5th Work Order Scope of Services 09/11/2024 GVS COURTq c
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: September 30, 2024
TO: Emily Schemper, Senior Director
Planning & Environmental Resources
ATTN: Ilze Aguila,
Planning Commission Supervisor
FROM: Liz Yongue, Deputy Clerk
SUBJECT: September 11, 2024 BOCC Meeting
The following item has been executed and added to the record:
Jl 5th Work Order for AECOM to Develop a Bus Stop Improvement Plan, Project
No. 162 from the Transportation Master Plan ("TMP"), In the Amount of$206,811.02 Under the
Transportation Planning Services Contract with AECOM Technical Services, Inc., a Contract
Funded at 87.5% ($180,959.64)through a Joint Participation Agreement("JPA") from the
Florida Department of Transportation ("FDOT"). The County's Share for This Work Order is
$25,851.38.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
Bus Stop Improvement Plan
SCOPE OF SERVICES FOR WORK ORDER NO. 5
Bus Stop Improvement Plan
Monroe County, Florida
A. INTRODUCTION
The Monroe County Planning & Environmental Resources Department requested the
development of a Bus Stop Improvement Plan (BSIP) as a follow-up to the Transportation
Master Plan (TMP) and the Monroe County Transit Existing Conditions Analysis. The
purpose of this study is to determine the feasibility of 1) adding, relocating, removing, or
consolidating bus stops along US-1 in the areas mentioned in the TMP, and 2) improving
the existing stops with amenities that improve the safety and experience for transit riders,
such as shelters, seating, lighting, bike racks, or driver notification push buttons.
The following is a list of tasks included in the scope of services. Any task that is not listed
below will be considered out of scope.
B. SCOPE OF SERVICES
See attached scope of services document.
C. Project Management
Purpose
The purpose of this task to perform all project management related activities that are
required as part of this study.
Activities
Project Management will include the overall management of this study, including project
staffing, scheduling work activities, coordinating with Monroe County PM, attendance at
project meetings, and QA/QC reviews of project deliverables.
Proiect Schedule
Project schedule will be developed and submitted to the County Project Manager for review
and approval. The monthly progress reports will include updates to the original project
schedule.
Progress Reports
Project progress reports will be prepared and submitted to the county on a monthly basis.
The progress report will discuss work accomplished during the preceding month, work
projected for the following month, and potential project issues and associated impacts to the
project schedule or budget.
Deliverables
Monthly Progress Reports and Invoices
D. Compensation for Services
The Consultant shall be paid a lump-sum amount of $206,811.02, invoiced monthly as
percent complete, consistent with progress reports. The staff-hour estimates, and the
Page 1 of 2
Bus top Improvement•Plan .
corresponding costs:are b'ased,on the. Professional Services Agreement between Monroe :
County and AECOM:executed on April 25, 2023.:
E. :Schedule . . .
. i . . .:. A 12-month schedule is assumed for this:study. A detailed'schedule will be prepared as part. :
of the Project Management Plan.:and :will .be submitted. to :the Monroe .County Project.
Manager for review.and.approval. The Final Deliverables. shall:be. submitted:within 2:1 days .
: i.. of•receiving:review•comments from the:Courily. Planning epartment. : :
Acceptance:and approval:of this Work Order by both parties by signatories below constitute - :
authorization for the:Consultant to proceed'. • H :
ACCEPTED AND APPROVED : • , ,A.CQEPTED AND APPROVED .
: i.:: . . i : Monroe County i :: : AECOM:Technical Services, liric.: :" .: :':, , , : • : i,. -
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' (Signature) : (Ssna,ire): : ::
• Holly Merrill Raschein, Mayor
. H. ... .. ..: : M. Janet Everett, P.E. /Vice President
:(Name & Title)
(Name & Title)
MPINFIOE COUNTY ATTORNEY. . ,
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Page 2 of 2
Scope of Services for
US-1 Bus Stop Improvement Plan
(Reference TMP Project #162)
11cible of Contents
1 . Introduction .............................................................................................................. 1
2. Scope of Services..................................................................................................2
Task1 —Project Management..................................................................................................................................2
Task 2—Meetings with Stakeholders...................................................................................................................2
Task3—Initial Public Outreach.................................................................................................................................3
Task 4—Gather and Evaluate Existing Data and Develop Existing Conditions Report...........4
Task 5 - Develop BSIP Goals and Objectives..................................................................................................4
Task 6—Field Assessments and Improvement Identification................................................................5
Task 7—Funding Analysis and Project Prioritization ...................................................................................6
Task 8—Prepare US-1 Bus Stop Improvement Plan...................................................................................6
Task 9—Progress Meetings/ Presentations....................................................................................................7
US-1 Bus Stop Improvement Program
Introduction
■
The Monroe County Planning & Environmental Resources Department requested the
development of a Bus Stop Improvement Plan (BSIP) as a follow-up to the Transportation Master
Plan (TMP)and the Monroe County Transit Existing Conditions Analysis.The purpose of this study
is to determine the feasibility of 1) adding, relocating, removing, or consolidating bus stops along
US-1 in the areas mentioned in the TMP, and 2) improving the existing stops with amenities that
improve the safety and experience for transit riders, such as shelters, seating, lighting, bike racks,
or driver notification push buttons.
Currently,two primary transit routes operate within Monroe County along US-1:
• Route 301 Dade-Monroe Express: Operated by Miami-Dade Transit from Florida City to
Marathon.
• Lower Keys Shuttle: Operated by the City of Key West, servicing stops along US-1 from
Key West to Marathon.
The Monroe County Transit Existing Conditions Analysis recommends the consolidation of these
routes to prevent lengthy and inconvenient transfers in Marathon.The Bus Stop Improvement
Plan will consider both current services and the proposed new service model during the course
of this study.
Figure 1:Transit Service in Monroe County on US-1
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US-1 Bus Stop Improvement Program
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To guide all project management activities,the Consultant will draft a Project Management
Plan that outlines coordination activities, quality review process, study methodologies,
data collection techniques, and project schedule. Additional project management
activities include managing and coordinating client and third-party interfaces, attendance
at project meetings, documentation of meeting notes, and quality assurance/quality
control reviews of project deliverables.
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The Draft BSIP will be developed and submitted to Monroe County within 10 months of
NTR Monroe County staff will provide comments within 30 days, and the feasibility study
will be finalized within 30 days after comments are received. A detailed project schedule
will be developed and submitted to the county project manager for review and approval.
The monthly progress reports will include updates to the original project schedule.
I)uu ogiiress IIII'° �poiiirmts aind lhir liii s
Project progress reports will be prepared and submitted to the county project manager on
a monthly basis. The progress report will discuss work performed during the preceding
month,work projected for the following month,and potential project issues and associated
impacts to the project schedule and budget.
Invoices will be submitted monthly in concurrence with the progress reports. The amount
of each invoice will be based on the percentage of work completed during the billing
period.
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■ Project Management Plan
■ Project Schedule
■ Monthly Progress Reports and Invoices
I�asIk 2 III liiii iiiiWith Stdkdhdlders
The Consultant will work with Monroe County to identify key stakeholders that can
provide insight on current bus stop issues and improvement opportunities. The
stakeholder list will be created in coordination with county staff. The Consultant will
schedule and lead one (1) stakeholder meeting in coordination with county staff. This
meeting will use interactive collaboration software such as Miro or Mentimeter to solicit
information about bus stop needs and garner feedback about potential improvements.
The Consultant will present stakeholders with examples of bus stop amenities currently
in use along US-1 and facilities used in other areas. Feedback on these examples will
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US-1 Bus Stop Improvement Program
be used to inform the creation of planning-level Design Alternatives in future tasks. It is
anticipated that the following agencies will provide representatives:
■ Monroe County Transit
■ Monroe County Planning and Environmental Resources Department
■ Monroe County Engineering Services Department
■ Monroe County Tourism Development Council
■ Monroe County School Board
■ Florida Department of Transportation (FDOT) District 6 Transportation Planning
Office
■ Miami-Dade County Transportation and Public Works Department
■ Florida Department of Environmental Protection
■ Key West Transit
■ Miami-Dade Department of Transportation and Public Works
■ Municipalities in Monroe County
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• Meeting Agenda
■ Meeting Presentation Materials (such as PowerPoint presentations and
graphics/exhibits)
■ Meeting Minutes
"I° sIIII Outreadh
The purpose of this task is to conduct one virtual public meeting to inform the public
about the study and to get their input on bus stop and mobility issues. To ensure that
ample opportunities for input are provided to the community, a project website will be
created and maintained. A project survey will be developed and a response period (to
be determined during the study)will be provided.The web survey will use an interactive
tool such as ESRI's Survey123 to solicit location data,allowing respondents to pinpoint
where additional stops or changes may be needed. Input received regarding transit and
bus stop issues will be incorporated into the BISP report.
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■ Meeting Agenda
■ Meeting Presentation Materials
■ Meeting Minutes
■ Project Survey
■ Project Survey Summary Report
■ Project Website
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US-1 Bus Stop Improvement Program
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The Consultant will review relevant and available transit, safety, and traffic data to
assess the existing transit system. The Consultant will begin by summarizing
information and analyses published in the US-1 Transportation Master Plan and Monroe
County Transit Existing Conditions Analysis, including demographic data, key
destinations, gap identification analysis, and on-board origin-destination survey
results. Following this, the consultant will gather any additional data needed for the
analysis and assessment of bus stops along US-1,which may include:
■ Existing GIS files on bus stop locations, sidewalk infrastructure, and points of
interest.
■ Route and stop-level ridership data for the Lower Keys Shuttle and Dade-Monroe
Express.
■ Demographic data on relevant population and employment densities and
categories.
■ Planned transit, roadway, sidewalk, and trail projects along US-1 that may affect
proposed stop locations.
The Consultant will prepare an existing conditions report summarizing relevant aspects
of this data and documenting current conditions to inform future tasks.
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■ Draft Existing Conditions Report
■ Final Existing Conditions Report
I IIII IIIII IIII Godls andIlbj ii
The purpose of this task is to develop a list of attainable goals and objectives to address
existing and anticipated bus stop issues, drawing on data from the existing conditions
report and incorporating feedback from the public and stakeholders. These
established goals and objectives will help guide the development of BSIP and prioritize
projects.
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■ Draft Goals and Objectives
■ Final Goals and Objectives
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US-1 Bus Stop Improvement Program
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The Consultant will conduct field activities and develop a list of improvements to
address issues, such as gaps in pedestrian or bicycle facilities, unsafe conditions near
transit stops, lack of lighting and other bus stop amenities, or bus stops in need of
relocation. These identified improvements will later be evaluated and prioritized to
provide a framework for enhancing bus stops within the county.
Prior to field work, the Consultant will conduct a ridership and gap analysis using data
gathered in Tasks 2, 3 and 4 to identify underperforming existing stops, potential stops
for relocation or removal, and potential new stops. This analysis will be informed by the
work completed for the US-1 TMP and the Monroe County Transit Existing Conditions
Analysis to ensure consistency and comprehensiveness.This analysis will result in a list
of potential new, modified, or eliminated stop locations.
Members of the consultant team will ride the 301 and the Lower Keys Shuttle, making
note of service conditions and issues relevant to the BSIR The team will note locations
where riders board the bus, including riders that board or alight in non-designated
areas. The data, findings, and photographs from these trips will be collected in a brief
Rider Experience Memorandum.
The Consultant will conduct field reviews to gather relevant data for each bus stop. The
Consultant will develop a standardized bus stop audit checklist (or digital equivalent),
which will be used in field reviews to document conditions at the existing stops. The
field observations will be used to verify and update the collected data and inform the
study team of bus stop conditions in the study area.These data will be used to create
an interactive bus stop inventory GIS map that denotes the location of each bus stop,
a recent photo of the stop, any known ADA issues, existing utilities, and a listing of all
amenities provided at the stop.
Through synthesis of the ridership analysis, route observations, and bus stop field
audits, the Consultant will create a list of stops to be added, improved, relocated, or
eliminated. Bus stops will be ranked based on ridership and other relevant factors, and
a list of stops will be identified for further evaluation and prioritization.
The Consultant, in coordination with Monroe County Transit, DPTW, Key West Transit, and
FDOT,will develop a decision matrix to determine the needed amenities and
improvements at bus stops. Improvements include but are not limited to:
■ Solutions to address any bus stop ADA issues.
■ Pedestrian/bicycle facility improvements (additional sidewalks and/or bicycle lanes,
pedestrian crossing improvements).
■ Bus pull-offs or bus bays.
■ Individual bus stop amenities, such as:
■ Installation of signage and route/schedule information.
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US-1 Bus Stop Improvement Program
■ Trash receptacles.
■ Concrete pads.
■ Benches.
■ Covered shelters.
■ Landscaping.
■ Bicycle racks.
■ Lighting.
The identified improvements will be used to develop alternative bus stop designs to meet
the needs of stops.These alternative designs will provide differing levels of amenities but
maintain consistency in materials to promote uniformity within the study area. Using the
decision matrix, each stop will be assigned a design alternative that best suits its needs.
The requirements of these designs, including footprint, needed utility access, and right-
of-way demands,will inform the Project Prioritization and Feasibility tasks.
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■ Draft Rider Experience Memorandum
■ Final Rider Experience Memorandum
■ Draft Bus Stop Improvements Memorandum
■ Final Bus Stop Improvements Memorandum
■ Draft Project Map(s)
■ Final Project Map(s)
• GIS files
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For up to fifteen (15) of the highest need stops, the Consultant will perform a further
review to ensure that proposed stop improvements are feasible at each location. The
Consultant will consider a broad range of issues, including but not limited to availability
of right-of-way, sidewalk access, utility impacts, and user safety needs. For locations
with significant feasibility concerns, alternate locations will be considered.
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■ Draft Feasibility Review Report
■ Final Feasibility Review Report
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During this task,the Consultant will conduct a high-level economic and market analysis
to determine planning-level costs and funding needs to implement bus stop
improvements reviewed in Task 7.Following the funding analysis,the Consultant will use
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US-1 Bus Stop Improvement Program
the cost estimates and the decision matrix to prioritize the recommendations into a Bus
Stop Improvement Prioritization Framework.
The Consultant will prepare planning-level costs for the proposed improvements. The
Consultant will also perform an assessment of available transit funding of potential
state, local, or federal funding sources, including eligible federal discretionary grant
programs relevant to bus stop infrastructure improvements.
Using these cost estimates, ridership data, and other relevant factors, the Consultant
will prepare a Bus Stop Improvement Prioritization Framework that analyzes the feasible
improvements from Task 7 based on cost-effectiveness and feasibility, dividing these
prioritized solutions into two phases:solutions for short-term implementation(one year)
and mid-term implementation (two to five years).
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■ Draft Funding and Improvement Prioritization Report
■ Final Funding and Improvement Prioritization Report
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The consultant will prepare a draft report documenting the study findings and results from
all previous tasks. This draft report will be submitted to the County Project Manager for
review and comment. The report will be finalized based on the comments received from
Monroe County. One digital copy (PDF) of the final report will be submitted to the County
Project Manager.
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■ Draft US-1 Bus Stop Improvement Plan
■ Final US-1 Bus Stop Improvement Plan
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As part of this task, the consultant will attend the following meetings and prepare
necessary meeting material:
■ Kickoff meeting
■ Bi-weekly progress calls
■ Up to two meetings to discuss draft and final project results with Monroe County
staff, stakeholders, or the public.
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■ PowerPoint Presentations
■ Meeting Minutes
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