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Item F1 F1 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting September 11, 2024 Agenda Item Number: F1 2023-2894 BULK ITEM: Yes DEPARTMENT: County Land Acquisition And Land Management TIME APPROXIMATE: STAFF CONTACT: Cynthia Guerra AGENDA ITEM WORDING: Approval of Amendment Three to the Agreement for Grant Management Services for the Community Development Block Grant-Disaster Recovery(CDBG-DR) Voluntary Home Buyout Program(VHBP)between Monroe County and Tetra Tech, Inc., extending the Agreement for one additional year to October 20, 2025. ITEM BACKGROUND: ITEM BACKGROUND: Hurricane Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing destruction or major damage to over 4000 homes. Subsequently, the Department of Commerce("Commerce" formerly known as the Department of Economic Opportunity) developed a Community Development Block Grant - Disaster Recovery(CDBG-DR)Action Plan that included a Voluntary Home Buyout Program(VHBP). The intent of the VHBP is to acquire properties that are in high-risk flood areas to help relocate residents to areas of lower flood hazard risk, and to reduce the impact of future flood related disasters. On March 13, 2020, Monroe County received the VHBP Subrecipient Agreement (SA) detailing a $15 Million award and the program requirements. The SA was approved by the Board of County Commissioners (BOCC) on May 20, 2020, and fully executed on June 4, 2020 with an end date of June 4, 2022. Due to statewide implementation delays, the SA was extended to June 4, 2025, through Commerce and BOCC approved SA amendments. To administer the program in Monroe County, and to ensure compliance with the grant requirements per Commerce, the BOCC authorized staff to contract with vendors for program implementation. On May 20, 2020, the BOCC approved the release of a Request for Proposal to competitively bid for a vendor for Grant Management Services. The Selection Committee met on July 28, 2020 and ranked Tetra Tech, Inc., the highest respondent. The BOCC approved the Selection Committee recommended ranking on August 19, 2020. The Agreement for Grant Management Services (Agreement)was Kevin Madok, CPA Irk of the Circuit Court& Comptroller——Monroe County,Clerk p Florida DATE: November 5, 2020 TO: Emily Schemper, Senior Director Planning& Enviromrnental Resources FROM: Pamela Hanc . . SUBJECT: October 21'BOCC Meeting Attaclied is an electronic copy of the following item for your liandliw. Item D5 Contract with die highest ranked respondent Tetra Tech, Inc. for Grant Management Services for the Voluntary Hoene Buyout Prognun funded tlu-ougli Community Development Block Gran(-Disaster Recovery (CDBG-DR) funds in the not to exceed amount of $1.1 Million witli no local match requirement.. Should you leave any questions please feel free to contact.me at (305) 232-3.5.50. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PKIROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 GV�S COURTq c Kevin Madok, CPA Clerk of the Circuit Court& Comptroller— Monroe Count Florida o p Y, E cOVN DATE: March 21, 2022 TO: Christine Hurley Executive Director ATTN: Dina Garnbuzza Office Manager FROM: Liz Yongue, Deputy Clerk SUBJECT: March 16'BOCC Meeting Enclosed is an electronic copy of the following item for your handling: H1 1st Arnendrnent to the Agreement between Monroe County and Tetra Tech, Inc., extenduig the end date of the terra to October 20, 2024, and changing the pricing schedule to reflect adjustments to rates for Grant Management Sei-N11ices for the Community Development Block Grant-Disaster Recovery (CDBG-DR) Voluntary Home Buyout Program fiuided through CDBG-DR fluids. Should you have any questions,please feel free to contact me at (305) 292-3550. cc: County Attorney_ Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 Kevin Madok, CPA ty Clerk of the Circuit Court& Comptroller Monroe Coun , Florida DATE: July 20, 2023 TO: Clin'stinc 11urIcV, Executive Director :Monroe County band Audion*tv ATIN: Cyndna Guerra, Acquisition Manager V1 113P Fair Housing Coordinator FROM: Painela G. SUBJECT: July 19" BOCC Meeting Attaclicd is an electronic copy ol'dic following item lor your handling: F4 2"' Amendment to die Up-ceinciii Md i Teli-aTecli, Inc., increasing die not to exceed ainount (spending cap) from $1,100,000.00 to $1 ,tl(),()()().00 to utilize consultant for the additional year added to die grant (line period by Department ol'Econoinic Opportunity, and adding new 1'ecleral contract requirements to die Agreement 1'()r Grant Management Se ices for the CDBG-DR Voluntm ' Home Buyout Prograiii Itinded dirougli Community Dex,clopinci-it Block Grant-Disaster Recovery (CDB(;-I)R) Blinds. Sliould you leave any questions please feel free to contact nic at (305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 330 Marathon, Florida 33050 Plantation Key, Florida 33070 AMENDMENT THREE TO AGREEMENT FOR GRANT MANAGEMENT SERVICES BETWEEN MONROE COUNTY AND TETRA TECH INC. This Amendment ("Amendment Three") is made and entered into this day of September 2024, by and between MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, thorough the Monroe County Board of County Commissioners ("BOCC"), AND Tetra Tech, Inc. a Corporation of the State of Delaware whose address is 2301 Lucien Way, Suite 120, Maitland, Florida, 32751, its successors and assigns, hereinafter referred to as "CONTRACTOR" or "CONSULTANT." WITNESSETH: WHEREAS, the State of Florida Department of Commerce ("Commerce" formerly known as the Department of Economic Opportunity) entered into a grant agreement ("DEO/COMMERCE GRANT AGREEMENT") for the Voluntary Home Buyout Program under the United States Department of Housing and Urban Development Community Development Block Grant Disaster Recovery program on Jul 4, 2020 with a termination date of June 4, 2022; and WHEREAS, the DEO/COMMERCE GRANT AGREEMENT has been amended and extended in March 2021, February 2022, April 2023 and May 2024, and the termination date of the DEO/COMMERCE GRANT AGREEMENT is now June 4, 2025; and, WHEREAS, the Agreement for Grant Management Services ("AGREEMENT") between Tetra Tech, Inc. and the COUNTY was entered into the 21 st day of October 2020 with an original termination date of October 21, 2022; and, WHEREAS, the Board of County Commissioners approved AMENDMENT ONE to the AGREEMENT on March 16, 2022 which extended the termination date to October 20, 2024 and amended the contract pricing table; and, WHEREAS, the Board of County Commissioners approved AMENDMENT TWO to the AGREEMENT on July 19, 2023 which increased the Not To Exceed amount of the contract from $1,100,000 to $1,410,000 to accommodate the 2024 grant extension and added federal grant requirements that were not in place at the time of the 2020 AGREEMENT; and, WHEREAS, the AGREEMENT needs to be extended to accommodate the 2025 grant extension of the DEO/COMMERCE GRANT AGREEMENT; and. WHEREAS, the Not to Exceed amount does not need to be adjusted for this time extension. NOW THEREFORE, in consideration of the mutual promises contained herein, the AGREEMENT is amended as follows: Page 1 of 2 DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 10/17/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED rn REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain ,_' � p y, policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT 'a NAME: Aon Risk Insurance Services West, Inc. PHONE FAX W Los Angeles CA Office (A/C.No.Ext): (866) 283-7122 (A/C.No.): (800) 363-0105 'a 707 Wi 1 shire Boulevard ADD MAIL _ Suite 2600 Los Angeles CA 90017-0460 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA: American International Group UK Ltd AA1120187 Tetra Tech, Inc. INSURERB: Allied World Surplus Lines Insurance co 24319 2301 Lucien Way #120 INSURER C: Zurich American Ins co 16535 Maitland FL 32751 USA INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570102258409 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown are as re uested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (POLICY (MM/DD/YYYY) LIMITS C X COMMERCIAL GENERAL LIABILITY Y GLO181740605 10 01 2023 10 01 2024 EACHOCCURRENCE $2,000,000 CLAIMS-MADE OCCUR UAMAULIOKIFNIIFU P REMISES (Eaoccurrence) $1,000,000 X X,C,U Coverage MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $2,000,000 co P'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY PRO �LOC PRODUCTS-COMPlOPAGG $4,000,000 N ECT 0 OTHER: o r C Y BAP 1857085 05 10/01/2023 10/01/2024 COMBINED SINGLE LIMIT `') AUTOMOBILE LIABILITY $5,000,000(Ea accident) X ANYAUTO BODILY INJURY(Per person) 0 O OWNED SCHEDULED BODILY INJURY(Per accident) z AUTOS ONLY AUTOS HIREDAUTOS NON-OWNED PROPERTY DAMAGE W 2 ONLY AUTOS ONLY (Per accident) U 'E W A X UMBRELLA LIAB X OCCUR 62785232 10/01/2023 10/01/2024 EACH OCCURRENCE $3,000,007 U EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DED I X RETENTION $100,000 C WORKERS COMPENSATION AND Wc254061605 10/01/2023 10/01/2024 X PER STATUTE ORTH- EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/ Y/N AOS E.L.EACH ACCIDENT $1,000,000 C EXECUTIVEOFFICER/MEMBER N N/A Wc185708705 10/01/2023 10/01/2024 (Mandatory in NH) WI E.L.DISEASE-EA EMPLOYEE $1,000,000 E IDfyes,describe under $1,000,000 SCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT B Environmental contractors an 03120277 10/01/2023 10/01/2024 Each claim $5,000,000 Prof Prof/Poll-claims Made cov Aggregate $5,000,000 SIR applies per policy ter s & condi ions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) RE: contract for Grant Management Servi }-ces and Environment and Historical Services for the CDGB-DR VBBP. Monroe county Board o '-9' county commissioners and the State of Florida are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies as required by written contract. contractual Liability is included in 'y the General Liability policy. Stop Gap coverage for the following States: OH, ND, WA, WY. AP 77 Y_ Vki`)�'�'1_5_37",, DA 10.19.23 CERTIFICATE HOLDER CANCELLATION WAMP `x � a� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION T—® DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Z� Monroe county Board of county AUTHORIZED REPRESENTATIVE commissioners 1100 Simonton St. ��ff �7c �7 f�f//� /y i Key West FL 33040 USA (dx (�J(J. K1 S/�W1M Ylwi !Al SF+L ©1988-2015 ACORD CORPORATION.All rights reserved ACORD 25(2016/03) The ACORD name and logo are registered marks ofACORD