ADDRESS: erinn@collinsworthinsurance.com Miami Springs FL 33266 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:The Phoenix Insurance Company 25623 INSURED INSURERB:Travelers Property Casualty of 25674 Bender & Associates Architects, P.A. INSURERC:Travelers Cas & Surety Co 19038 410 Angela Street INSURERD: Liberty Insurance Underwriters 19917 Key West FL 33040 INSURER E7 (305) 296-1347 INSURERF: COVERAGES RG CERTIFICATE NUMBER:Cert ID 18191 (16) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE IX I OCCUR Y 660-8178X318 02/10/2024 02/10/2025 1 R E M SEE SOEa.N. ,D.nce $ 1,000,000 MED EXP(Any one person) $ 51000 PERSONAL&ADV INJURY $ 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY� jRO- ECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident 1,000,000 p, ANY AUTO Y 660-8178X318 02/10/2024 02/10/2025 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ B X UMBRELLALIAB X OCCUR CUP-4K489840 02/10/2024 02/10/2025 EACH OCCURRENCE $ 2,000,000 EXCESS LAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- C AND EMPLOYERS'LIABILITY Y/N UB-OK197735 02/10/2024 02/10/2025 X STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 11000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D Professional Liability AEXNYAB62TB004 02/10/2024 02/10/2025Each Claim $ 2,000,000 Claims Made Basis Policy Aggregate $ 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) If required by written contract, Monroe County Board of County Commissioners is an additional insured, excluding professional services, on the General & Auto Liability. Ira fi 2 13 24 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners Attn: Project Manager 1100 Simonton St., AUTHORIZED REPRESENTATIVE Roo KeymWest6FL 33040 V vJh,�i( ` ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1