2nd Amendment 10/16/2024 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: October 31, 2024
TO: Ammie Machan, Administrative Assistant
Tourist Development Council
Julie Cuneo
Office of Management and Budget
FROM: Liz Yongue, Deputy Clerk
SUBJECT: October 16, 2024 BOCC Meeting
The following items have been executed and added to the record:
D12 Agreement with Dean Runyon Associates in an amount not to exceed $32,618 FY
2025 Market Research Resources to perform an Economic Impact Study.
D13 2nd Amendment to Agreement with Key West Women's Club, Inc. for the
Repairs and Renovation of Helling's House Museum to amend language regarding bids/quotes.
D14 Agreement with Bieneck International, Inc. d/b/a B FOR International for Custom
Booth Building and Services for the IMEX 2024 Tradeshow in the amount of$49,200.00 and
approval to waive the purchasing policy requirement to seek price quotes.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
AMENDMENT (2"d AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated this 16th day of October 2024, is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Key West Woman's Club, Inc., a not for profit organized and operating
under the laws of the state of Florida (Grantee).
WHEREAS, there was an Agreement entered into on October 18, 2023 between the parties,
awarding $198,246 to Grantee for the Repair and Renovation of Hellings House Museum Phase
III Project ("Agreement"); and
WHEREAS, there was an Amendment to Agreement on July 17, 2024 to revise Exhibit A of
the Agreement outlining the scope of services for the project; and
WHEREAS, Grantees of TDC funding have recently been provided training on adherence and
submission of request for quotes/bid procedures; and
WHEREAS, this Grantee had already procured a contractor for prior projects and continued to
contract for others phases of the project due to their prior work without seeking new request for
quotes which is contrary to the county process of seeking quotes or bids for all phases of the project;
and
WHEREAS, the BOCC may revise the agreement to allow a one-time exception and waiver to
this grant agreement provision with the understanding that further request for reimbursement will be
denied if request for quotes are not obtained for all phases of the project;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amend Agreement as follows-
1. Paragraph 2.a.ii shall be revised to allow a one-time exception and waiver the provision
requiring the Grantee to seek bids for this phase of the project and to continue the work of previously
funded phases of this project with the same contractor.
2. The remaining provisions of the agreement dated October 18, 2023 and amended on
July 17, 2024 shall remain in full force and effect.
REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Amendment 42
Woman's Club Hellings House Phase III
ID#2987
IN WITNESS WHEREOF; the parties have set their hands and seal on: the day an:d :year first
above written..
Board of County Commissioners
Madok, Clerk of Monroe County
•
_ (AiWtogy.
• �>"� De .�uty Ierk Mayor/Chairman.
MONROE cowl-re ATTORNEY
WWgat{, y.fit)'kS TO'i FORM:
CFIEEISTINE 1.1`s1E3Y EIT.E3AERROWS
ASSISTrt:SPTCOlMTY ATTORNEY
DATE•_'10L22/24 Key West Woman's Club, Inc.
•"3y IMF»' Ow�.F+
President _G„ yS
Aundrea Wagner }�
Print Name • , :
Date:
9/30/24 ti. . :
•
4N1TiWMWhTlNlESISiES1
.
(1) : • (2) c4ta— • 1 • .
1) .. Jordan Wagner • (2) Joe Beavers
Print Name Print ame •
9/30/24 9/30/24:
:Date: Date.:
Amendment#2
Woman's Club Hellings House Phase III •
ID#2987 • . '
ACC® CERTIFICATE OF LIABILITY INSURANCE DATE(MWDD/YYYY)
12/13/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Luz Fuentes
NAME:
Porter-Allen Company PHONE (305)294-2542 FAX Ne: (305)296-7985
513 Southard Street F-MAIL s: luz@porterallencompany.com
ARDRE
INSURE S)AFFORDING COVERAGE NAIC If
Key West FL 33040 INSURERA: Burlington Insurance Company
INSURED
INSURER B
Key West Woman's Club,Inc. INSURERC:
PO BOX 2924 INSURER 0:
INSURER E:
Key West FL 33045 INSURER F
COVERAGES CERTIFICATE NUMBER: CL23121310657 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
IEXP
LTR TYPE OF INSURANCE POUCY NUMBER MMIUD MMID EFF Y LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE E 1,000,000
CLAIMS-MADE ®OCCUR PREMISES Ea occurrence E 100,000
MED EXP one person) E 5,000
A Y N 339B193991 12/0812023 12/08/2024 PERSONAL&ADV INJURY $ 1,000,000
GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE E 2,000,000
POLICY JECT LOC PRODUCTS-COMP/OPAGG s INCLUDED
OTHER: E
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT E
Ea accident
ANYAUTO BODILY INJURY(Per person) E
OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accidant) E
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY Per accident E
E
UMBRELLA UAB
OCCUR i T EACH OCCURRENCE E
EXCESSLWB
CLAIMS-MADE AGGREGATE E
DED RETENTIONS
w,
AINYRKERS PROPOYERSIPAR COMPENSATION
YIN I�q .24 STA STATUTE ERH S
AND EMPLOYERS'LIABILITY 7 I Jr
OFFICERIMEMBEREXCLUDED9 ❑ NIA e„��
E.L.EACH ACCIDENT S
(Mandatory In NH) 1 tkX E.L.DISEASE-EA EMPLOYEE E
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT E
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarhe Schedule,may be attached If more space is required)
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AND MONROE COUNTY TOURIST DEVieLOPMENT COUNCIL IS THE CERTIFICATE
HOLDER AND ADDTIONAL INSURED FOR CAPITAL FUNDING
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
MONROE COUNTY BOCC ACCORDANCE WITH THE POLICY PROVISIONS.
Attn:Brian Bradley
1100 Simonton Street AUTHORIZED REPRESENTATIVE
Key West FL 33040
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD
1996 Edition
MONROE COUNTY,FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's
Schedule of Insurance Requirements, be waived or modified on the following
contract.
Contractor: Key viae iri's Club, inc.
Contract for: HeHhBgs House Museunn Phase H RepMr and
Restoration
Address of Contractor: 319 Duval St
Key West F1 33040
Phone: 306-294-2039
Scope of Work: Repair arrud Resl�torabon
Reason for Waiver:
Waiver of'Auto and cprker& Con p. Irrisurance req1Uirenwnft,, Key
Wonten's Club does not have, any at,i,tomobfts or eirrq�,ADyees
Policies Waiver will
apply to: Aido and Woirkers C n1j)
Signature of Contractor in
V
Approved Not Apirroved
Risk Management:
Date: 9/15./2022
County Administrator Appeal:
Approved Not Approved
Date:
Board of County Commissioners Appeal:
Approved Not Approved
Meeting Date:
Administration Instruction
#4709.2