Item C17 C17
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
October 16, 2024
Agenda Item Number: C 17
2023-3120
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Vick
n/a
AGENDA ITEM WORDING: Report of monthly change orders for the month of September 2024,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND:
There were (2) change orders considered and approved by the County Administrator/Assistant
Administrator for the period beginning 09/01/2024 and ending 09/30/2024 for a total of$177,100.00.
There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION:
On September 9, 1998, Ordinance No 027-1998 was adopted in order to provide that the County
Administrator may approve separate, non-cumulative change orders for construction projects and
professional service contracts in amounts not to exceed $50,000 (as amended per Ordinance No. 024-
2015), or 5% of the original contract price, whichever is greater.
On April 19, 2023, Ordinance 005-2023 was adopted in order to provide that the County Administrator
may approve separate, non-cumulative change orders for construction projects and professional service
contracts in amounts not to exceed $100,000 or 5% of the original contract price, whichever is greater.
The BOCC requested a monthly report of all change orders considered by the County Administrator.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
764
DOCUMENTATION:
Change Order Rpt Oct 2024.pdf
FINANCIAL IMPACT:
N/A
765
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766
MONROE COUNTY FACILITIES MAINTENANCE
CONTRACT CHANGE ORDER
PROJECT TITLE: INITIATION DATE: April 24, 2024
Key Largo Pickleball Installation CHANGE ORDER NO: 2
CONTRACT DATE: December 13, 2023
TO CONTRACTOR:
Sport Surfaces, LLC
7011 Wilson Road
West palm Beach FL 33413
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)............................................$398,000.00
Net change by previously authorized Change Orders...................................................$(3,837.84)
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.............$394,162.16
The (Contract Sum) (Guaranteed Maximum Price) will be increased by this Change Order..$ 5,500.00
The new (Contract Sum _(Guaranteed Maximum Price) including this Change Order is.......$399,662.16
The Contract Time will be (increased) by.................................................................. 9 Days
The date of Substantial Completion as of the date of this Change Order is.......................8/19/2024
Detailed description of change order and justification:
Additional fill was required to mitigate flooding on the iob site. As a result of the additional fill, the edge of
pavement was approximately four(4) inches below the top of the concrete walk, creating a need for an ADA
compliant ramp from the parking area to the concrete walk. The additional work added nine (9) days to the
Substantial Completion date.
This change order is 1.3% of the original contract price.
Not valid until signed by Owner, Architect(if applicable), and Contractor
Vollat, Jeffrey (Digitally USJV71igne by Vollat,Jeffrey
ENGINEER: (USJV719864) Date:2024.08.2206:31:29-04'00'
Digitsigned Pa
Paul Gold Datea1ly 2024 08 22 15 16:R311
CONTRACTOR: -04'00'
Digitally signed by John
John Allen
Date:2024.08.22 15:23:3737
DIRECTOR PARKS AND BEACHES -04'00'
Wilson Digitally
P.Esigned by Kevin G. Date
W
ACTING COUNTY ADMINISTRATOR: Date:2o24.08.2708:26:43-04'00'
Kevin Wilson Date
767
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes No ❑
If Yes, explanation: Additional fill was required to mitigate flooding on the job site. As a result of the
additional fill, the edge of pavement was approximately four(4) inches below the top of the concrete walk,
creating a need for an ADA compliant ramp from the parking area to the concrete walk. The additional work
added nine (9) days to the Substantial Completion date.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No":?'
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No,&
If no, explanation of why: Architect was not required for this project.
• Change Order is correcting an error or omission in design document. Yes ❑NokOf
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
768
8/20/24, 1:09 PM Change Order Print
R
1 4P" C 'S
Printed:Aug 20, 2024
7011 Wilson Rd,West Palm Beach, FL 33413-2234
Phone: 561-634-0664
Change Order
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Owner Info None Job Info Key Largo Park
Change Order ID
Key Largo„ FL
33037 0001
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Monroe County - Key Largo
CO ID Created/Approved Date Price
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
0001 Created: Aug 15, 2024 $5500.00
Pending...
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Description
.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Asphalt ADA compliant slope
SCOPE OF WORK:
The Contractor will create an asphalt ADA compliant slope from parking lot to side walk 110'by 10'wide.
FEE
The Contractor agrees to provide tools, materials, labor, supervision and insurance to complete the above work for a sum
Of
****FIVE THOUSAND FIVE HUNDRED US DOLLARS($5,500)****
PROVISIONS
The Customer agrees to pay a 100%due upon acceptance of proposal
The Customer agrees to a pay balance upon completion of the above-proposed work.
GUARANTEE
The Contractor guarantees all work against defects in workmanship or materials for a period of(?)_years from date of
completion.This guarantee excludes Normal wear and tear, physical abuse or neglect and any other conditions beyond the
contractor's control, such as sub-base settling, structural cracks, asphalt shrinkage cracks, hydrostatic pressure or water
vapor pressure bubbles, intrusion of weeds or grass, etc. Existing cracks may reappear at any time. Proper tennis shoes
must be worn on court. Some sneakers, street shoes,dark soled shoes, skateboards, roller blades, etc.will scuff and
damage surface. Guarantee shall become void upon owner's failure to adhere and comply with the payment schedule.
T ONDITIONS
CUSTOMER AGREES Y SIGNING THE BELOW CONTRACT THEY AGREE TO ABIDE BY OUR TERMS AND
CONDITIONS WHICH CAN BE FOUN KING THIS LINK OR CUTTING AND PASTING THIS LINK ONTO
THEIR BROWSER: https„//spc��tsurfaces„dorm!/terq-ns,-aln�d.:gc�..!..........oi.::..........
769
https://buildertrend.net/app/ChangeOrder/Print?ids=7375143
8/20/24, 1:09 PM Change Order Print
Items Cost Types Description Qty/Unit Unit Price Price
ADA Labor, Material, 1 $5,500.00 $5,500.00
General Asphalt Equipment
Status Signature Date
Approved by: _/_/
Approval Comments
I confirm that my action here represents my electronic signature and is binding.
TOTAL AMOUNT OF CHANGE ORDER: $5,500.00
https://buildertrend.net/app/ChangeOrder/Print?ids=7375143 7.70
moNwE CouNTYIENGtNuaNGIM MANN
CONTRACr CHANGE ORDER
--.-..........
PROJECT TITLE: Twin Lakes Flood Mitigation Project CHANGE ORDER NO: I
INITIATION DATE: 9/13/24
To CONTRACTOR: Ferreira Construction Co. Inc. CONTRACT DATE: 5/15/24
The Contract is revised as follows:
Count and FK ...................... ........................... ...................... 11111----................-
Original Total Contract Sum ,734,258.71
I'Monroe AA combined-I................ ......................................... ............ --------- $21...........
............ , _y�............
Net change by previously authorized Change Order $0.00
............................ ---1 I--..................... -111......-..................... ........................
Contract Sum is net(increased)by this Change Order 1 to MC bid items (listed below) $171,600.00
Total. 11111-...................................... ......... -1-1-1-111.1-........ 1-111 11--......--...................... .....................
To Revid Cntract Sum inclucift,ffils Chang Ord�er N o. I '1 $ , 0 .
.......... --...se o
..................................... .................... ...................... ...................... ...........................
219858 71 w.
- 1-1 �t
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be determined
in one or more of the following methods:
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation.
7.2.2.2-unit..p pL
rices stated in the Contract Documents or subsegge fly_A_qrPqd-uPqn,.,
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage
fee.
A) This change order no. 1 extends the barrier wall on Shaw Drive which was designed with a "gap" between station
21+73.32 and 24+67.67 (294.4 LF). The Engineer of Record has determined that the "gap" is a safety issue and
therefore the wall is being extended in this area and the associated bid items to perform the pavement work will be
ad su a e . .2.2 this chard 1�order no. 1 results in the followinr. unit ua
�anL just en
Bottom OvenialUndlerrun Description Urit Qmntlty Unit ice Amount
120-1A Overrun Pegular Excavation-Fbadway CY 2,860.00
...................... .................... —-------
160-4 Overrun Stabi lization Type B SY 132 $ 15.00 $ 1,980-00
$ WOO $ 1 0,560-00
285-704 Overrun Opt.Base Group 04,Asph.Base(Type B-12.5)SY
..................
Overrun Sioulder 0ancrete Barrier, FbtainingWall LF 294.4 $500.00 $ 147,200-00
,ve roc„TrafficA TN 30 $300.00 $ 9,000-00
$ 171,600.00
13) In support of item A, this change order no. 1 incorporates Revision No. 5 (sheet nos. G-1A, RD-5A, and RD-6A) into
the Contract.
C) This change order 1 incorporates Revision No. 3 (sheet nos. G-11A, SD-1A, SD-2A, RIB-11A, RD-2A, RIB-3A, RD-4A,
RD-5A, RD-6A, RD-7A, RD-8A, RD-9A, RD-10A, RD-11A, IRD-12A, RD-13A, RCS-14A, RD-15A, RCS-16A, RD-17A, and
RD-18A) into the Contract at no additional cost to Monroe County. Revision No. 3 entails minor changes to storm
drainage rim elevations, offsets, and bottom elevations.
Contractor agrees to accept the increase or decrease in monetary compensation and hereby waives and releases any and
all claims for any additional compensation related to these bid items.
The project commencement was July 15, 2024.
This Change Order 1 represents (.789) %of the original contract price. (less than 1 percent).
The Engineer of Record - EOR (WSP USA, Inc) and the Construction Engineering and Inspection Services - CEI (HDR
Construction Control Corp.). concur with this change order.
Not valid until a pLSKq#by P�yrjtr IlLa )�icablql,�Lrjq_q_q�qtractor
gL
771
CONTRACTOR
Date
P E Dig ita I I ysigned by Judith Clarke,P.E.
Judith Clarke
ENGINEERING SERVICES DIRECTOR , Date:zoz4.o9.1716:19:06-04'00'
Date
Digitally signed by Christine Hurley
Christine Hurley Date 2024.09.20 12 21 54-04-00-
COUNTY ADMINISTRATOR
Date
&MP..rhNROE COUNTY A.'AT&'Q'URM7IM
ORMMNa"N'0 E 1.IIM+UBERTdI10.N&4'111
A&6N'.N'&'UI,P.d1r'&NGUO.PNIY A°R"A'OP+,NrY
DATE ...4d'W P
772
Change Order Attachment per Ordinance No. 004-1999
0 Change Order was not included in the original contract specifications. Yes Z No El
If yes, explanation:
The barrier wall on Shaw Drive was designed with a "gap" between station 21+73.32 and 24+67.67 (294.4 LIF). The
Engineer of Record has determined that the"gap" is a safety issue and therefore the wall is being extended in this area.
0 Change Order was included in the original specifications. Yes E] No Z
If yes, explanation of increase in price:
Per subarticle 7.2.2.2,this chan2!�qEq2r no. 1 results in an overrun to bid items as outlined below:
................... ..............
Sciftern OvenulUnderrun Description unit Qzntity__UritPrice I Arnourt
i. �,O-ver-r—un E,x c"a-v—ation--Fba—d w-a-y-...... 2,860.00
roan Sabi I i zati on Type B -.SY 132 $ 15.00 $ 1,�mm980.00
...... -0-pi.—Ba s e-d-r"o--u—p,0-4,Ps-p,h—.,ba'-s—e(T-ype B---1-2-5)'S-Y, 1-32"—$ 80.,'0'0-- 0.0 0-
--—521- -41 Overrun Shoulder C-bncrete Barrier, piningFbt Wal I LF 294.4 $500.00 $ 147,200-00
1-11 Overrun Superpave Asphaltic Omc.,Traffic A TN 30 $300.00 $.. ...... . ..
9,000-00
.. .. ............. ......................
$ 171,600.00
........... ................... ...................
• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes F1 No E
If yes, explanation as to why it is not subject for a calling for bids:
Change Order 1 is less than 1%of contract total.
• Project engineer/architect approves the change order. Yes Z No
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ORio Z
Should a claim under the applicable professional liability policy be made? Yes [I No
Explain:
773
Subject:FW:Revision No.5,Change Order No.1-extends the barrier wall on Shaw Drive-Quantity Adjustments
utlora;This isn�xLmrnal email Pla LrliLldfu�whn�Ii�kinp�iCLks or onin�gttashmr
Andres:
See below.Let me know of your concurrence so we can proceed to revise the Change Carder.
Thanks,
A inflilhoiup Sailibbag,CGC,CCM
Proi,na EingMe.,
Ja 305 7K8600
IFgIY IR
bddog,,rra l(ra�izav, sz
From:Soto,Luis<j,r
Sent-Thursday,September 12,202411:53 AM
To:Sabbag,Anthony A. Corning,Gregory<g,�,I (,'u I
Cc-London-Debra<1,,,,, h0"J Alequin Rodriguez,Samuel I>;judeen.johnson
<,�SV4 41, .t2C1d,,..t ll,(a�rVlgg7 t�rCi',>
Subject-RE:Revision No.5,Change Order No.1-extends the barrier wall on Shaw Drive-Quantity Adjustments
AU d;[, - l(Lj Tfit ritYfail ort�triat c!from 6iaiiIdo d f th ooOVAnixatloh.D0 nd(t c1l6k(inks dr upon atta a hmanIA sinters you reeopni�e tfie
sander and krio„wthe,6ontnnt Is safe.
GM Tony,the plans call for milling and resurfacing the entire road within this segment.By placing the barrier in this section,the existing pavement will
still receive the milling and resurfacing items plus about 2'of pavement widening and the 1.5'average overbuild to the northern half of the existing road
to make it a reverse crown.
We revised quantities using 4'as opposed to 2'to account for the additional 9"and about 1'of forms.
Thanks
IIiHaN VC�an samziaaalxami fl30& CM aY r a rP raa eu aia€asrW
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160.4 am.n�9...a.,.a_.n_.._re_...._. sawkflzatru If r.e..3 SY............. _ .� ........rr._ ......... V ........t.3.5.00 IX00
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Luis Soto,PE
Sr.Vice President
Water Resources Engineering
239-896-5577
From-Sabbag,AnthonyA<l,n il� , t �tl,is«.li�l,lir =arn>
Sent;Thursday,September 12,2024 11:08 AM
To;Soto,Luis c,,�., d;, u>;Corning,Gregory<,,
Cc-London-Debra<I'att r >,ra3 `1!I,[[„ M..,�,,,1 r, �.� >;Alequin Rodriguez,Samuel >;Johnson,Judeen
�.,.,.i,,..,.......,,. >
Subjects FW:Revision No.5,Change Order No.1-extends the barrier wall on Shaw Drive-Quantity Adjustments
Luis f Greg—see below comments from FCC for final determination of quantities affected.
Thanks,
aAirr�ttluaauo!g+1'3auiW,tt lP.tta;?ap�gg CGC,CCM
G'rgad E.,,g6n—.
W9 30C%796.8600
II.3DIR
P+s9rirrw.?�rarintfvPUaaw:¢u^a,
774
From:Andres Perez w,UQELSMD>
Seat.Wednesday,September 11,2024 5:28 PM
To:Sabbag,Anthony A. Joel Hitchman
Cc:Jose DeJesus Alequm Rodriguez,Samuel London-Debra
Subject:RE:Revision No.5,Change Order No.1-extends the barrier wall on Shaw Drive Quantity Adjustments
PA0,101C(WERNA I Q'I rhiltv'emall 60&'it#d f I r I 6m4utsid6 of the Oo'ubt *on attachments umos:i'Ebb 1660iinize the
iondleF end know the confer is Oafs,_,
Tony,
The FOR is assuming no more than 2 feet for the reconstruction;however,the proposed Barrier wall is encroaching 2'9"into the road.
Additionally,we will need at least I foot to place the forms.
The reconstruction should be the 2'9"plus the 1'for the forms.This will be approximately 4'
Can you please confirm with the COI the intent of only 2 ft of reconstruction?
-1',3'-
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TYPICAL SECTION
38" HEIGHT BARRIER WALL
Thanks,
Mrdaes C'Pesex,
Project Manager
N1 305.506.7028//111305.805.6900 Ext.690
3YM6
From:Sabbag,Anthony A.
Sent,Tuesday,September 10,2024 2:49 PM
To:Andres Perez Joel Hitchman<1 u iuDcon"4t vlcuonj Q a>
Cc.Jose DeJesus . Fa, Z u A 1, 1 London-Debra<,,j,J v,�
Alequin Rodriguez,Samuel<,,
Subject:FW:Revision No.5,Change Order No.1-extends the barrier wall on Shaw Drive-Quantity Adjustments
Caution:This i.^n�nt�rnal Pea! PI ^c e mindful dA'h n li ki links r r opening attarhent=
775