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Item K2 K2 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting November 19, 2024 Agenda Item Number: K2 2023-3262 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Ratification and approval of Amendment No. 5 and Amendment No. 6 to the State of Florida Department of Transportation Public Transportation Grant Agreement GIV31, as executed by the Executive Director of Airports. Amendment No. 5 amends the grant scope of work to include the design and construction of the EYW outbound stacked baggage handling system and Amendment No. 6 provides an additional $250,000.00 in funding for essential airport equipment for the Key West International Airport; requires a $250,000.00 match from Airport Operating Fund 404. ITEM BACKGROUND: This grant is to provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control and emergency response. Amendment No. 5 adds the design and construction of the outbound stacked baggage handling system to the grant scope of work. PREVIOUS RELEVANT BOCC ACTION: Approval of original FDOT Grant Agreement GIV31 on March 17, 2021, Amendment#1 on February 16, 2022, Amendment#2 on August 22, 2022, Amendment#3 on June 21, 2023 and Amendment#4 on January 31, 2024. On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: 3922 Adds FY25 funding in the amount of$250,000.00. STAFF RECOMMENDATION: Approval. DOCUMENTATION: FDOT Grant Amendment 5 EYW Essential Airport Equpment(GIV3 1).pdf FDOT Grant Amendment 6 EYW Essential Airport Equipment(G I V3 1).pdf FINANCIAL IMPACT: Requires equal match of$250,000.00 from the EYW Airport Operating Fund 404. TOTAL GRANT: $250,000.00 BUDGETED: Yes x COST TO COUNTY: none SOURCE OF FUNDS: 50% FDOT/50% Airport Operating Fund 404 COST TO AIRPORT: $250,000.00 (Match 50%) 3923 DocuSign Envelope ID:88B48D38-1 D9D-4F50-B5B6-D5B3FBOB3812 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-60 STATE-FUNDED GRANT PROGRAM MANAGEMENT 2116 SUPPLEMENTAL AGREEMENT Pagel of SUPPLEMENTAL NO. FIVE CONTRACT NO,. G1V31 FPN 438666-2-94-0 1 Recipient: MONROE COUNTY AIRPORTS, This Supplemental Agreement("Supplemental'), dated 05/14/2024 arises from the desire to supplement the State-Funded Grant Agreement("Agreement') entered into and executed on 03/18/2021 as identified above. All provisions in the Agreement and supplements, if any, remain in effect except as expressly modified by this Supplemental. The parties agree that the Agreement is to be amended and supplemented as follows: Scope revision to: To provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control, and emergency response. Specifically„ this amendment includes the design and construction of an outbound stacked baggage handling system which is an integral ,part of the safety and security of the airport for the processing of baggage through explosive detection and x-ray screening for the safety and security of the airport and processing of bags into the aircraft. Reason for this Supplemental and supporting engineering and/or cost analysis: N/A IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. RECIPIENT: STATE OF FLORIDA Monroe County Airports DEPARTMENT OF TRANSPORTATION FDocuSigned by: w&A2Qg,3+EBy: By: ... Name: Richard Strickland Name: Daniel Iglesias Title: Director of Airports Title: Director of Transportation Development Legal Review: 0,N �' �.rot.t A Ir�N ,.a DocuSigned by: A PI10VEP/A Ft) Alicia Trujillo Q�tGtA I l�b ll� w � : PP O,I. -� District six chief counsel ASSIST U ATTORNEY 0uate 11/1/24 3924 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fonn 725-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION Occ10/24 GRANT AGREEMENT Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719 (tem-s"ment-phase-sequence) 438666-2-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 _. Identification Number(FAIN)—Transit only. Vendor Number: VF596000749053mm„ Contract Number: G1V31 Federal Award Date: Amendment No.: 6 CFDA Number: N/A SAM/UEI Number: CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered into on by and between the State of Florida, Department of Transportation ("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties." RECITALS WHEREAS, the Department and the Agency on 3/18/2021 (date original Agreement entered) entered into a Public Transportation Grant Agreement("Agreement'). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended Adding FY25 funding 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below(select all programs that apply): X Aviation Seaports Transit Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance *Exhibit 131: Deferred Reimbursement Financial Provisions *Exhibit 132:Advance Payment Financial Provisions *Exhibit C:Terms and Conditions of Construction X Exhibit D:Agency Resolution — Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance(Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor Page ' ^s 3925 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION Occ70124 GRANT AGREEMENT "Additional Exhibit(s) 4. Project Cost. The estimated total cost of the Project is X increased/_ decreased by$500,000 bringing the revised total cost of the project to$4,150,000. The Department's participation is X increased/ _ decreased by $250,000. The Department agrees to participate in the Project cost up to the maximum amount of $2,075,000, and, additionally the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION By: By: Na e:gichard StricklandP Name: Danigl Iglesias, Title: Director of Air arts Title: Director of Transportation Development STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION NFfiOE OCll.G9'Vt'M'AT TORNEY RovE Legal Review: Alicia Truiillo A S4E LINTY ATTORNEY Dntp 11/1/24 Page 9 of R 3926 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS occ10/24 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement(if not the entire project)): Key West International Airport Essential Airport Equipment B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): To provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control, and emergency response. Scoped was amended previously to include the design and construction of an outbound stacked baggage handling system which is an,integral part of the safety and security of the airport for the processing of baggage through explosive detection and x-ray screening for the safety and security of the airport and processing of bags into the aircraft. D. Deliverable(s):To provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control, and emergency response. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F. Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution.The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 3 of 8 3927 m aK>wipld AilwIOO aOR"]A�tvt�lrt "Sam ARM 1f10Atl'7 1.�10db1�► tao�r 66 A119=�CPOW09 �. ua craw �., 3 $. 5 10 , j@9 g y w lv i , � � � 1, �« � lanai -, �f ' ~f � • P�0 ,. 0��#�� ,. •C"�..,""hy. ,,. ':;: � � aal 1 i�j �� a�M>sf�� .43 I � I v►a "�."d � I A � 0 � � F 9i I rA tj 1d'gk d 7 M li1R y 4 e7 1 � a F c i �e � 15IJ d N it ifLk f Go I f , Iall d A � �� l � i 1 s ' � f �IT, , gg _ CAI, I :� i� 3928 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ10124 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management Te Category Fiscal Code CFDA Funding Source Amount Number yp Year Number Description 438666-2-94-01 DPTO 088719 2021 751000 55,004 Aviation Grant Program $150,000.00 438666-2-94-01 DPTO 088719 2022 751000 55,004 Aviation Grant Program $675,000.00 438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 DPTO 088719 2025 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 LF 088719 2025 751000 55.004 Aviation Grant Program 1 $250,000.00 438666-2-94-01 LF 088719 2024 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 LF 1 088719 2022 751000 55.004 Aviation Grant Program $675,000.00 438666-2-94-01 LF 088719 2021 751000 55„004 Aviation Grant Program $150,000.00 438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $500,000.00 438666-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Pro ram $500,000.00 Total Financial Assistance $4,150,000.00 B. Estimate of Project Costs by Grant Phase: Phases' State Local Federal Totals State Local Federal Land . .... _..__.. .0 _ _.. �_... % % -Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning _ $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Environmental/Design/Construction $2,075,000.00 $2,075,000.00 $0.00 $4,150,000.00 =50,00 50.00 0.00 Capital Equipment/Preventative $0.00 $0.00 $0.00 $0,00 0.00 0,00 0,00 Maintenance Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Totals $2 075 000.00 $2,075,000.00 .•Transit Onl �IT $0.00 $4 150,000.00 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Page 5 of 8 3929 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGc10124 Scope Code and/or Activity Line Item ALI Transit Only) BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Michelle Gonzalez-Lazo Department Grant Manager Name Signature Date Page 6 of 8 3930 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ 10124 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 7 of 8 3931 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ10/24 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF'THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $2,075,000 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: h s',11a .1.'jdfs.coni/fsaa/searchCatslo ss COMPLIANCE RE tMIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: hhjtf3 'Jla os.fldfs,con1/f as searchCo�"n liance.as , The State Projects Compliance Supplement is provided at: ht�:/1a s fid'fs co�n!lfsaa,lcor�i Iiarrce,as , Page 8 of 8 3932 To:Michelle.Gonzalez-Lazo@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G1V31 10/24/2024 CONTRACT INFORMATION 0tM�0 G1V31 i. " GD-GRANT DISBURSEMENT(GRANT) G-GOVERMENTAL AGENCY(287.057,F.S.) MONROE COUNTY BOCC ,�� i{�1") + /"'i F596000749053 t41 �,Sgsfb 0 3/18/2021 06/30/2026 A �°+ 7h�1N� r�1 d ( r: ct=$2,075,000.00 �,. Key West International Airport Essential Airport Equipment FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR JASON ADANK,CPA,COMPTROLLER ON 10/24/2024 Supplemental Y) 4i it M 91 APPROVED 4trYty , 55062020629 A9 ...,. 751000 Arf9N�t $250,000.00 Flrran (ramie 43866629401 77 215 Fes , 2025 BOyO�(N 55100100 ii�i� rl 0 88 71 9/25 (f5 9p, 9�t Koji it � J1 "00 Ulf1 �I APTGA0006/04 Total Amount: $250,000.00 Pagel of 1 3933