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HomeMy WebLinkAbout1st Amendment 11/19/2024 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: December 4, 2024 TO: Bryan Cook, Director Employee Services ATTN: Natalie Maddox, Administrator Employee Benefits FROM: Liz Yongue, Deputy Clerk SUBJECT: November 19, 2024 BOCC Meeting Attached is a copy of the following item for your handling: F21 One-year renewal of the contract with Gallagher Benefit Services, Inc. for employee benefit consulting services. Annual cost of the consulting contract is $200,000.00. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT is made and entered into as of this 19th day of November , 2024, by and between MONROE COUNTY(hereinafter referred to as "The COUNTY"), political subdivision of the State of Florida, whose principal place of business is 100 Simonton Street Key West, Florida 33040; and Gallagher Benefit Services, Inc. (hereinafter referred to as "CONTRACTOR"), whose principal place of business is 300 SE 2nd Street Fort Lauderdale, Florida 33301 WHEREAS, The COUNTY issued a Request for Proposal,identified as Employee Benefit Consulting Services; and WHEREAS CONTRACTOR desired to provide such products and services to The COUNTY, offered a proposal dated September 6, 2018 (hereinafter referred to as "Proposal") which is incorporated by reference herein, in response to RFP; and WHEREAS The COUNTY and CONTRACTOR entered into an Agreement dated, November 20, 2018; and WHEREAS, The COUNTY and CONTRACTOR desired to amend the initial Agreement, dated November 20, 2018, to memorialize the terms and conditions of the Agreement, to include additional services to Exhibit A Scope of Services. NOW, THEREFORE, in consideration of the premises and of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: SECTIONS 1.01 Recitals. The Parties agree that the foregoing recitals are true and correct and that such recitals are incorporated herein by reference. 2.01 Term of Agreement. Unless terminated earlier pursuant to Section 7 of the Agreement, the term of the Agreement commenced on January 1, 2019, and will conclude on December 31, 2024. The term of the Agreement may by renewable between The COUNTY and the CONTRACTOR, at the COUNTY's option for two (2) additional one-year terms. 3.01 Scope of Services. The following items will be included as part of the Ongoing Services: 1. The COUNTY will be offered the opportunity to attend Conferences and Educational Events offered by CONTRACTOR (with exception of travel to event and meals outside of the event platform). First Amendment to Agreement-Gallagher Page 1 of 3 2. The COUNTY will be offered the ability for all Employee Services Team members to attend and view CONTRACTOR online seminars/webinars. 3. The COUNTY will receive services to include a$25,000 project per each calendar year for special projects requested by the COUNTY. 4.01 Qualifications Necessary of Contractor: The following persons will provide service under the contract: Barbara Crowe, Area Senior Vice President Will Benedict, Client Executive Janis Goode, Client Executive Gerry Smith-Copeland, Senior Client Associate Sharon Leach, Client Actuarial Consultant Jim Perry, Financial Benefit Consultant 5.01 Notices. Any notice required or permitted under this Agreement shall be in writing and hand delivered or mailed,postage prepaid,to the other party by certified mail,returned receipt requested, to the following: To the COUNTY: Employee Services Director 1100 Simonton Street, Suite 2-268 Key West, Florida 33040 To the CONTRACTOR: Barbara Crowe, Area Senior Vice President Gallagher Benefit Services, Inc. 300 SE 2nd Street, Suite 740 Fort Lauderdale, Florida 33301 6.01 Order of Precedence Among Documents. In the event of any dispute or difference of opinion concerning the interpretation of the Agreement and any documents incorporated therein, the Parties agree that the order of priority shall be as follows: First: This First Amendment to Agreement, then; Second: The Agreement and its Exhibits dated, November 20, 2018, then; Third: RFP —Employee Benefit Consulting Services, then; Fourth: The Proposal submitted in response to the RFP by CONTRACTOR. 7.01 Other Provisions Remain in Force. Except as expressly provided herein, all other portions of the Agreement shall remain in full force and effect. 8.01 Authority. Each person signing this First Amendment to Agreement on behalf of either Parry individually warrants that he or she has full legal power to execute this First Amendment to Agreement on behalf of the Parry for whom he or she is signing and to bind and obligate such Parry with respect to all provisions contained in this First Amendment to Agreement. IN WITNESS WHEREOF, the Parties hereto have made and executed this First Amendment to Agreement on the date first above written. Page 2 of 3 FOR The COUNTY • ,{ , .1 eal� ,(Corporate a�, � � � BOARD OF COUNTY.COMMISSIONERS iiC' ,. ,,, ,„ ... ., 4.• _ F f• 1/�f:.'1'Sf�_ �I \,,':::':',\, pp t�: /`p�l(.r'rn CE' Z 1� 'f} i L 'd �'t s :IX^I c E�{ By ,� ��.ATTEST:"�KEV_�`� MADOK;.CLERK ,r/Chair rya pContent:. ObtV111414(1( Approved as�to Form and Legal: • As Deputy Clerk . • ,,V6,,lor.._447 ._- y. estaifsi.9' . . Pil'e'a/ :4Miiicintoe.c.ourity Attorney's Office GALLAGHER BENEFIT SERVICES,:INC. ' ` By: Kevin Murphy(Oct 1,202418:01 EDT) Ti Ara President ' . a 0 ' i ..,1:..c ��3 rn `v / Page 3 of 3 711/6/2024 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Arthur J. Gallagher Risk Management Services, LLC PHONE FAX 300 S Riverside Plaza Ste 1500 A/C No Ext: 312-704-0100 A/c,No):312-803-7443 Chicago IL 60606 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Arch Insurance Company 11150 INSURED INSURERB:Arch Indemnity Insurance Company 30830 Gallagher Benefit Services, Inc. INSURERC: Continental Insurance Company 35289 2255 Glades Road Suite 200E Boca Raton, FL 33431 INSURER D7 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1752510681 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD A X COMMERCIAL GENERAL LIABILITY Y 41GPP4938417 10/1/2024 10/1/2025 EACH OCCURRENCE $2,000,000 CLAIMS-MADE OCCUR APPROVED BY RISK MANAGEMENT DAMAGES( RENTED PREMISES Ea occurrence $1,000,000 � ro9 , MED EXP(Any one person) $10,000 DATE �L( PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: WAIVER N/A YES GENERAL AGGREGATE $4,000,000 POLICY❑ PRO JECT LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: $ A AUTOMOBILE LIABILITY 41CAB4938317 10/1/2024 10/1/2025 COMBINED SINGLE LIMIT $5,000,000 A 41CAB4939017 10/1/2024 10/1/2025 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident C X UMBRELLALIAB X OCCUR 7034611269 10/1/2024 10/1/2025 EACH OCCURRENCE $5,000,000 EXCESS LAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$1 n nnn $ A WORKERS COMPENSATION 44WCI0501917 10/1/2024 10/1/2025 X PER OTH- B AND EMPLOYERS'LIABILITY Y/N 41 WCI4938117 10/1/2024 10/1/2025 STATUTE1 ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICE R/M EMBER EXCLUDED? FN] N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) General Liability: General Aggregate Per Location Subject to$10 Mil Policy aggregate. Monroe County Board of County Commissioners is Additional Insured on the General Liability policy per form 00 GL0596 00 04 10 attached as required by written contract pursuant to and subject to the policy's terms,definitions,conditions and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Natalie Maddox 1100 Simonton Street AUTHORIZED REPRESENTATIVE Key West FL 33040 a, USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD THIS CERTIFICATE SUPERSEDES PREVIOUSLY ISSUED CERTIFICATE 710/4/2024 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Arthur J. Gallagher Risk Management Services, LLC PHONE FAX 300 S Riverside Plaza Ste 1500 A/C No Ext: 312-704-0100 A/c,No):312-803-7443 E-MChicago IL 60606 ADDRESS: certrequests@ajg.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Lexington Insurance Company 19437 INSURED ARTHJGA113 INSURERB:XL Specialty Insurance Company 37885 Arthur J Gallagher&Co and its Subsidiaries INSURERC: Underwriters at Lloyd's London 15792 2850 West Golf Road Rolling Meadows, IL 60008 INSURERD: INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:572003093 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ POLICY❑ PRO- ❑ JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ MBINED AUTOMOBILE LIABILITY APPROVED BY RISK MANAGEMENT (CEO identSINGLE LIMIT $ acc ANY AUTO BODILY INJURY(Per person) $ OWNED AUTOS ONLY AUTOSULED DATE 11/19/2024 . BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY WAIVER N/A_YES_ Per accident UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICE R/M EMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Errors&Omissions 016024438 10/1/2024 10/1/2025 Per Claim/Aggregate $12,000,000 B Excess Errors&Ommisisons ELU199733-24 10/1/2024 10/1/2025 Per Claim/Aggregate $10,000,000 C Excess Errors&Omissions FI0121924 10/1/2024 10/1/2025 Per Claim/Aggregate $13,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Coverage extends to: Gallagher Benefit Services, Inc. 2255 Glades Road,Suite 240W Boca Raton, FL 33431 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County Board of County Commission, Florida ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Natalie Maddox 1100 Simonton Street, Suite 2-268 AUTHORIZED REPRESENTATIVE Key West FL 33040 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD