Item N1 N1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
September 11, 2024
Agenda Item Number: N1
2023-2868
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Liz Yongue
NA
AGENDA ITEM WORDING: Approval of a records disposition for records that have met the
required retention period(GSl-SL).
ITEM BACKGROUND:
The records have met the retention period as required by the State of Florida General Records Retention
Schedule GSl-SL for state and local government agencies.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
2025-03 BOCC.pdf
FINANCIAL IMPACT:
NA
NO.2025-03
RECORDS DISPOSITION DOCUMENT
PAGE OF PAGES
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monroe County Clerk of Court&Comptroller Pamela G.Hancock,D.C.
500 Whitehead Street
Key West FL 33040
(305)292-3550
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below(specify only
one).
❑ a. Destruction ❑ b. Microfilming and Destruction IRc. Other Landfill
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the records have been fully justified, and that further retention is not required for any litigation pending or imminent.
�,f���� Apr
✓{'l.IIIV"n V JJika Maureen O'Brien,Assistant Finance Director August 8,2024
Signature Name and Title Date
5. LIST OF RECORD SERIES
f. g.
a. b. C. d. e. Volume Disposition
Schedule Item Title Retention Inclusive In Action and
No. No. Dates Cubic Date
Feet Completed
After
Authorization
GSl-SL 422 GRANT FILES: This record series documents the 5 FY 2018 to 2020 43
ctivities and administration of grant funded
programs,including the application process and
expenditure of grant funds.The series may include,
but is not limited to,grant applications;notifications
o applicants of award or denial of grant funds,
contracts-,agreements;grant status,narrative and
financial reports submitted by recipient agencies;
and supporting documentation.
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. disposed of in the manner and on the date shown in column g.
Signature Date
09/11/2024
Custodian/Records Management Liaison OfficerDate Name and Title
May_or Holly_ Rascheni
Witness