Resolution 504-2024RESOLUTIONNO. 504 - 2024
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, UPDATING THE PERSONNEL POLICIES AND PROCEDURES MANUAL:
SECTION 2.06 E MEDICAL EXAMINATIONS, SECTION 2.14 PROMOTIONAL
OPPORTUNITIES, SECTION 8.06 DOMESTIC OR SEXUAL VIOLENCE LEAVE, AND
SECTION 18 CHILDREN IN THE WORKPLACE.
WHEREAS, In the Personnel Policies and Procedures Manual under Section 2.06 E
Medical Examinations, states that the Department Head "may" require said employee to
be examined by a physician when there is reasonable suspicion for alcohol or illegal
substances; and;
WHEREAS, This resolution will amend the manual to now require the Department
Head to send an employee who may be under the influence to be examined by a
physician which includes appropriate testing; and;
WHEREAS, In the Personnel Policies and Procedures Manual, Section 2.14 Promotional
Opportunities outlines the procedures for in-house promotional opportunities which are not
reflecting up-to-date process; and;
WHEREAS, This resolution will approve the necessary updates to the process for promotional
opportunities; and;
WHEREAS, In the Personnel Policies and Procedures Manual under Section 8.06 Domestic or
Sexual Violence Leave, the policy currently defers to Section 7.01C(2) which alphanumerically
no longer exists in the Manual; and;
WHEREAS, This Resolution will approve the change under Section 8.06 to refer employees to
the appropriate section, Section 7.01(D); and;
WHEREAS, This Resolution will approve the additional language under Section 18 Children
in the Workplace that allows children participating in County sponsored events preapproved in
writing by the County Administrator in County vehicles; and;
WHEREAS, this Resolution will approve the requested changes to the Personnel Policies and
Procedures Manual that have been voted and approved by the Personnel Policies and
Procedures Committee on November 22, 2024.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, THAT:
[Additions are shown with underline; deletions are shown with strikethrough.]
Section 2.06 MEDICAL EXAMINATIONS
E. If a Department Head has reasonable suspicion that an employee is under the influence of,
or using alcoholic or illegal substances, that Department Head shall require that said
employee be examined by a physician who may include blood and/or urine testing. See
Monroe County Administrative Instruction 4703).
Section 2.14 PROMOTIONAL OPPORTUNITIES
A. It is the policy of the Board of County Commissioners to consider qualified County
employees for promotional opportunities before applicants from the general public are
considered. An employee must remain in his or her respective position for a period of at least
six (6) months before transferring to another position through the Promotional Opportunity
system. If it is thought to be in the best interest of the County to waive this rule, prior approval
of the appropriate Department Head(s) and the County Administrator must be obtained. Please
review Section 2.04 Probationary Period. Promotional Opportunities will be posted en
for seven (7) calendar days.
(Correct letter sequence)
B. Contractual Commissioner Aide positions (Executive Assistants) will not be required to be
posted and/or advertised unless at the request of the Commissioner with the vacancy.
C. An eligible employee wishing to apply for a promotional position will complete an
application within the seven (7) day period
(date of posting is day one (1)). and s4fnit 4 fthe 14tif a Resetir-ees ffiee The Human
Resources office will review and forward all in-house applications to
the Department with the vacancy for consideration.
C. During the seven (7) days the position is posted, any qualified County applicant is to be
given preference in the vacant position. All Promotional Opportunity applications must be
reviewed by the department with the vacancy. It is the responsibility of the hiring department
to review in-house applications and conduct interviews for qualified County applicants. Any
qualified employee applyin _g for €fig a Promotional Opportunity within the required seven
(7) day period is to be considered a priority. In the event the Promotional Opportunity is not
received within the seven (7) day period, the in-house employee shall lose preferential
treatment.
D. Preference will also be granted to veterans claiming the veteran's preference during the
first promotion following reinstatement or reemployment in accordance with the rules set
forth in Chapter 295, Florida Statutes, and regulations issued by the Florida Department of
Veteran's Affairs.
E. An employee may apply for and accept a position at a lower pay grade and responsibility.
This will be considered a voluntary transfer and any reduction of pay that is accepted by the
employee shall not be eligible for grievance.
8.06 DOMESTIC OR SEXUAL VIOLENCE LEAVE
Except in cases of imminent danger to the health or safety of the employee, family or
household member, employees seeking such leave must provide their employer with
appropriate advance notice of the leave as required by policy (see Section 7.01 M �
along with sufficient documentation of the domestic or sexual violence act as
required by the employer.
CHILDREN IN THE WORKPLACE
SECTION 18
F. Children are not permitted in County vehicles at any time except for children participating
in County sponsored events preapproved by the County Administrator in writing.
1. This change shall become effective December 11, 2024.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting held on the 11 TH of December
2024.
Mayor James K. Scholl
Yes
Mayor Pro Tem Michelle Lincoln
Yes
Commissioner Craig Cates
Yes
Commissioner David Rice
Yes
Commissioner Holly Merrill Raschein
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1+k
�u TTEST. KEVIN MADOK, CLERK
AS DEPUTY CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY: R &10
C-01)
MAYOR JAMES K. SCHOLL
Approved as to form and legal
sufficiency:
Monroe County Attorney's Office: