Item I4 I4
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
September 11, 2024
Agenda Item Number: I4
2023-2936
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING:
Approval of a new three-year Contract with the Monroe County Sheriffs Office for Law Enforcement
and Security Services at the Key West International Airport and setting the annual compensation for
Fiscal Year 2024-2025. The contract is paid by Airport Operating Fund 404.
ITEM BACKGROUND:
The contract for law enforcement and security services at the Airport is set for a three-year term and is
amended annually to set the contract sum each fiscal year.
PREVIOUS RELEVANT BOCC ACTION:
On October 20, 2021, the BOCC approved a three-year agreement with MCSO for law enforcement and
security services at the Airport. Amendment 1 was approved by the BOCC on September 21, 2022 and
Amendment 2 was approved on September 20, 2023.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
New three year agreement and sets the FY2024-2025 contract sum.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
EYW MC SO LEO Contract FY25-FY27.pdf
FINANCIAL IMPACT:
TOTAL COST: $3,454,290.00
BUDGETED: Yes x No
COST TO COUNTY:.- 0 -
SOURCE OF FUNDS: Airport Operating Fund 404-63200
Effective Date: October 1, 2024
Expiration Date: September 30, 2025
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriffs Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriff's Office
(hereinafter referred to as "MCSO" or the "Sheriff") and the Board of County Commissioners of
Monroe County(Key West International Airport hereinafter referred to as the"Airport or EYW") on
the 11t`day of September,2024.
1-PURPOSE: The Airport has an obligation to provide law enforcement and security services for the
protection of all who use Key West International Airport("EYW"). The Airport and the Sheriff have
agreed that MCSO will provide those services. This Contract states the terms of the agreement.
2-SCOPE OF SERVICES:
A-Services: The Sheriff will assign a Lieutenant and certified law enforcement officers and
non-sworn Airport Security Technicians ("AST's")to EYW to protect people and property and enforce
the criminal law,traffic and parking regulations, and airport rules and regulations.
The Lieutenant will manage and supervise Sheriff's personnel at EYW and provide the services
described herein.
B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to EYW as set forth on
Exhibit A (attached). If the Airport requires the assignment of additional personnel,the Sheriff will
post the position internally when the Airport provides written notification that the non-tax revenues (or
other funds)to fund the position have been secured. Additional personnel will be assigned to EYW
after completing the Sheriff s hiring process.
3-APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of his
employees.
B. The Executive Director of Airports, or his designee, shall be consulted and be an integral
part of the selection of personnel assigned to EYW, however, MCSO must retain final
authority regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician (AST) fitness standards testing.
The AST fitness standards shall only apply to individuals assigned to be Airport Security
Technicians after October 20,2010. Upon consultation with the Executive Director of
Airports,the AST fitness standards shall be subject to modification or termination.
4-SHERIFF'S RESPONSIBILITIES FOR EYW PERSONNEL:
A. Employees assigned to work at EYW shall remain the Sheriff's personnel. They shall be
subject to all policies,rules,regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriffs
personnel but must promptly report such matters to the MCSO supervisor, MCSO Internal
Affairs, or the Sheriff. Upon completion of the investigation into the alleged act of
misconduct, the Executive Director of Airports shall be informed of the outcome of the
investigation.
5-PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT: The Airport shall, while this Contract is in effect reimburse
the Sheriff the actual cost of each assigned employee's salary (at rates in effect as of the
execution of this Contract, and including all future raises when effective), including all
benefits,whether provided through the County or through MCSO,retirement contributions,
social security and Medicare payments and any other sums required by the federal or state
government owed in connection with the payment of wages or benefits, salary incentive
payments,professional liability and motor vehicle insurance premiums, a fully equipped
patrol car, weapons,uniforms, citation and report forms and any and all other items
furnished to deputies and AST's to perform their duties. The Airport remains responsible
for the costs of health insurance, life insurance, and worker's compensation coverage as
now or in the future provided to MCSO personnel. All vehicles paid for by the Airport
will, at the end of their service life,be property of the Airport.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of the
cost of providing service for a 12 month period. The Estimated Contract Cost for year one
of this Contract(10/01/2024-09/30/2025) is the sum described on Exhibit A, attached and
incorporated by reference herein. This sum is referred to as the "Contract Price".
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration("TSA")do not increase. If TSA issues any new
Security Directives, or escalates the threat level,then the Estimated Contract Cost will not
be adequate to fund this Contract.
If the federal government notifies the Airport of elevated airport security requirements, then
the Airport will give the Sheriff written notice of the new requirements and specify any
additional staff or staff hours required. In the next billing cycle,the County will reimburse
the Sheriff all costs, over and above budgeted costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The Airport will pay the Sheriff in (12)equal monthly
installments, in advance, on the first day of the month.
D. YEAR-END RECONCILATION: At the end of each fiscal year, incurred costs will be
reconciled with total payments made by the Airport. MCSO and Airport external auditors
will determine the final balance. If incurred costs exceed total payments,the Airport will
reimburse MCSO for the excess costs. If total payments exceed incurred costs, MCSO will
reimburse the Airport for the excess payment no later than November 1, along with all year-
end financial budget paperwork so that the Airport can complete their required year-end
budget paperwork.
E. MINIMUM STAFFING LEVELS:
The Airport recognizes that certified law enforcement officers and AST's require continued
training throughout their careers. Every deputy assigned to EYW must receive training
identical to that is required by law and MCSO policy for all Sheriff s deputies.
When a member of Sheriff's EYW personnel is absent from EYW due to training, sick
leave,vacation, retirement, resignation, discipline,union business or other authorized leave,
Sheriff will fill the post with additional staff where necessary as determined by the Deputy
Director Airport Security. The additional staff will be paid for by Airport. The Airport
shall not be liable for overtime or special detail pay in excess of the amount approved in the
attached budget without the prior authorization of the Executive Director of Airports or his
superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from EYW.
6-APPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of Florida.
Venue for all actions hereunder shall be in Monroe County,Florida.
B. The Airport and MCSO agree that they will comply with all relevant federal, state and
county laws and regulations and specifically agree not to discriminate against any person
based on race,religion, gender, ethnicity, national origin, disability, or sexual preference.
They agree to comply in all respects with the provisions of the federal Fair Labor Standards
Act with regard to overtime pay and conditions of work. They acknowledge that certified
law enforcement deputies are members of a collective bargaining unit represented by the
Fraternal Order of Police, and agree to take no action contrary to the terms of any collective
bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual harassment. The
Airport agrees to report any incident or complaint regarding sexual harassment on the part
of any MCSO personnel to a MCSO supervisor,MCSO Internal Affairs, or the Sheriff.
7-TERM:
The term of this Contract begins October 1, 2024 and ends September 30, 2027. It will
terminate early after thirty days written notice by MCSO to the Airport that MCSO's actual expenses
have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8-FUTURE YEAR PRICING:
A. Airport and MCSO will negotiate payment for the second and third years of this Contract in
time sufficient for preparation of budgets and tax rolls. When agreement is reached,MCSO
shall prepare an amended Exhibit A showing the agreed Estimated Contract Cost amounts
and the Airport shall prepare an amendment to this agreement incorporating the amended
Exhibit A.
B. If the parties are unable to agree on payments for future years on a timely basis,then and in
that event this Contract shall terminate on September 30t' of the then current Contract
period.
BOARD OF COUNTY COMMISSIONERS
N
OF MONROE COUNTY,FLORIDA ROE COUNTY A Of�NEY
R01►E ��� F F ORM
PEb O
ASSISTA NTY ATTORNEY
By _...... Date, 8/22/24
Mayor/Chairperson
(SEAL)
Attest: KEVIN MADOK, Clerk
By.
• .. .....�........As Deputy Clerk��
MONROE COUN:1�" SHERIFF'S OFFICE
MONROE ..m,
TY 1ERI �F'S
Ap,rq"E AS TO FORM:
' OF�d � " � ^^,
PRICK
BY J. MCCULLAH
........ ." �-_mom r
Richard A. Ramsay ,w GENEHAI.COUNSEL
pATE:
4
EkII-lpl1:1�II"T A,
MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2024 TO FYE 2025
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2024 FY 2025 +OR(-)
PER ONNEL SERVICES
Headcount 26 26
Executive Salary - -Regular Salaries 1,915,752 2,060,182 144,431
Overtime 95,863 100,656 4,793
Incentive 8,640 9,960 1,320
Employer Taxes 154,549 166,066 11,517
Retirement Contribution 439,577 499,381 59,804
Life Insurance 2,093 2,180 86
Unemployment Compensation - -
Total Personnel Services 2,616,475 2,838,425 221,950
OPERATING EXPENSES
Expenses Other Than Salaries - - -
Professional Services 4,475 4,475
Other Contractual Services 3,000 3,000
Investigations - -
Travel&Per Diem 5,000 5,000
Communications(Telephones) 8,500 8,500
Postage 350 350
Transportation (Freight) - -
Utility Services - -
Rentals - -
Insurance 32,500 32,500
Repairs&Maintenance 48,000 48,000
Printing - -
Office Supplies 750 750 -
Operating Supplies 40,500 40,500
Operating Supplies Computer<$1,000 - -
Books,Subs&Memberships 1,500 1,500
Training 1,000 1,000
Total Operating Expenses 145,575 145,575
CAPITAL OUTLAY
Other Building Improvements - -
Machinery&Equipment-Radios - -
Automobiles/Machinery/Equip. 47,000 47,000
Total Capital Outlay 47,000 47,000
CONTINGENCY - - -
TOTAL 2,809,050 3,031,000 221,950
COUNTY COSTS:*
Health Insurances 372,528 372,528 -
-Worker's Compensation 55,894 50,763 (5,132)
County Allocation - - -
Total County Expenses 428,422 423,291 �5 132i
*Estimates
TOTAL BUDGET 3,237,472 3,454,290 216,818
6.70%