1st Supplemental Agreement 07/17/2024 °,,I COURJB'
Kevin Madok, CPA
5ts
cOUNSy 4 Clerk of the Circuit Court& Comptroller Monroe County, Florida
DATE: September 20, 2024
TO: Judith Clarke, PE, Director Engineering/Roads & Bridges
ATTN: Debra London, Project Manager
FROM: Liz Yongue, Deputy Clerk
SUBJECT: July 17, 2024 BOCC Meeting
The following items have been executed and added to the record:
C5 Supplemental Agreement to Florida Department of Transportation (FDOT) Small
County Outreach Program (SCOP) Grant Agreement G2P46, revising the grant amount to
$1,105,916 with County match amount$368,639.00, for the Key Largo III Roadway and
Drainage Improvement Project. This Supplemental Agreement adds Construction Engineering
and Inspection Services (CEI) and revises the grant and County match fund amounts.
C16 Supplemental Agreement to Florida Department of Transportation Small County
Outreach Program (SCOP) Grant Agreement G2T05, grant amount $731,707.00, local match
amount$243,902.00, for the Key Largo III Roadway and Drainage Improvement Project. This
supplemental agreement revises the grant and County match fund amounts.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
Docusign Envelope ID:7C47A6B5-F7C5-436A-BCA2-189FF6AC9542
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-60
STATE-FUNDED GRANT PROGRAM MANAGEMENT
12/18
SUPPLEMENTAL AGREEMENT Page 1 of
SUPPLEMENTAL NO.
1
CONTRACT NO.
G2P46
FPN
451622-1-54-01
Recipient: Monroe County (the "Recipient") 08/12/2024 1 9:22 PM EDT
This Supplemental Agreement ("Supplemental'), dated arises from the desire to
supplement the State-Funded Grant Agreement ("Agreement")entered into and executed on 10/20/2023 as identified
above. All provisions in the Agreement and supplements, if any, remain in effect except as expressly modified by this
Supplemental.
The parties agree that the Agreement is to be amended and supplemented as follows:
Exhibit A, Project Description and Responsibilities, of State Funded Grant Agreement No. G2P46 is deleted in its
entirety and replaced with the attached Exhibit A, Project Description and Responsibilities.
Exhibit B, Schedule of Financial Assistance, of State Funded Grant Agreement No. G2P46 is deleted in its entirety and
replaced with the attached Exhibit B, Schedule of Financial Assistance.
Except as modified in this Supplemental Agreement, all other terms and conditions of the Agreement remain
unchanged and are hereby confirmed and ratified by the State of Florida, Department of Transportation (the
"Department")and Recipient (collectively, the "Parties"). Where the terms of this Supplemental Agreement conflict with
the definitions, provisions or terms of the Agreement, this Supplemental Agreement shall control.
Reason for this Supplemental and supporting engineering and/or cost analysis:
The Parties have agreed to the inclusion of Construction Engineering and Inspection (CEI)services in the work
authorized by Agreement No.G2P46.
Authorized work performed in accordance with the terms and conditions of Agreement No. G2P46, is eligible for
reimbursment by the Department. Department reimbursement is limited to 75% of the total actual cost of the authorized
work and shall not exceed the maximum amount of$ 1,105,916.00.
Docusign Envelope ID:7C47A6B5-F7C5-436A-BCA2-189FF6AC9542
Docuslgn Envelope ID:205FE0E3-DB0E-49E8-583E-713DQOD3D9C81
STATE OF FLORIDA pePARTMENT OFTRANSPORTATION' 525-010-64
STATE-FUNDED GRANT
PROGRAM MANAGEMENT
SUPPLEMENTAL AGREEMENT
PAg�2 of 2
IN WITNESS WHEREOF,the parties have caused these presents to be executed the day and year first above written.
RECIPIENT;
STATE OF FLORIDA •
Monroe County DEPARTMENT.OF TRANSPORTATION
. - DocuSfgned by:..
08/12/2024 I 9:2 2 PM EDT
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Name: Holly:Merrill Raschein • � .Name. Daniel Igl,esias
Title: Mayor itle:Director of Transportation Development
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DATE -5/28/24.. -- '
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DocuSign Envelope ID:205FEOE3-DBOE-49E8-883E-7BDOOD3D9C61
Alt Form 525-010-6OeA STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-OA
STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT
OS/21
EXHIBIT A
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPN: 451622-1-54-01
This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and
Monroe County (the Recipient)
PROJECT LOCATION:
❑ The project is on the National Highway System.
❑ The project is on the State Highway System.
PROJECT LENGTH AND MILE POST LIMITS: 16,420 LF Roadway-See Exhibit A-1 for detail of project area
PROJECT DESCRIPTION: This Agreement provides for the disbursement of up to $1,105,916.00 in Small County
Outreach Program funding awarded to the Recipient pursuant to Section 339.2818, Florida Statutes, for The Key Largo III
Roadway and Drainage Improvement Project includes streets in the Harris Ocean Park Estates, Ocean Park Village,
Palma Sola and Burton's Yacht Basin subdivisions. The project includes drainage improvements, milling and resurfacing,
establishing roadway crowns and widening to make bicycle lanes compliant with current standards.
The work authorized by this Agreement is limited to Construction, and Construction Engineering and Inspection (CEI)
services for the Project, which includes drainage improvements, milling and resurfacing, establishing roadway crowns and
widening to make bicycle lanes.
The funds authorized by this Agreement shall be disbursed at the rate of 75 percent of the verified actual Project costs
incurred by the Recipient that are approved by FDOT prior to reimbursement. The total of all FDOT reimbursements under
this Agreement is limited to the maximum amount of$1,105,916.00.
SPECIAL CONSIDERATIONS BY RECIPIENT:
The Recipient is required to provide a copy of the design plans for the Department's review and approval to coordinate
permitting with the Department, and notify the Department prior to commencement of any right-of-way activities.
The Recipient shall commence the project's activities subsequent to the execution of this Agreement and shall perform in
accordance with the following schedule:
a) Study to be completed by N/A.
b) Design to be completed by 8.31.23
c) Right-of-Way requirements identified and provided to the Department by N/A.
d) Right-of-Way to be certified by 4.30.23
e) Construction contract to be let by 10.31.23
f) Construction to be completed by 12.31.25
If this schedule cannot be met, the Recipient will notify the Department in writing with a revised schedule or the project is
subject to the withdrawal of funding.
Page 1 of 2
DocuSign Envelope ID:205FEOE3-DBOE-49E8-883E-7BDOOD3D9C61
SPECIAL CONSIDERATIONS BY DEPARTMENT:
Page 2 of 2
Docusign Envelope ID:7C47A6B5-F7C5-436A-BCA2-189FF6AC9542
Alt Form 525-010-60eB STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-013
STATE-FUNDED GRANT AGREEMENT PROGRAM
MANAGEMENT
8/21
Page 1 of 2
EXHIBIT B
SCHEDULE OF FINANCIAL ASSISTANCE
RECIPIENT NAME&BILLING ADDRESS: FINANCIAL PROJECT NUMBER:
Monroe County 451622-1-54-01;
1100 Simonton Street tbntract,G2046:
Key West,FL 33040
MAXIMUM PARTICIPATION
PHASE OF WORK by Fiscal Year: )
TOTAL PROJECT FUNDS LOCALFUNDS STATE FUNDS
Indicate source of
Local funds
Design-Phase 34 Maximum Department Participation $ $ $ In-Kind
FY: (Insert Program Name) Cash
FY: Maximum Department Participation $ $ $ In-Kind
(Insert Program Name) Cash
Total Design Cost $ 0.00 $ 0.00 $ 0.00
Right-of-Way-Phase 44Maximum Department Participation $ $ $ In-Kind
FY: (Insert Program Name) Cash
FY: Maximum Department Participation $ $ $ ❑In-Kind
(Insert Program Name) Cash
Total Right-of-Way Cost $ 0.00 $ 0.00 $ 0.00
Construction-Phase 54 Maximum Department Participation $ $ $ In-Kind
FY: (Insert Program Name Cash
FY: Maximum Department Participation $ $ $ In-Kind
(Insert Program Name) Cash
Total Construction Cost $ 0.00 $ 0.00 $ 0.00
Construction Maximum Department Participation $ $ $ In-Kind
Engineering and (Insert Program Name) Cash
Inspection-Phase 64
FY: '
FY: Maximum Department Participation $ $ $ In-Kind
(Insert Program Name) ❑Cash
Total Construction Engineering and Inspection Cost $ 0.00 $ 0.00 $ 0.00
(Phase: Maximum Department Participation $1,474,555.00 $368,639.00 $1,105,916.00 In-Kind
Construction/CEl (SCOP) ®Cash
Phase 54)
FY:2024
FY:2025 Maximum Department Participation $0.00 $0.00 $0.00 ❑In-Kind
(SCOP) ❑Cash
Total Construction/CEICost $1,474,555.00 $368,639.00 $1,105,916.00
% 25.00% 75%
TOTAL COST OF THE PROJECT $1,474,555.00 $368,639.00 $1,105,916.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by
Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.
Jessica Beck Galindo, MPA
District Grant Manager Name
°.u519nedby: 08/02/2024 1 9:37 AM EDT
FFa1.,
DocuSign Envelope ID:205FEOE3-DBOE-49E8-883E-7BDOOD3D9C61
Signature Date
To:Victoria.Prieto@dot.state.fl.us
Docusign Envelope ID:7C47A6B5-F7C5-436A-BCA2-189FF6AC9542
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G2P46
8/1/2024
CONTRACT INFORMATION
Contract; G2 P46
Contract Type GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749114
Beginning pate ofiThit'Agreement. 10/20/2023
Ending pate of This Agreement:', 12/31/2025
Contract Total/Dudgetary Ceiling: ct= ($575,766.00)
Description: Key Largo III Roadway and Drainage Improvement Project-SFGA
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 8/1/2024
Action; Supplemental Supplemental
Reviewed of Approved: APPROVED APPROVED
Organization'Code 55064010612 55064010612
Expansion Option: AD AD
Object Code: 751000 751000
Amount: ($1,052,354.00) ($629,328.00)
Financial Project: 45162215401 45162215401
Work Activity(FAT): 215 215
CFDA:
Fiscal Year; 2024 2025
Budget Entity: 55150200 55150200
Category/Category Year: 085576/24 085576/25
Amendment ID: S001 S001
Sequence: 00 01
User Assigned ID: SA01 SA01
Enc Linn(6s)/Status: 0001/04 0002/04
Total Amount: ($1,681,682.00)
Pagel of 1