HomeMy WebLinkAboutItem O1 01
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
December 11, 2024
Agenda Item Number: 01
2023-3413
BULK ITEM: Yes DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard
n/a
AGENDA ITEM WORDING: County Administrators monthly report for December 2024.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: n/a
DOCUMENTATION:
CAD 1 Monthly Report.pdf
FINANCIAL IMPACT:
4010
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Christine Hurley, AICP
County Administrator
DATE: November 26, 2024
SUBJECT: Monthly Activity Report for December 2024
MONTHLY ACTIVITY REPORT—December 2024
Extension Services:
Number of services provided: 32 phone calls, 60 emails, 0 one-on-one consults, 3 office
visits/visits to clients, 21 learning events with 372 participants, 7 media submissions, and 150
publications distributed. Total Budget for FY 24/25: $316,330; Year to Date Expenditures and
Encumbrances: $159,129; Remaining Balance: $157,201; Percentage of budget spent and/or
encumbered year-to-date: 50%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia attended the Symposium on Flooding Adaptation. Presenters shared state and
federal resources to help communities with resilience challenges. Case studies using
innovations and technology were the highlight of the conference.
• Alicia met with Project In-Core to examine the hazard modeling for the City of
Homestead, which was done as part of the Climate Navigator Network.
• Alicia co-presented the World Health Organization Sustainable Development Goal 47,
Good Health and Wellbeing. SDG 47ensuring access to affordable, reliable, sustainable,
and modern energy—reveals mixed progress globally: For the first time in over a decade,
the number of people without electricity increased, rising to 685 million in 2022.
Meanwhile, 2.1 billion people still rely on unsafe cooking fuels, leading to 3.2 million
premature deaths annually. The share of renewable energy in global total energy
consumption was 18.7% as of 2021. However, this growth is insufficient to meet the
2030 targets.
• Alicia spoke on the radio about how to get in contact with Extension Services.
The best way is to call 305-292-4501 you can find program information on our Facebook
page https://www.facebook.com/MonroeCoun!yExtension/ or attend one of our local
plant clinics https:Hsfyl.ifas.ufl.edu/monroe/plant-clinics/
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly is the education and outreach lead for a new collaboration with Florida Gulf Coast
University on "Nature-based infrastructure for enhancing climate resiliency of
groundwater resources in South Florida" and met with the team to discuss creating
content related to the Biscayne and Floridan aquifers, groundwater resources, saltwater
intrusion,peat collapse, water conservation methods, and the importance of seagrasses
that are necessary to support healthy humans and healthy ecosystems.
• Florida Sea Grant held the biannual Shorelines, Estuaries and Aquatic Systems working
action group (SEAS WAG) meeting and Shelly gave updates about Sargassum, sponges,
new invasive species threats, and future programming focused on the 2025-2029 strategic
plan.
• Shelly is a member of the Gulf of Mexico Fishery Management Council outreach and
education technical committee. Topics included the national seafood strategy
implementation plan and the Southeast For-Hire integrated electronic reporting system to
inform fisheries management decisions.
• Shelly spoke on Morning Magazine about the Florida Friendly Fishing guides. This is a
voluntary
Certification program that costs $130 for 3 years and currently Florida Sea Grant is
offering free vouchers for captains who complete the 4-hour course.
• One-on-one consultations. Shelly met with FDEP researchers to discuss sponge
identification during monitoring events. Shelly met with 2 commercial spongers to
discuss sponge aquaculture.
The Environmental Horticulture Extension Agent accomplished the following activities:
• Monroe County Master Gardeners Volunteers conducted five plant clinics with
participation ranging from 4 to 15 people per clinic. These events provided essential
opportunities for the community to learn about horticulture and environmentally friendly
practices.
• Monroe County Master Gardener Volunteers managed the Virtual Help Desk and were
able to assist 6 community members with questions on proper landscaping,planting,
diseases and pests.
• Monroe County Master Gardener Volunteers held 2 events at the Islamorada Library and
the Marathon Library which featured a Microgreens kit giveaway and showcased their
free seed library.
• November 22nd: 16 in-person participants at the Marathon Library Microgreens Event
The County Extension Coordinator and Program Specialist II accomplished the following
activities:
• Brynn certified 11 participants in American Heart Association CPR and First Aid
courses, many participants were captains, local community members, and fitness
instructors.
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• Brynn spoke on the radio about the results of the Peanut Butter Challenge which ran
through the month of October. She also discussed the importance of donating to local
food pantries during the holiday season.
• With the help of many Monroe County Departments and community members Brynn was
able to collect 434 lbs. of peanut butter during the countywide Peanut Butter Challenge.
This was 149 more lbs. than was collected last year! She was able to distribute the
peanut butter to local food pantries throughout the Florida Keys,
• Brynn wrote an article about the importance of donating to our community's local food
pantries that was featured in the Key West Weekly, Marathon Weekly, and Upper Keys
Weekly.
ENGINEERING SERVICES/ROADS
Key Deer Boulevard (North of Watson Blvd) Roadway Project:
• Engineering Design and Permitting Services contract with CW3 Engineering was
approved on the July 17th BOCC agenda.
• Initial survey, Geotechnical Borings, and Sea Level Rise Impact Study were completed
October 2024.
• Typical Section Package was submitted November 20th and is under County review.
Bridge #904982 Tubby's Creek (Card Sound) and Bridge #904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• 100% design plans were submitted on April 12, 2024 and were approved by FDOT on
October 28 h. Local Agency Program Agreements for Construction and Construction
Engineering & Inspection (CEI) services is on the agenda for BOCC were approved on
the May 15th agenda.
• Consultant is waiting on United State Army Corps of Engineering Permits before
submitting final design package to FDOT for review.
• Request for Qualifications for Construction Engineering Inspection services was
advertised on October 26 h with a bid opening date of December 12''. Selection
Committee meeting is scheduled for December 20''.
Harbour Drive (Duck Key) Bridge Replacement:
• Notice to proceed was issued for September 25, 2023 with a Substantial Completion date
of March 28, 2025.
• Construction of End Bent 1 on SE side of bridge is complete. Construction of End Bent 2
on NE side of bridge to be completed shortly.
• Production of slab beams are underway with expected deliveries to the job site by the
beginning of January.
Seaview Drive (Duck Key) Bridge Replacement:
• On September 18, 2024, County staff notified the contractor and the surety that it was
declaring the contractor in default and terminating the construction contract for Seaview
Drive Bridge.
• The surety company will determine the method by which the project will be completed.
• The surety company is accepting proposals from potential contractors to complete the
work.
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• Staff is met with potential contractor onsite on November 8 h to review project and
answer questions in order to facilitate preparation of cost proposal
No Name Key Bridge Sidewalk and Guardrail Repair Project
• Construction contract was approved on the August BOCC meeting.The preconstruction
meeting was held on October 17'h , in Key West, as requested by the Engineers.
• Notice to proceed was given to Midcoast Construction with an effective day of
November the 4'. The contract is for $ 726,317.00 and a duration of 240 days.
• Work in progress. All the old rip-rap have been demolished and taking out of site. The
contractor started placing the toe of the new rip-rap Wednesday 11/20/24. They will be
working up to the weekend and then they will stop for the week of Thanksgiving. They
will be back at work the following week.
Ocean Bay Drive Bridge Repair
• The construction contract with CBT Construction was approved on the August BOCC
meeting.
• The preconstruction was held on October 16'h , 2:00 P.M. at the Nelson Government
Building in Key Largo, as requested by the Engineers..
• Notice to proceed was given to CBT Construction with an effective day of October 18Ih
The contract is for $ 189,120.00 and a duration of 180 days.
• The Contractor will be providing a start date for the onsite work.
Sands-Big Pine Key SLR Roadway Pilot Project:
• FL Commerce grant IR026 —HUD engineer indicated that generator and fuel tank do not
meet HUD spacing in housing area requirements therefore a minor design revision is
pending.
• County received FDEP Resilient Florida Program Notice of Award in the amount of
$12,225,289 grant 25SRP18 on 8.20.24. Waiting for FDEP 25SRP18 grant agreement
Twin Lakes-Key Largo SLR Roadway Pilot Project:
• 11.8.24 Staff submitted reimbursement request to FDEP 22SRP57 in the amount of
$1,351,535.64.
• 11.15.24- Shaw Drive: Contractor completed the installation of 4 underground drainage
structures and approx. 500 LF of drainage pipe. Contractor is planning to continue
drainage work and begin construction of the concrete wall on the west side of Shaw Dr.
for the remainder of 2024, weather permitting. During the work there will be alternating
traffic on one lane of Shaw Dr. with signage, temporary traffic signals, and flaggers
present. Crane Street: Contractor completed the underground duct bank along Crane St.
that will later provide electrical power to the pump station. Contractor completed the
sheet piling installation for the pump station cofferdam foundation at the east end of
Crane St. Contractor is planning to continue excavation within the cofferdam the week of
Nov. 18, weather permitting. Adams Drive: Contractor completed the installation of 6
underground drainage structures and approx. 200 LF of 24" pipe. Contractor is planning
to continue drainage work on Adams Dr. for the remainder of 2024, weather permitting.
During the work there will be alternating traffic on one lane of Adams Dr. with signage,
temporary traffic signals, and flaggers present
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• Project 16% complete — King Tide and Hurricane Weather issues prevented some
progress, Project duration 660 calendar days — substantial completion to be 5.6.26FKAA
deduct Change Order 2 removing Adams Drive scope pending.
Key Largo III (Burton Drive, Harry Harris):
• 11.12.24 CEI and County held Pre-paving meeting. Contractor began widening
operations on Burton Drive, Planter Rd and First Street.
• 12 of 29 structures in progress —completion pending density testing.
• Project 30% complete - Change Order 1 pending FDOT acknowledgement - for raising
portion of Antigua Rd.
• Project duration 365 calendar days- substantial completion to be 7.23.25 due to 5 weather
days and 10 change order days added.
GIS Based Roadway Asset Management and Work Order System:
• Contract with Novotx for Elements XS Asset Management and Work Order system was
executed in February.
• System administrator training session was conducted on September 17''.
• First user training session was held on November 5 h.
• Staff is reviewing training material, ensuring proper set up with GIS and Elements XS for
limited Go Live date anticipated in December.
Card Sound Bridge Project Development& Environment Project:
• Local Funding Agreement with FDOT was approved at the August BOCC meeting.
• Local funds were transmitted to FDOT escrow account on October 28'.
• FDOT advertised for letters of interest for PD&E on November 5tn
• Staff is reviewing Memorandum of Understanding (MOU) between county and FDOT
for the work during the PD&E.
• Staff meeting internally to discuss funding for future phases: engineering design and
construction.
Toms Harbor Bridge Repairs:
• Engineering design and permitting is complete
• Staff received confirmation from FDOT that SCOP funds have been awarded for the
construction phase of the project. Funds will be programmed in the FDOT FY 25 and
construction is expected to begin in Spring 2025.
• Staff is to provide updated cost estimate to FDOT for Work Program update.
• FDOT is to issue a Notice To Proceed in spring 2025.
Crane Boulevard Shared Use Path- (Upper Sugarloaf):
• 11.18.24 — Staff resubmitted reimbursement request to FDOT in the amount of
$198,492.02
• 10.17.24 received utility markups from FKAA.
• 10.24.24 Consultant and County held meeting with FDOT-D6 to discuss US Crane Blvd
intersection and path width variations. FDOT to schedule meeting to provide guidance on
intersection requirements.
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• 10.24.24 Consultant held pre application meeting with SFWMD.
• 11.20.24. Consultant and County held pre application meeting with USAGE.
Stillwright Point Road Elevation and Drainage Engineering Design and Permitting (Key
Largo):
• 11.1.24 Design Consultant submitted 60% design phase for County review. Need County
input regarding future drainage and utility easements. A standard easement of 10 feet into
private property is anticipated.
• 11.1.24 Design Consultant submitted 60% engineering cost estimate of$47 million (does
not include ROW acquisition or KLWTD and other utility impacts).
• Public Outreach meeting to be held upon review of the 60% design submittal to discuss
updates with the community.
• Design Consultant working on pump station configuration including pump selection,
mechanical and electrical controls, and structural components for platform.
• MC Land Authority purchased lots- 15 and 16 for pump station location.
• Design Consultant working with KLWTD, FKEC, FKAA to determine best design to
minimize conflicts and impacts to utilities.
• Working on SFWMD permit application to include comments from pre application
meeting, Hydraulic & Hydrologic report with model results for pre vs. post development
and treatment requirements, resource impact analysis and mitigation plans.
• Working on USACE permit application for the resource impact analysis and mitigation
plans.
Conch Key Roadway and Drainage Adaptation Project
• Staff provided signed match form to FDEP on October 31" and updated certificate of
insurance on November 8'. Resilient Florida grant agreement for Conch Key Road
Adaptation project on January agenda for approval.
• Approval to negotiate with Bermello Ajamil and Partners was approved on the July 191h
BOCC agenda.
• Engineering Design and Permitting Services contract with Bermello, Ajamil, and
Partners, Inc. was approved on the November Agenda.
• Pre-Design kickoff meeting is scheduled for November 26th
Winston Waterways Road Elevation and Drainage Project
• BOCC approved a contract with HDR Inc. in the amount of $ 1,767,080.19 at the
October BOCC meeting.
• Fully executed contract was sent to HDR on November, 4 h,2024, serving as the NTP.
Expecting kickoff meeting in early December.
Big Coppitt Road Elevation and Drainage Project
• RFQ for design services was advertised for responses on April 18th; response opening
date is June 5, 2024.
• Four submittals were received on June 5 h. The selection committee met and ranked the
respondents on June 21 st,2024. W SP USA Inc. was the highest ranked respondent.
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• BOCC approved a contract with WSP USA Inc. in the amount of $ 3,964,036 at the
October BOCC meeting.
• Fully executed contract was sent to WSP on November, 14'',2024, serving as the NTP.
Expecting kickoff meeting in early December.
Flagler Avenue Road Resilience and Drainage Project
• The HMGP grant agreement that will fund 75% of the project design was approved at the
January BOCC meeting;
• RFQ was advertised for responses on June 8th; response opening date was July 25, 2024.
• Five submittals were received on July 25th.
• The highest ranked respondent was Graef-USA;
• The BOCC approved negotiating a contract with Graef-US at the September BOCC
meeting.
• Staff is awaiting a proposal for engineering design and permitting; staff is coordinating
with the City of Key West to determine whether they will want to add City items to scope
of service under and ILA with the county.
• Received cost proposal for the engineering and permitting from Graef-USA. Agenda item
has been created for approval of the contract on the December BOCC meeting.
Eaton Street Paving Project
• FKAA has performed trench restoration on the areas for which they were responsible.
• Toppino's will start trench restoration Monday 25 h of November.
ROADS & BRIDGES
Upper Keys Road Department:
• Buzz Bar/Flail Operation—84,857 ft/16.07 miles
• Buzz Operation Vegetative Debris removed—27,420 lbs/13.71 tons
• Weed eating Operation—29,568 ft/5.6 miles
• Sweeping Operation— 12,300 ft
• Sign Department—22 new signs, 5 posts, 18 locates
• Shoulder work—20 ft using 6 tons of rock on 1 county road
• Pre hurricane coconut and tree limb removal- 17,240 lbs /8.62 tons on 18 roads
• Storm Drain Vacuuming Operation — 11 drains cleaned on 5 county roads, including
Marathon Government Center
• Road Repair—8 sq. ft using 200 lbs of permanent cold patch on 1 road.
• Tree Removal—5 trees at 1,314 lbs/.66 tons removed from county row of 2 roads.
• Mowing Operation—41,085 ft/7.78 miles
• Weed eating Operation—29,568 ft/5.6 miles
• Trench Drains —84 ft using 21 tons of aggregate on 4 county roads
• Aggregate Material Hauled in—35.85 tons of 4 4 rock
• Trash/Debris/Refuse Picked up and removed— 10,843 lbs /5.42 tons.
• Right of Way Permits issued/completed—2
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Upper Keys Road Department Special Projects/Support:
• 4 small tree removals from right of way, Sunset Drive, Key Largo
• 1 fallen tree removed from roadway at Sunset Blvd, Key Largo
• Assist Parks with coconut tree trimming and debris removal from Harry Harris Park
• Assist Facilities with aggregate haul to Plantation Key
• Emergency sign work for Seaview Bridge Canal Closure, Duck Key
• Assist Parks at Key Largo Park with coconut trimming and debris removal
• Assist Solid Waste with Equipment Transports
• Assist Parks at Forester Memorial Park with Debris removal
• Installation and training on New Digital Printer System in Upper Keys Sign Shop
• Assist Land Management with removal of barriers and signage from county property
• Assist Parks with signage for road closure during the filling of the park swimming pool
• CR905 and Card Sound Road roadway trash clean-up 1200 lbs trash/debris removed,
including under bridges
• Assist Facilities at Murray Nelson Building with rock work, hanging of seasonal banners
and Christmas tree detail
• Assist Engineering with emergency set up of Fleet generator at Seaview Bridge, Duck
Key for temporary traffic signal
Lower Keys Road Department:
• Drain Cleaning and Inspections —Using the VAC truck — Higgs Beach, Flagler Avenue
and Bertha Street. Key Wes, Macdonald and Maloney Avenues Stock Island.
• Brush cut/Chipping Operation - 8 Miles 42,240 ft
• Mowing Operation - 52 Miles 274,560 ft
• Weed eating Operation—8.5 Miles 44,880 ft
• Sweeping—8.3 Miles 43,824 ft
• Tree Removal - East Circle Drive, Bay Point 20 ft, 10 Tons
• Sign Department— 18 Signs, 9 Posts, 9 Locates
• Thermoplastic used: Higgs Beach 360ft Cross Walks
• 6" White 120ft
• 12' White 120 ft
• 24' White 60ft
• 6' Yellow 60ft
• RMP's 2 Way Yellow 8
• Lower Keys Roads Special Projects — Support:
• Phase I—illuminating point of entry and exit for employees on secure parking gate at the
Marathon Government Center.
• Phase 11—install guidance signs for visitor parking and delivery entrance at the Marathon
Government Center.
• Shoulder Repair Work, Right of Way Drop off and Pot Holes on Newfound Boulevard
Big Pine Key, 300 ft, using 18 Tons of recycled millings (previously removed from a
Key Largo Road project).
• Removed an old EOC sign from the Marathon Government Center Parking Lot.
• Installed Cross Walks at Higgs Beach.
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• Installed New Mayor sign at the Cout House in Key West.
• Pre-Hurricane Rafael Preparations. Fueling Trucks and equipment.
• Post Rafael, Cleaned Storm Drains on Flagler Avenue, Bertha Street, 1st Street, Higgs
Beach Drain in Key West, Macdonald and Maloney Avenue's Stock Island.
• Support work for Parks & Beaches, cleaned clogged drain at Higgs Beach.
• Working with MCSO, assisted in Disel Spill cleanup, MM9 on US 1, using half a ton of
sand from Road's stock.
• Using the VAC Truck, trash pumps and Sweeper, pumped water and cleaned the roads in
the Avenue's on Big Coppitt Key, due to heavy rains.
• Removed 20 ft Button Wood Tree from East Circle Drive Bay Point—was on the county
right of way, fell onto private property.
• Roads Supervisor met with MCSO to discuss no parking signs being installed on
Maloney Avenue Stock Island.
• Staff Training for New Asset Management app..
PROJECT MANAGEMENT
Hurricane Irma Repairs:
Following is a list of the remaining locations damaged by Hurricane Irma.
Marathon, Tax Collector Seawall:
• Sheet Piles are in fabrication Work expected to commence in mid-January
Veteran's Memorial Park:
Bathroom Repairs
• No change
• BOCC attorney verifying DOT rights of way.
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian.
East Martello Hurricane Ian Repairs
• No Change
• All work is complete except the restoration of the historic light fixture.
• The light fixture to be completed in late November.
West Martello Water Reclamation Mitigation:
• Analysis from engineer is expected to be delivered in January 2026.
West Martello Ian Repairs:
• Design work is underway
• Design is expected to be completed in March 25.
Higgs Beach Beachside Playground Repair:
• No change
• Key West Building Department permit approved.
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• Pre-construction meeting scheduled for 12/3/2024.
Higgs Ian Repairs:
• The design contract is being revised.
• The design is expected to finish June 2025
Capital/Grant Funded Studies or Construction Proiects:
Blue Heron Park Pickleball Improvements —ARP:
• Demolition of old slabs complete.
• Playground footprint encroached into site and a portion had to be relocated.
• Staking and new asphalt to be installed end of November with a 30 day cure time.
• Project scheduled to be complete January 2025
Boca Chica Shore side facility
• A pre-design meeting is scheduled for the week of 11/18.
Emergency Operations and Public Safety Center —FDEM, HMGP, FDOT:
• Final Pay applications through November, 2024 is being processed with Finance. Pay
apps through August 2024 have been processed and paid.
• Window repair and replacement under warranty have been completed.
• Close out and reconciliation of costs versus reimbursements are underway.
Gato Spalling—CAP:
• Trace amounts of hazardous materials have caused the construction work to stop
• Additional material sampling was completed on 11/14
• Testing results are to be expected the week of 11/18
• The lab results will dictate a path forward.
Higgs Beach Seawall Repair
• The initial report received and pricing is being developed for construction drawings
Historic Courthouse Masonry Restoration:
• RFP has been approved by legal waiting for HARC approval.
CDBG-MIT Tavernier Fire Station Hardening:
• All notices have been posted
• CPH is working on 90% drawings
HMGP Generators —HMGP:
• FDEM processing RFR 1 and added 3 months to phase 1 to allow for processing
• Preparing for Phase I deliverables package for December submission to FEMA
HMGP Wind Retrofit—HMGP
• Phase 1 underway- Construction cost estimating underway
• Preparing for Phase 1 deliverables expected in February
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Jackson Square Jefferson Browne Redevelopment- CAP:
• No change
• RFQ for CMAR(Construction Manager at Risk) being prepared
• AIPP investigating options for removal, restoration, and relocation of artwork
Big Pine Amphitheater - TDC
• Stage drawings are in permitting and soon to be ready
• Structure on site.
• MC Planning requested additional information regarding lighting and park use.
• Contractor responding to Planning's requests to acquire proper permitting.
East Martello E. Lighting & Exhibits
• No Change
• The RFP is being reviewed by attorneys and will be advertised soon
Jacob's Aquatic Center - TDC
• Pool liner installation complete
• RFP for upgraded filtration system contract on December agenda.
• Symbiont applying for permitting to install heater. Once received, expect a two week
installation
• Pirate Ship Refurbishment in review with Parks and Beaches Director. Damage more
extensive than originally thought., requirement of full replacement likely. Parks and
Beaches Director planning to apply for additional funding next TDC cycle.
KW Lighthouse Stables Building Renovations and ADA improvements —TDC
• No change
• RFP is being reviewed by attorneys and will advertise soon.
MCSO Stock Island Jail Stucco
• The work is underway and continues to per the schedule.
• The work is scheduled to be completed in January 2025
Plantation Key Campus Redevelopment of the Ellis and Old Courthouse - CAP:
o Floor plan 90% complete, pending funding—RFP will be issued.
• Old Courthouse Meal Site in Clerk's old Offices:
■ Spalling work complete.
Rockland Key Fleet Facility—CAP:
• 100% drawings are complete
• Permit drawings are to be submitted for County Review in November
• Funding beyond design and permitting has yet to be secured.
Roth 911 —MCSO:
• Pre-proposal walk was held the week of I l/1/24
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• Bids to be reviewed before the end of November.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• RFP proposals exceeded construction estimate. Value Engineering complete.
• Staff working with Grant Administrator on grant extension thru Dec. 2025
• Environmental Review: Florida Commerce requiring updated notification letters.
• Contractor Value Engineering cost received. Construction contract Needs Florida
Commerce approval.
• New permit set in review
• Contract with designer executed.
Public Defender 316 Simonton:
• No Change
• Funds for generator moved to FY25
• Generator package ordered
• RFS to be issued according to generator delivery date
FACILITIES—UPPER KEYS
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FACILITIES-MIDDLE KEYS
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FACILITIES—LOWER KEYS
Lower Keys Facilities Major Accomplishments:
• Continuing Renovation of Mama's Garden Center for storage to be used by Clerk's
office
• Moving furniture for renovation of Gato/Health Dept.
• Moved Gato office to other buildings until lead issue remedied
• Deliver& Picked-up ICE Voting machines &ramps.
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•
FACILITIES—CORRECTIONS
Correction IFaciIi.ties Mai nter anceWbrk Order IReporting
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250
200150
100
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MonthlyWork Order Completion Time
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Within 24 Hours
Within 72 Hours IIIIIII
Longer than 72 Hrs(mostly
more complexjobs)
IIIIIII
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17
Parks and Beaches Wo rk Order Reporting
60
50
40 —
30 —
20
1111IF-
110 —
0
Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24
1111 Open Wo�rk Orders 1111111 New Wo�rk Orders Received this Month
iiiiiiiiii Wo�rk Orders Completed this Month
Recreation Centers
16
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FLEET MAINTENANCE
GPS:
• Samsara GPS installations to date: 512 Assets
• Fleet Management and the attorney's office are negotiating a new contract.
• with Samsara.
• SWM has been added to Samsara and will utilize a system to enhance tracking of illegal
dumplings, instead of a separate system saving the county money.
• Added Julie Cuneo to the Samara GPS system in order to run reports for FEMA.
Generators:
• Fleet re-establishing oil sample program for generators.
• All generators exercised a minimum of once a month. Scheduled for Wednesday Exercise
at various hours due to building requirements.
• New contractor end of work checklist created to ensure site is fully operational after
repairs.
• New Generator Program fillable PDF PM forms created.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going.
• Discovered issues with oil samples on GENMAIR and COR519. procured, removed, and
replaced tube oil coolers and removed and replaced GENMAIR intercooler. Changed oil
and monitor samples.
• Due to the compromised 6,000-gallon Interstitial tank, Plans are in discussion to take
GENMEDEX offline, with backup as temp replacement. 150kw Received quote. Genset
and Fuel storage tank are in need of replacement. Quotes presented to FAC and trying to
acquire ARPA funding for replacement. Still looking for funding.
• Working on getting Old Jail power transfer to FAC43084 need assistance from FAC to
transfer circuits to this generator.
• West Summerland Key communication tower generator fail to start on weekly exercise.
Generator is not repairable. Portable generator 4 FAC984, an 80kW assigned, connected,
and secured to the site. This portable Generator is required to be removed from site prior
to any major storm and returned as soon as possible after any major storm passes. Genset
and Fuel storage tank are in need of replacement.
• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. This
portable Generator is required to be removed from site prior to any major storm and
returned as soon as possible after any major storm passes. Genset and Fuel storage tank
are in need of replacement.
• Sugarloaf fire station A portable generator a 40kW, has been assigned, connected, and
secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. Genset and Fuel
storage tank are in need of replacement.
• Evaluating right sized back-up generator for Bernstein Park—per the usage, a 100Kw has
been determine for the need in order to run all lights on property. Waiting on approval.
• Repaired Portable generator 4 FAC-7713 a 165KW, has been assigned to the Sheriff's
Firing range removed after season facility. This portable generator is to be stored at the
19
4029
Marathon Garage due to elevation issues and deployed as needed after major storm as
needed.
• Conducted material inspections of portables FAC989, 5935, 1435. Units have
compromised fuel tanks and are severely corroded exteriors. Assessing cost and labor to
perform repairs given the life expectancy of units.
• 63rd Street generator fuel tank containment has been compromised. Fuel is in the
secondary containment cell, indicating that the primary cell is leaking. Researching a
replacement fuel tank. Quotes have been obtained.
Sheriff Department:
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls and repairs on Sheriff's Ford vehicles "In-House" Warranty
repairs, thus reducing the vehicle downtime.
Vehicle Accident Repair:
• Accidents not completed: 1
• Totaled Assets:O
• Updating the SOP for processing accidents.
Vehicle Replacement:
• Updating Risk Department; advising of added and deleted units for insurance purposes.
• Updating Clerk's Property Control office; advising of added and deleted units for Asset
tag management purpose.
• NEW ASSETS Received:5
Surplus:
• SURPLUS: Working on the next surplus auction.
• AWAITING GRANT RELEASE: 1
Fuel Management:
• Catwalk for Magnolia Fuel Tank Delivered.
• Researching training for Fleet on Gasboy ATLAS pumps repairs and Veederoot repairs
• Fuel Billing cross training-High Priority-ongoing. Administration on-going. The two fuel
sites at Marathon and Magnolia combined, processed and distributed approximately
(6,46.640) gallons of unleaded and (3,704.700) gallons of diesel fuel for September 2024.
Fuel Storage Tank:
• The Generator Shop on Marathon will be the primary M&R facilitators for Fuel Storage
Tank compliance.
• All regulated tanks complete on annual inspections.
• Fourteen (14) Green Three Ring Binders of documents one for each fuel Storage Tank
site, for compliance, are stored at the Marathon location. On Going.
• An Electronic file will be developed and kept current for all documents on each fuel
storage tank site, in order to present to an FDEP official when requested. Hard copies will
be sent to each Facilities Building Manager to be kept on site.
20
4030
• Fuel Storage Tanks will be regularly inspected every 35 days and maintained in
compliance by the Generator techs when performing generator M&R. Any M&R
documents will be added to FASTER, the three ring binders and the electronic files. - On
Going.
• Documents are to be kept per the regulations of FDEP and the Sunshine Law.
• All tank annual inspections completed and all tanks in compliance for 2024-2025
Storm Preparation:
• Reviewed hurricane responsibilities with Fleet Staff at each potential weather event.
• Developed a Disaster Preparedness Plan for Fleet.
• Recheck all team members for foul weather gear and readiness.
• Work with Preliminary Damage Assessment Team with training - On Going
• Continued Web EOC Training with Bill Uptegrove and Keith Moriarity - on going.
• Check fuel levels and topped of portable fuel tanks and rolling assets in preparation for
storm season. - On-Going.
Fleet Employees:
• Fleet Director created extensive Professional Development training planners, applicable
to the automotive industry, for all Fleet Personnel. On-Going
• "In-House"Ford warranty training and connectivity-ongoing
• Provide Techs with personal protective equipment, phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. - On Going
• Fleet Director has registered BOCC Monroe County Fleet with A.S.E. to manage
employee A.S.E. Certifications. - On Going. The Fleet Team currently has 141 A.S.E.
Certifications. 4 Heavy Truck Master, 2 Truck Equipment Master's and 7 Automotive
Masters. Two Team members are Triple Masters.
• Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2024-2025.
• Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2024-2025.
• Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2024-2025.
• All Fleet Team members received monthly safety training - Safety Topics. Fire
Prevention and Crane Safety.
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training - On Going.
• Creating "In-House"new hire and departure checklist. On-going (Tania and Bill).
• Developing an internship position to provide students from Monroe County High School
Automotive Programs at Coral Shores and Key West High Schools.
Other Fleet Items:
• Three garages combined, work orders for the month, 452 Work orders completed for
October.
• Provided vehicles for the Keys Coast project. - On Going
• New interlocal agreement-pending
21
4031
• Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In-
House"warranty work for the following agencies:
1. Monroe County Fire Rescue's supporting vehicles
2. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
3. The City of Marathon's Fire Rescue and Law Enforcement vehicles
4. Keys Energy
5. The Monroe County School District
6. Florida Highway Patrol for Troop—E
7. FWC
8. City of Key West for Speedo Calibrations
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their
E.V.T. certifications.
o NFPA 1071 Standard for Emergency Vehicle Technician Professional
Qualifications,
o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement
of In-Service Emergency Vehicles.
o NFPA 1912: Standard for Fire Apparatus Refurbishing
o This will Help MCFC with their ISO rating. - On Going Mentoring
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal —On Going Mentoring
• Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus
and Robert Egger. Both are now under the Ford STARS training and both have access to
all Ford Service publications with IDS and FDRS diagnostic systems to support their
operations. —On Going Mentoring
• Created four (4) RED BOOK binders, one for each garage and the generator shop with
needed information on how to address items like injuries, emergencies, and contact
information to perform daily duties in the absence of the Mechanic Leads.
• Monthly Staff meeting held at the Marathon Garage.
• Garage Inspections held Monthly - On-Going.
• Researching MSDS availability on web-pending www.msds.com
• Created a FASTER Dashboard to monitor all four shops top Key Performance Indicators
(KPI's).
22
4032
m FAETEF SSI o-b-J 0 + - x
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FASTER" Welcome [aryl Greer lee LO9EEt
Open Work Order By Status Technician Productivity Shop Turn Around Schedule Non-Schedule Repairs
70
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23
4033
0
VETERANS AFFAIRS
CLIENT STATISTICAL DATA
Monthly Report
11/1/2024-11/25/2024
CLIENTS ASSISTED
VA Phone Calls 403
Client Data 1,310
New Clients 19
Field Visits 1
Compensation and Pension Filings 15
Flag Presentation 1
Homeless Veterans Assisted 1
Community Involvement 409
Board of Veterans Appeals Hearings 1
Marathon Mobile Office 7
Operation Greenlight for Veterans at the Harvey and Murray Nelson Government
Major Community Event Centers,Veterans Day Ceremonies in Key West and Key Largo,and the Key West
Veterans Day Parade.
VETERANS TRANSPORTATION PROGRAM
Transportation Calls 70
Veterans Transported 25
FINANCIAL AWARD DATA
Retroactive Payments $ 360,221.79
Reoccuring Annual Payments $ 655,758.24
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards.
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
4034
County Of Monroe ��' � �� Monroe County Fire Rescue
The Florida Keys 7280 Overseas Hwy
Marathon, FL 33050
� . Phone (305) 289-6005
�u
Monthly
Activity t -
Fire Rescue
■ Several firefighters, who are veterans, attended the Veterans Day Parade in Key West.
■ Crewmembers from Station 13 participated in the Tunnel2Towers community event at the
Big Pine Key Community Park and provided fire safety information.
■ Crewmembers from Station 11 participated in the Summerland Airport Fly-In community
event and provided fire safety information.
■ Conducted several meetings with the Firefighters Collective Bargaining Committee.
Trauma Star/ EMS
■ Conducted Quality Assurance meetings with Lower Keys Medical Center and Baptist Health
(Fisherman's/Mariners) hospitals.
■ Quality Assurance (QA) / Quality Management (QM) team continued to review all patient
care reports completed for the month.
■ Conducted a Flight team monthly meeting with the Medical Director which reviewed an
Inter Facility Check List for the hospitals, safety reviews, upcoming training courses,
operational procedures and documentation requirements for patient care reports.
■ Met with the Medical Director Dr. Gandia regarding Interfacility transfers from local
hospitals.A transfer checklist was distributed for use by staff.
■ Two (2) Paramedic completed the department's Provisional Paramedic Program and
successfully passed the final assessment testing with the Medical Director.
■ Trauma Star Nurses and Paramedics attended an Advanced Trauma Carse Nurse (ATCN)
certification course.
Key West International Airport/ Fire Station 7
■ Attended each of the EYW Operations Meetings, Construction Meetings,Airlines Meeting
and Airport Tenant Meeting.
■ Participated with Key West Veteran's Day Parade.
■ Completed annual Part 139 Airfield Safety Inspector Training for all ARFF personnel.
■ Completed annual Wildlife Hazard Management Training for all ARFF Personnel.
4035
Monthly Activity Report
Page 2 of 2
Fire/EMS Training
■ Conducted facility and live fire training for thirty-two (32) firefighters from Stations 22, 18,
17, 13, 11, 10, 9, 8 and 7. This is an ISO requirement for firefighters and the training
provided maintains the state fire certifications for personnel.
■ Facilitated a Critical Incident Management Training class with the Key West Fire Department
and IAFF Critical Incident Management training for 27 personnel from several departments.
■ Conducted training for the department's course for Firefighter Minimum Standards or "Hot
Shots"Academy for 21 students.
■ Completed in-Service training for 11 newly hired firefighters. Their training includes review
of the department's Standard Operating Procedures,job responsibilities, station duties,
medical procedures.
■ Coordinated a course for the National Registry of Emergency Medical Technicians in
partnership with the Naval Air Station Key West. This nine-week course is available to
government employees and the students taking the Firefighter Minimum Standards course.
FireMarshal's Office
■ Taught a Fire Prevention Educator course for members of the Fire Marshal's Office.
■ Conducted Fire Prevention Week events with various fire stations.
■ Conducted Annual Fire and Life Safety inspections for commercial properties from Key
Largo to Stock Island.
■ Conducted Vacation Rental Fire and Life Safety inspections for residential properties.
■ Conducted Plans Reviews and Inspections for New Construction and Renovation Permits
for the building departments in Ocean Reef,the Upper Keys, Middle Keys, and the Lower
Keys.
■ Held a monthly staff meeting with members of the Fire Marshal's Office.
■ Fulfilled four (4) public records requests for documents related to fires and incidents,
code and fire and life safety inspections, and property fire investigations.
4036
Employee Services Department- November, 2024
Employee Benefits Office
1. Distribution of Weekly Benefits Eblasts (3): Benefits last day to enroll (11/04/24) Nationwide
November Webinar Series (11/05/24) Corrected date webinar dates. (11/02/24)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with Clear Track HR
4. Employee benefits weekly meetings
5. Employee services monthly meeting
6. Extensive phone/email/in-person support to general benefit questions
7. New Hire benefits enrollment(5)
8. Phone/in-person support for near retirement members (0)
9. Support for active &retired members turning 65 (5)
10. Process terminations (12)
11. Rx support
12. Domestic partnerships (5)
13. Process/Support MN life claims (5)
14. Review monthly age out reports and process removal of overage dependents
15. Monthly OMB-MCSO opt in/out report
16. Prep, review and process payments of monthly invoices
17. Case management review and support
18. Weekly deposits
19. Review bi-weekly payroll deductions registers for all constitutionals
20. FY2425 year-end close out of PO's and invoices
21. Benefits team Open Enrollment outreach and support on 11/11/24 (Veterans Day)
22. Benefits team after hours Open Enrollment support
23. HIS Tax exclusions for all entities
24. Assist with Late/Nonparticipating Enrollment estimated around(1 00 i...)
25. Teams meeting with Clear Track log in and system review
26. Displacement of Gato Building
4037
Employee Benefits Office
2024 Monthly Report
DEC JAN FEB MAR APR MAY
NEW HIRES 11 12 7 14 10 23
TERMINATIONS 6 9 10 15 8 16
NEW RETIREES MEDICAL 0 1 0 3 1 1
NEW RETIREES LIFE ONLY 0 1 0 1 0 1
DECEASED 9 LIFE CLAIMS 1 0 3 2 5 1
OTHER COVERAGE CHANGES 6 8 11 9 7 2
ACCOUNT CHANGES 20 14 19 21 14 15
ACTIVE WITH MEDICAL 1186 1187 1183 1182 1190 1196
ACTIVE NONMEDICAL 116 118 119 119 121 122
RETIREES WITH MEDICAL 177 178 178 181 181 181
RETIREES DVLS ONLY 175 176 176 176 176 176
RETIREES WITH LIFE ONLY 104 104 104 105 102 103
SURVIVING SPOUSE 15 15 15 15 16 16
COBRA 3 2 6 14 3 3
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 1196
JUN JUL AUG SEP OCT NOV
NEW HIRES 8 19 24 22 21 5
TERMINATIONS 12 9 13 17 19 12
NEW RETIREES MEDICAL 0 3 1 2 0 3
NEW RETIREES LIFE ONLY 1 0 1 0 0 0
DECEASED 9 LIFE CLAIMS 0 2 1 2 0 3
OTHER COVERAGE CHANGES 6 6 4 7 8 7
ACCOUNT/TITLE/NAME 24 18 12 10 12 30
CHANGES
ACTIVE WITH MEDICAL 1194 1209 1229 1234 1232 1226
ACTIVE NONMEDICAL 120 124 128 121 126 125
RETIREES WITH MEDICAL 181 184 185 187 187 190
RETIREES DVLS ONLY 176 176 176 176 176 176
RETIREES WITH SUB/LIFE 104 102 103 103 103 103
ONLY
SURVIVING SPOUSE 16 16 16 16 16 16
COBRA 3 2 2 2 2 2
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
4038
Human Resources Office
Monthly Report for November, 2024
Sr.HR Administrator Monthly Report for November 2024
• Reviewed salary analysis forms for all departments with above entry new hires
• Processed and assisted employees with FMLA 3 employees processed
• Personnel Policies and Procedures Committee Meeting
• Prepared for IAFF Union Bargaining Session
• Attended IAFF Union Bargaining Session
• Attended interviews for Acting Fire Chief position
• Meeting with Florida Ethics Institute to discuss training timeline
• Draft employee residential lease renewal
• Assisted with amendments to various policies
• Processed Workday transactions for employees
• Provided Salary Increase report to the Commissioners
Recruiting Stats for November 2024 (through 11/20/2024, 8:00am)
• For November 2024, the County had 30 open positions for which we received: 53 total applications: 5 internal
and 48 external. Of the total applications, 49 were deemed to have met the minimum requirements for the
positions to which they applied, 4 did not qualify, and 0 withdrew their application. Of our total external
applications, 7 are reapplying and 46 are new applicants.
• Of our 30 openings: 8 were closed/filled, 4 positions were re-posted from a previous posting 7 were new
postings, and 20 remained posted.
Turnovers:
We had 4 new hires, 2 temporary hires, and I promotions.
• ***We had a total of 6 resignations/retirements/terminations and 0 Deceased for the month of November
2024:
Resignations average year to date 8.61 %
Retirements average year to date 1.91 %
4039
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 10 6 41 61 11 61 6 5 41 71 7 1 73
526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64
615 2023 6 4 5 5 8 12 8 8 8 3 0 4 71
627 2024 4 8 2 5 8 6 6 10 7 4 6 0 66
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% L 14% 0.57% 0.95% 0.95% 12.559/.
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.67% 0.50% 0.84% 0.67% 1.01% 1.01% 0.84% 1.17% 1.01% 1.68% 0.50% 0.50% 10.39%
2022 0.66% 0.83% 0.83% 1.16% 0.66% 1.00% 2.16% 0.66% 0.33% 0.33% 1.00% 1.00% 10.61%
2023 0.98% 0.65% 0.81% 0.81% 1.30% 1.95% 1.30% 1.30% L30% 0.49% 0.00% 0.65% 11.54%
2024 0.64% 1.28% 0.32% 0.80% 1.28% 0.96% 0.96% 1.59% 1.12% 0.64% 0.96% 0.00% 10.53%
Resignations and Terminations by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61
525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59
526 2019 61 3 8 1 4 3 3 11 4 2 5 4 54
551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48
615 2023 3 3 2 5 8 8 6 8 6 3 0 4 56
627 2024 3 6 2 2 8 4 5 9 7 3 5 0 54
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89%
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10%
2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27%
20201 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44%
2021 0.34% 0.34% 0.50% 0.50% 0.50% 0.84% 0.84% 1.01% 0.84% 1.17% 0.34% 0.34% 7.54%
2022 0.50% 0.50% 0.66% 1.16% 0.33% 0.83% 1.49% 0.66% 0.33% 0.17% 0.83% 0.50% 7.96%
2023 0.49% 0.49% 0.33% 0.81% 1.30% 1.30% 0.98% 1.30% 0.98% 0.49% 0.00% 0.65% 9.11%
2024 0.48% 0.96% 0.32% 0.32% 1.28% 0.64% 0.80% 1.44% 1.12% 0.48% 0.80% 0.00% 8.61%
Retirements(and Deaths)By Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 11 2 21 2 01 1 11 31 2 0 18
526 2019 11 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18
615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13
627 2024 1 2 0 3 0 2 1 1 0 1 1 0 12
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% - ol
-
2021 0.34% 0.17% 0.34% 0.17% 0.50% 0.17% 0.00% 0.17% 0.17% 0.50% 0.17% 0.17% 2.85%
2022 0.17% 0.33% 0.17% 0.00% 0.33% 0.17% 0.66% 0.00% 0.33% 0.17% 0.17% 0.50% 2.99%
2023 0.16% 0.16% 0.49% 0.00% 0.00% 0.65% 0.33% 0.00% 0.33% 0.00% 0.00% 0.00% 2.11%
2024 0.16% 0.32% 0.00% 0.48% 0.00% 0.32% 0.16% 0.16% 0.00% 0.16% 0.16% 0.00% 1.91%
4040
Human Resources — Turnover Report
Countywide Turnover
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11/1/2024 Victor Hollis Res ery ation s/Sch edu ler/Dis patcher Other Employment
11/1/2024 Scott Fraser Senior Coordinator Floodplain Relocation out of State
11/13/2024 Haven Greene Network Fngineer Unsuccessful Probation
11/15/2024 Bradley Albright Chief of Building Operations Other Employment
11/22/2024 1 Fmily Kovac llibrary Associate Moving backto Ohio
11/30/2024 ILouis T nes I Maintenance Worker Retired
4041
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The Safety and Security Office anticipates Monroe County Fire Rescue Station 48 to go online with Access
Control by the end of November.
4051
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4052
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations such as: clearing limits, wetland delineation, landscaping, storm water, land clearing,
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
4053
Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23, 2020, in response to the COVID-19 pandemic. Limited applications were
accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals &
vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits.
All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021.
Special Note for September 2022: The Monroe County Planning&Environmental Resources offices were closed
for 3 days (September 27, 28 & 29) due to Hurricane Ian.
Special Note for September 2024: The Monroe County Planning&Environmental Resources offices were closed
for one (1) day on September 261h due to Tropical Storm/Hurricane Helene.
Planning and Environmental Resources Comparison of Total Annual Applications
1000
900
800
r s
700
600
500
i
i
400
300
200 ....
(
100
0
2010 2011 2012 2013 2014 2015 2016x 2017x 2018x 2019x 2020x 2021x 2022x 2023x 2024x
*Includes ROGO Allocation Applications thru OCT
4054
2020
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 3 5
LUD Amendments 1 1 1 3
Major Conditional Use 1 1 1 1 4
Minor Conditional Use 6 1 3 10
NROGO
Other Traffic Reviews 2 2
Plats 4 2 3 9
Pre-A 14 6 21 14 55
Public Assembly 2 1 3
Road Abandonment 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164
Shoreline Approvals
TDR 1 1
Temp Const Staging
Text Amendments 2 8 2 3 15
Tier Amendment 1 1
Time Extensions 3 2 1 1 7
THE transfer
Vacation Rentals 63 59 70 72 264
Variance 3 2 7 4 16
Variance-Dock Lon 3 3
Variance-PC 4 1 5
Total 168 121 177 105 635
4055
2021
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 2 1 4
Appeals& Settlements 2 2 1 3 8
Development Agreements 1 1
Environmental Resources 7 6 10 7 30
FLUM Amendments
Historic Preservation 6 9 8 5 28
Home Occupation 2 2
LDRD 1 2 3
LUD Amendments
Major Conditional Use 1 1 3 5
Minor Conditional Use 3 4 4 5 16
NROGO
Other Traffic Reviews 1 3 1 5
Plats 1 4 5
Pre-A 17 24 22 17 80
Public Assembly 2 2 3 7
Road Abandonment 1 1 2
ROG O/ROGO xem tion 55 58 80 68 261
Shoreline Approvals
TDR
TempConst S 2 2
Text Amendments 2 5 1 8
Tier Amendment 1 1
Time Extensions 6 1 7
THE transfer 1 1
Vacation Rentals 40 75 66 74 255
Variance 8 8 9 11 42
Variance-Dock Lon 1 1 2
Variance-PC 4 1 1 4 1 8
Total 144 198 225 203 770
4056
2022
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 1 3 5
Appeals& Settlements 1 2 3
Development Agreements 1 1
Environmental Resources 7 8 14 19 48
FLUM Amendments 1 2 2 5
Historic Preservation 7 1 3 4 15
Home Occupation
LDRD 5 1 4 2 12
LUD Amendments 4 2 1 1 8
Major Conditional Use 1 2 3
Minor Conditional Use 3 1 2 2 8
NROGO 1 1
Other Traffic Reviews 3 1 1 5
Plats 1 1 2 4
Pre-A 16 22 13 22 73
Public Assembly 2 2 1 5 10
Road Abandonment 2 1 3
ROGO/ROGO Exemptions 80 55 69 53 257
Shoreline Approvals 1 1
TDR 1 1
Temp Const Staging 3 1 4
Text Amendments 4 8 1 1 14
Tier Amendment
Time Extensions 2 2
THE transfer 1 2 1 4
Vacation Rentals 49 61 69 59 238
Variance 5 3 3 7 18
Variance-Dock Lon 1 3 2 1 7
Variance-PC 2 1 4 7
Total 192 179 196 190 757
4057
2023
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 3 1 3 2 9
Appeals& Settlements 1 2 3
Development Agreements
Environmental Resources 24 19 24 22 89
FLUM Amendments 3 1 4
Historic Preservation 4 1 4 2 11
Home Occupation 1 1
LDRD 1 1 1 3 1 6
LUD Amendments 2 2 4
Major Conditional Use 1 2 3
Minor Conditional Use 1 2 4 5 12
NROGO 3 3
Other Traffic Reviews 1 1
Plats 2 3 5
Pre-A 22 16 26 14 78
Public Assembly 2 5 7
Road Abandonment 1 2 2 5
ROGO/ROGO Exemptions 51 49 56 63 219
Shoreline Approvals
TDR
Temp Const Staging 1 1
Text Amendments 1 2 4 2 9
Tier Amendment 2 1 1 4
Time Extensions 4 4 3 11
THE transfer 1 1 2 4
Vacation Rentals 68 56 69 92 285
Variance 6 2 4 1 13
Variance-Dock(Lon ) 2 1 3
Variance-PC 1 1 1 3
Total 195 165 214 219 793
4058
2024
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 5 2 8
Appeals&Settlements 2 1 1 4
Development Agreements 2 2
Environmental Resources 5 25 14 8 52
FLUM Amendments 1 1 1 1 4
Historic Preservation 2 3 6 1 12
Home Occupation 0
LDRD 2 2 4
LUD Amendments 1 1 1 3
Major Conditional Use 1 1
Minor Conditional Use 6 3 3 12
NROGO 0 1 1 2
Other Traffic Reviews 0 1 0 1
Plats 2 1 1 4
Pre-App 17 14 14 7 52
Public Assembly 4 1 5
Road Abandonment 2 2
ROGO/ROGO Exemptions 49 48 48 14 159
Shoreline Approvals 0
TDR 0
Temp Const Staging 3 3
Text Amendments 2 2 4
Tier Amendment 2 2 1 5
Time Extensions 1 1 2
THE transfer 2 2 2 6
Vacation Rentals 76 57 57 20 210
Variance 4 4 3 1 12
Variance-Dock(Long) 0 1 1
Variance-PC 1 1 1 1 4
Total 184 177 159 54 574
4059
W2020Oct Planning& Environmental Resources Applications
2021 Oct
M2022Oct Month to Date through
12023Oct Oct 2020 vs Oct 2021 vs Oct 2022 vs Oct 2023 vs Oct 2024
2024 Oct
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4060
Planning & Environmental Resources
ffM 2020 Oct
IM 2021 Oct Pre-Apps, ROGO & Vacation Rentals Application
2022 Oct Month to Date through
12023 Oct Oct 2020 vs Oct 2021 vs Oct 2022 vs Oct 2023 vs Oct 2024
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4061
Marine Resources Office - Accomplishments-Nov. 2023 through Oct. 2024
Channel Marker Program
hannel Marker/Buoy Replacements 79
35
30
25
20
15
10
5
.. �I I
Nov Dec Jan Feb Mar Apr May Rule July Aug Sept Oct
2024
m m ii '1I m Im m m m
November 2023 $0.00
December $0.00
January 2024 $9,580.00
February $18,580.00
March $9,470.00
April $3,482.00
May $0.00
June $0.00
July $0.00
August $28,650.00
September $29,400.00
October $0.00
Total $99,162.00
Total annual cost for marker/buoy replacements for the past twelve-month period was lower than the cost during the
same timeframe in 2022($122,858.00).The increase in costs during the same timeframe in 2022 were a result of routine
maintenance needs that required the replacement of 26 regulatory buoys in May of 2023. These buoys were funded in
part by a$22,087.50 grant from the Florida Fish and Wildlife Conservation Commission Boating Improvement Grants
Program. Additionally, 20 regulatory signs were damaged during Hurricane Ian and replaced with FEMA emergency
disaster relief funds ($11,892.00)in March 2023.
4062
Derelict Vessel Program
Derelict Vessels Removed =208
36
32
28
24
20
16
12
8
4
1
0
Nov Dec Jail Feb March April May Anne July Aug ;Sept. Oct
2024
mu IIIIIV ° i u �° ° i m mu„r
45231 $561,280.00
December $721,961.00
January 2024 $7,500.00
February $91,472.00
March $75,886.00
April $55,928.00
May $110,309.00
June $216,131.00
July $113,065.00
August $99,200.00
September $111,434.00
October $112,330.00
Total $2,276,496.00
Monroe County was able to remove 25 vessels during the month of October. A total of 208 vessels were removed in
the past twelve-month period which was over two times the number of vessels removed (76 vessels) during the same
timeframe in 2022 ($797,935.00). The removal cost of 2 commercial barges ($69,000 and $340,000) and the cost
associated with the emergency removal of a third, adrift vessel near Long Key Bridge ($98,000) during the month of
November 2023, and the removal of 4 commercial shrimp boats ($431,750.00),the technical removal of two steel hull
sailboats ($159,997.00 & $155,000.00) during the months of December 2023 and June 2024 contributed to the 89.5%
higher removal costs in the past twelve-month period. One hundred and seventy-six (174) of the 208 vessels were
grant-funded through the FWC Derelict Vessel Removal Grant Program, and an additional 32 vessels were funded
through an FWC government contract utilizing American Rescue Plan Act of 2021 funding which represents a total
cost savings of$2,230,290.00 to the County(or 99%of total expenditures)in the past twelve-month period.These costs
are included in the table above.
Due to the influx of migrant landings in Monroe County, Governor DeSantis enacted Executive Order 24-118
(previously EO 23-03), empowering Florida Department of Emergency Management (FDEM) contractors to remove
464 migrant vessels from county waters since January 2023.
4063
GIS Accomplishments —October 2024
GIS Projects - Data/Map Requests/Technical/Web App Development
- Oracle APO Upload (bi-weekly)—Planning - Karen Pleasant—Oracle Consultants
- Hurricane Milton PDA—Building Department—County Administrator
- Substantial Damage Estimator—Floodplain—County Administrator
- Conservation Lands Amendments—Land Authority—Beth Bergh
- Ground Disturbance Buffer Maps—Floodplain—Mike Lalbachan
- ArcGIS Pro Installation —Floodplain— Yaima Gonzalez
- Building Footprints—GIS Updates— GIS Department
- MLS Vacant Lands—MC Land Authority—Beth Bergh
Physical Address Assignments: 4
GIS Data Requests: 4
Public GIS Planning & Environmental GIS Map App Usage
October 2024
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
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4064