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HomeMy WebLinkAboutItem K3 K3 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting January 15, 2025 Agenda Item Number: K3 2023-3459 BULK ITEM: Yes DEPARTMENT: Information Technology TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern AGENDA ITEM WORDING: Approval to purchase devices and maintenance in the amount of $98,855.84 to support information technology critical infrastructure and enhance the security features of the County's network systems. Section 119.0725(3), Fla. Stat.,provides that this portion of the meeting, where cybersecurity information may be discussed, is exempt from open meeting requirements. Such exempt portion of the meeting may not be off the record, and must be recorded and transcribed. ITEM BACKGROUND: The devices and maintenance services covered by the Driven Quote #: 003959 vl (total of eight (8) pages) provide almost all of the network services that support and protect the more than sixty (60) locations where the BOCC provides network services in support of the BOCC itself, other Constitutional Officers, phone service or some combination thereof. The Driven Quote covers all of the network routing and switching devices. The network equipment to be purchased is part of and provides cybersecurity to the County's information technology infrastructure, and therefore, pursuant to F.S. 119.0725(2) &(3), Fla. Stat., the documentation and discussion is confidential and exempt from public records and open meeting requirements. As such, the Driven Quote has been redacted pursuant to that statute and the placement of this item on the BOCC agenda is within the "Closed Sessions" portion. The Driven Quote was prepared pursuant to the Omnia Contract#R200803 for cooperative purchasing. Based on F.S. 119.0725(2), and (3) (note that this related to public meeting exemption), the Quotes are confidential and exemption information and have been redacted from the public agenda. If this agenda item is not approved in bulk and requires discussion by the Board, it shall be reviewed in a Closed Session pursuant to F.S. 119.0725(3). PREVIOUS RELEVANT BOCC ACTION: Item L2 from BOCC Meeting January 31, 2024 -Approved Item C23 from BOCC Meeting January 18, 2023 -Approved 1586 INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approve DOCUMENTATION: F.S. 119.0725 Cybersecurity Exemption from Public Records and Sunshine.pdf Driven Quote #: 003959 vI —Redacted.pdf FINANCIAL IMPACT: Total maintenance of$98,855.84 is available in the IT Budget. 1587 12/27/24, 11:26AM Statutes&Constitution:View Statutes: Online Sunshine Select Year: 2024 vG.o.....V The 2024 Florida Statutes Title X Chapter 119 View Entire Chapter PUBLIC OFFICERS, EMPLOYEES, AND RECORDS PUBLIC RECORDS 119.0725 Agency cybersecurity information; public records exemption; public meetings exemption.— (1) As used in this section, the term: (a) "Breach" means unauthorized access of data in electronic form containing personal information. Good faith access of personal information by an employee or agent of an agency does not constitute a breach, provided that the information is not used for a purpose unrelated to the business or subject to further unauthorized use. (b) "Critical infrastructure" means existing and proposed information technology and operational technology systems and assets, whether physical or virtual, the incapacity or destruction of which would negatively affect security, economic security, public health, or public safety. (c) "Cybersecurity" has the same meaning as in s. 282.0041. (d) "Data" has the same meaning as in s. 282.0041. (e) "Incident" means a violation or imminent threat of violation, whether such violation is accidental or deliberate, of information technology resources, security, policies, or practices. As used in this paragraph, the term "imminent threat of violation" means a situation in which the agency has a factual basis for believing that a specific incident is about to occur. (f) "Information technology" has the same meaning as in s. 282.0041. (g) "Operational technology" means the hardware and software that cause or detect a change through the direct monitoring or control of physical devices, systems, processes, or events. (2) The following information held by an agency is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution: (a) Coverage limits and deductible or self-insurance amounts of insurance or other risk mitigation coverages acquired for the protection of information technology systems, operational technology systems, or data of an agency. (b) Information relating to critical infrastructure. (c) Cybersecurity incident information reported pursuant to s. 282.318 or s. 282.3185. (d) Network schematics, hardware and software configurations, or encryption information or information that identifies detection, investigation, or response practices for suspected or confirmed cybersecurity incidents, including suspected or confirmed breaches, if the disclosure of such information would facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of: 1. Data or information, whether physical or virtual; or 2. Information technology resources, which include an agency's existing or proposed information technology systems. (3) Any portion of a meeting that would reveal information made confidential and exempt under subsection (2) is exempt from s. 286.011 and s. 24(b), Art. I of the State Constitution. An exempt portion of a meeting may not be off the record and must be recorded and transcribed. The recording and transcript are confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. (4) The public records exemptions contained in this section apply to information held by an agency before, on, or after July 1, 2022. 1588 www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.0725.html 12/27/24, 11:26AM Statutes&Constitution:View Statutes: Online Sunshine (5)(a) Information made confidential and exempt pursuant to this section shall be made available to a law enforcement agency, the Auditor General, the Cybercrime Office of the Department of Law Enforcement, the Florida Digital Service within the Department of Management Services, and, for agencies under the jurisdiction of the Governor, the Chief Inspector General. (b) Such confidential and exempt information may be disclosed by an agency in the furtherance of its official duties and responsibilities or to another agency or governmental entity in the furtherance of its statutory duties and responsibilities. (6) Agencies may report information about cybersecurity incidents in the aggregate. (7) This section is subject to the Open Government Sunset Review Act in accordance with s. 119.15 and shall stand repealed on October 2, 2027, unless reviewed and saved from repeal through reenactment by the Legislature. History.—s. 1, ch. 2022-221. Copyright©1995-2024 The Florida Legislature • Privacy Statement • Contact Us www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.0725.html 1589 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 w'I':; "A R1: I':� 1 0fr" °I/r Expires: qli3O/Nqi r5 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Monroe . . w 11 ll...11. M 0: Monroe County Board of County Commissioners Monroe County Board of County Commissioners 500 Whitehead Street 500 Whitehead Street Key West, FL 33040 Key West, FL 33040 ATTN: Maria Guerra ATTN: Kevin Blackburn Contact Terms Customer •O Kevin Blackburn Net 30 days Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pric Omnia Contract 2/1/2025 1/31/2026 ' $1,015.09 $2,030.18 #R200803 F= Omnia Contract 2/1/2025 1/31/2026 I $1,741.61 $1,741.61 #R200803 Omnia Contract 2/1/2025 1/31/2026 ' $210.55 $631.65 #R200803 rm Omnia Contract 2/1/2025 1/31/2026 I $1,549.61 $1,549.61 #R200803 1590 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 1:::; "A R1: I1: 1 0fr" °I/r Expires: qli3O/Nqi r5 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pricam Omnia Contract 2/1/2025 1/31/2026 . $143.68 $4,885.12 #R200803 1591 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 1:::; "A R1: I1: 1 0fr" °I/r Expires: qli3O/Nqi r5 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pric Omnia Contract 2/1/2025 1/31/2026 . $584.23 $17,526.90 #R200803 Omnia Contract 2/1/2025 1/31/2026 ' $378.99 $3,410.91 #R200803 U2 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 1:::; "A R1: I1: 1 0fr" °I/r Expires: qli3O/Nqi r5 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pric Omnia Contract 2/1/2025 1/31/2026 I $2,811.19 $2,811.19 EL #R200803 Omnia Contract 2/1/2025 1/31/2026 . $145.44 $7,562.88 #R200803 Omnia Contract 2/1/2025 1/31/2026 I $1,656.82 $1,656.82 #R200803 Omnia Contract 2/1/2025 1/31/2026 I $1,449.61 $1,449.61 #R200803 Omnia Contract 2/1/2025 1/31/2026 ' $2,824.37 $16,946.22 #R200803 1593 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 1:::; "A R1: I1: 1 0fr" °I/r Expires: qli3O/Nqi r5 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pricam Omnia Contract 2/1/2025 1/31/2026 , $299.88 $6,297.48 #R200803 Quote#003959 v1 Pa 414 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 1:::; "A R1: I1: 1 0fr" °I/r Expires: qli3O/Nqi r5 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pric Omnia Contract 2/1/2025 1/31/2026 . $639.66 $12,793.20 #R200803 Omnia Contract 2/1/2025 1/31/2026 , $545.26 $5,452.60 EL #R200803 1595 C=INRuuuluuluuluuluuluuluuluulul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 1:::; "A R1: I1: 1 0fr" Expires: qli°I/30/rqi rid, Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street tpanella@driven.tech Key West,FL 33040 Contract 205876332 ............................................................................................................................................................................................................................................................................................................................................................................................................................ Item Description Contract Vehicle Start Date End Date Serial Number Qty Price Ext.Pric Omnia Contract 2/1/2025 1/31/2026 ' $493.93 $987.86 #R200803 Omnia Contract 2/1/2025 1/31/2026 I $5,372.46 $5,372.46 WL #R200803 Omnia Contract I $119.50 $119.50 #R200803 Omnia Contract 2/1/2025 1/31/2026 ' $111.43 $334.29 #R200803 Omnia Contract I $304.35 $304.35 #R200803 Omnia Contract 2/1/2025 1/31/2026 ' $469.31 $1,877.24 #R200803 Omnia Contract 2/1/2025 1/31/2026 ' $1,557.08 $3,114.16 #R200803 Omnia Contract I $0.00 $0.00 #R200803 Omnia Contract I $0.00 $0.00 #R200803 Subtotal: $98,866.84 Quote Contract 205876332 $98,855.84 Total: $98,866.84 Pricing does not include any applicable taxes,shipping,handling or other charges. We reserve the right to cancel orders arising from pricing or other errors. Hardware is invoiced upon shipment. Note:For any returns there maybe a 20%restocking fee and the product with all original packing material must be returned,-subject to vendor specific terms. Ordering Information Purchase orders and/or executed quotes may be submitted to your account manager,inside sales representative,or directly to the purchasing and orders department(ordersL driven.tech). 1596 C=INRuvuuluvuluvuluvuluvuluvuluvuluvuluul ' V uuuuuuuuuuuuuuuuu iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilluo QUOTE uuuuuuuuuuuul� Quote#: 003959 v1 Date Issued: 12/18/2024 Expires: 01/30/2025 Monroe County Board of County Commissioners Prepared By: Tony Panella 500 Whitehead Street Key West,FL 33040 tpanella@driven.tech 114 onir oe Couunillly I11: uo!ird soli"Couunill r Caunninnusaliaunell a Signature/Name Date 1yroved as Gi laWil d z ro�� i t�MurimG !vc M, Lxwis _ ssima t Cii,njvy Amaaney I°)atu; 12/2i/24 Quote#003959 v1 Pa 417