12/09/2024 Agreement Monroe County Purchasing Policy and Procedures
ATTACHMENT WS
COUNTY ADMINISTRATOR
CONTRACT,SUMMARY FORM FOR CONTRACTS $100,000.00 and Under
Katherine Stein Contract g N/A
Effective Date: November 20a 2024
Expiration Date: beeember 19, 2024'
Contract Purpose/Description:
Speaker for climate Summit-Finance Panel,Lump Sum fee to cover travel expenses
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Rhonda Haag 453-8774 26
CONTRACT COSTS
Total Dollar Value of Contract: $ 1 5Il,0 {)0 Current Year Portion: $ 1500.00
(must be$100,000.00 or less) (If multiyear agreement then
requires BOCC approval,unless the
gos�fl cuwuk e�m,auw c
E'd00,000 00 or
Budgeted? Yes❑■ No ❑
Grant: $ County Match: $
Fund/Cost Center/Spend Cate o : 001-050,51
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For: N/A
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial,salaries,etc.)
Insurance Required: YES ❑NO 0
CONTRACT REVIEW
Reviewer Date In
Rhonda Haag Diglta l ly sl9ned by Rh°ndaHaag
Department Head Signature: Data:2024.12.0509:5b'.07-05.99•
County Attorney Signature: Joseph X. DiNovo Digitally by J°se Ph X05'00' °
Dace:zoza izoe io szsa-os oo
Risk Management Signature:
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Purchasing Signature: Lisa Abreu Digitally by t61 A0-0
Dace:zoza izoe is ioso-osoo
John Quinn Digitally signed by J°hn oulnn
OMB 1T/gyp) Signature: Date:2024.1
2 09 09 35 49-os•oo•
Comments:
Revised BOCC 4/19/2023
Page 84 of 105
ON
AGREEMENT BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND KATHERINE STEIN
SPEAKTO
CLIMATE LEADERSHIP SUMMIT
This Agreement is made and entered into this 25`h day of November, 2024, between MONROE
COUNTY,FLORIDA("COUNTY"),a political subdivision oft e State of Florida,whose address
is 1100 i oton Street, Key West, Florida 330, and Katherine Stein ("SPEAKER") whose
address is 6226 N. Highlands Avenue, Madison, Wisconsin, 53705.
WHEREAS, the COUNTY desires to have SPEAKER present at the 16th Annual Regional
Climate leadership Summit, hereinafter referred to as the "Summit", in Key West on December
16-18; and
it serves a public purpose for the COUNTY to host the Summit, as a partner of the
Four County Compact "Compact", to protect public infrastructure, property, water resources,
natural areas and nativespecies,and basic quality of life;and
WHEREAS,the SPEAKER has agreed to present at the Summit.
NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants contained
herein, it is agreed as follows:
r
.The Agreement consists of this document, and its exhibits only.
2. . SPEAKER agrees to speak at the Summit, as requested by the
COUNTY.The speaker shall provide participate by speaking in a panel on Finance options.
. r A . The COUNTY shall pay the
SPEAKER the lump sum of One Thousand Five Hundred Dollprsi$1,5001 after the event. There
shall be no additional expenses for travel, lodging, per diem or any other expenses, as they are
included in the stated total compensation.
Payment to the SPEAKER shall be made by COUNTY after the Summit. SPEAKER shall submit
to COUNTY the invoice attached to this CONTRACT as Exhibit"A'.No payment shall be made
if the speaker does not speak or if the event is cancelled due to unforeseen conditions.
Invoices will be paid in accordance with the Florida Local Government Prompt Payment Act,
(Section 21 .70 et. seq., Florida Statutes). SPEAKER shall submit invoices to the County with
supporting documentation that is acceptable to the Office of Monroe County Clerk and
Comptroller (Clerk). Acceptability to the Clerk is based on generally accepted accounting
principles and such laws, rules,and regulations as may govern the Clerk's disbursal of funds.
..
'; AINIENAISCE UE HELUM. SPEAKER shall maintain all books,records,and
documents directly pertinent to performance under this Agreement in accordance with generally
�j accepted accounting principles consistently applied.Records shall be retained for a period of seven
j (7)years from the termination of this agreement or in accordance with the State of Florida retention
schedules (https://dos.f.gov/library-archives/records-management/general- records-schedules/),
whichever is greater. Each party to this Agreement or its authorized representatives shall have
reasonable and timely access to such records of each other party to this Agreement for public
Grecords purposes during the term of the Agreement and for the applicable retention period
following the termination of this Agreement.
5. ILEMD.EAGILLEDILINI.This Agreement sal I commence on November 2 ,2024,and
end December 1 ,2024.
® HQLR HARMLESS AND . SPEAKER covenants and agrees to
indemnify and hold harmless COUNTY and the COLrNTY'S elected and appointed officers an
employees from any and all claims for bodily injury (including death), personal injury, and
property damage (including property owned by Monroe County) and any other losses, damages,
and expenses (including a o ey's fees) which arise out o , in connection with, or by reason of
services provided by SPEAKER occasioned by the negligence, errors, or other wrongful acts of
omission of SPEAKER, its employees, or agents.
. At all times and for all purposes under this
agreement SPEAKER is an independent contractor and not an employee of the Board of County
Commissioners of Monroe County ( CC). No statement contained in this agreement shall be
Tconstrued so as to find SPEAKER or any of his employees, subcontractors, servants, or agents to
e employees of the BOCC.
S. S / C SPEAKER shall not assign or subcontract its
obligations under this agreement to others,except in writing and with the prior written approval of
the BOCC and SPEAKER, which approval shall be subject to such conditions and provisions as
the BOCC may deem necessary. This paragraphs all be incorporated by reference into any
assignment orsucotract and any assignee or subcontractor shall comply with all of the provisions
of this agreement.Unless expressly provided for therein,such approval shall in no manner or event
e deemed to impose any additional obligation upon the BOCC.
9. DISCL=HE ANIIC C T , __.fi_. SPEAKER represents that it, its
directors, principles and employees, presently have no interest and shall acquire no interest,either
direct or indirect, which would conflict in any manner with the performance of services required
y this contract, as provided in Section 112.311, et. seq., Florida Statutes. Upon execution of this
contract, and thereafter as changes may require,the SPEAKER shall notify the COUNTY of any
financial interest it may have in any and all programs in Monroe County which the SPEAKER
sponsors, endorses, recommends, supervises, or requires for counseling,assistance,evaluation,or
treatment. This provision shall apply whether or not such program is required by statute, as a
condition of probation,or is provided on a voluntary basis.
........ a
Jr,j at I, ? S. S EA E warrants th he has notemployed, retained or otherwise had act on
his behalf any former County officer or employee in violation of Section 2-149, Monroe County
Code of Ordinances or any County officer or employee in violation of Section 2-150, Monroe
j` County Code of Ordinances. For breach or violation of this provision the County may, in its
% discretion,terminate this contract without liability and may also, in its discretion,deduct from the
contract or purchase price, or otherwise recover the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee pursuant to
Subsection 2-152( ), Monroe County Code of Ordinances.
1. NO_ _ . . SPEAKER shall not pledge the CY'S credit or make
it a guarantor of payment or surety for any contract,debt, obligation,judgment, lien,or any form
of indebtedness. SPEAKER further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms of this contract.
The COUNTY or SPEAKER may to late this Agreement without
cause with seven (7)days' notice tote other party. If SPEAKER terminates prior to the Summit,
e agrees to forfeit any and all compensation.
1 . NJ& AN12 fffE- This
Agreement shall be governed by and construed in accordance with the laws of the State of Florida;
the COUNTY and SPEAKER agree that venue will lie in the appropriate court or before the
appropriate administrative body in Monroe County,Florida.
14. 11HILILMANDLIBIBILDILIM.All oft e privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers'
compensation, and other benefits which apply to the activity of officers, agents, or employees of
any public agents or employees of the COUNTY,when performing their respective functions under
this Agreement within the territorial limits of the COUNTY shall apply to the same degree and
extent to the performance of such functions and duties of such officers, agents, volunteers, or
employees outside the territorial limits of the COUNTY,
. S S. SPEAKER agrees to execute such documents as the COUNTY may
reasonably require, including a Public Entity Crime Statement, an Ethics Statement, and a rug-
Free Workplace Statement.
16. hLQ-ELH&QN,&L_LJADJLM. No covenant or agreement contained herein shalt be
deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe
County in his or her individual capacity, and no member, officer, agent or employee of Monroe
County shall be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution oft is Agreement.
7. _ J _ J_. A .This Agreement may be executed in any number
of counterparts, each of which shall be regarded as an original, all of which taken together
shall constitute one and the same instrument and COUNTY and SPEAKER hereto may execute this
Agreement by signing any such counterpart.
... Page
18, AUJHQHJJJ.Eacharty represents and warrants to the other that the execution,delivery
G l and performance of this Agreement have been duly authorized by all necessary County and
�' corporate action,as required by law. Each party agrees that it has had ample opportunity to submit
�% this Contract to legal counsel of its choice and enters into this agreement freely, voluntarily and
i
with advice of counsel.
19. LEGAL Q 1C ATMN5 AND J,EJEQl,5Lffl1.LJ=. This Agreement is not intended
to relieve, nor shall it be construed as relieving, any participating entity from any obligation or
responsibility imposed upon the entity by law except tot e extent of actual and timely performance
thereof by any participating entity, in whichcase the performance may be offered in satisfaction
oft e obligation or responsibility.
20. TI Titi IFS, This
Agreement is not intended to authorize, nor shall it be construed as authorizing,the delegation of
the constitutional or statutory duties oft e COUNTY,except tot e extent permitted by the Florida
constitution,state statute,and case law.
1. The parties
agree that there will be no discrimination against any person, and it is expressly understood that
upon a determination by a court of competent jurisdiction that discrimination has occurred, this
Agreement automatically terminates without any further action on the part of any party,effective
the date of the court order. The parties agree to comply with all Federal and Florida statutes, and
all local ordinances,as applicable,relating to nondiscrimination.These include but are not limited
to: 1) Title VII of the Civil Rights Act of 196 ( 1 -352), which prohibit discrimination in
employment on the basis of race, color, religion, sex, and national origin; 2) Title IX of the
Education Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685- 1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as
amended (20 USC § 794), which prohibits discrimination on the basis of disability-, ) The Age
Discrimination Act of 1975, as amended (42 USC §§6101-6107),which prohibits discrimination
on the basis of age; 5) The Drug Abuse Office and Treatment Act of 192 ( L 92-255), as
amended,relating to nondiscrimination on the basis of drug abuse;6)The Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-66), as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7)The Public
Health service Act of 1912, §§ 523 and 527 ( 2 USC §§ 690 -3 and 20ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patent records;8)Title Vill of the Civil Rights
Act of 168( 2 USC §§3601 et seq.),as amended,relating to nondiscrimination in the sale,rental
or financing of housing;9)The Americans with Disabilities Act of 199 ( 2 USC §§ 12101 Note),
as may be amended from time to time, relating to nondiscrimination in employment on the basis
of disability; 0) Monroe County Code Chapter 14, Article 11, which prohibits discrimination o
the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity
or expression,familial status or age;and 1 1)any other nondiscrimination provisions in any federal
or state statutes which may apply tot e parties to, or the subject matter of, this Agreement.
Page
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�V IN WITNESS WHEREOF COUNTY and SPEAKER hereto have executed this Agreement
on the day and date first written above.
BOARD OF COUNTY
f (SEAL) COMMISSIONERS
Attest: KEVIN MADOK,CLERK OF 1 }_I�Ft(�E CON-byiF ,FL I�3A
�nris ine Christine Hurley
`, Date:2024.12.09
Deputy Clerk ........ _.. ......... ... y: ......H.u.r-eZ 12:41:41-05'00'
County Advnir stiratir.)r
Date: ______w______.,.__ ate:
MONROE COUNTY ArrORNEV'S OFFICE
APPROVED AS TO FORM
TMGV OOlJN*rfA MEY
DATE: _1.I-2l1-2024
Witnesses for SPEAKER; KATHERINE STEIN
JP
By _ ��.:. Signature of person authorized to
Signature legally bind INDIVIDUAL
Date: 6 „„a Date:_
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Exhibit"A"
LUUMU
December 1 ,202
To: haag-rhonda@monroecounty-fl.gov
From: [Catherine Stein whose address is 6226 N. Highlands Avenue, Madison, Wisconsin 53705
Due: $1,500
Please pay the sum of$1,500 for work related to my participation as a speaker at the 16th Annual
Regional Climate Leadership Summit held December 16®I ,2024.
There shall be no additional charges for travel, lodging,per them or any other expenses,as they
are included in the stated total compensation. 1 certify that I have provided the services due under
this Contract, which include presenting at the Summit,
"
Page 6
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Exhibit" "
LOBBYING AND CONFLICT
SWORN STATEMENT UNDER ORDINANCE NO.010-1990
MONROE COUNTY,FLORIDA
ETHICS CLAUSE
" Katherine Stein "
"...warrants that her"it has not employed,retained or otherwise had act on histher behalf any former
County off icer oremployee in violation of Section 2 of Ordinance No, 0 10-1990 or any County
officer or employee in violation of Section 3 of Ordinance No. 010-190. For breach or violation
of this provision the County may, in its discretion, terminate this Agreement without liability and
may also, in its discretion,deduct from the Agreement or purchase price,or otherwise recover,the
full amount of any fee, commission, percentage, gift, or consideration paid to the former County
officer oremployee."
(Signature)
Date: ,
ON
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Subscribed and sworn to(or affirmed)before me, by means of Ephysical presence or 0 online
notarization,on u;� "�L e ,.........
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by 1 �p''fr�i: t��i „gym it . .ry, � .,� � �.,,,.,..„,a..(na e of affiant). eShe is personally
known to me or has produced��M t I.. L, "' " -—(type,(type of identification) as
identification.
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My Commisso i Expires: -......... EC3V9�U
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