Item N5 N5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
September 11, 2024
Agenda Item Number: N5
2023-2977
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska
No
AGENDA ITEM WORDING:
Approval to remove surplus equipment from inventory via disposal or advertise for bid.
ITEM BACKGROUND:
F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall
approve the disposal of items that have been declared to be surplus by the Property Manager within the office of the
Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value.
Once disposal is approved, the items will be removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Assets rev Sept 2024.pdf
Inventory Deletion Request Sept 24.pdf
FINANCIAL IMPACT:
N/A
1
ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO Michael Stanek---....-,,,,,- Property Clerk FROM:Finance
p Stop 8 DATE• .
. 'M:..�n .•'MF �m^
...—........ ...............�...................�.�,. ..^................ ....�................^............................................ .......^........................................... ...�.... m�,..m...
M.C. Serial Asset Date Original& Est.
I D Number Number Descrltion� Purchased Present Value
1763 NA - Furniture U-Desk 08/06/2001 1 ,997.50/0.00
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR RE( T TF.ST
PREPARED BY:
Signa re Date.
V, o
Print name
DEPARTMENT DIRECTOR
APPROVAL: Signature Date:
C9 re Ll e.r . .�
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck , Property Clerk FROM: Bill Morris
Finance Dept., Stop 8
DATE:
M.C. Serial Asset Date Original & Est.
I.D. Number Number Description Purchased Present Value
8424 D25VO6TF8J8 Apple BTO-21 6/18/2015 2093.00 / 0.0
8953 PCOEBH4X Lenovo T460 9/23/2016 1426.00/ 0.0
9029 R90LR5UB Lenovo T560 1/10/2017 1290.00 / 0.00
9594 R90RLKAF Lenovo T580 9/30/2018 1657.00 / 0.0
10005 PF1 E38R8 Lenovo T590 9/12/2019 1439.00 / 23.98
10219 PF1 X93W8 Lenovo T590 1/29/2020 1314.99 / 109.57
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Bill Morris Date,
202408d26105442is 8/26/2024
PREPARED BY: 04'00'
Signature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR Digitally signed by Alan
Alan MacEachern MecEechern 9/3/2024
APPROVAL: Date:2024.09.0315:17:15-04'00'
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED & SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck , Property Clerk FROM: Bill Morris
Finance Dept., Stop 8
DATE:
M.C. Serial Asset Date Original &Est.
I.D.Number Number Description Purchased Present Value
8424 D25VO6TF8J8 Apple BTO-21 6/18/2015 2093.00 / 0.0
8953 PCOEBH4X Lenovo T460 9/23/2016 1426.00/ 0.0
9029 R90LR5UB Lenovo T560 1/10/2017 1290.00 / 0.00
9594 R90RLKAF Lenovo T580 9/30/2018 1657.00 / 0.0
10005 PF1 E38R8 Lenovo T590 9/12/2019 1439.00 / 23.98
10219 PF1X93W8 Lenovo T590 1/29/2020 1314.99 / 109.57
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Bill Morris Digitally signed by Bill Morris g/2 6/2 024
Date:2024.0 5.26 10:54:42
PREPARED BY: 04'00'
Signature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR Digitally signed by Alan
T Alan MacEachern MacEachern 9/3/2024
APPROVAL: Date:2024.09.0315:17:15-04'00'
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED & SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
Liz Yongue
From: Gomez-Krystal <Gomez-Krystal@MonroeCounty-FL.Gov>
Sent: Wednesday, September 4, 2024 8:22 AM
To: Ballard-Lindsey; County Commissioners and Aides; Kevin Madok; Pamela G. Hancock;
Senior Management Team and Aides; Liz Yongue; InternalAudit
Cc: Gastesi-Roman; Shillinger-Bob; Williams-Jethon; Cioffari-Cheryl; Livengood-Kristen;
Rubio-Suzanne; Pam Radloff; County-Attorney; Allen-John; Danise Henriquez; Hurley-
Christine; Rosch-Mark; Gambuzza-Dina; Beyers-John; InternalAudit; Kevin Madok;
Valcheva-Svilena; Beyers-John
Subject: Item N5 BOCC 09/11/2024 REVISED BACKUP.
Attachments: AIS 2977 N5.pdf, Assets rev Sept 2024.pdf, Inventory Deletion Request Sept 24.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Good Morning,
Please be advised that the agenda item backup has been revised for item N5.
"Approval to remove surplus equipment from inventory via disposal or advertise for bid. "
Sincerely,
Executive Administrator
Monroe County Administrator's Office
1100 Simonton Street, Suite 2-205
Key West, FL 33040
(305)292-4441 (Office)
(305)850-8694(Cell)
Courier Stop#1
Notary Public
w.r o n r y e c_ u�n1y:�:V_e.gpy
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS
ARE PUBLIC RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAY BE SUBJECT TO PUBLIC DISCLOSURE.
1
N5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
September 11, 2024
Agenda Item Number: N5
2023-2977
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska
No
AGENDA ITEM WORDING:
Approval to remove surplus equipment from inventory via disposal or advertise for bid.
ITEM BACKGROUND:
F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall
approve the disposal of items that have been declared to be surplus by the Property Manager within the office of the
Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value.
Once disposal is approved, the items will be removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Assets rev Sept 2024.pdf
Inventory Deletion Request Sept 24.pdf
FINANCIAL IMPACT:
N/A
1
1
ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO Michael Stanek---....-,,,,,- Property Clerk FROM:Finance
p Stop 8 DATE• .
. 'M:..�n .•'MF �m^
...—........ ...............�...................�.�,. ..^................ ....�................^............................................ .......^........................................... ...�.... m�,..m...
M.C. Serial Asset Date Original& Est.
I D Number Number Descrltion� Purchased Present Value
1763 NA - Furniture U-Desk 08/06/2001 1 ,997.50/0.00
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR RE( T TF.ST
PREPARED BY:
Signa re Date.
V, o
Print name
DEPARTMENT DIRECTOR
APPROVAL: Signature Date:
C9 re Ll e.r . .�
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck , Property Clerk FROM: Bill Morris
Finance Dept., Stop 8
DATE:
M.C. Serial Asset Date Original & Est.
I.D. Number Number Description Purchased Present Value
8424 D25VO6TF8J8 Apple BTO-21 6/18/2015 2093.00 / 0.0
8953 PCOEBH4X Lenovo T460 9/23/2016 1426.00/ 0.0
9029 R90LR5UB Lenovo T560 1/10/2017 1290.00 / 0.00
9594 R90RLKAF Lenovo T580 9/30/2018 1657.00 / 0.0
10005 PF1 E38R8 Lenovo T590 9/12/2019 1439.00 / 23.98
10219 PF1 X93W8 Lenovo T590 1/29/2020 1314.99 / 109.57
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Bill Morris Date,
202408d26105442is 8/26/2024
PREPARED BY: 04'00'
Signature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR Digitally signed by Alan
Alan MacEachern MecEechern 9/3/2024
APPROVAL: Date:2024.09.0315:17:15-04'00'
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED & SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck , Property Clerk FROM: Bill Morris
Finance Dept., Stop 8
DATE:
M.C. Serial Asset Date Original &Est.
I.D.Number Number Description Purchased Present Value
8424 D25VO6TF8J8 Apple BTO-21 6/18/2015 2093.00 / 0.0
8953 PCOEBH4X Lenovo T460 9/23/2016 1426.00/ 0.0
9029 R90LR5UB Lenovo T560 1/10/2017 1290.00 / 0.00
9594 R90RLKAF Lenovo T580 9/30/2018 1657.00 / 0.0
10005 PF1 E38R8 Lenovo T590 9/12/2019 1439.00 / 23.98
10219 PF1X93W8 Lenovo T590 1/29/2020 1314.99 / 109.57
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Bill Morris Digitally signed by Bill Morris g/2 6/2 024
Date:2024.0 5.26 10:54:42
PREPARED BY: 04'00'
Signature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR Digitally signed by Alan
T Alan MacEachern MacEachern 9/3/2024
APPROVAL: Date:2024.09.0315:17:15-04'00'
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED & SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106