Item K1 K1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
November 19, 2024
Agenda Item Number: KI
2023-3261
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 6 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number GIQ04, as executed by
the Executive Director of Airports, adding $150,000.00 in additional funding for Planning Studies for
the Key West International Airport; requires a $150,000.00 match from Airport Operating Fund 404.
ITEM BACKGROUND:
The grant scope of work includes but is not limited to miscellaneous airport studies/assignments and
bird control services.
PREVIOUS RELEVANT BOCC ACTION:
Approval of original grant agreement GIQ04 on October 21, 2020, Amendment No. 1 on October 20,
2021, Amendment No. 2 on January 21, 2022, Amendment No. 3 on July 20, 2022, Amendment No. 4
on September 21, 2022 and Amendment No. 5 on July 19, 2023.
On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of
Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the
grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC at
the next regularly scheduled commission meeting.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
Adds additional funding in the amount of$150,000.00.
3911
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT Grant Amendment 6 (EYW Planning Studies G I Q04).pdf
FINANCIAL IMPACT:
TOTAL COST/GRANT: $150,000.00
BUDGETED: Yes
COST TO COUNTY: -0-
SOURCE OF FUNDS: 50% FDOT/50%Airport Operating Fund 404
COST TO AIRPORT: $150,000.00
REVENUE PRODUCING: Yes No X
3912
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 1012A
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence) --
439285-3-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1Q04 _ Federal Award Date: Amendment No.: 6
CFDA Number: N/A SAMMEI Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe CouEV Airports, ("Agency"),collectively referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 11/10/2 20 (date original Agreement entered) entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended to aatd FY25 funding.
2. Program Area. For identification purposes only,this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X_ Aviation
Seaports
Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
_ *Exhibit B2:Advance Payment Financial Provisions
*Exhibit C:Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
_ *Exhibit H:Audit Requirements for Awards of Federal Financial Assistance
*Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor
Page 1 of 8
3913
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC10/24
GRANT AGREEMENT
"Additional Exhibit(s):
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by $300,000 bringing the revised total
cost of the project to$2,739,390.
The Department's participation is X increased/ _ decreased by $150,000. The Department agrees to
participate in the Project cost up to the maximum amount of $1,369,695, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.
Except as modified,amended,or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
By;
By
Name. Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Devel'o meat,
E COUNTY A�MEY STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
ArHAA
Legal Review:Alicia Tru'illo
P Cd J. —~�"`
ASS{.�a A UNTY A,TTORNi:Y
Date 11/1/24
Page 2 of 8
3914
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc10I24
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West International Airport Planning Studies
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size):This project includes but is not limited to miscellaneous airport
studies/assignments that are required to support future development, meet regulatory requirements, update property
and airport layout plans, develop supporting documentation upon requests from agencies.
D. Deliverable(s):This project includes but is not limited to miscellaneous airport studies/assignments that are
required to support future development, meet regulatory requirements, update property and airport layout plans,
develop supporting documentation upon requests from agencies.
The project scope identifies the ultimate project deliverables Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project,scope elements. Supporting
documentation will be quantifiable„ measurable, and verifiable, to allow fora determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to): N/A
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as Icing as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
Page 3 of 8
3915
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3916
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ+0124
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding
Management Te Category Fiscal Code CFDA Funding Source Amount
Number yp Year Number Descri tion
439285-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $125,000.00
439285-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program 1 $175,000.00
439285-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $125,000.00
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $325,000.00
439285-2-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $150,000,00
439285-2-94-01 DPTO 088719 2025 751000 55.004 Aviation Grant Program $150,000.00
439285-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $250,000.00
439285-2-94-01 LF 088719 2024 751000 55.004 Aviation Grant Program $150,000.00
439285-2-94-01 LF 088719 2025 751000 55.004 Aviation Grant Program $150,000.00
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $325,000.00
439285-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $125,000.00
439285-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $300,000.00
439285-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $250,000.00
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $69,695.00
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Pr ram $69,69 5.00
Total Financial Assistance $2,739,390.00
B. Estimate of Project Costs by Grant Phase:
Phases" State Local Federal Totals State Local Federal
Land Acquisition $0.00 _ ....._m $0.00 $0.00 $0.00 0.00 �0 -
0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $1,369,695.00 $1,369,695.00 $0.00 $2,739,390,00 50.00 50.00 0.00
.... ..... I _
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management .... ..... $0.00 �$0.00 $0.00 $0.00 0.00 .... 0.00 _.._... 0.00
Transit Onl
Page 5 of 8
3917
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ 10/24
7"of�P $1 36 695.00 $t 369,6'95.00 i $0.00 $2,739,390.00 i .
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
Scope Code and/or Activity
Line Item (ALI)(Trun pit On�t
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cast for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Michelle Gonzalez-Lazo
-
Department Grant Manager N ��-- ...
p g Name
.......
Signature Date
Page 6 of 8
3918
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725 4100.02
STRATEPUBLIC TRANSPORTATION DFVEL CNN
GRANT AGREEMENT EXHIBITS OGC IW24
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
Page 7 of 8
3919
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc1012a
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF TIME FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,369,695
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: tLtp "/ap .(ldfs.com/fsaa/seai"chCataVo ,as
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS,
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
1,:ttpsWa ps fldf ,coin/fsa lsearchCor ,2!i n e ash
The State Projects Compliance Supplement is provided at: hutt sJ/a)ps ldfs—comflsaa/coajgguaract ash
Page 8 of 8
3920
r
To:Michelle.Gonzalez-Lazo@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 Q04
10/28/2024
CONTRACT INFORMATION
G 1 Q04
. " , ,GD-GRANT DISBURSEMENT(GRANT)
dt141tl4iNA � G-GOVERMENTAL AGENCY(287.057,F.S.)
� b MONROE COUNTY BOCC
$hf F596000749053
�n�l rl011� 11/10/2020
12/31/2025
ct=$1,369,695.00
Key West Infl Airport Planning Studies
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR JASON ADANK,CPA,COMPTROLLER ON 10/28/2024
�t Supplemental
Is) d Ofw. APPROVED
O1r 55062020629
11 (l" A9
751000
$150,000.00
tr
43928539401
2025
��Ik! 55100100
068719/25
w�t9 00
APTGA6
0007/04
Total Amount: $150,000.00
Pagel of 1
3921