2024 SPM Ena Jane AGREEMENT BETWEEN
THE MONROE COUNTY VALUE ADJUSTMENT BOARD
And
ENAJANE
For
SPECIAL MAGISTRATE SERVICES
This Agreement is made and entered into, on the date last below written, by and between
the MONROE COUNTY VALUE ADJUSTMENT BOARD,Monroe County Clerk of Court,
500 Whitehead Street, Key West,FL 33040 (hereinafter referred to as "VAB"), and ENA JANE.
the individual identified and executing this Agreement as the undersigned (hereinafter referred to
as "Contractor").
1. RECITALS.
1.1 The VAB requires the services of one or more individuals to act as a Special
Magistrate for the purpose of taking testimony and receiving evidence at the hearings, as
provided by Chapter 194,Florida Statutes, and Rule 1213-9, Florida Administrative Code
(F.A.C.), and making recommended findings of fact and conclusions of law to the VAB.
1.2 Contractor desires to provide such services to the VAB as an independent contractor.
1.3 Contractor certifies that Contractor possesses the minimum qualifications required by
Section 194.035, Florida Statutes, and Rules 12D-9.010 and 12D-9.012, F.A.C.,to provide
services as a Special Magistrate.
1.4 In consideration of the mutual terms and conditions,promises, covenants and
payment hereinafter set forth, the VAB and Contractor enter into this Agreement as set forth
herein.
2. SERVICES.
2.1 Contractor shall perform professional services to the VAB as a Special Magistrate.
Contractor's services shall include, but not be limited to,the following:
2.1.1 Taking testimony at hearings provided pursuant to Chapter 194, Florida
Statutes and Rule 12D-9.F.A.C.
2.1.2 Receiving evidence into the hearing record.
2.1.3 Ruling on objections made during the hearing by either of the parties to the
hearing.
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2.1.4 Making recommended findings of fact and conclusions of law to the VAR
2.1.5 Preparing and submitting such reports and other documents as the VAB or
the Clerk of the VAB may from time to time require.
2.2 Contractor shall be responsible for complying with all federal, state and local rules,
regulations, statutes, laws or ordinances, regarding payment for his or her services under this
Agreement, and any reporting requirements thereunder.
2.3 During any hours Contractor provides services to the VAB, Contractor shall devote
his full time and effort to the services be performed for the VAB. Contractor shall truthfully
and accurately manitain all records and make such reports as the VAB may require.
1.4 Contractor agrees that this contract for Special Magistrate services is not exclusive to
Contractor, and that the VAB may, and probably will, enter into agreements with other
contractors to perform Special Magistrate services for the VAR Further, Contractor agrees that
this Agreement does not require the VAB to request any particular services of the contractor.
2.5 Upon receipt of the docket for hearing, the Contractor shall review the petitioners'
names and addresses for a potential conflict of Uilterest. If a potential conflict of interest exists,
the contractor shall m' unediately notify the Clerk of the VAB who shall reassign the case to
another Special Magistrate.
1.6 The Contractor shall receive and retain all exhibits presented during a hearing, and
shall transmit the record along with the original copy of the recommended order to the Clerk of
the VAB,pursuant to Rule 12D-9.025(7),F.A.C.
3. FEES AND EXPENSES.
3.1 The VAB shall pay Contractor at the rate of One Hundred Fifty dollars ($150.00)per
hour for Contractor's services under this Agreement. Billable time shall commence at the
scheduled start of a hearing or at the time of the Contractor's arrival and set-up, whichever is
later, and shall end at conclusion of the hearing, except as noted in paragraphs 3.3 and 3.6,
below. For each day that the Contractor is scheduled to serve as a Special Magistrate, there shall
be a muilimurn payment due to the Contractor of$225.00. In the event a scheduled hearing date
is cancelled in its entirety, there shall be a payment due to the Contractor of$225.00. There is no
half-day cancellation fee.
3.2 Travel Expenses.
3.2.1 The VAB shall pay actual travel expenses consisting of mileage or airfare,
tolls,parking, a meal allowance 'in the amount shown in Section 2-110(3)of the Monroe County
Code depending on hours of travel, and hotel up to a maximum of two hundred dollars($200.00)
per night or such maximum.as may be set at the discretion of the Clerk. Any hotel expenditures
must be approved in advance by the Clerk. All requests for reimbursement of these travel
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expenses shall be submitted on aTravel Voucher attached to this Agreement and supported with
appropriate documentation and receipts (Attachment 2).
3.2.2 No other travel expenses shall be paid for travel to or from hearing sites,
including but not limited to travel time, and no other ordinary expenses shall be reimbursed,
including but not limited to the cost of office supplies, postage, telephones, overnight mail, or
couriers.
3.3. If a Contractor does not render a recommended decision at hearing, therefore
requiring additional time for research and preparation of the recommended decision, then there is
a presumption that the Contractor may require a minimum of one-half(1/2) hour of additional
billable time per recommended decision to complete the work. If the Contractor anticipates that
the required time will exceed one-half(1/2) hour of additional time, then the Contractor must
notify the Clerk of the VAB in writing. Should the Contractor require in excess of four(4)
hours, the Contractor must get prior authorization from the VAB Attorney.
3.3.1 The Contractor shall render his/her recommendation (findings and
conclusions) within seven (7) working days of the hearing; provided that, if the Contractor
requires more time,he/she shall obtain written permission for specified additional days from the
VAB Attorney.
3.4 The Contractor understands and agrees that the VAB does not promise or guarantee
that the Contractor will be engaged to perform either a minimum or maximum amount of
services under this Agreement.
3.5 The Contractor understands and agrees that the time he or she must devote to Special
Magistrate training required by Rule 12D-9.012, F.A.C., is not billable to or reimbursable by
VAB under this Agreement.
3.6 The Contractor shall cooperate with the VAB in any litigation or related matter that
might result from the Contractor's performance under this Agreement. Accordingly, the
Contractor shall be paid by VAB for such time at the rate established herein.
3.7 The Contractor understands and agrees that all bills paid pursuant to the terms of
Section 5 of this Agreement are subject to ratification by the VAB at a public meeting.
4. TERM/TERMINATION.
4.1 The term of this Agreement shall begin on the date last below written and shall
continue until the conclusion of the VAB hearings in the spring of 2025.
4.2 This Agreement may be terminated by either party, with or without cause, by written
notice to the other party of the intent to terminate. Such termination shall be effective
immediately upon receipt of such written notice of intent to terminate. No termination for cause
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will be effective unless the defaulting party is first given ten(10)calendar days after receipt of
notice of'intent to terminate M' ,kvIu'ch to cure the cause for tennination.
4.3 In the event of temunation, Contractor shall be entitled to compensation for services
rendered and costs incurred through the effective date of termination.All finished or unfinished
documents prepared by Contractor shall become the property of the VAB and shall be delivered
by Contractor to the VAB immediately upon the effective date of termination.
4.4 In the event of termination of this Agreement by the Contractor without cause,
Contractor shall be ineligible to be appointed as Special Magistrate to the VAB for a period of
five (5)years from the end of the calendar year in which such termination effected. This
provision shall survive the termiation of this Agreement.
4.5 Contractor shall not represent any person or entity against either Monroe County or
the Monroe County School Board in a court case or adiministrative hearing at the time of
appointment. Any such representation that arises from the appointment through the final
meeting of the VAB will disqualify the Special Magistrate from any further hearings, and the
Clerk shall schedule another Special Magistrate to hear the matters scheduled for the disqualified
magistrate.
L-
5. METHOD OF BILLING AND PAYMENT.
5.1 Contractor shall submit billings for payment of services actually rendered on a
monthly basis to the Clerk of the VAB for processing. Billings shall provide the nature of the
services performed.
5.1.1 Contractor shall maintain a record of s,her hours worked during and after the
close of a hearing when taking additional time to render a decision pursuant to Paragraph 3.3 of
this Agreement. Contractor shall provide the Clerk with detailed time records for each such case
taken after the close of a hearing.
5.2 Contractor acknowledges that each billing must be reviewed and approved by the
Clerk of the VAB or Clerk's designee. Should the Clerk of the VAB or the Clerk's designee
determine that the billing is not cominensurate with services performed, work accomplished or
hours expended, Contractor shall adjust billing accordingly. Contractor shall be entitled to
payment of any portion of a billing not in dispute.
5.3 The VAB shall pay Contractor's billings in accordance with Section 218.70 through
218.79, Florida Statutes, the Florida Local Government Prompt Payment Act.
6. STANDARDS AND CORRECTION OF ERRORS.
6.1 Contractor shall perform or furnish to the VAB professional services in accordance
with the generally accepted standards of Contractor's profession or occupation and in accordance
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with any laws, statutes,ordinances,codes,rules and regulations governing Contractor's services
hereunder.
6.2 Contractor shall,without additional compensation,correct and revise errors,
omissions,or other deficiencies in Contractor's work product,services,or materials arising from
the negligent act, error or omission of Contractor. The foregoing shall be construed as an
independent duty to correct rather than waiver of the VAB's rights under any applicable statute
of limitations. The review of,approval of,or payment for any of Contractor's work product,
services,or materials shall not be construed to operate as a waiver of any of the VAB's rights
under this Agreement,or cause of action the VAB may have arising out of the performance of
this Agreement.
7. NO CONTINGENT FEES. Contractor certifies that Contractor has not employed or
retained any company or person,other than a bona fide employee working solely for Contractor,
to solicit or secure this Agreement and that Contractor has not paid or agreed to pay any person,
company,individual or firin,other than a bona fide employee working solely for Contractor,any
fee,commission,percentage,gift or other consideration contingent upon or resulting from the
award or making of this Agreement.For the breach or violation of this provision,the VAB shall
have the right to terminate the Agreement without liability at its discretion,to deduct from the
contract price,or otherwise recover,the full amount of such fee,commission,percentage,gift or
consideration.
ASSIGNMENT. This Agreement,or any interest herein,shall not be assigned,
transferred or otherwise encumbered,under any circumstances by Contractor without the prior
written consent of the VAB.Further,no portion of this Agreement may be performed by
subcontractors or sub-consultants without written notice to and approval of such action by the
VAB.
9. SEVERABILITY/NO WAIVERS. In the event any provision of this Agreement shall
be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the
parties. One or more waivers by either party of any breach of any provision,term,condition or
covenant shall not be construed by the other party as a waiver of any subsequent breach.
10. GOVERNING LAW/VENUE. This Agreement shall be governed and construed in
accordance with Florida law.In the event litigation arises involving the parties in connection
with this Agreement,venue for litigation shall be in Monroe County,Florida.
11. INDEPENDENT CONTRACTOR STATUS.Contractor is an independent contractor
and is not an employee,servant, agent,partner or joint venture of the VAB or Monroe County or
the Monroe County School Board.
12. CERTIFICATIONS BY CONTRACTOR.
12.1 Contractor understands that Contractor need not be a resident of Monroe County.
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12.2 Contractor understands that Contractor s of serve as a Special Magistrate in e
same tax yearc e or she represents a person before the VAB,and that during the term of
is Agreement Contractor shall not undertake to represent or advise any taxpayeror petitioner
before the
12°3 Contractor certifies that Contractor is not an electedor appointed official r
employee of Monroe County or of the Monroe County School
12.4 Contractor certifies that Contractor is not an elected or appointed official or
employee of a taxing jurisdiction.
12.5 Contractor certifies that Contractor is not an elected or appointed official or
employee of the State of Florida.
12.6 Contractor certifies that Contractor possesses the following minimumqualifications
(CHECK THAT APPLY):
I I Contractor is a memberof The Florida Bar witho less than 5 years"
experience area of ad valorem taxation, is qualifiede titio involving
issues related to eemtio classifications®
0 Contractor is state certified real estate appraiser with not less than 5 years"
experience in real property valuation,and is qualified to hear petitionsinvolving issues
rep ` the v cation of re estate°
0 Contractor is a member of a nationally recognizedappraiser's organization with
o less than 5 years" experience in e personal propertyvaluation, is qualified
t®hear petition involving
issues e v tiara of `ble e a on ro e
. PUBLIC RECORDS.
Contractor must comply with Florida public records laws, including but not limited to
Chapter 119, Florida t tes and Section 24 of article I of the Constitution of Florida. The
County and Contractor shall allowt reasonable access to, and inspection of, all
documents, records, , letters or other "public and" materials in its possession or under
its control subject to the provisions of Chapter 119,Florida Statutes,and made or received by the
County and Contractor in conjunction with this contract and related to contract performance.
e County shall have the right to unilaterally cancel this contract upon violation of this
provision by the Contractor. Failure of the Contractor to abide by the terms of this provision
shall e deemed a material breachof this contract and the County may enforce the terms of this
provision in e form of a court proceeding shall, as a prevaiiing party, be entitled to
reimbursement of all auomey's fees and costs associated with that proceeding. This provision
shall survive any termination or expiration of the contract.
Page 6 of 8
The Contractor is encouraged to consult with its advisors about Florida Public Records
Law in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is
required to:
(1) Keep and maintain public records that would be required by the County to
perform the service.
(2) Upon receipt from the County's custodian of records, provide the
County with a copy of the requested records or allow the records to be 'inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the Contractor or keep and maintain public records that would be
required by the County to perform the service. If the Contractor transfers all public
records to the County upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the County,
upon request from the County's custodian of records, in a format that is compatible with
the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract
must be made directly to the County, but if the County does not possess the requested
records, the County shall immediately notify the Contractor of the request, and the
Contractor must provide the records to the County or allow the records to be inspected or
copied within a reasonable time.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CILXPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE
CUSTODIAN OF VAB PUBLIC RECORDS,(Value Adjustment Board Clerk,Monroe
Count), Clerk of Court, 500 Whitehead St.,Key West, FL. 33040, (305)29 5-3950
1 ABC.,'-EIMI,-i,,Ifonroe-ClerA-.cont).
Page 7 of 8
Attached to thi
I a ®9 Request for Taxpayer Identification Number&Certification
2. Travel Voucher
LN WITNESS WHEREOF,the parties hereto have caused the execution of these
premises as of the to written below,
CONTRACTOR: VALUE ADJUSTMENT BOARD
cizz MONROE COUNTY,FLORIDA:
Signature of Contractor V Chairman
Ena Jane
Date:
Printed Name of Contractor
3130 SW 111 th AVe
Xdaie-ss of-Contractor......................
Miami, FL 33165
City,State,Zip
(SEAL)
Al'
4,
By,
U11Y CU.
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Page 8 of 8
Foffn W=9 Request for Taxpayer Give Formto the
(Rev,Weber 2018) Identification (Number and Certification requester.Do not
NperiaW of the heawry send to the IRS.
Weind Revenue Service ►Go to wwwJmgov1FdrmW9 for instructions and the latest information.
1 Name(as shown on yo w°ftorne tax rGlurn).Name is rpeluiredt an this!lane;do not leave this dine blank.
Ena Jane
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tfn alt'° of f tify thsta
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Certification instructions.You must cross out Rem 2 above if you have been notified by the IRS that you are mArrently subject to backup'wili ding becaus.
you have failed to report all Interest and dividends on your tared return.For reW estate transactions,item 2 does not apply.For re gage interest paK
arqLdsdion or atimidoninent of sectired property.cancellation of debt,contributions to an individual reti t an'angetwaent(IRA),and geneadaly„payments
other ffm interest di ads,,you are not nxpked to sign the c rcationa,but you rnust provide your,corrrect TIN.See the instyuclkns for Bart'll,later»
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fay )
Section references are to ft Int real Revenue rode unless otherwise i *Form 1099-MISC Oradcw types of" e„prizes,awards,or gross
noted. proceeds)
Future developments.For the latest information developments .Form T -8(stock mutual fund saies and certain other
related to Fonn W-g and its lnstrtrowl:lons,such as legisiatld)n enacted transactions by )
after they published,go to ..f v1°F rrr
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Purpose For •Form t -K(merchant card and third pawly network transactions)
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taxpayer ldaenti8icattion number(�t'nl ,or employer identification n (
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