Item O1 01
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
September 11, 2024
Agenda Item Number: 01
2023-2973
BULK ITEM: Yes DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard
n/a
AGENDA ITEM WORDING: Acting County Administrator's Report for September 2024.
ITEM BACKGROUND:
n/a
PREVIOUS RELEVANT BOCC ACTION:
n/a
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
CAD 1 Monthly Report.pdf
FINANCIAL IMPACT:
n/a
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Kevin Wilson
Acting County Administrator
DATE: August 27, 2024
SUBJECT: Monthly Activity Report for September 2024
MONTHLY ACTIVITY REPORT—SEPTEMBER 2024
Number of services provided: 28 phone calls, 139 emails, 25 one on one consults, 3 office
visits/visits to clients, 18 learning events with 274 participants, 9 media submissions, and 112
publications distributed. Total Budget for FY 23/24: $286,482; Year to Date Expenditures and
Encumbrances: $255,001; Remaining Balance: $31,481; Percentage of budget spent and/or
encumbered year-to-date: 89%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia worked with Climate Central to assist in organizing communities for their
FloodVision "Edge of America" tour. The tour is a 6-month trek through coastal
communities from Maine to Texas, capturing and sharing impactful stories and images of
coastal resilience and risk. This groundbreaking expedition will empower communities
with vital insights into coastal flooding and sea level rise. A Climate Central filmmaker
and producer will drive the FloodRover II(an all-electric Ford F150 Lightning) along the
Eastern and Gulf coasts, generating science-based photorealistic visuals of flood risk and
meeting up with local leaders and experts to share community concerns.
• Alicia participated in the nation Extension Climate team with a workshop on Expanding
Climate-Smart Policies and Policymaker Engagement to implement a working group to
expand Extension response to communities on climate issues. This group will create a
one-year work plan for initial implementation and make recommendations to the Climate
PAT for the people/processes that will ensure the Extension System makes progress &
measures beneficial climate and community outcomes. They will also give input on a
forthcoming draft Extension Climate Expertise &Programming Landscape Assessment
to ensure it is accurate, comprehensive, and accessible. Find out more here,
https:Hextension.org/portfolio-item/cooperative-extension-system-climate-action-plan/
• Alicia participated in the Southeast Florida Climate Compact, Climate Leadership
Summit conference planning committee. This year's Summit will be held at the Casa
Marina in Key West on December 16-18, 2024. Save the date, we are putting together an
excellent program!
• Alicia spoke on the radio about how credit card delinquency rates hit a 12-year high, and
about how to work on paying down debt.
Key takeaways
• To tackle credit card debt head-on, it helps to first develop a plan and stick to it
• Focus on paying off high-interest-rate cards first or cards with the smallest balances
• When you pay more than the monthly minimum, you'll pay less in interest overall.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Florida's Coral Reef Resilience Program (FCRRP)website is officially online! Maurizio
Martinelli led the charge with assistance from the FCRRP communications team to create
the website and create a new logo adapted from the Florida's Reef Resilience Program.
New website: https://www.fcrrr).or�z/'home
• Florida's Coral Reef Resilience Program communications team sent out the 2024
Florida's Coral Reef Bleaching Event Information sheet. This 50-page document was led
by Shelly and all of the communications team members contributed content to send to
700 members of the FCRRP disturbance advisory committee with information on last
years marine heatwave and current efforts underway by FCRRP team leaders.
• Shelly spoke about upcoming South Atlantic Fishery Management Council meetings and
workshops for commercial and recreational anglers and had an article in The Keys
Weekly about the potential new invasive species called Pulse Corals that have been found
in Puerto Rico and northern Cuba.
• Shelly was a co-author on 2 new OF/IFAS EDIS documents regarding sponges and ocean
acificiation and the coral holobiont. Links: https:Hedis.ifas.ufl.edu/publication/FA263 and
hLtps:Hedis.ifas.ufl.edu/p blication/S 5733
• Shelly was asked by the Atlantic and Gulf Rapid Reef Assessment to edit The Invasive
Xeniid Soft Coral Exchange website since it has been confirmed the invasive species in
Cuba and Puerto Rico were Xenia umbellata and not Unomia stolonifera. Link:
https://www.a„rg ra.org/the-unomia-learning-exchange/
The Environmental Horticulture Extension Agent accomplished the following activities:
• In August 2024, Maria Quirico carried out several critical educational and outreach
activities. She coordinated four plant clinics throughout the month, with participation
ranging from 4 to 15 people at each location. These clinics provided valuable
opportunities for residents to learn about horticulture and environmentally friendly
practices. On August 3rd, Maria organized a Florida-Friendly LandscapingTM program
and native plant talk for Habitat for Humanity, reaching 11 participants. Additionally, on
August 17th, she facilitated a vermicomposting and food waste drop-off event at the
compost demonstration station in collaboration with Monroe County Extension, Surfrider
Foundation, Key West Tropical Forest& Botanical Garden, Solid Waste Management,
and HOTBIN, with 25 participants involved.
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• Maria also engaged in essential field visits during the month. On August 6th, she visited
the Gib Reese Butterfly Demonstration Garden to meet with a Master Gardener
Volunteer who sustains this beautiful site. On August 14th, Maria collected 38 lbs. of
food waste from SOS facilities for composting at the Key West Tropical Forest and
Botanical Garden demonstration site, supporting ongoing composting efforts.
• On August 13th, Maria attended a Green Solutions in-person meeting at the Key West
Tropical Forest Botanical Garden to discuss potential collaboration between UFAFAS
Monroe County Extension and other programs. On the same day, she presented and
visited the Gato Demonstration Garden to highlight the importance of native plants and
their identification with the Florida Keys Ocean Guardian School Coordinator.
The County Extension Coordinator and Program Specialist 11 accomplished the following
activities:
• Brynn certified 7 participants in American Heart Association Basic Life Support(BLS)
course, the participants were nursing students and employees at the Lower Keys Medical
Center.
• Brynn spoke on wrote an article about the importance of volunteering in your community
during a disaster such as a hurricane. Her article was published in the Key West,
Marathon and Upper Keys editions of the Keys Weekly.
• Brynn administered 6 pesticide exams through the Florida Department of Agriculture. Test
taking participants came from Mosquito Control, where exams are a requirement for their
employment.
ENGINEERING SERVICES /ROADS
Key Deer Boulevard (North of Watson Blvd) Roadway Project:
• Request for Qualifications for Engineering Design and Permitting Services was
advertised December 22nd with an opening date of February 7Ih.
• Ranking meeting of design firm respondents was held on February 26Ih with CW3
Engineering as the highest ranked.
• Approval to negotiate a contract with CW3 Engineering was approved on the March 201h
BOCC meeting.
• Engineering Design and Permitting Services contract with CW3 Engineering was
approved on the July 17Ih BOCC agenda.
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• Amendment 1 was approved on the December 13th BOCC meeting to add additional soil
borings and geotechnical evaluation for the bridge approaches to the design consultant
scope of work.
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• Consultant submitted draft Natural Resources Evaluation, Cultural Resource Assessment
Survey and US Coast Guard Advance Authorization Letter to County and FDOT on
December 23, 2023.
• 100% design plans were submitted on April 12, 2024, and are under County and FDOT
review.
• Local Agency Program Agreements for Construction and Construction Engineering &
Inspection (CEI) services is on the agenda for BOCC were approved on the May 15th
agenda.
• Staff is submitted Request for Qualifications documentation for advertisement for
Construction Engineering and Inspection services and Project Manual for Construction
bid, both are under FDOT review.
Bimini Drive (Duck Key) Bridge Replacement:
• Substantial Completion issued for September 14, 2023
• Deck striping, and sealing is complete. Joint sealing is complete.
• Sign relocation and installation remains.
• As-built drawings need to be submitted and certified.
Harbour Drive(Duck Key) Bridge Replacement:
• Notice to proceed was issued for September 25, 2023 with a Substantial Completion date
of March 28, 2025.
• Contractor has begun Phase 2 demolition of East side of bridge.
• Intersection of Bimini Drive and Corsair Road is closed with detours in place.
• Steel I beams have been removed and contractor is demolishing end wall supports.
• Calculations and submittals to the FOR are ongoing.
Seaview Drive (Duck Key) Bridge Replacement:
• Contractor was put on Notice by staff for failure to carry the work forward expeditiously.
• All shoring and form work submittals for the cast in place beams have been approved by
the EOR.
• MSE wall construction in front of end bents has begun.
• Elevation surveys are complete.
• Contractor is modifying steel I beams for falsework construction.
No Name Key Bridge Sidewalk and Guardrail Repair Project
• Engineering design is complete. DONE
• Staff is preparing project manual and contract documents for bidding. DONE
• Project was submitted to FDOT for grant funding on March 14th; No money was granted.
• The project went out for bid on June 1 oth. The opening bid date is set for July the 1 ofh
• We had five bids. Midcoast Construction Enterprises, LLC DBA Midcoast Marine Group
was the lowest bidder. The contractor is well qualified.
• Staff is reviewing the Contract and will create an agenda item for its approval on the
August BOCC meeting.
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Garrison Bight Bridge Navigation Lights Replacement Project
• Engineering design is complete. DONE
• Staff is preparing project manual and contract documents for bidding. DONE
• County attorney is reviewing project manual; DONE
• Approval to advertise for construction bids will be requested at May 15th BOCC meeting.
DONE
• Project went out for bid on May 27th. The opening bid date is set for June 27th.
• Only one bidder, Horsepower Electric Inc. Bid came in too high. The County rejected the
bid and will not be readvertising the project at this time.
Ocean Bay Drive Bridge Repair
• Engineering design is complete. DONE
• Staff is preparing project manual and contract documents for bidding. DONE
• Project was submitted to FDOT for grant funding on March 14th. No money was granted.
• Project went out for bid on May 20th. We had the opening bid last Thursday, June 20th.
We had five bids. The lowest bid was a local company name, CBT Construction and
Developer. We are in the process of checking their qualifications and experience in this
type of work We would like to sign the Contract if everything checks.
• Contractor will use an experienced and qualified subcontractor to handle the MOT on the
project. All American Barricades.
• Staff is reviewing the Contract and will create an agenda item for its approval on the
August BOCC meeting.
Sands-Big Pine Key SLR Roadway Pilot Project:
• County 2025 budgeting for estimated construction phase. $8,181,489 CDBG,
$12,225,000 FDEP Resilient Florida application will be submitted in September 2024,
leaving a local match need of$4,125,000.
• Unable to proceed with project until sufficient funding is secured.
Twin Lakes-Key Largo SLR Roadway Pilot Project:
• Notice to Proceed issued for 7.15.24. Project duration 660 calendar days —substantial
completion to be 5.6.26.
• Crane St-pump station site clearing complete.
• Shaw Dr- clearing and grubbing and silt fence install complete.
• Adams Dr—FKAA to start their water work scope 8.5.24
• FDEP temporary wells permit received 7.22.24.
Key Largo III (Burton Drive, Harry Harris):
• Notice to Proceed issued for 7.8.24. Project duration 365 calendar days- substantial
completion to be 7.8.25.
• 2 - FDOT Supplemental agreements to add CEI services and revise grant and match
amounts to SCOP grant agreement approved 7.17.24 BOCC agenda—sent to FDOT for
execution.
• Contractor has completed 2 (Canal St) of 30 total project drainage structures.
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GIS Based Roadway Asset Management and Work Order System:
• Contract with Novotx for Elements XS Asset Management and Work Order system was
executed in February.
• A preliminary meeting was held on March 271h with GIS and IT staff, and the consultant
to confirm system parameters prior to beginning implementation.
• IT staff completed required system checks; GIS system parameters have been reviewed
and completed.
• Road Dept. staff is proceeding with implementation by submitting information on assets
and tasks, equipment associated with each.
Roadway Vulnerability Study and Capital Plan:
• Staff conducted Stillwright Point Sea Level Rise adaptation alternatives workshop in Key
Largo on December 12th.
• Task Order for Stillwright Point 1 to 6 inches of paving was approved at January BOCC
meeting
• Task order update for 1 to 6 inch paving is scheduled for April BOCC meeting.
• BOCC directed staff to proceed with alternative 1 paving 0 to 2.5" as indicated by
stormwater modelling,prepare draft flowage easements and evaluate signage needs.
• Stillwright residents indicated that they did not want to proceed with the paving option;
staff issued a stop work order to HDR on May 23ra
Card Sound Bridge Project Development& Environment Project:
• FDOT staff is working to prepare a Local Funding Agreement for BOCC approval; the
agreement will document the local match that will be required in addition to the
$1,863,000 federal appropriation to fund the PD&E phase of the Card Sound Bridge
Replacement.
• Anticipate completion of ETDM screening and NEPA Class of Action determination in
June 2024.
• Staff held meeting with FDOT Planning staff on April 24th to review the proposed scope
of work for the PD&E.
• Local Funding Agreement with FDOT is on the August BOCC agenda for approval.
• Anticipate advertising RFQ for PD&E services in November 2024.
Toms Harbor Bridge Repairs:
• Engineering design and permitting is complete
• Staff received confirmation from FDOT that SCOP funds have been awarded for the
construction phase of the project. Funds will be programmed in the FDOT FY 25 and
construction is expected to begin in Fall 2024.
• Staff is to provide updated cost estimate to FDOT for Work Program update.
Crane Boulevard Shared Use Path- (Upper Sugarloaf):
• Design Consultant submitted environmental Level 1 Contamination Report 6.17.24
• Design Consultant submitted path conceptual for review 7.25.24.
• Design Consultant submitted topographic survey 7.29.24.
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Stillwright Point Road Elevation and Drainage Engineering Design and Permitting (Key
Largo):
• Design Consultant submitted 30% design phase 6.10.24 for review by County staff.
• Land Authority working on potential purchase of 2 lots for pump station location.
• Design Consultant working with KLWTD to determine best design to minimize conflicts
and impacts to sewer utilities.
• Preapplication meeting with SFWMD held. Hydraulic & Hydrologic report revisions
required for submittal to SFWMD for ERP permit.
• Preapplication submitted to USACE 5.14.24. NWP 14 and 43 permits being discussed
with USACE reviewer.
• Staff working on FDEP grant 22SRP56 - 2nd reimbursement- I" Quarter 2024 in the
amount of$69,828.48.
Conch Key Roadway and Drainage Adaptation Project
• Staff provided signed match form to FDEP on October 31" and updated certificate of
insurance on November 8�h. Resilient Florida grant agreement for Conch Key Road
Adaptation project on January agenda for approval.
• Selection committee meeting was held on June 20d', 2024 and Bermello Ajamin and
Partners was the highest ranked respondent.
• Approval to negotiate with Bermello Ajamil and Partners was approved on the July 19th
BOCC agenda.
• Negotiations are still ongoing.
Winston Waterways Road Elevation and Drainage Project
• Resilient FL and HMGP grant agreements were approved at the January BOCC meeting.
• A request for qualifications (RFQ) for design services that includes both grant program
requirements has been. Advertised. Response opening date is June 4, 2024.
• Three submittals were received on June 4th. The selection committee met and ranked the
respondents on June 20th 2024. HDR Inc. was the highest ranked respondent. We have
created an agenda item, 2023-2626, seeking approval to negotiate a contract with HDR.
• Agenda item, 2023-2626, was approved at the July BOCC meeting.
• Staff started negotiations with HDR Inc. and should have a proposal for the September
BOCC meeting.
Big Coppitt Road Elevation and Drainage Project
• Resilient FL and HMGP grant agreements were approved at the January BOCC meeting.
• Staff has completed a request for qualifications (RFQ) for design services that includes
both grant program requirements.
• RFQ was advertised for responses on April 18th; response opening date is June 5, 2024.
• Four submittals were received on June 5th. The selection committee met and ranked the
respondents on June 21st 2024. WSP USA Inc. was the highest ranked respondent. We
have created an agenda item, 2023-2628, seeking approval to negotiate a contract with
WSP USA Inc.
• Agenda item, 2023-2628, was approved at the July BOCC meeting.
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• Staff has started negotiations with WSP USA Inc. and should have a proposal for the
September BOCC meeting.
Flagler Avenue Road Resilience and Drainage Project
• The HMGP grant agreement that will fund 75% of the project design was approved at the
January BOCC meeting;
• Staff is drafting and RFQ for design and permitting services
• Staff will be coordinating with City of Key West personnel for project kick off so that
City needs and responsibilities are identified and addressed during design.
• RFQ was advertised for responses on June 8th; response opening date was July 25, 2024.
• Five submittals were received on July 25th.
Eaton Street Paving Project
• Staff met with representatives of the City of Key West to discuss conditions on Eaton
Street on January 29th;
• It was agreed that the City of Key West and Aqueduct Authority would repair their utility
trenches on the road section from Simonton Street to White Street and then the City,
FKAA and the County would share the cost to overlay the roadway using the City's on
call contract with Toppinos.
• County staff drafted an interlocal agreement and forwarded it to the City and FKAA for
review.
• City is obtaining a scope of work and cost proposal from the contractor so that ILA may
be finalized.
• ILA finalized and item has been placed on the August BOCC agenda for approval.
ROADS & BRIDGES
Upper Keys Road Department:
• Buzz Bar/Flail Operation—48,375 ft/9.16 miles
• Buzz Debris —27,840 lbs /13.92 tons
• Weed eating Operation— 122,226 ft/23.16 miles
• Sweeping Operation—79,936 ft/15.14 miles
• Sign Department—19 new signs and 10 new posts installed, 6 locates performed installed
• Pre hurricane coconut and tree limb removal- 23,380 lbs /11.69 tons on 34 roads
• Road Repair—24 sq. ft using 200 lbs of permanent cold patch on 5 roads.
• Trench Drains complete refurbish—54 ft using 44 tons of aggregate on row of 3 roads
• Tree Removal—81 trees at 17540 lbs /8.77 tons removed from county row of 8 roads.
• Pre-hurricane Coconut/limb removal- 23,380 lbs/11.7 tons removed from row of 34 roads
• Mowing Operation— 169,556 ft/32.11 miles
• Weed eating Operation— 122,266 ft/23 miles
• Aggregate Material Hauled in—34 tons of 44 rock, 38 tons of 4 57 rock
• Pre-hurricane Storm Drain Vacuum Operation—41 Drains vacuumed on 10 roads
• Trash/Debris/Refuse Picked up and removed—5,574 lbs /2.8 tons.
• Right of Way Permits issued/completed—7
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Upper Keys Road Department Special Projects/Support:
• Removal of illegal dumps from 5 county roads
• Ongoing collaborative efforts with MCSO, Ocean Reef Unit, regarding violation of
County Resolution number 154-2022 parking issue on Card Sound Road
• Collaborate with MCSO to assist with illegal dump removals at Taylor Dr/Susan St. and
Thurmond St, Key Largo
• Removal of fallen tree from Kay Dr./3rd Court, Key Largo
• Kay Dr/Ave D, Key Largo public access maintenance of weed eating and trash collection
• Completion of pre-hurricane season Storm Drain Vacuum Operation on all Upper Keys
roads
• Begin Pre-hurricane Trench Drain Refurbish Operation
• Assist with Seaweed Removal from Harry Harris Park and Old Settler's Park
• Assist BOCC with aerial lift truck for camera uninstall on roadway pole
• Assist Engineering Dept with right of way tree removals in preparation for upcoming
Twin Lakes Road Repaving Project
• Assist Solid Waste with transporting equipment to garages for maintenance
• Duck Key/Conch Key Mow/Buzz/Tree trim Operation ongoing
• Assist Facilities with use of bucket truck for outdoor lighting repairs at Roth Building
• Assist Engineering Dept with right of way maintenance/tree removals in preparation for
upcoming KLIII Road Repaving Project
• Assist Solid Waste with boulder barrier placement Crawl Key
• Assist Bay Harbor Community and MCSO with new signage per county resolution
• Assist Parks & Beaches with boulder relocation at new pickleball court area
• Assist Joe London Fire Academy with parking lot pavement sweeping
• Assist Land Management with transporting 9 concrete light poles to Marathon to be used
for Artificial Reed Program.
Lower Keys Road Department:
• Drain Cleaning and Inspections —Using the VAC truck- I" Street. Key West.
• Brush cut/Chipping Operation - 12 Miles
• Mowing Operation - 85 Miles
• Weed eating Operation - 11 Miles
• Sweeping - 6 Miles
• Recycled Mulch- 14 Loads delivered to locals for free.
• Tree Trimming-Trimmed Coconut Trees on Sugarloaf Blvd, Sugarloaf Key, Flagler
Avenue, Key West, Matthews Road Big Pine Key.
• Sign Department—76 Signs, 20 Posts, 30 Locates Watson Blvd Guardrails x 19
• Delineator Reflectors
• Thermo plastic used on Big Pine Key:
• Key Deer Blvd 12" White 239 ft.
• Watson Blvd,12" White 303 ft. 6"Yellow 328 ft
• Watson Blvd, 64 - 2 Way Yellow RPMs.
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• Hibiscus Blvd, 6" White 180 ft, 12" White 120 ft, 6"Yellow 120ft and x16 2 Way
RMPs
Lower Keys Roads Special Projects —Support:
• Support work for Corrections and Fleet, hauled 2 loads/18 tons of 57 rock to assist Fleet
in getting the fuel tank for the MCSO Admin building back on line.
• Support work for PW Facilities: installed six new "No Parking Signs for Conch Connect
Only" at the Gato Building parking lot.
• Support work for PW Facilities, repaired potholes at the Harvey Government Center
using 1 ton of cold patch.
• Support work for Parks & Beaches, swept Higgs Beach parking lot.
PROJECT MANAGEMENT
Hurricane Irma Repairs:
Following is a list of the remaining locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Community Center Flood Panels
• The change order approving the modified flood panels has been approved and issued to
the contractor.
• The expected delivery of the flood panels is late September.
Key Largo Park Concession Roof
• Permit issued, Contractor scheduling work mid-Septermber
Marathon, Tax Collector Seawall:
• Contractor has been awarded and a pre-construction meeting is being held on 8/5/24.
Veteran's Memorial Park:
Bathroom Repairs
• BOCC attorney is working out an agreement with FDOT that would allow us to place
the new restrooms in the desired location.
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian.
East Martello Hurricane Ian Repairs
• The punch walk is to occur in Mid-August.
Higgs Beach&West Martello:
• A designer is preparing a proposal for the these two separate projects. A task order is
expected to be issued in late August..
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West Martello Water Reclamation Mitigation:
• A task order has been issued for this work..
Higgs Beach Beachside Playground Repair:
• Installation and repair contract on August agenda for BOCC Approval.
Capital/Grant Funded Studies or Construction Proiects:
Big Pine Community Park Amphitheater:
• Received a new delivery date from contractor for the structure delayed to mid-October.
• The design of the raised slab is almost completed and will be sent to building department
for approval after completed
• Slab construction scheduled to be done ahead of structure arriving in October and couple
weeks to install and should be done by late November.
Bernstein Park Re-Sod/Turf—ARP:
• Review comments sent to the design team with direction to move forward with
construction documents.
Blue Heron Park Pickleball Improvements —ARP:
• RFP posted on Bonfire 7/27, to be opened August 291h.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• County IT has completed installing the county's network switching equipment. Audio
visual and access control systems have been completed and demonstrated by the
Contractor.
• Final adjustments to AV systems completed and demonstrated to County and
Commissioning agent. Training for County staff scheduled for early August.
• Sheriff's Office has completed installation of computers and monitors in the 911
Dispatch room. Plans are to go-live with 911 operators by late July. Phase 1 of furniture
delivery (conference tables and chairs) is complete.
Phase 2 of the furniture delivery is scheduled for installation the first week of September.
• Ribbon Cutting ceremony originally scheduled for August 9 has been postponed until
after the final furniture deliveries.
Fire Station Bay Floor Resurfacing -ARP:
• Contractor has started bay floors at Fire Station Big Coppit# 9 and are half hay done, and
are they finishing the first half of Big Pine Station# 13 and go back to# 9 finish second
half of floors
Fire Training Academy New Burn Simulator Building:
• Plans ready for permitting through the City of Marathon.
• Fire Rescue is investigating construction funding sources.
Gato Spalling—CAP:
• A preconstruction meeting is being held on 8/15.
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Higgs Beach Seawall Repair
• A CIP was submitted to request funding for permanent repairs of the Higgs Seawall.
HMGP Generators —HMGP:
• no change, coordination with engineers, facilities and fleet continues
• Generator locations reviewed and approved by county staff.
• 90%plans received.
• Working with Fleet on temporary generators and support apparatus cost package.
• Preparing for Phase I deliverables package expected September
HMGP Wind Retrofit—HMGP
• Phase 1 underway- Engineers 90%plans under review
• Engineers continue to investigate specialty structural elements
• Preparing for Phase 1 deliverables expected in October
Jackson Square Jefferson Browne Redevelopment- CAP:
• No change
• Design underway, engineers, designer and County staff have met onsite, Schematic
design revision in process
• Initial Environmental site assessment performed
• RFQ for CMAR (Construction Manager at Risk)being prepared
Jacob's Aquatic Center - TDC
• Pool liner replacement contract awarded.
• Renovation permit submitted to Permitting Department
• Staff drafting RFP for upgraded filtration system to be installed FY25.
• Staff Sole Source Contract for new pool heaters to be installed FY25.
• Staff consulting with original design company for Pirate Ship Refurbishment,
requirement of full replacement likely. —FY25.
Key Largo Pickleball Installation:
• Substantial Completion Achieved 8/19/2024.
• Lead time on bike rack six (6)weeks.
• Final Completion expected after bike rack installation.
KW Lighthouse Deck, fence, and roof repair
• The work has been completed and a letter of substantial completion will be issued the
week of 7/29.
KW Lighthouse Stables Building Renovations and ADA improvements—TDC
• No new information this month.
• Work can begin after 10/1/2024.
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Marathon Professional Building Recertification:
• Repairs are on hold for monitoring of crack expansions. Crack monitoring will last
anywhere from 6 months to two years based on reports sent to McFarland Johnson and
their recommendation. The City of Marathon Building Department has been notified of
this with a letter from the engineer.
• Monitoring cracks on the building for the next 6 months and up to two years.
Monroe County Historic Courthouse Masonry Repairs —CAP, DHR:
• Identified alternate process using sealant
• Requesting DHR approval of alternate method of waterproofing
MCSO Stock Island Jail Stucco
• The contract is being processed and a pre-construction meeting will be scheduled for
mid-August.
Plantation Key Campus Redevelopment of the Ellis and Old Courthouse -CAP:
o Floor plan 90% complete, pending funding—RFP will be issued.
• Old Courthouse Meal Site in Clerk's old Offices:
o Engineers spalling repair design received.
o CIP submitted for spalling repairs.
Rockland Key Fleet Facility—CAP:
• 60% drawings have been approved and the design team is moving forward to 90%
drawings.
Roth 911 —MCSO:
• RFP will be submitted for review on 7/29.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• RFP proposals exceeded construction estimate. Staff continue working with the design
team and the lowest bidder on value engineering to reduce the project cost.
• Staff working with Grant Administrator on grant extension thru Dec. 2025 and
Environmental Review.
• No Change
Rowell's Waterfront Park Phase III (Tiki Huts)—TDC:
• Advertising for RFP on hold until Rowell's Phase 2 construction schedule determined.
• TDC funds rolled over to the 2025 fiscal year.
Tavernier Fire Station Hardening—CDBG-MIT:
• Awaiting FL Commerce approval
Transfer Stations Equipment Buildings -MCSW:
• 100 % drawing received, staff to review and send to building department for permitting.
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• Project Management preparing the RFP forbid advertisement once Building Department
approval is achieved.
Lester Building 1st Floor:
• K2M space analysis received for County Attorney
• Staff working to make additional space in Lester available. CIP submitted for
renovations
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VETERANS AFFAIRS
CLIENT STATISTICAL DATA
Monthly Report
8/1-8/26/2024
CLIENTS ASSISTED
VA Phone Calls 452
Client Data 1,994
New Clients 23
Field Visits 0
Compensation and Pension Filings 39
Flag Presentation 1
Homeless Veterans Assisted 1
Community Involvement 20
Board of Veterans Appeals Hearings 1
Marathon Mobile Office 5
Round Table Discussion with Miami VAMC Director and staff/Mayor Raschein,
Major Community Event County Administrator Kevin Wilson.(20 in attendance)
VETERANS TRANSPORTATION PROGRAM
Transportation Calls 76
Veterans Transported 34
FINANCIAL AWARD DATA
Retroactive Payments $ 257,088.23
Reoccuring Annual Payments $ 703,707.00
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards.
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
FACILITIES —UPPER KEYS
Upper IKeys Facilities Maintenance Wad III< Order Reporting
100
,eta
80 �W
70 �awa
60
'50 �1
00*
11
40 400,00
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Jan-24 ll Il "Apr 24 ll Jun 24 Jul 24 Aua, 24 Selp-24 Oct 24 Il ll
:91.lyrWa'rrl<O-darts ,-,,)�)Jt lJe wWa'rrl< dars 1-1,ecelvedtIii a A o i i t I i
Orders a::o ni p l et r;d this Il
Monthly Work Order Completion Time
fi(illlilli�ilf (l00000000llilflmnc
i if I IY is With in 24 Ho Urs
�^ d
IN With in 72 Hours
"l'�mi IP�I I��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
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IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII """i' """""""""""""""', more camp tex jo bs)
15
FACILITIES —MIDDLE KEYS
Upper IKeys Facilities Maintenance Wt id III< Order Reporting
70
50
40 �J��Ainivbip,�H1 itt� Wlap!DID A�. 9rt�� III
30
20
10
tJ
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IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
1 1 �
16
FACILITIES —LOWER KEYS
II.....owomy Keys Facilities II aiiiintonainco omyIII< Order Reporting
250
200 �irn�l�Nnu¢n awnuo �0 unmmon rt: IU;�Ui vervimo a IwJ�� m
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U IIISWithin 72 Hours
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III
Lower Keys Facilities Major Accomplishments:
• Historic Courthouse Renovation Project
• Historic Courthouse Internl/IT department renovations
• Mama's Garden Center Demolition for Clerk's office storage
• Transport of Voting equipment throughout the Keys
17
•
FACILITIES —CORRECTIONS
C'oIrmac 6oIre F a6U6es lAaCiIntaIraInce WoIrlk OrdeIr Repc)IrtCiIng
300
250
200 oroAkI� q
n0 m
150
100
50
m y m n in m m m in �„yin r )rrrrrrrr (r tr tr
cv v cv v cv w v t'v t'v v t'v t'v t'v v v
..0 n
in
c"n
Open Work orders Now Work orders Rocoived this Month
Work orders Completed this Month
0........
Monthly ork Order Completion Time
llllll 9 IIIIIII(IIIIIII
Within 24 Hours
Within 72 Hours IIIIIII
Longer than 72 H rs(mostly
more complex jobs)
'.. IIIIIII
JAIL:
• Maverick elevator continued mandated upgrades.
• Chillers were upgraded on the DJJ Building
• Help Repair Water Main Break
18
PARKS AND BEACHES
Parks and IBaaches Work OrdUer Reporting
50
45
40
35 .._, ...................... ._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._................................................................_.._.._.._.._.._.._...........
3,0 ........ .......
25
20
15,
10 ----
.... JUI-2.9 Ara, -24 .... Sua.�r•2.4 .... OCt 24, .... f+Nov,2 N .... UC..c-24 ....
l u Open Work OWers NNO New WorkOrder"Received this Month Work Orders Completed ttvs V+.ulcn"i
19
Mon,,th,ly Work. Order Completion Time
IIIIIIIII wtlh iiin 24 IH aua irs
r IIIm v'u''iitlhuin 72 1�
Longer thain 72 1(nio+stly mare
conipIlex ll'o s)
Recreation Centers
116
gin•,
14
11:
c.�
10
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uvuuti
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0
,rir„all »>e Ies,2 Serir„aw: Series4
FLEET MAINTENANCE
GPS:
• SAMSARA GPS installations to date: 514 Assets
• SAMSARA GPS installed all generators.
• SWM has been added to Samsara and will utilize a system to enhance tracking of illegal
dumplings, instead of a separate system saving the county money.
• Added Julie Cuneo to the Samara GPS system in order to run reports for FEMA.
Generators:
• Marathon Government building's generator fuel supply line was leaking. This was
discovered on Fleet's generator weekly inspections. A Temporally supply and return line
has been installed. Product is on order and a Schedule will be set to install new supply
and return fuel lines come Late August, early September.
• Fleet re-establishing oil sample program for generators.
20
• Discovered issues with oil samples on GENMAIR and COR519. procured, removed, and
replaced tube oil coolers and removed and replaced GENMAIR intercooler. Changed oil
and monitor samples.
• DUE TO THE COMPERMIZED 6,000 GALLON FUEL INTERSTICIAL TANK, Plans
being worked on to take GENMEDEX offline with backup as temp replacement. 150kw
Received quote. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT.
Quotes presented to FAC and trying to acquire ARPA funding for replacement. Still
looking for funding
• TAVENIER FIRE STATION 422 Generator 1437/492 ingested an Iguana that damaged
the fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not
leaking. -PORTABLE GENSET AND FUEL TANK IS IN NEED OF
REPLACEMENT
• Working on getting Old Jail power transfer to FAC43084 need assistance from FAC to
transfer circuits to this generator.
• West Summerland Key communication tower generator fail to start on weekly exercise.
Generator is not repairable. Portable generator 4 FAC984, an 80kW assigned, connected,
and secured to the site. This portable Generator is required to be removed from site prior
to any major storm and returned as soon as possible after any major storm passes.
GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT.
• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. This
portable Generator is required to be removed from site prior to any major storm and
returned as soon as possible after any major storm passes. GENSET AND FUEL TANK
IS IN NEED OF REPLACEMENT.
• Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp
Portable has been identified and connecter to the building. Transfer switch installed.
PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND
INSTALLATION. Working with Health Dept. to possibly obtain a grant to help fund the
proj ect.
• Sugarloaf fire station A portable generator a 40kW, has been assigned, connected, and
secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. PERMANATE
GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION.
• Evaluating right sized back-up generator for Bernstein Park—per the usage, a 100Kw has
been determine for the need in order to run all lights on property.
• Repaired Portable generator 4 FAC-7713 a 165KW, has been assigned to the Sheriff's
Firing range removed after season facility. This portable generator is to be stored at the
Marathon Garage due to elevation issues and deployed as needed after major storm as
needed.
• THERE ARE 13 GENERATORS THAT HAVE BEEN DECOMMISIONED, NEVER
BEEN REPLACED TO DATE.
• Working with SWM to install generators at transfer stations until HMGP grant can be
finalized. Quotes received waiting for a call back from Sheryl for approval. Approved
cords completed gensets to be placed at transfer stations this week
• Working with FAC to build a"total pack generator"with built in transfer switch for the
Marathon substation. This will ensure all of the buildings and ALL OF THE AC
SYSTEMS will work on backup generator power. Ordered
21
• All generators exercised a minimum of once a month. Scheduled for Wednesday
Exercise at various hours due to building requirements.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC
• Fleet ordered 3 new 40kw portable generators 1 new 12kw portable generator and took
possession of a 56kw portable.
• New Generator Program fillable PDF PM forms created.
• Contracted Marathon Electric to trouble shoot and rewire 50-amp auxiliary power outlet
at Card Sound, Long Key, and Cudjoe transfer stations. Delivered and tested
successfully three 14KW generators at each location. Created an operating procedure
and provided training for transfer station personnel switching to emergency power and
back to utility.
• Conducted material inspections of portables FAC989, 5935, 1435. Units have
compromised fuel tanks and are severely corroded exteriors. Assessing cost and labor to
perform repairs given the life expectancy of units.
• New contractor end of work checklist created to ensure site is fully operational after
repairs.
• 6 transfer switches ordered and received through the ARPA funding- estimates to install
received and 4 Po's pulled-working with local vendors to set dates for completion
• 63rd Street generator fuel tank containment has been compromised. Fuel is in the
secondary containment cell, indicating that the primary cell is leaking. Researching a
replacement fuel tank
Sheriff Department:
• Working with MCSO to provide documentation for their accreditation process. Provided
for 2024
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus
reducing the downtime in the dealerships
• Including one MCSO unit in Samsara GPS Pilot Program to isolate a GPS signal loss on
the 18-mile stretch.
Vehicle Accident Repair:
• ACCIDENTS NOT COMPLETED: 12
• TOTALED ASSET:1
o SST9210
• Updating the SOP for processing accidents.
Vehicle Replacement:
• FY24 Purchase Orders generated for 55 new assets on order.
• Updating Risk Department; advising of added and deleted units for insurance purposes.
• Updating Clerk's Property Control office; advising of added and deleted units for Asset
tag management purpose.
• NEW ASSETS Received:11
22
Surplus:
• SURPLUS: 23 Asset
• 9 OF THE SURPLUSES WERE BID ON AT AUCTION, BUT STILL IN OUR
POSSESSION.
• AWAITING GRANT RELEASE: 1
o 1807/6761
Fuel Management:
• Saturday August 17, 2024's thunderstorms in Marathon hit the MC Marathon fuel site.
Three main fuses and all electronic circuit boards were damaged. All components were
replaced on August 21, 2024, additional technical work is required. Fuel Station is still
inoperable with no timeline for resolution, at this time, August 22, 2024.
• Catwalk for Magnolia Fuel Tank ordered.
• Fuel Billing cross training-High Priority-ongoing.
The two fuel sites at Marathon and Magnolia combined,processed and distributed approximately
(6,798.380) gallons of unleaded and (1,722.200) gallons of diesel fuel for July.
Fuel Storage Tank:
• As of June 1, 2023, Fleet Management is managing the Fuel Storage Tanks for all of
Monroe County in order to maintain stability, standardization and uniformity in the
compliance of Certifications, Certificates of Insurance (COI)with Florida Department of
Environmental Protection (FDEP) and any other documents.
• The Generator Shop on Marathon will be the primary M&R facilitators for Fuel Storage
Tank compliance.
• All regulated tanks complete on annual inspections.
• FDEP- continue to work on bringing the fuel storage tanks into compliance and updated
registration on the 14 tanks. As of 4-04-2024, all 14 stored fuel tanks for Monroe County
BOCC are in compliance with FDEP. All tanks are in compliance with FDEP.
• Fourteen (14) Green Three Ring Binders of documents one for each fuel Storage Tank
site, will be developed and kept current, for compliance, at the Marathon location. On
Going.
• An Electronic file will be developed and kept current for all documents on each fuel
storage tank site, in order to present to an FDEP official when requested. Hard copies will
be sent to each Facilities Building Manager to be kept on site.
• Fuel Storage Tanks will be regularly inspected every 35 days and maintained in
compliance by the Generator techs when performing generator M&R. Any M&R
documents will be added to FASTER, the three ring binders and the electronic files. - On
Going.
• Documents are to be kept per the regulations of FDEP and the Sunshine Law.
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff- Reviewed at each potential
weather event. Developed a Disaster Preparedness Plan for Fleet.
• Rechecked all team members for foul weather gear and readiness.
• Work with Preliminary Damage Assessment Team with training - On Going
23
• Continued Web EOC Training with Bill Uptegrove and Keith Moriarity, - on going.
• Check fuel levels and topped of portable fuel tanks and rolling assets in preparation for
storm season. - On-Going.
Fleet Employees:
• Fleet Director created extensive Professional Development training planners, applicable
to the automotive industry, for all Fleet Personnel. On-Going
• "In-House" Ford warranty training and connectivity-ongoing
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. - On Going
• Fleet Director has registered BOCC Monroe County Fleet with A.S.E. to manage
employee A.S.E. Certifications. - On Going.The Fleet Team currently has 139 A.S.E.
Certifications. 3 Heavy Truck Master, 2 Truck Equipment Master's and 6 Automotive
Masters. Two Team members are Triple Masters.
• Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2024.
• Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2024.
• Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2024.
• All Fleet Team members received monthly safety training - Safety Topics. Slippin &
Trippin and Ergonomics
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training - On Going.
• Creating "In-House"new hire and departure checklist. On-going (Tania and Bill).
• Internship position to hire students from Monroe County High School Automotive
Programs at Coral Shores and Key West High Schools.
Other Fleet Items:
• Three garages combined, work orders for the month, 607 Work orders completed for
August.
• Provided vehicles for the Keys Coast project. - On Going
• Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In-
House"warranty work for the following agencies:
1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
2. The City of Marathon's Fire Rescue and Law Enforcement vehicles
3. Keys Energy
4. The Monroe County School District
5. Florida Highway Patrol for Troop —E
6. FWC
7. City of Key West for Speedo Calibrations
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their
E.V.T. certifications.
o NFPA 1071 Standard for Emergency Vehicle Technician Professional
Qualifications,
24
o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement
of In-Service Emergency Vehicles.
o NFPA 1912: Standard for Fire Apparatus Refurbishing
o This will Help MCFC with their ISO rating. - On Going Mentoring
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal—On Going Mentoring
• Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus
and Robert Egger. Both are now under the Ford STARS training and both have access to
all Ford Service publications with IDS and FDRS diagnostic systems to support their
operations. —On Going Mentoring
• Created four(4) RED BOOK binders, one for each garage and the generator shop with
needed information on how to address items like injuries, emergencies, and contact
information to perform daily duties in the absence of the Mechanic Leads.
• Monthly Staff meeting held at the Marathon Garage. Next meeting is for 09/10/2024
• Garage Inspections held Monthly - On-Going.
• Researching MSDS availability on web-pending www.msds.com
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance
Indicators (KPI's).
Open Work Ordler By Status
s.ts
4 08
3.06,
9.51
4T.45
1 P_36_
2..55- 1,
1127—
■.01 ACTIVFPNORK IN PROGRESS 111 02A.VtIAIT1 5 NON-STOCKED PARTS, ESTIMATE IIIII FINISHF0 NVI171NG FINAL DATAENT'RY
MOSANAITIN�GA'HROVAL '10ATOUTSIDE VENDOR Illlk 04 r4�YV'AITRhJ�IGAPuIECHABIPC.NOTAVAILABLE:IN 13 S6.EMITTED FOR VNARRANTM
IIIIIII I,Namanky Billing
25
Schedule Nan-Schedule Repairs.
101
100,
99
n2
97
� 1
g5
y j
d 95
94
92
9r
nD
Repair Type
IIIIIII 6cheduled Percentage r Pd Gnschelul�d Percentage
PM Compliance
120
1D0' 100 '109, 109' 'Y O
100..
�o ,
.� i5'G.67
cn 64 2P
G1.11
y
gD
y
49.23 50 50 49.4
d
40- 3333 33.33
2;9..57
25 25 25
20
r~`h..
Q�G
V.
k„
Department
IIIIIII Department
26
Technician Productivity
00
70
50
50
40
U
LL
30
20
10
0
Direct InDirect
LaborType
iiiiiii Percentage
Shicp Turn Around
120,
1 DD
a) 60
U
83 Go
40
70.21 7 l.P2
20 44 9
0
<
0 24 Hours 24 46 Hours 111111 46-Hours
27
Employee Services Department- August, 2024
Employee Benefits Office
1. Distribution of Weekly Benefits Eblasts (4): RSVP Now! 2024 passport to Wellness Health Fairs
(08/04), Final Days to Register! 2024 Passport to Wellness Fairs (08/08), Last Call! Today is the last
day to register! 2024 Employee Health& Wellness Fair(08/12), 2024 Health & Wellness Fairs start
today! (08/20)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with Clear Track HR
4. Employee benefits weekly meetings
5. Employee services monthly meeting
6. Extensive phone/email/in-person support to general benefit questions
7. New Hire benefits enrollment(24)
8. Phone/in-person support for near retirement members (2)
9. Support for active &retired members turning 65 (3)
10. Process terminations Q;1.3)
11. Rx support
12. Domestic partnerships (0)
13. Process/Support MN life claims (4)
14. Review monthly age out reports and process removal of overage dependents
15. Monthly OMB-MCSO opt in/out report
16. Prep, review and process payments of monthly invoices
17. Case management review and support
18. Weekly deposits
19. Review bi-weekly payroll deductions registers for all constitutionals
20. Invoice and payment transition training
21. Briefings on agenda items on rate and plan changes
22. Manage pick a time appointments for health fair
23. Proof,print and prepare passports for health fair
24. Proof and print surveys for health fair
25. Heath fair outreach and signup
26. Interviews for Employee Coordinator
27. Health Fair Wrap Up
Employee Benefits Office
2024 Monthly Report
SEP OCT NOV DEC JAN FEB
NEW HIRES 15 13 14 11 12 7
TERMINATIONS 16 14 11 6 9 10
NEW RETIREES MEDICAL 0 1 0 0 1 0
NEW RETIREES LIFE ONLY 0 0 0 0 1 0
DECEASED 9 LIFE CLAIMS 2 1 5 1 0 3
OTHER COVERAGE CHANGES 5 10 6 6 8 11
ACCOUNT CHANGES 5 3 17 20 14 19
ACTIVE WITH MEDICAL 1196 1642 1177 1186 1187 1183
ACTIVE NONMEDICAL 122 120 114 116 118 119
RETIREES WITH MEDICAL 374 278 177 177 178 178
RETIREES DVLS ONLY 210 96 176 175 176 176
RETIREES WITH LIFE ONLY 32 12 104 104 104 104
SURVIVING SPOUSE 14 15 14 15 15 15
COBRA 4 10 5 3 2 6
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
MAR APR MAY JUN JUL AUG
NEW HIRES 14 10 23 8 19 24
TERMINATIONS 15 8 16 12 9 13
NEW RETIREES MEDICAL 3 1 1 0 3 1
NEW RETIREES LIFE ONLY 1 0 1 1 0 1
DECEASED 9 LIFE CLAIMS 2 5 1 0 2 1
OTHER COVERAGE CHANGES 9 7 2 6 6 4
ACCOUNT/TITLE/NAME 24 18 12
CHANGES 21 14 15
ACTIVE WITH MEDICAL 1182 1190 1196 1194 1209 1229
ACTIVE NONMEDICAL 119 121 122 120 124 128
RETIREES WITH MEDICAL 181 181 181 181 184 185
RETIREES DVLS ONLY 176 176 176 176 176 176
RETIREES WITH SUB/LIFE 104 102 103
ONLY 105 102 103
SURVIVING SPOUSE 15 16 16 16 16 16
COBRA 14 3 3 3 2 2
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
Human Resources Office
Monthly Report for August, 2024
• Reviewed salary analysis forms for all departments with above entry new hires
• Processed and assisted employees with FMLA 1 employees processed
• Assisted Benefits with County Employee Health Fair
• Finalized Administrative Instruction revision
• Attended IAFF Union Bargaining Session
• Attended Teamster's Union Bargaining Session
• Preparation of Unemployment Hearing claim
• Processed performance evaluations
• Processed Workday transactions for employees
• Provided Salary Increase report
• Provided various records requests
Recruiting Stats for August 2024 (through 08/23/2024,9:00am)
• For August 2024, the County had 21 open positions for which we received: 69 total applications: 3 internal
and 66 external. Of the total applications, 66 1 were deemed to have met the minimum requirements for the
positions to which they applied, 3 did not qualify, and 0 withdrew their application. Of our total external
applications, 3 are reapplying and 63 are new applicants.
• Of our 21 openings: 4 were closed/filled,position was re-posted from a previous posting 0 were new
postings, and 16 remained posted.
Turnovers:
We had 7 new hires, 0 temporary hires, and 0 promotions.
• ***We had a total of_10_resignations/retirements/terminations and 0 Deceased for the month of August 2024:
Resignations average year to date 6.22 %
Retirements average year to date 1.59 %
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 101 6 41 6 ill 6 61 5 41 7 71 1 73
5261 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64
615 2023 6 4 5 5 8 12 8 8 8 3 0 4 71
627 2024 4 8 2 5 8 6 6 10 0 0 0 0 49
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.67% 0.50% 0.84% 0.67% 1.01% 1.01% 0.84% 1.17% 1.01% 1.68% 0.50% 0.50% 10.39%
2022 0.66% 0.83% 0.839/6 1.16% 0.66% 1.00% 2.16% 0.66% 0.33% 0.33% 1.00% 1.00% 10.61%
2023 0.98% 0.65% 0.81% 0.81% 1.30% 1.95% 1.30% 1.30% 1.30% 0.49% 0.00% 0.65% 11.54%
2024 0.64% 1.28% 0.32% 0.80% 1.28% 0.96% 0.96% 1.59% 0.00% 0.00% 0.00% 0.00% 7.81%
Resignations and Terminations by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61
525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59
5261 2019 61 3 8 1 4 3 3 11 4 2 5 4 54
551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48
615 2023 3 3 2 5 8 8 6 8 6 3 0 4 56
627 2024 3 6 2 2 8 4 5 9 0 0 0 0 39
Jan Feb Mar Apr May_ June July Aug Sept Oct Nov Dec Annual
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78%1 11.89%
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10%
2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27%
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44%
2021 0.34% 0.34% 0.50% 0.50% 0.50% 0.84% 0.84% 1.01% 0.84% 1.17% 0.34% 0.34% 7.54%
2022 0.50% 0.50% 0.66% 1.16% 0.33% 0.83% 1.49% 0.66% 0.33% 0.17% 0.83% 0.50% 7.96%
2023 0.49% 0.49% 0.33% 0.81% 1.30% 1.30% 0.98% 1.30% 0.98% 0.49% 0.00% 0.65% 9.11%
2024 0.48% 0.96% 0.32% 0.32% 1.28% 0.64% 0.80% 1.44% 0.00% 0.00% 0.00% 0.00% 6.22%
Retirements(and Deaths)By Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
5261 2019 11 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18
615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13
627 2024 1 2 0 3 0 2 1 1 0 0 0 0 10
Jan IFeb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45%
2021 0.34% 0.17% 0.34% 0.17% 0.50% 0.17% 0.00% 0.17% 0.17% 0.50% 0.17% 0.17% 2.85%
2022 Q 17% 0.33% 0.17% 0.00% 0.33% 0.17% 0.66% 0.00% 0.33% 0.17% 0.17% 0.50% 2.99%
2023 Q 16% Q 16% 0.49% 0.00% 0.00% 0.65% 0.33% 0.00% 0.33% 0.00% 0.00% 0.00% 2.11%
2024 0.16% 0.32% 0.00% 0.48% 0.00% 0.32% 0.16% 0.16% 0.00% 0.00% 0.00% 0.00% 1.59%
Human Resources — Turnover Report
Countywide Turnover
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8/1/2024 Samantha Seco Firefighter Charge Paramedic Other nuployment
8/2/2024 Nicolas Concepcion Intem Social Services Surmner Intem
8/2/2024 Joseph Zoppy Supervisory Lead Mechanic Retired
8/9/2024 Meil n Guas Perez Intem Airports Surmner Intem
8/9/2024 Andy Bautista On Call Personal Care Worker/Horuernaker Relocated
8/9/2024 Jennifer Garcia FXecutiveAssistant Relocated
8/12/2024 Didier Ferran Garcia Maintenance Worker 1 Unsuccessful Probation
8/16/2024 Mark Herne erJr. Temporary Fire Rescue Mechanic Personal Matters
8/21/2024 Vignati Colloggero Firefighter Charge Paramedic Other frnployment
8/23/2024 Kyle Ondarza I Firefighter Charge Paramedic Other nuployment
8/23/2024 Luis Garcia I Firefighter Charge Paramedic 1 Other nuployment
8/30/2024 OksanaChristow lGrants Coordinator lPosition Abolished
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The Safety and Security Office is in the process of implementing a final access control/video management
project for this fiscal year at Monroe County Fire Rescue Station 4 8 (Stock Island).
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