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Home My WebLink AboutItem I07 I7 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting December 11, 2024 Agenda Item Number: I7 2023-3362 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Approval of a Resolution ratifying and approving Amendment No. 2 to State of Florida Department of Transportation Public Transportation Grant Agreement Number G2E62, as executed by the Executive Director of Airports,providing $148,072.00 in additional grant funding for the Key West International Airport for planning, design,permitting and construction of airfield improvement projects. This grant requires an equal match from Airport Operating Fund 404. ITEM BACKGROUND: This grant is for planning, design,permitting and construction of airfield improvements including but not limited to new airfield markings, maintenance of airfield pavements, markings, lighting, signage, airport drainage systems, utilities, roadways,parking and terminal facilities, including the Taxiway A and the Commercial Apron and mitigation projects. PREVIOUS RELEVANT BOCC ACTION: On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting. The BOCC ratified the original FDOT agreement grant G2E62 On December 7, 2022, and Amendment No. 1 on June 21, 2023. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: Adds $148,072.00 in additional FDOT grant funding. 2649 STAFF RECOMMENDATION: Approval. DOCUMENTATION: FDOT Grant G2E62 Approval Resol do .pdf FDOT Grant Amendment 2 (EYW Airfield I prove ents).pdf FINANCIAL IMPACT: Total Dollar Value of Contract/Grant: $296,144.00 Total Cost to County: S-0- Budgeted: Yes Source of Funds: 50%FDOT/50%Airport Operating Fund 404 2650 RESOLUTION NO. —2024 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA RATIFYING AND APPROVING FDOT GRANT CONTRACT G2E62 AMENDMENT 92. WHEREAS, pursuant to the delegation of authority granted under Monroe County Resolution Number 288- 2021,the Executive Director of Airports has previously executed Florida Department of Transportation(FDOT)Public Transportation Grant Agreement Contract 4G2E62 on 11/15/2022 in the amount of$1,900,000.00 and Amendment No. 1 on 06/02/223 in the amount of$1,902,000.00; and WHEREAS, under the terms of the grant agreement, FDOT provides 50% of the agreed to grant amount and the Key West International Airport enterprise fund provides the matching 50% amount; and WHEREAS, under the terms of Amendment 92 FDOT has offered to increase the amount of its participation in grant agreement contract 4G2E62 by $148,072.00; and WHEREAS, the revised total, including the Key West International Airport enterprise fund match, for grant agreement contract 4G2E62 shall be increased to $4,098,144.00: and WHEREAS, pursuant to Monroe County Resolution Number 288-2021, Grant Agreement Contract 4G2E62 Amendment 92 is hereby being placed on the next available regularly scheduled Board of County Commissioners meeting for ratification. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA: Section 1. The attached FDOT grant agreement contract 4G2E62 Amendment 92, as executed by the Executive Director of Airports, increasing FDOT's participation by $148,072.00 and bringing the total revised cost of the agreement up to $4,098,144.00is hereby ratified and approved. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ACCEPTED by the Board of County Commissioners of Monroe County, Florida, at a meeting of said Board held on the 1 I' day of December, 2024. Mayor James K. Scholl �ROEVO COUNTY A� NS'Y " Mayor Pro Tem Michelle Lincoln Commissioner Craig Cates Commissioner David Rice ASS� N "Y ATT kRNr=Y Commissioner Holly Merrill Raschein Date 11/20/24 (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By: By: As Deputy Clerk Mayor James K. Scholl 2651 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION oGc 10/24 GRANT AGREEMENT Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719 (item-segment-phase-sequence) 442419-2-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053 Contract Number: G2E62 Federal Award Date: Amendment No.: 2 CFDA Number: N/A SAM/UEI Number: CFDA Title: N/A CSFA Number: 55.004 -- CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered into on v by and between the State of Florida, Department of Transportation ("Department'), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties." RECITALS WHEREAS, the Department and the Agency on 1218/2022 (date original Agreement entered) entered into a Public Transportation Grant Agreement("Agreement'). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended To add FY25 funding 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below(select all programs that apply): X Aviation Seaports _ Transit _ Intermodal Rail Crossing Closure — Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X_ Exhibit B: Schedule of Financial Assistance _ *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit 132: Advance Payment Financial Provisions _ *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance (Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance — *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor Page 2652 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION Occ 10/24 GRANT AGREEMENT _ *Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is X increased/_ decreased by $296,144 bringing the revised total cost of the project to$4,098,144. The Department's participation is X increased/ _ decreased by $148,072. The Department agrees to participate in the Project cost up to the maximum amount of $2,049,072, and, additionally the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION By; By: Na e Richard Strickland Name: Daniel lglesias Title: Director of Air ores 11.20.2024 Title: Director of Trans ortation Develo ment , RECO U NTY ATTORNEY �� STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION FORM ( -41 ". ,; Legal Review:Alicia Truiillo ASst61 UNTY ATTORNEY Date 11/20/24 Page 2653 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC10124 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement(if not the entire project)): Key West International Airport Airfield Improvements B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): The project includes improvements to the airport to maintain its' level of service and aircraft operations. Improvements will include planning, design, permitting and construction of projects that include but not limited to new airfield pavements, maintenance of airfield pavements, markings, lighting, signage, airport drainage systems, utilities, roadways parking and terminal facilities, including Taxiway A Extension and mitigation and the Commercial Apron Extension and mitigation. D. Deliverable(s): The project includes improvements to the airport to maintain its' level of service and aircraft operations. Improvements will include planning, design, permitting and construction of projects that include but not limited to new airfield pavements, maintenance of airfield pavements, markings, lighting, signage, airport drainage systems, utilities, roadways parking and terminal facilities, including Taxiway A Extension and mitigation and the Commercial Apron Extension and mitigation. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F.Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 2654 auuwiu Lccein -" vE�N'V. zwl.,;.,�,=- . . �. ,.. _ VTB pPMAL1 MFP W'�a y } V� ne�'ti i o pg W m., w m - � � - ��w......,,...... x ww w .. ro� ukv=1,7MP .,ONP'14#C.AY VF4,FAAdALRWANP&fMS 2655 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Oc07o124 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management Type Category Fiscal Code CFDA Funding Source Amount Number Year Number Description 442419-2-94-01 DDR 088719 2023 751000 1 55.004 Aviation Grant Program $800,000.00 442419-2-94-01 DPTO 088719 2025 751000 55.004 Aviation Grant Program $148,072.00 442419-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $150,000.00 442419-2-94-01 LF 088719 2025 751000 55.004 Aviation Grant Program $148,072.00 442419-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $950,000.00 442419-2-94-01 DDR 088719 2023 751000 55.004 Aviation Grant Program $1,000.00 442419-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $950,000.00 442419-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Pro ram $951 000.00 Total Financial Assistance $4,098,144.00 B. Estimate of Project Costs by Grant Phase: Phases' State Local Fede ral Totals State Local Federal % % Land Acquisition $0. 00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Environmental/Design/Construction $2,049,072.00 $2,049,072.00 $0.00 $4,098,144.00 50.00 50.00 0.00 Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Maintenance Match to Direct Federal Funding $0. 00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Transit Only_ Totals $2r049 072.00 $2,049,072.00 .„ $0.00 $4,098,144.00 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Scope Code and/or Activity Line Mterra Transit Oe�N ,I BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Page 2656 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ,0124 Michelle Gonzalez-Lazo Department Grant Manager Name Signature Date Page 2657 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGc 10124 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 2658 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ10/24 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOQRCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:. SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $2,049,072 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: htt _qL//apps.fldfs.coni/f`saa/searcliCatalog,aspx COMPLIANCE REQUIREMENTS UIREMENTS_,APPLICABLE TO STATE RESO RCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: htt s'//`'a s.fldfs.com-/fsaa/searchCom niance.as x The State Projects Compliance Supplement is provided at: l to s.fY'a s.fldfs.com,fsaalcorTi)liance.as x Page 2659 ,To:Michelle.Gonzalez-Lazo@dot.state.f1.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G2E62 11/15/2024 CONTRACT INFORMATION Cgtftt,• G2E62 K�F1tlte„ GD-GRANT DISBURSEMENT(GRANT) Mi'ihod"of Prooturemt 1' G-GOVERMENTAL AGENCY(287.057,F.S.) ndot3� MONROE COUNTY BOCC e� rla F596000749053 Sglfi[ n .Ddtd� t" tsreetaNdn : 12/08/2022 Ending-DateoftOlwAgr relent" 12/31/2027 ConTaSirye�(Iz ct=$2,049,072.00 CitrDP)�in. Key West International Airport Airfield Improvements FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR JASON ADANK,CPA,COMPTROLLER ON 11/15/2024 Action,,, Supplemental fieri od 'p APPROVED Oi914nP 0n: q 'm 55062020629 sa�liarh"Otaa IA9 bll- b 751000 ARdi��1t� $148,072.00 Fi 44241929401 h/Wic it�lWstyF 215 Nkal Y ar` 2025 bUd e.f,'Entity, 55100100 Cate 'pry pry" `eat°„ 088719/25 f�erkCtlt";1 : S002 glen 00 S002 Erkn Lfna6 )1Sdeira' 0003/04 Total Amount: $148,072.00 Pagel of 1 2660