Item K8 K8
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
November 19, 2024
Agenda Item Number: K8
2023-3295
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Approval to waive purchasing policies and procedures and issue a
Purchase Order to sole source vendor Arconas Corporation in the amount of$388,666.36 for seating and
required accessories for the new EYW Concourse A to ensure conformity and connectivity with the
current holdroom furniture and accessories and in order to maintain warranty coverage with existing
seating that will be relocated from the current holdroom into the new Concourse. The seating will be
paid 100% from PFC Application#25-21.
ITEM BACKGROUND:
The current holdroom furniture has interconnections which prevent its use, connectivity or
compatibility with furniture from other manufacturers. In order to ensure there are no conformity, or
connectivity issues and in order to maintain warranty coverage staff recommends the purchase of new
seating sets from Arconas.
PREVIOUS RELEVANT BOCC ACTION:
Similar seating purchases in 2017, 2020 and 2024.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
EYW Arconas Quote 11.12.2024.pdf
4030
FINANCIAL IMPACT:
TOTAL COST: $388,666.36
BUDGETED: Yes X No
COST TO COUNTY: $-0-
SOURCE OF FUNDS: 100% PFC Application #25-21
4031
ONAS
Your Trusted Source for Airport
and Passenger Terminal Furniture
Quote Number:
E000009952
Project Name:
EYW Concourse A&Tml
Date:
Tuesday, November 12, 2024
Prepared For:
Tyler Bethel
Key West International Airport
3491 South Roosevelt Boulevard, Key West, FL
(305)797-2006
Bethel-Tyler@Mon roeCou nty-FL.Gov
Prepared By:
Lucia Kortscheff
Seating 9 Power e Waste & Recycling Modular Counters
4032
ARCONAS PRICE QUOTE
Number E000009952
Price List US Price List
Date 05-Nov-2024
To Key West International Airport Expiry Date 04-Jan-2025
Project EYW Concourse A&Tml Prepared By Lucia Kortscheff
Attn Tyler Bethel Terms NET 30
Qty Item Description- List Price Discount` Net Price Extended Price
Project:EWY-Key West Concourse A&Terminal
FLYAWAY SERIES
Upholstery:Grade A,Nassimi Esprit Vinyl,CAL 117 Color-Black PES-008
Legs,seat sides and arms finish:Satin Aluminum
Frame&Sack pan finish:.Powder coat,color-Cloud Silver
Arm type:Regular arm with arm pad
Glides type:Regular Floor Glides
TAG:B1,132,133
6 FLY3S Flyaway 3 Seat Linear Unit 4,144.00 45.00% 2,279.20 13,675.20
4 Regular Arm Per Unit @ 100 400.00
Base Price 3,744.00
Seats Per Unit:3
Tables Per Unit
................
Total 4,144.00
23 FLY4S Flyaway 4 Seat Linear Unit 5,492.00 45.00% 3,020.60 69,473.80
5 Regular Arm Per Unit @ 100 500.00
Base Price 4,992.00
Seats Per Unit:4
Tables Per Unit
......_.,.... ..... .....-
Total 5,492.00
. ..........---_ .. .........
UNITS WITH ADA SEAT
15 FLY4S Flyaway 4 Seat Linear Unit 5,392.00 45.00% 2,965.60 44,484.00
4 Regular Arm Per Unit @ 100 400.00
Base Price 4,992,00
Seats Per Unit:4
Tables Per Unit
._�.................._ ............. ..
Total 5,392.00
United states contact
Arconas Inc. Telephone:+1-905-272-0727
220 S.Elm Street Toll free:+1-800-387-949B
High Point.NC 27260 Email:info®arconas com
USA Web:armnas com
4033
ARCONAS PRICE QUOTE
Number E000009952
Price List US Price List
Date 05-Nov-2024
To Key West International Airport Expiry Date 04-Jan-2025
Project EYW Concourse A&Tml Prepared By Lucia Kortscheff
Attn Tyler Bethel Terms NET 30
Description ._ Price
Discount
3,762ice ended Price
FLY5S Flyaway 5 Seat Linear Unit 6!8 0�045.00%
Discount Net Price Extended
.00
29 6 Regular Arm Per Unit @ 100 600.00 jp"98.00
Base Price 6,240.00
Seats Per Unit:5
Tables Per Unit
Total 6,840.00
31 FLYBTOBR Flyaway Back To Back Connector Retro 577.00 45.00% 317.35 9,837.85
Fit
1 HT-FLY Tapping Kit for Flyaway 0.00 0.00
_._.... INPOWER ......... ....-.. ....... .
FLEX 3 SERIES
One Simplex,2 USB,2 USBC
Type of bracket:Flyaway Seat bracket [�"Reduceo
-------------...�._Includes: 6' ower cord orjump erpowered
152 IP2601-USBA modulesS�atS Y 3rJ%
(76)Modules with 6ft power cord
(44)Modules with 6ft jumper cord(TBC)
(32)Modules with 8ft jumper cord
76 IP2601- InPower Flex V3 North American Kit USB- 1,247.00 45.00% 685.85 i4:00
usBA A
$33,880.
99
Flyaway Seat Bracket(Only
for V3)Bracket Price:
Base Price 1,247.00
NA Power Cord 6 Ft Cable
Price:
Total 1,247.00
44 IP2601- InPower Flex V3 North American Kit USB- 1,247.00 45.00% 685.85 30 17
USBA A seats
POWered
_.�.
Re
Flyaway Seat Bracket(Only atS by 35%m $19,61531
for V3)Bracket Price:
Base Price 1,247.00
Jumper Cord 6 Ft Cable Price
United States contact
Arconas Inc. Telephone:+1-905-272-0727
220 S Elm Street Toll free:+1-800-087-949B
High Point,NC 27260 Ematl:info®arconas,com
U,S.A Web:arconascom
4034
ARCONAS PRICE QUOTE
Number E000009952
Price List US Price List
Date 05-Nov-2024
To Key West International Airport Expiry Date 04-Jan-2025
Project EYW Concourse A&Tml Prepared By Lucia Kortscheff
Attn Tyler Bethel Terms NET 30
Qty Item Description' 1,z47.00 t Price Discount Net Price .:Extended Price
32 IP2601- InPower Flex V3 North American Kit USB- 1,283.00 45.00% 705.65 "5
usBA A ..... ��- $14,677 00��
Reduce powered
Flyaway Seat Bracket(Only o
Bracket Price: SeatS by....3J°� mm.. ..........
for V3 .e................
Base Price 1,247.00
NA Power Cord 8 Ft Cable 36.00
Price:
iF
otal 1,283.00
6 IP2510 Cable Management Device 92.00 45.00% 50.60 303.60
38 IP2576 Cable Management Device 42.5"for 4 183.00 45.00% 100.65 3,82 ,7, n..
seat f$ 486. 5
32 IP2575 Cable Management Device 65.5"for 5 274.00 45.00% 150.70
Seat $3,134.56
..--.... "
� .... .......... .�._...... .._ ......._ _._ -_ .........�_... .
Shipping from Clayton NC 27520 to EYW Key West,FL 33040,based on dock to dock delivery
1 Freight Freight 14,200.00 14,200.00
Contact
United States Teiephone:+1-905-272-0727
Arconaslnc.
Toll free:+1-800-367-9498
220 S Sm Street
Email:info®arconas corn
High Point,NC 272aO Web-arconas corn
USA
4035
PRICE QUOTE
ARCONAS Number E000009952
Price List US Price List
Date 05-Nov-2024
To Key West International Airport Expiry Date 04-Jan-2025
Project EYW Concourse A&Tml Prepared By Lucia Kortscheff
Attn Tyler Bethel Terms NET 30
t�ty Ite�rr Drlption � List price I )scta:�rt� ,�.... Net Prig kenti l:'tt
Note Fees it installation,final olea �- �� tanng of goods,arse'asini &shi in ct
nclude but are root limdted tow reoe^ivin &un Aoki mtbiy of all prod
onsite delive y nin Pro(eot management fees may inclu t trainwng�and'...
access to online videos,troubleshooting and service ass s ce,scheduling ph g pp g
plans,virtulal maintenance training fair client personae#,and complimentary CAD drawings(one draft
2 p'evisions)„ Should you choose rmot to use Aroonas'certified installers,the turnkey services cost will
be replaced with a %PIVIIAf7MIN fee.
Assumptions/Conditions
Receive off-site.
Regular labor,normal business hours
Occupied,active area. Free and clear work area. Remove trash
No DBE Component
No floor mount
Security badge included.
Exclusive use of freight elevators No carry up or down(unless specifically noted in proposal
No double handling of product,not quoted on original proposal
1 Installation Installation 53,800.00 53,800.00
NOTES:
Products ship knock down for local assembly
Freight charge is based on dock-to-dock delivery,during regular business hours.Please note,due to
unstable freight cost increase,freight cost will be reassessed at the time of shipping.
Lead Time:12-14 weeks(TBC)upon receipt of PO,plus shipping.
Credit Card payment terms:If total order amount is over$10,000.00,an additional 3.8%surcharge will
apply.
Please send Purchase Order to orders@arconas.com
�111
Product 1"^11,,372,282.35
g 1411200 f�0
� Freight3 800
Total Seats 330 Installation m5
Sub Total 440,
Total Tables " IL.35
*Freight charges subject to revision at time of shipping 0 00
Product $320 666 36R0000 ......._ - .. ... �''
'Discounts do not apply to ........ Tax Exempt"Unless specified,any form Product:
**$53,800.00 Total Amount , 4o,2s2.s ,
Freight: **$14,200.00 . ° usu
'Subtotal: **$388,666.36-,----.
contact
United States Telephone:+1-905-272-0727
Arconas Inc.
TOM fre9:+1-800-387-9498
220 S.Elm Street Email:info®arconas.com
High Point,NC 27200 Web:a=rm com
U-SA
4036