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Release of Contingency Funds #129 a�,��,�r BOARD OF COUNTY COMMISSIONERS County of MonroeMayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 Craig Cates,District I J�' J �. Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 10/08/2024 TO: BOCC Digitally signed by Kevin • � G.Wilson,P.E. FROM: Kevin G. Wilson, P.E., Asst. County Administrator .,.. a %a..w_ Date:son,P.E. 08 16:39:34-04'00' THRU: Christine Hurley, Count Administrator Christine Digitally signed by y Christine Hurley H u rl e Date:2024.10.10 Y 09:07:20-04'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 4129 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $1,975.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, the County Administrator will approve the request. County of Monroe BOARD OF COUNTY C'01*12MISSIONERS Mayor Holly lvfemil Raschein, DLt6cl5 The Florida Keys n Nfa cr Ag,James K. Scholl,Disti act Crzuig Cates,District I 'r Michelle L c irk,District 2 David Rice, istrict 4 MEMORANDUM DATE: 10/7/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 1,975.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to, furnishing and installing cylinder housings for storefront doors 101 and 102 to be able to received the BEST IC cores for the building's keying system. Each door has 2 cylinders, so a total of 4 cylinder housings were replaced. Approved by Mickey Pruitt Approved by Marshall Quarles 10/07/2024 3:19:18 PM 10/08/2024 11 :40:27 AM Ajax Building Company Architects Design Group APP "" EL Christine Hurley Digitally signed by Christine Hurley Bar Cary Vicar t 1 0 r Oct Date:2024.10.11 16:13:21-04'00' Cary Vick,Acting Project Management Director Christine Hurley,County Administrator DH Pace Door Services Group �ID �1wwwwwwwwwwPACE 7576 Kingspointe Pkwy,Ste#100 4521 S.W.Cargo Way 1850 S.W.Hackman Terr, 4951 Tampa West Blvd. Everything Doors Since 1926 Orlando,FL 32819 Palm City, FL 34990 Stuart,FL 34997 Tampa,FL 33634 P 407-563-3668 P 772-220-8392 P 772-220-2288 P 813-329-3667 DHPacelFlorida.com F 844-878-8669 FL LIC#CBC1259220 F 844-878-866,9 PROPOSAL CUSTOMER: Ajax PROJECT: Monroe EOC Address: Address 1: City: State: Zip: Address 2: Phone: City: State: Zip: Email: I I Submitted To: Marshall Quarles Proposal Date: 10/1/2024 Proposal#: CT10012024 Submitted By: Cory Trimble Dept Manager 7725326598 Cory.trimble@dhpace.com Addendums Acknowledged: N/a I Drawings Dated: N/a Specifications Dated: N/a (5) Srnzfll IF'onnat Moitse CylhimJeirs fbir StoirefiroirO.Opeirdirngs Laboir 4.o [Rernove E_ksflirng, irns.all INew, aimJ Trave�I Tota[: $1,975,00 The proposal described herein, including all price(s)quoted, is made conditionally upon Buyer's continued credit status and must be accepted by Buyer as made by Seller. To accept this Proposal, Buyer must date, sign and return the original copy hereof to Seller within 30 days after the date hereof. Unless expressly disclosed and stated,the amount of any sales and use tax is not included in this proposal. Buyer acknowledges and agrees that each and all of the terms and conditions on Attachment A(TERMS AND CONDITIONS)are a part of this Proposal and that upon Buyer's acceptance of this Proposal shall constitute a valid and binding contract between the parties and all prior proposals, discussions and agreements respecting the subject matter hereof are cancelled. DEPOSIT ON SPECIAL ORDER ITEMS IS NON-REFUNDABLE. BUYER ACCEPTANCE TYPE OR PRINT NAME OF BUYER ACCEPTANCE­ i ­DATE REFERENCE# This is my authorization to proceed with the above stated work at the base price of Enter text.. SIGNATURE of: ElOwner ElPartner El officer (indicate which) TITLE 20/40P(328DHP)-Rev 11/20 Copyright@ DH Pace Company,Inc.2020-All Rights Reserved Page 1 of 2 ' v E xxv E a a u° z z d N O O O O N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N O N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O . . . . . . O N \\\\N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N p, V\f � � � � e\•I e\•I O N N N N N W a a � n O\f O\f O\f m m e\•I e\•I t\D N N N N M M N N N N N M M M M� � � a \\\\\N N M N N N N N N N N d N N N N \\N N N N N N N N N N N N N N \\\\N N N Q 0 e•I e•I e•I e•I d '6 N N N N N M M M M M M M M M M M M M M M M M M M M M M M M M M °o d N N N N N N N N N N N N N N M M M N N N N N N m m N N N N N N N N M M M M M N N N M M M ++ O O O O O O O O O O O O O O N N N O O O O O O N N O O O O O O O O N N N N N O O 0000 N N N @ !' 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v 0q o O Ov 1 Li m O D cl > E O J J uc O O ° ° 0O ¢ w U u u u a0 c U o 4 d md ao o° •-, o oao 0> > > > > > > > > 0 0 0 0 0 0 0 0 a - u 0 0 � u amavvu yO O �� C FCC w O d ° 0 a 00 0 0 a a mm m m m m u O Q 00 O O a N 0 o0 a M Z N e•I em•I O m a 00 O O O V V V V V a a a a a a a a a a a a a a a a a a a N N N N N N N N N N N N N N O O O O O O O O O O O O O O N N N N N N N N N N N N N N a v�i v�i n a�i v�i a v�i v�i m m m e m N N N N N N N N N N N N N N O O O O O O O O O O O O O O N N N N N N N N N N N N N N \ \ N \ \ \ N N N N N N �fl lD lD I� n n N N 0 W N b O M N N O O N O m n O W 0 0 0 0 lD O . v. vl o0 O vl vl O vl O o0 N to to m N m m O � O O � W N m � o o � m O O m m O N N v o a oc v O i a m m o oc m .-i o .� v m o N V Z 3 a m 0 0 r co m z z z [0 V C O Q O al � Q C N t0 o C O um v > o m o j v � O N U O yt C v O 0 3 E oD O '� av+ C N O o C ` w - o � ,y 3 m � v v a 0 -o 0 in 0 Y v m m w 3 ate+ C E C tCp C O v v C O 0 O O " E owD O w Ul w p_ w v C N Q C U U _ J � O a`v+ Y o O fl- t v t0 J w O oD C E W v U v = Y ` O �fl j 0 C O W C J fl m O O O C U O m E oD E O m a+ O O a .m Y ol y -p O L E L w W 1 E E 'C O � av+ U -o � Ul � � Y Ul v LL J J J J J ++ E 0 0 0 O O O C � C v m T T T T T T �fl lD m a �I1 N m m m o N m m m m o 0 0 o m m m m m m m m m m o o o m m O O O O O O O O o O O u u u u u u u u u u u u u u a a a a a a a m a a m m a m OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 712,248 85) $483,683.65 ( 1,1.95,932.50) $ - Current Contingency Balance: $243,364.15 *EO designates PCA as an Error or Omission on Designer 1 NON! Is lur, s lut „ SEE SMS rolnitial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (6,500 00) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response. 12/08/22 (2,093 50) 1 -0.22%1 $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. ^ 12/08/22 16,455.00 € 1.72% 1 $975,474.50 This is a credit change to the Contingency per RFI 151, dated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% 1 $980,804.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. W 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.' 01/10/23 (27,6 31 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1.53% $957,733.55 This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the ability to connect a portable load bank.' W 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55'' This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% € $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for aihigher wind MPH than the yagi antenna. i 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left 05/09/23 ( ,841.00) -0.40% $814,110.55'I This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38%1 $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency related to PR 02, dated 11/10/2023,to furnish and install all infrastructure and electrical equipment for the 2 dual-port Blink car charging stations and perform installation of the car charging stations that will be purchased directly by Monroe County and delivered to the site. This CCR is to cover incorrect material cost in CCR 115.The correct invoice for the MEVC panelboard is$8,950 plus tax, and the invoice submitted in CCR 115 was only$7,245 plus tax.This CCR is for the difference. 04/09/24 (.1,351.58) -0.19%1 $296,026.65" This is a cost change to the Contingency related to RFI 315, dated 03/08/2024, Emergency Management's request to add (2)duplex receptacles and 3 data jacks in Records room 209 for copier and plotter equipment. 03/29/24 (12,571,00) -1.32% $283,455.65 This is a cost change to the Contingency related to RFI 317, dated 03/18/2024,to furnish and install(4)coax-to- ethernet converters required for the elevator cameras that are POE.HE lull r19 ' 03/29/24 (7,848,00) -0.82% $275,607.65 This is a cost change to the Contingency related to RFI 255, dated,07/31/2023, including but not limited to;furnishing and installing a ACT grid ceiling at the east soffit to allow for maintenance of the 2 VRF units(AC-1-3 and AC-1-4). 04/08/24 (.1,094,00) -0.11% $274,513.65 This is a cost change to the Contingency related to RFI 260, dated,09/06/2023,including but not limited to;adjusting the ACT ceilings and adding additional linear mains in rooms 219 and 235 to separate the linear lights and linear diffusers into separate rows instead of having in the same rows due to width variances between the lights and diffusers. 04/08/24 (1, :3 00) -0.15% $273,078.65 This is a cost change to the Contingency related to € repairing 3 damaged irrigation heads and a section of the 1" lateral line that were damaged by unknown causes. 04/08/24 (1,223,00) € -0.13% $271,855.65' This is a cost change to the Contingency related to additional drywall patching,finishing,and replacement work to correct damaged areas to an acceptable level for the finished product.Tickets are provided for each ol instance of additional work. 04/08/24 (3,"°5 uC( € -0.90% $263,274.65 OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency related to RFI 319, dated 04/17/2024,to update the power in 911 radio room 241 per the TLC sketch ESK-06 based on changes requested by MCSO IT to work with the PDU devices being furnished and installed by AT&T and Motorola vendors.This includes replacing and relocating receptacles and associated rough in, increasing breaker sizes,and hardwiring power to the 60amp PDUs supplied by others. 04/25/24 ( ,646, 0) € -1.01% $253,628.65 This is a cost change to the Contingency related to RFI 320, dated 04/26/2024,to furnish and install additional 20amp disconnects at each elevators 1st floor stop above the ACT ceiling in order to have additional means of disconnecting the elevator controller for service/emergency per the State Elevator inspectors comments. 05/15/24 (1,675,00) -0.18% $251,953.65 This is a cost change to the Contingency related to RFI 297, dated 12/07/23,to remove the upper cabinet that is in conflict with the hood and install a large stainless steel backsplash between the back of the range and the bottom of the hood.The removed upper cabinet was re-installed in room 273 for additional storage. 05/15/24 (99 CAD) € -0.10% $250,957.65 This is a cost change to the Contingency related to RFI 321, dated 06/06/2024,to furnish and install 2 defibrillators for the building. 06/06/24 (4,1 00) -0.43% $246,847.65 This is a cost change to the Contingency related to the MC € request for 2 interior signage changes to rooms 202 and 264 and 6 additional blank signs for attic stock/future use. 06/06/24 (1,508,50) -0.16% $245,339.15 This is a cost change to the Contingency related to, furnishing and installing cylinder housings for storefront doors 101 and 102 to be able to received the BEST IC cores for the building's keying;system. Each door has 2 cylinders, so a total of 4 cylinder housings;were replaced. 10/07/24 (1,975,00) -0.21% $243,364.15