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Boca Chica Mooring Field Project 10/16/2024 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: November 5, 2024 TO: Cary Vick, Interim Director Project Management Breanne Erickson, Contract/Budget Administrator Project Management FROM: Liz Yongue, Deputy Clerk SUBJECT: October 16, 2024 BOCC Meeting The following item has been executed and added to the record: C23 Task Order with McFarland-Johnson, Inc. in the amount of$357,991.00 for engineering design services in order to develop shoreside facilities on a County-owned property on Stock Island for the Boca Chica Mooring Field project. This Task Order is funded by boating improvement fund(fund 157) and up to $100,000.00 in infrastructure sales tax (fund 304). Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND MCFARLAND-JOHNSON, INC. FOR BOCA CHICA SHORESIDE FACILITIES In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023, ("Agreement"), between MONROE COUNTY, ("County") and MCFARLAND-JOHNSON, INC., ("Consultant"), where professional services are allowed if construction costs do not exceed $7,500,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed$500,000.00 ("Agreement"), as provided in Subsection 287.055(2)(g), Florida Statutes, as amended by Section 2, Chapter 2024-204, Laws of Florida,pursuant to which Recital No.2 and Attachment A, Subsection 1.01 of the Contract is hereby modified, the parties enter into this Task Order("Task Order"). All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. This Task Order is effective on the 16fh day of October 2024. WHEREAS, Monroe County is in the process of developing a managed mooring field in the Boca Chica Basin to help address the problem of abandoned and derelict vessels surrounding Key West and Stock Island; and WHEREAS, managed mooring fields require the development of shoreside facilities including dockage, restrooms, laundry, showers, and parking to accommodate the mooring field users. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article H, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide engineering design services for the development of shoreside facilities on two county-owned lots located at 6633 Maloney Avenue on Stock Island. The shoreside facilities shall include a dockmaster's office, a commercial apartment for the dockmaster, restrooms, showers, laundry facilities, a recycling station, wastewater facilities to support the County's pump-out boat and limited parking. The Consultant's services will consist of engineering design services including the preparation of Design Development and Construction Documents, assistance with bidding and permitting, and Construction Administration services through project closeout. The Scope of Services is further described in the attached Exhibit A. 2. In accordance with Article VII paragraph 7.1.1 of the Agreement, the County shall pay the Consultant a lump sum total of Three Hundred Fifty-Seven Thousand, Nine Hundred Page 1 of 9 Ninety-One and 00/100 dollars ($357,991.00) paid on a percent complete basis for the following tasks: a. Task 1:Existing Conditions Assessment&Field Studies- $35,716.43 lump sum upon receipt of documentation and approval bythe Director of Project Management. pp b. Task 2: Programming $18,191.82 lump sum upon receipt of documentation and approval by the Director of Project Management. c. Task 3:30%Schematic Design-$62,351.22 lump sum upon receipt of documentation and approval by the Director of Project Management. d. Task 4: 60% Design Development $109,289.72 lump sum upon receipt of documentation and approval by the Director of Project Management. e. Task S. 100% Construction Documents $61,049.17 lump. sum upon receipt of pp val byDirectorProjectManagement. documentation and a ro the; ector of f. Task 6: Permitting- $7,220.17 lump sum upon receipt of all permits and approval by the Director of Project Management. g. Task 7:.Bidding Support - $14,618.82 lump sum upon completion of bid phase and approval by the Director of Project Management. h. Task. 8: Construction Administration $42,391.97 lump sum upon completion of construction and approyal by the Director of Project Management. i. Task 9: Commissioning and Closeout $7,161.68 lump sum upon receipt of documentation and approval by the Director of Project Management. All other Terms and Conditions of the Agreement remain unchanged and in full forces and effect. IN WITNESS WHEREOF, each party caused this Task Order to be executed: byits dulyauthorized representative. s -�S_.41,, � ��':. BOARD OF COUNTY COMMISSIONERS 2. n MADOK, Clerk OF MONR E COUNTY, FLORIDAl'i'''''''''-'''':"--Mtgi•iluVINM1_ O ,L,. ,::;:,,,,_ i \,),,,.„..,?,,,,,,,,.,,,,i,,,?,,i,,,t-._:::,‘,,, ''''''':.;',,\''.:--ii.:'-'3'ii/0.Th''''''11, st;;ck#4#tc: • �; J�7 .,,± y.s>>Depty Clerk Mayor/Chairman MONR'OE COUNTY ATTORNEYS OFFICE APPROVED AS TO FOAL i. Date: IC 1 (a Z02- d : (___ ...,: r.c,iiii".64,ctotiv. .--- .. , ,...„.„...1.3 ,....n - Y___ ST IT.COUNTY ATTORNEY '": f 2 l DATE: 10-0 1—9 0?.4 :4 E.. ;1/4 -11 CONSULTANT: .^ '_ rr} rp Consultant's Witness Attest: MCFARLAND-JOHNSON, INC. :-r : .,---. „,..z, „..) -',':,-.: :7: ;11 ( - 214 Y :71/1- By: B7 2#6,1e / :.:..i'. '' al ::::f. Printed Name: Linda M. Monahan Printed Name: Thomas T. Kendrick Title:Administrative Assistant Title: Executive Vice President Page 2 of 9 EXHIBIT A Consultant Scope of Services BASIC SCOPE OF SERVICES A. EXISTING CONDITIONS ASSESSMENT: The existing conditions assessment should provide all the base and relevant information for the site analysis and design development. Topography and Boundary Survey: The CONSULTANT, through a SUB-Consultant (from now on called "Surveyor"), will complete a full topographic survey of the project site area to obtain topography at a one-foot contour interval and above grade features including the following: • Existing site layout and boundary conditions. • Topography and Surface Elevations. • Perform Utility designates in front of the parcel to locate existing infrastructure, drainage systems, and underground utility locations. Geotechnical Investigation: Through a SUB-Consultant (from now on called "Geotechnical Engineer"), the CONSULTANT will complete a geotechnical evaluation for the project site area. This task includes the following: • Two (2) 50-ft deep SPT borings within the project limits following ASTM D1586. The borings will be performed sufficiently close to the proposed location of the dockmaster's office/apartment to inform the foundation design of that building. • Two (2) permeability tests per the South Florida Water Management District (SFWMD) methodology. • Preparation of a Geotechnical Engineering report summarizing the subsurface exploration work and presenting recommendations to assist with planning the Design and construction of the Project. DESIGN DEVELOPMENT PHASE: The CONSULTANT will provide professional services to design and prepare construction documents for the shoreside facilities, including Architectural Design, Landscape Architecture Design, Civil Site Design, MEP Design (MECHANICAL/ELECTRICAL/PLUMBING/FIRE PROTECTION ENGINEERING), and Structural Engineering Design, Services as follows: ARCHITECTURAL DESIGN SERVICES: The CONSULTANT,through a SUB-Consultant (from now on called "Architect"),will design the facilities' architecture. The Architect will provide the following services to complete the work: Page 3 of 9 • Architectural Schematic Design (30% Drawings) • Architectural Design Development (60% Drawings) • Construction Documents &Specifications (100% Drawings) LANDSCAPING ARCHITECTURAL DESIGN SERVICES: Through a SUB-Consultant(from now on called "Landscape Architect"),the CONSULTANT will design the facilities' required Landscape Architecture per the Monroe County Land Development Code. The Landscape Architect will provide the following services to complete the work: • Prepare 30% Landscape and Irrigation Construction Documents, 60% Landscape and Irrigation Construction Documents, final/100% Landscape and Irrigation Construction documents, and limited Construction Administration services. CIVIL/SITE DESIGN SERVICES: Schematic Design (30%) 1. Conduct desktop analysis investigation, zoning, floodplain, environmental site assessment reports, utility services, and below-grade soil conditions.The research will be completed using any readily available information Monroe County provides. 2. Based upon the Boundary and topographic survey and the schematic Architectural Drawings of the building(s), prepare a concept site plan illustrating all building footprints, proposed utilities, access roadways, traffic circulation patterns, and parking areas. 3. The Consultant will preparea conceptgrading plan for both parcels based on the conceptual Architectural site plan. The grading plan will illustrate the existing and proposed grades and attempt to balance earthwork operations. 4. The Consultant will submit the concept site and grading plan to the County and meet with the Project Team to ascertain review comments. The Consultant has included two review meetings and adjustments to the concept site and grading plan. 5. The Consultant will make minor changes to the concept plans and seek approval from the County before progressing to the design development phase. Design Development(60%) 1. Prepare a Preliminary Site Layout Plan, further detailing the building's layout, parking spaces, utilities, and other site features. Monroe County required site plan information, such as site information (acreage, zoning code requirements, parcel IDs, etc.), building setbacks, landscape buffers, and adjacent property owner information, will be provided in this plan. 2. Prepare Preliminary Utility Plan.This plan will detail the proposed storm, sanitary, water, electrical, gas, and telephone services to the proposed building(s). 3. Prepare a Preliminary Drainage Report for the proposed project improvements and a Stormwater Pollution Prevention Plan (SWPPP) that addresses stormwater management for construction activities. The SWPPP will meet the current design manual and current general permit regulations. Page 4 of 9 4. Prepare Preliminary Grading and Erosion & Sediment Control Plans showing existing and proposed grades. Erosion control measures and stormwater discharge will be designed and detailed to conform to applicable Monroe County stormwater discharge permit requirements. 5. Prepare civil/site details consistent with the County's requirements and standard construction practices. 6. Prepare Preliminary Utility Details consistent with Monroe County and related utility company requirements and standard construction practices. Such details will include electrical power storm, sanitary,water service, and typical utility service details. 7. Attend a project team meeting to review Design Documents. Construction Documents(100%) 1. The Consultant will refine the design development documents to provide construction documents for the Civil/Site scope of work. 2. Prepare Final Site Layout Plans, incorporating suggestions/conditions stipulated by the project team input.Add final geometry and information suitable for construction layout. 3. Prepare the Final Site/Utility Plan, incorporating suggestions/conditions stipulated by the project team input.Add final geometry suitable for construction layout. 4. Prepare the Final Grading and Erosion Control Plan and SWPPP, incorporating suggestions/conditions stipulated by review agencies including, but not limited to,SFWMD, the Florida Department of Environmental Protection (FDEP)and the County. Add final geometry suitable for construction layout. 5. Prepare the Final Site and Utility Details, incorporating the suggestions/conditions stipulated by review agencies i n c I u d i n g but not limited to, SFWMD FDEP, and the County. 6. Prepare bound technical specifications and add applicable notes to the Construction Documents, including the SFWMD and FDEP, as a minimum, and any other applicable ones. 7. Attend a virtual project team meeting to review Documents, budget, and schedule. MECHANICAL/ELECTRICAL/PLUMBING/FIRE PROTECTION ENGINEERING DESIGN SERVICES: Schematic Design(30%) 1. Conduct an evaluation and verification of equipment, electrical loads, processes requirements,and fire protection requirements provided by the County 2. Review the State Mechanical, Electrical, Plumbing,and Fire Protection Codes and Standards narrative and describe suggested engineered systems for the project. 3. Develop a schematic HVAC system layout to include the suggested location of major equipment, duct chases, and single lines showing major duct runs. Develop an HVAC narrative to establish system design criteria, including temperature range and estimated airflow. The locations of major equipment, vertical shafts, and risers will be sized and located on architectural drawings. Page 5 of 9 4. Develop a schematic plumbing fixture count that complies with applicable Codes/program requirements, including drinking fountains, lavatories, urinals, water closets, and roof drains. 5. Provide schematic design criteria for electrical services, including voltage and number of feeders, and coordinate underground conduit locations. Describe items to be served by emergency power and describe consideration for special areas.Coordinate with the County to develop an information technology schematic design approach. 6. Develop schematic design criteria for building fire alarms, life safety, fire protection, and access control systems. 7. Provide suggested MEP/FP equipment locations and space requirements for Mechanical, Electrical,Sprinkler,Telecom,and Special Systems rooms. 8. Create system schematics and/or narratives for heating, cooling, exhaust, energy management, power, fire alarm, fire protection, and telecommunications systems. It is understood that natural gas is not available. 9. Prepare design drawings and details in Portable Document Format (PDF) for the County to review. 10. The Consultant will attend a Design review meeting with the County and County's representatives to discuss design drawings. Design Development(60%) 1. Develop HVAC drawings and analyses, including: Prepare heating and cooling load criteria for each space and humidification and/or dehumidification requirements. • Size and location of utility risers, major piping and duct runs, shafts, chases, and equipment coordinated with architectural plans. • Preparation of mechanical room equipment layouts,selection of major equipment such as boilers, comfort cooling and/or process chillers, cooling towers, air handling units, heat pumps,variable air volume terminal units(VAV),variable refrigerant units, exhaust fans,and identification of the location of intake and exhaust louvers. • Weld fume exhaust, paint storage cabinets/area exhaust (flammable), dust collection systems. 2. Develop Electrical drawings, including: • Size and location of utility equipment on architectural plans. • Major electrical equipment (e.g., transformers, distribution panels, UPS system) shall be dimensioned and drawn to scale in the space allocated and drawings shall also include a riser diagram or one-line diagram. • Identification of service amperage and voltage requirements. • Identification of power requirements for specialty systems. • Provide location size of conduit runs, cable trays, risers, shafts, and chases. • Identify typical and feature lighting fixtures, including ceiling and wall types, reflective ceiling plans, and lighting-level calculations. Page 6 of 9 • Identify electric and communication panel room locations. • Identify location of electrical devices, including power receptacles, computer, telephone, TV, light switches, closed circuit TV,fire alarm, security, and intercom devices. • Identify location of exit and emergency lighting and fire alarm devices. • Update design calculations to include power-consuming equipment and load characteristics. 3. Develop Plumbing drawings, including: • Identification of the location of toilets, urinals, lavatories, mop sinks,floor drains,and drinking fountains. • Identification of the location of u n d e r-slab sanitary, vent, water supply lines, and propane gas (if applicable). • Identification of plumbing requirements for specialty systems. • Identification of the location of maintenance hose bibs in toilet rooms and on the exterior of the building. • Identification of the location of roof drainage system (quantity and location of roof drains, internal and external downspouts). 4. If required by the Building Code (based on the occupancy classification and building square footage), or the County's Insurance Company, or desired by the County, develop Fire Protection drawings, including the coordination of piping layout, sprinkler heads, entry into the building, exterior fire department connections, and hydraulic calculations for the determination of the required fire flow and pressure.Coordinate a site-specific fire flow test to determine available water pressure and flow rates, determine if the available water source can satisfy the fire flow and pressure requirements, and provide fire pump design if necessary. 5. Preparation of HVAC control diagrams and schematics and selection/design of a Building Automation System (BAS). Prepare details and schematics for the installation of MEP/FP equipment. 6. Prepare Design Development drawings to be used for bidding and construction. 7. Prepare technical specifications for the associated engineering design work. 8. Attend Design Development review meetings with the Project Team. Construction Documents(100%) 1. Finalize information obtained in the Design Development review meeting and produce Construction Document plans and specifications for submission to the County for review and comments. 2. Incorporate comments from the County into the final contract plans and specifications. 3. Finalize the proposed mechanical, electrical, plumbing, and fire protection system drawings, including details,schedules, control schematics,and technical specifications Page 7 of 9 STRUCTURAL ENGINEERING DESIGN SERVICES: SCHEMATIC DESIGN (30%) 1. Discuss options for gravity framing systems, lateral force resisting systems, and foundation types.The team will work with the County to develop appropriate options given the structure's proposed use, geometric restrictions, and overall budget. 2. Prepare schematic-level drawings that depict the general layout of the proposed structural systems. 3. In conjunction with the County, decide the type of framing systems for the project. Design Development(60%) 1. Determine the building and environmental loads on the structure according to the Florida Building Code and County requirements. 2. Perform a preliminary structural analysis using the Codes currently adopted by the State of Florida including, but not limited to, the most current version of the Florida Building Code. 3. Prepare Design Development Documents for the proposed work. These documents will include the following: • Structural Foundation and Framing Plans. Plans to indicate column sizes, major floor and roof framing sizes, and location and configuration of lateral force resisting systems. • Sections showing the typical construction and relative elevations. • Structural Material Notes 4. Attend a design review meeting with the project team. Construction Documents(100%) 1. Complete the structural analysis and design. 2. Update the Design Development Documents with the final structural member designations. 3. Prepare bound Structural Specifications. 4. Add typical details to the Construction Documents. CONSTRUCTION OPINION OF PROBABLE COST The team will provide an opinion of the probable construction cost estimate for the 100%design phase. POST DESIGN SERVICES The Consultant will provide bid support and assistance during construction.These services include: 1. Attend a pre-bid meeting. 2. Assist in responding to Requests for Information (RFI's) during the bid phase. 3. Assist in evaluating bids—limited to evaluation of bid exclusions or conditions. Page 8 of 9 4. Participate in a virtual preconstruction meeting. 5. Assist the County in responding to RFIs during construction. 6. Review the product submittals, shop drawings, and requests for substitutions submitted by the Contractors during construction for general conformance with the design concepts indicated in the Construction Documents and Specifications. 7. Make a maximum of three (3) visits to the site to observe work in progress and issue a written assessment of the project's progress. 8. Review payment applications and certify requested payment amounts. 9. Assist in obtaining Certificate of Substantial Completion, including punch list verification for Final Completion verification. (one site visit) Page 9 of 9 MCFAJOH-01 KLISHM DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE F1/4/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Michael Burns NAME: Insurance Office of America PHONE FAX 31 Lewis Street (A/C,No,Ext): (607)754-0329 (A/C,No):(607)754-9797 Suite 201 E-MAIL Michael.Burns@ioausa.com Binghamton,NY 13901 INSURERS AFFORDING COVERAGE NAIC# INSURERA:National Fire Insurance Co of Hartford 20478 INSURED INSURER B:American Casualty Company of Reading,Pennsylvania 20427 McFarland Johnson,Inc. INSURERC:Continental Insurance Company 35289 49 Court Street Suite 240 INSURER D: Binghamton,NY 13901 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MMIDD/YYYY MMIDD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR 6056803227 1/1/2024 1/1/2025 DAMAGE TO RENTED 100,000 X PREMISES Ea occurrence $ X MED EXP(Any oneperson) $ 15,000 A 16dt ^� PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE PLIMIT APPLIES PER: y- 1 'P GENERAL AGGREGATE $ 2,000,000 �Y_ 5.24 POLICY� JECT � LOC WN � X" — ____ PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ X ANY AUTO X X 6056803213 1/1/2024 1/1/2025 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE X X 6056803244 1/1/2024 1/1/2025 AGGREGATE $ 10,000,000 DED X RETENTION$ 10,000 $ A WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER X WC656803230 1/1/2024 1/1/2025 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Val Pprs&Records :E7 3227 1/1/2024 1/1/2025 Blanket Limit 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101.Additional Remarks Schedule,may be attached if more space is required) Monroe County BOCC and all other parties as required by written contract are additional insured on a primary and noncontributory basis including completed operations in regard to general liability per endorsement numbers CNA74858NY,CNA75079XX,CNA74987XX,in regard to auto per endorsement number CNA71627.A Waiver of Subrogation applies in favor of the certificate holder,owner and all other parties as required by written contract in regard to general liability per endorsement number CNA74858NY,in regard to auto per endorsement,number CA 04 44 10 13,in regard to workers compensation per endorsement WC 00 03 13.The umbrella policy is following form of the underlying policies per endorsement#CNA76604XX. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County BOCC 1100 Simonton Street Key West FL33040 4A 1C k --K Ztkll A k" C ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD