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HomeMy WebLinkAboutResolution 046-2025 M P* RESOLUTION NO. 046 -2025 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, IMPLEMENTING THE NEW USE OF PROPERTY POLICY WITH RESPECT TO THE USE OF COUNTY OWNED OR OPERATED PROPERTY BY NON-COUNTY ENTITIES; RESCINDING ANY OTHER RULES AND REGULATIONS PERTAINING TO USE OF SUCH PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, under Florida Statutes, Section 125.01(1)(f) the Board of County Commissioners (BOCC/Board) is granted the authority, among others, to provide County parks, playgrounds, libraries, and other recreation and cultural facilities and programs ("County Property and Facilities"); and WHEREAS, the BOCC has previously adopted a Policy for Use of Public Facilities, Roads,Bridges, County Meeting Rooms and Theater("Use Policy"),which sets forth certain rules, regulations, fees, and other applicable provisions for the use and rental of County Property and Facilities throughout Monroe County; and WHEREAS, non-refundable fees are charged for use of the various County Property and Facilities because such use by the public requires the expenditure of County funds and additional work by County staff that would not otherwise be expended except for the act of making the County Property and Facilities available for use by the public; and WHEREAS, the Use Policy is periodically reviewed and updated by County staff and is currently being reviewed for revision after having been last updated in May, 2024; and WHEREAS, the BOCC wants to be a good steward of its County Property and Facilities and provide access for public use, but also must be fair and equitable in providing such access; and WHEREAS,this Resolution is necessary to rescind Monroe County Resolution 074-2022 and approve the new Use of Property policy which establishes updated rules and regulations for use of county property; Page 1 of 3 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA: SECTION 1: RECITALS AND LEGISLATIVE INTENT. The foregoing recitals and statements of legislative intent are true and correct and are hereby incorporated as if fully set forth herein. SECTION 2: PURPOSE AND INTENT. This Resolution supersedes and rescinds all prior actions of the Board, including Resolution 074-2022, as to any rules and regulations established as to the use of County Property by non-county entities. SECTION 3: The new Monroe County Use of Property policy is attached as Exhibit A. SECTION 4: CONSTRUCTION AND INTERPRETATION. This Resolution, being necessary for the health, safety, and welfare of the residents of and visitors to Monroe County, shall be liberally construed to effect(uate) the public purpose(s) hereof. Interpretation of this Resolution shall be construed in favor of the Monroe County Board of County Commissioners, and such construction and interpretation shall be entitled to great weight in adversarial administrative proceedings, at trial, in bankruptcy, and on appeal. SECTION 5: NON-RELIANCE BY NON-PARTIES AND NO THIRD-PARTY RIGHTS OR BENEFICIARIES. Nothing contained herein shall create or be construed or interpreted to create any relationship, contractual or otherwise, with, or any rights in favor of, any third party. No person or entity shall be entitled to rely upon this Resolution or any provision hereof to enforce or attempt to enforce any claim or entitlement to or benefit of any service or program contemplated hereunder. SECTION 6: SECTION HEADINGS. Section headings have been inserted into this Resolution as a matter of convenience for reference only, and shall not be used in the interpretation or construction of this Resolution or any part thereof. SECTION 7: NO LIABILITY. Monroe County expressly reserves and in no way shall be deemed to have waived, for itself or for its officer(s), employee(s), or agent(s), any sovereign, governmental, and other similar defense, immunity, exemption, or protection against any suit, cause-of-action, demand, or liability. SECTION 8: SEVERABILITY. If any provision of this Resolution, or any part or portion thereof, is held to be invalid or unenforceable by any administrative hearing officer or court of competent jurisdiction, the invalidity or unenforceability of such provision, or any part or portion thereof, shall neither limit or impair the operation, enforceability, or validity of any other provision of this Resolution, or any remaining part(s) or portion(s)thereof. All other provisions of this Resolution and remaining part(s) or portion(s)thereof, shall continue unimpaired in full force and effect. SECTION 9: EFFECTIVE DATE. This Resolution shall take effect upon adoption. Page 2 of 3 PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida; at a regular meeting of said board on the 15th day of January 2025. Mayor James Scholl Yes Mayor Pro Tem Michelle Lincoln Yes Commissioner Craig Cates Yes Commissioner. David Rice Yes Commissioner Holly Merrill Raschein Yes rim£. �1��{v � � a ` .,"�.r•qt .. � .. .. .. 'SEAL)) BOARD OF COUNTY COMMISSIONERS MADOK,CLERK OF MONROE COUNTY,FLORIDA 1. V 5 ,\1 • p' J UTY CLERK AYOR/CHAIRPERSON , 1l f MONiROECOUNTY U RAN ' OFFICE EAELES ASSISTANT�� ATTORNEY ATE. �.. Page 3 of 3 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS POLICY FOR EXTERNAL USE OF COUNTY PROPERTY I. PROCEDURE Any individual, group, or organization requesting the use of County owned, leased or controlled property for an activity, event, or meeting unrelated to County official business MUST complete the REQUEST FOR USE OF COUNTY PROPERTY Application(attached to this policy as Exhibit A) and the HOLD HARMLESS AND INDEMNITY Agreement(attached as Exhibit"B"). Applications must be submitted to the County no later than five (5)business days prior to the desired event date, unless it is a large special event or involves alcoholic beverages, which require additional days as noted in this Policy. This policy shall not include those rentals subject to a formal written agreement (i.e., contract, lease, licensing agreement, etc.)between the user and the County unless stated otherwise in the formal written agreement. SUBMITTING AN APPLICATION IN NO WAY GUARANTEES USE. COUNTY MUST APPROVE THE REQUEST IN WRITING. MONROE COUNTY RESERVES THE RIGHT TO REJECT, CANCEL, DISAPPROVE OR RESCHEDULE ANY USE FOR ANY REASON REGARDLESS OF PRIORAPPROVAL. All applications must be approved by the Monroe County Risk Manager and the respective Department Director. For specific contact information and to obtain submission instructions, please see Exhibit C of this Policy. Applications involving fee waiver requests require written approval from the Department Director. Such events must submit the Request for Use of County Property Application and the Hold Harmless and Indemnity Agreement along with the required attachments no later than five (5) business days prior to the desired event date. For large special events (250+participants), the required documents must be submitted fifteen(15)days in advance. For additional information related to large special events, see Section V below. For events with alcoholic beverages see, Section IV THIS POLICY DOES NOT APPLY TO INTERDEPARTMENTAL USE BY COUNTY DEPARTMENTS UNLESS ADDITIONAL SET UP IS REQUIRED (i.e., IT equipment, etc.). II. GENERAL RULES AND REGULATIONS I. Approval of an application is based on availability. Monroe County reserves the right to deny any request or revoke any approval for any reason(s)including but not limited to: availability of property, County's ability to properly staff the property, inclement weather, in the event of emergencies and/or the scheduling of Board of County Commissioners meetings. 2. Commercial uses (e.g., tennis lessons for profit) at the following locations are not permitted: a. Key Largo Community Park b. Old Settlers Park c. Big Pine Community Park d. Bernstein Park e. Pine Channel Nature Park f Clarence S. Higgs Memorial Beach Park. g. Friendship Park h. MCFR conference rooms Policy for Use of Public Facilities 1 January 2025 3. Applications more than twelve (12) months in advance of the proposed use will not be approved. Reasonable use of the meeting rooms is expected. 4. Permission to use County property shall not constitute a waiver of any local, state, or federal laws. 5. During any declared State of Emergency, this Use of Property policy shall be suspended for the duration of the emergency for any County approved Disaster Recovery Centers or other recovery uses as necessary. 6. Smoking and/or use of tobacco is prohibited on all County property. 7. The request will be considered approved only when all required documents have been submitted; all required approvals have been obtained; all fees have been paid in full; and the Applicant has received written confirmation of approval from the County. 8. CHECKS OR MONEY ORDERS MUST BE MADE PAYABLE TO "MONROE COUNTY BOARD OF COUNTY COMMISSIONERS". 9. MAJOR CREDIT CARDS ARE ACCEPTABLE, ADDITIONAL MERCHANT PROCESSING FEES MAY BE CHARGED. 10. CASH IS NOT ACCEPTED. 11. ALL FEES LISTED ARE INCLUSIVE OF SALES TAX. 12. VIOLATION OF ANY COUNTY RULE OR REGULATION SHALL RESULT IN IMMEDIATE REVOCATION OF THE APPROVAL AND MAY RESULT IN THE APPLICANT NO LONGER ALLOWED TO USE COUNTY PROPERTY IN THE FUTURE. 13. FEES ARE NON-REFUNDABLE UNLESS MONROE COUNTY CANCELS OR REVOKES THE APPROVAL. III. INSURANCE AND INDEMNIFICATION 1. INDEMNIFICATION AND HOLD HARMLESS: All Applicants must provide to the County an executed Hold Harmless Agreement at the time of the request. THIS REQUIREMENT CANNOT BE WAIVED. 2. Monroe County Risk Management may determine that insurance is required. Examples of insurance coverage which may be required, include but are not limited to the following: • Worker's Compensation; • General Liability; • Vehicle Liability; • Aircraft/Watercraft Liability; and/or • Liquor Liability 3. If the Monroe County Risk Manager determines that insurance is required,the Applicant shall provide to the County an insurance certificate(s) naming Monroe County Board of County Commissioners ("BOCC"), 1100 Simonton Street, Key West, Florida 33040, as an additional insured (except for Worker's Compensation). 4. The insurance requirements may be waived as determined by the Monroe County Risk Manager or designee. 5. All Applicants must comply with the insurance requirements provided by Monroe County Risk Management. Monroe County Risk Management may be reached at (305) 292-3470 IV. SPECIFIC RULES AND FEES 1. For additional information on Monroe County rentals available including use fees, availability, and contact information, please see Exhibit C. 2. In addition to the usual fees assessed, any Applicant that impacts normal services to the requested County Property will be charged the cost above normal expenses for the use,including but not limited to, staff fees. Policy for Use of Public Facilities 2 January 2025 3. Should a use require additional time other than the time slot(s)originally approved,the additional fee(s) for such time owed the County will be invoiced at the applicable rate. Non-payment of any invoice by an Applicant will result in the Applicant not being authorized to use County property pursuant to this Policy until the County has been paid in full for any and/or all outstanding invoice(s). 4. If there are regular County fees for a facility, those fees will be charged in addition to the use fee(s). 5. FEE WAIVERS. Fees are mandatory unless waived pursuant to Exhibit D. 6. ALCOHOLIC BEVERAGES. The use or sale of alcoholic beverages shall be prohibited unless prior approval is obtained from the County Administrator pursuant to Exhibit E. The County Administrator is the only individual authorized to waive this prohibition. V. PUBLIC ASSEMBLY PERMITS (250+PARTICIPANTS) All functions expected to exceed 250 participants/spectators a day are required to contact the Monroe County Sheriff's Office, Monroe County Fire Department, Monroe County Planning Department as well as the Monroe County Department from which the rental will be requested to obtain a Public Assembly Permit (Ordinance No. 030-1996). The Public Assembly Permit Application must be submitted as set forth in the Monroe County Code Sec. 17-29. Christine Hurley, County Administrator (January 2DigitIly signed by Christine Christine Hurley Hurley Date:2025.01.15 11:54:49-05'00' MCJNAOE COUNTY A TO EY" OFFICE E¢�'� �1f�N�1 �. ASSISTANT OUNTY ATTORNEY !SATE: Policy for Use of Public Facilities 3 January 2025 EXHIBIT A January 2025 REQUEST FOR USE OF COUNTY PROPERTY APPLICATION Please note that the request does not guarantee the rental until approved in writing Application Date: Telephone number: Email: Name of Individual or Organization and Contact Person: _ Address: Specific County property requested: Description of Intended use: Date(s)needed: Time (include set up and clean up): from _to Number of participants:_ If greater than 250, a Monroe County Public Assembly Permit is required. Previous history of holding similar event?Yes❑ No❑ Please check all that apply to your event: Monroe County Schools Sponsored Event will have tents(tent stakes not permitted) Non-profit sports league Event will have music Alcohol consumption/sales Event will have live animals Coordination with Planning Dept. Event will have food sales Coordination with Sheriff's Office. Event will require athletic field(s)painted &prepared Coordination with Fire Dept. Improvement of community(planting trees,beach cleaning,etc) Fee Waiver Request(requires separate form) Event will have Bounce House/Inflatables Admission or other charge for participants$ _ Site Plan attached (special room configuration,events&races) COMPLETE FOR MEETING ROOMS AND COMMUNITY CENTERS ONLY: Special Audio/Visual Equipment needed:Yes❑ Describe: _ Public Address System or DJ: Yes❑ Room Arrangement: ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Fees are listed in the Policy for External Use of Monroe County Property. Major Credit Cards are accepted, and Checks or Money Orders shall be made payable to Monroe County Board of County Commissioners. All fees are NON-REFUNDABLE. By signing you agree to Monroe County's rules and regulations. Signature: COUNTY USE ONLY Fees Due: Fees Paid: Date Fees Paid: Approved by Department Director(required for non-County events): Fee Waiver requested:YesO No ❑ Signature: Eligible for Fee Waiver Yes❑ No❑ Approved by Monroe County Risk Manager or Designee: Category of Fee Waiver: Signature: hAONR'OE CouNTY AT ORNEY'S OFFICE Approved by Monroe County Administrator(required for alcohol use): PATRICIAs G,;STl�J"���TTOR�E DATE:71 Signature: ONO ) (:' PUNTY ESERVES 71 fE RIB IfT 10 EJE(",1, tl 1 tl� ,DIS,111FIPP N , 4 N E,'(IfEDUI.. I Y USE F�P e1INY E 1,,",O , ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. EXHIBIT B MONROE COUNTY BOARD OF COMMISSIONERS EVENT AND USE OF COUNTY PROPERTY HOLD HARMLESS AND INDEMNITY AGREEMENT (not required for interdepartmental use) For and in consideration of having been granted permission by the Monroe County Board of Commissioners, County Administrator, and/or Assistant County Administrator, or his/her designee to hold an Event within Monroe County limits or on Monroe County property, the Undersigned on behalf of the organization hereby agrees on behalf of the organization,to protect and hold harmless Monroe County,its subsidiaries or affiliates,elected and appointed officials, employees, volunteers, representatives and agents from (i) any claims, actions or causes of action,(ii)any litigation, administrative proceedings,appellate proceedings,or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against,initiated with respect to,or sustained by,any indemnified party by reason of,or in connection with, (A)any activity of Undersigned or any of Undersigned employees,agents,contractors or other invitees, (B)the negligence or willful misconduct of Undersigned or any of its employees, agents, sub-contractors or other invitees, or(C) Undersigned's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the County or any of its employees, agents, contractors or invitees (other than Undersigned) arising out of or occurring in connection with the event or the use of County property described herein. The Undersigned also agrees to protect and hold harmless Monroe County, its subsidiaries or affiliates,elected and appointed officials,employees,volunteers,representatives and agents from any present,past or future claims which may be asserted by this organization, or any member of this organization or any participation or third party arising out of or occurring in connection with this event or the use of County property. That as the consideration of the County entering into this Agreement with the Undersigned,it is agreed and understood that the Undersigned shall indemnify the County against any and all claims or expenses or losses of any type,which are related to or arising from the participation of the Undersigned in this event. The Undersigned agrees and understands that a part of said consideration for this Agreement shall include the Undersigned's promise that any rights to bring suit against the County and any rights to compensation therefrom on any matters arising from or otherwise related to Undersigned's participation in this event have been knowingly and willingly relinquished by the Undersigned under this Agreement. The Undersigned therefore agrees to save harmless, indemnify, and defend the County, including its subsidiaries and affiliates, its consultants, representatives and agents,volunteers, elected and appointed officers, and employees from any and all claims, suits,actions,damages,expenses,losses,penalties,interest,demands,judgments, and liabilities claims and related expenses in connection with the loss thereof, and costs of suit, including attorneys' fees, for any expenses, damages, or liability incurred by any of them, whether for bodily or personal injury, death, property damage, direct or consequential damages, or economic loss or use thereof, including environmental impairment, arising directly or indirectly on account of or arising out of the Undersigned's participation in this event or the use of County property. The Undersigned's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance. The Undersigned agrees to pay on behalf of Monroe County, as well as provide a legal defense for the County, both of which will be done only if and when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to any and all other legal remedies available to the County and shall not be considered to be the County's exclusive remedy. Or in the case of another Government a2eev The , as a state agency or subdivision defined in Section 768.28, Florida Statutes, agrees to be fully responsible to the limits set forth in such statute for its own negligent acts or omissions, or intentional tortious actions, which result in claims or suits against either County or and agrees to be liable to the statutory limits for any damages proximately caused by said acts or omissions, or intentional tortious acts. The County, as a political sub-division of the State of Florida,as defined in Section 768.28,Florida Statutes,agrees to be fully responsible to the limits set forth in such statute for its own negligent acts or omissions, or intentional tortious acts, which result in claims or suits against either the or County, and agrees to be liable to the statutory limits for any damages proximately caused by said acts or omissions, or intentional tortious acts. In all cases Nothing contained in this Section shall be construed to be a waiver by either party of any protections under sovereign immunity, Section 768.28 Florida Statutes,or any other similar provision of law.Nothing contained herein shall be construed to be a consent by either party to be sued by third parties in any matter arising out of this or any other Agreement. The extent of liability is in no way limited to,reduced, or lessened by any insurance requirements. Those who are hereby released shall not be stopped or otherwise barred from asserting any expressly reserved right to assert any claim or cause of action they may have against the Undersigned or any others. Damage done to any County equipment or property during the time the County property is utilized by the Undersigned will be the responsibility of the Undersigned. By utilizing County property,the Undersigned understands and agrees to promptly repair(with permission from the County) and return the property to equal or better condition than the property was in before the use at no cost to the County. This Agreement shall be interpreted under and its performance governed by the laws of the State of Florida. The parties agree that any action relating to this Agreement shall be instituted and prosecuted in the courts of Monroe County, Florida,and therefore, each parry to this Agreement hereby waives the right to any change of venue. By the signature to this document, the undersigned acknowledges that it understands the contents of this document and is voluntarily agreeing to its terms. If the undersigned is an entity or an organization,the undersigned is authorized and holds the actual authority as the Legally Authorized Representative of this entity/organization to enter into this Agreement and the entity/organization has delegated such signatory authority to me. In witness whereof I/we have hereunto set my/our hand and seal this day of in the year 20 NAME OF EVENT DATE(S) OF EVENT LOCATION OF EVENT PURPOSE OF EVENT MONACE COUNTY ATTORNEY'SOFFICE Individual/Organization/Sponsor's Name Ea TO 08M PATRICIA M RS ASSISTANT COUN Y A70RNEY a,ATE: 'tt t9 9S Signature of Legally Authorized Representative Printed Name and Title State of Florida County of Monroe SUBSCRIBED AND SWORN to (or affirmed before me) by means of _ physical presence or _online notarization on this day of 20 ,by (name of affiant), who is personally known to me or has produced (type of identification)as identification. Notary Public (SEAL) EXHIBIT C AVAILABLE PROPERTIES, FEES,AND ADDITIONAL INFORMATION ENGINEERING,ROADS & BRIDGES Location and Type of Rental: For more information or to rent this location, please contact: Events, projects, etc., affecting or occurring on Monroe County Facilities Maint. Dept. any County owned road or bridge 10600 Aviation Boulevard Marathon,FL 33050 PHONE: (305) 289-6036 Roads & Bridges Fees Monday—Friday $100.00 per day Weekends and Holidays $150.00 per day Additional Rules & Regulations for Roads & Bridges Use Events, projects, etc., affecting or occurring on any road or bridge must be pre-approved by the Monroe County Engineering Department and/or the Florida Department of Transportation, as appropriate. The use of off duty law enforcement may likewise be required. Coordination with off duty officers is the Applicant's responsibility and shall be coordinated directly with the law enforcement agency. In addition to the direct costs for a deputy, the Monroe County Sheriff's Department is required to charge overhead costs. Proof of coordination of traffic control arrangements must be provided to the Risk Manager prior to the event. FACILITIES MAINTENANCE Location and Type of Rental: For more information or to rent this location, please contact: The Gato Building Monroe County Administrator's Office 1100 Simonton Street 1100 Simonton St. Key West,FL 33040 Key West,FL 33040 (3) conference rooms; lobby PHONE: (305) 292-4441 The Harvey Government Center Monroe County Facilities Maintenance Dept. 1200 Truman Avenue 10600 Aviation Boulevard Key West,FL 33040 Marathon,FL 33050 BOCC Meeting Room; Media Room PHONE: (305) 289-6036 Marathon Government Center Monroe County Facilities Maintenance Dept. 2798 Overseas Highway 10600 Aviation Boulevard Marathon,FL 33050 Marathon,FL 33050 BOCC Meeting Room; Media Room PHONE: (305) 289-6036 Murray E. Nelson Government & Cultural Monroe County Facilities Maintenance Dept. Center 300 Magnolia St. 102050 Overseas Highway, MM 102.5 Key Largo, FL 33037 Key Largo,FL 33037 PHONE: (305) 852-7117 Theater/BOCC Meeting Room Additional Rules & Regulations for Facilities Maintenance Rentals 1. Meeting rooms and/or theatre may not be used before 8:00 a.m. or after 11:00 p.m. 2. County personnel will ensure the room is opened in the evening and locked at the conclusion of the meeting or event. 3. Most of the equipment in the meeting rooms and/or theatre will not be available for general public use. County staff will make available lighting, air conditioning, and a public address system, if necessary. 4. All requests for equipment shall be made at the time the room is reserved. Special requests for equipment after reservation or during a meeting may be denied. 5. Facilities shall not be used for personal or private profit,aggrandizement,political fundraising, or advertising. 6. The small meeting rooms are not available for rental outside of normal business hours (8:00 a.m. to 5:00 p.m.). MONROE COUNTY FIRE RESCUE Location and Type of Rental: For more information or to rent this location, please contact: Fire Station 22 151 Marine Avenue Monroe County Fire Rescue Tavernier,FL 33070 490 63rd St. Ocean Meeting Room Marathon,FL 33050 PHONE: (305) 289-6005 305-289-6088 There are no fees associated with the use of Fire Station Community Room(s). • Use of Fire Station Community Room is open to small meetings held by Monroe County based groups, which are civic, cultural, educational, intellectual, or charitable in nature. No commercial uses are allowed. PARKS & BEACHES Location and Type of Rental: For more information or to rent this location, please contact: Bay Point Park 6 West Circle Drive Monroe County Parks& Beaches Dept. Key West,FL 33040 2798 Overseas Highway, Ste. 400 Athletic courts (pickleball, tennis). Marathon,FL 33050 PHONE: (305) 453-8748 Bernstein Park 6751 Fifth Street Key West,FL 33040 (1) medium conference room; (1)large conference room; athletic fields (baseball/softball, soccer); athletic court(basketball); shelters. Big Coppitt Volunteer Fire Department Park 280 Avenue F Key West,FL 33040 Shelters Big Pine Key Community Center 179 Key Deer Boulevard Big Pine Key,FL 33043 (1) small conference room Big Pine Key Community Park 31009 Atlantis Drive Big Pine Key,FL 33043 (1) medium conference room; athletic fields (baseball/softball, soccer); athletic courts (basketball,bocce,tennis); shelters. Blue Heron Park 30451 Lyttons Way Big Pine Key,FL 33043 Athletic courts (pickleball). Clarence S. Higgs Beach 1000 Atlantic Boulevard Key West,FL 33040 Athletic courts (pickleball/tennis); beach; shelters. Friendship Park 69 Hibiscus Lane Key Largo,FL 33037 Athletic fields (baseball); athletic courts (basketball); shelters. Harry Harris Park 39 E. Beach Road Tavernier,FL 33070 Athletic fields (baseball, soccer);beach; shelters. Location and Type of Rental (continued): Plantation Key Community Center Rowell's Waterfront Park 53 High Point Road 104450 Overseas Highway Plantation Key,FL 33070 Key Largo,FL 33037 (1) small conference room; (1)large conference Event lawn; beach. room. Key Largo Community Park Veterans Memorial Beach 500 Saint Croix Place Mile Marker 40 Key Largo, FL 33037 39900 Overseas Highway Athletic fields (baseball/softball, field); athletic Little Duck Key,FL 33043 courts (basketball; beach volleyball; pickleball; Beach; shelters. tennis); skate park; shelters. Old Settler's Park Watson Field Park 91895 Overseas Hwy. 30150 South Street Tavernier,FL 33070 Big Pine Key,FL 33043 Shelter. Athletic courts (tennis); athletic fields (baseball); beach volleyball. Peace Park at the Murray E.Nelson Wilhelmina Harvey Park Government Center 360 Avenue F 102050 Overseas Hwy. Big Coppitt Key,FL 33040 Key Largo,FL 33037 Shelters. Shelters. Pine Channel Nature Park 29550 Overseas Hwy. Big Pine Key,FL 33043 Shelters. Parks & Beaches Fees Athletic Courts,Athletic Fields & Shelter Rates Athletic Courts and Fields Hourly Fee $10.00 per hour/$25.00 per hour with lights Athletic Field Lining (Soccer,Football, Lacrosse) $100.00 per request Athletic Field Prep (Baseball, Softball) $50.00 per field Shelters $40.00 per day Per Person Usage Fee* *Groups requesting to reserve a portion of any park or beach will be charged a per person daily fee as listed below, along with clean up fees stated below. 1 —25 Person(s) $25.00 flat daily fee 26— 50 Person(s) $50.00 flat daily fee 51 — 100 Persons $100.00 flat daily fee 100 +Persons $100.00 plus $1.00 per person over $100 flat daily fee Community Room Fee Small Community Room $20 per hour Large Community Room $40 per hour Clean Up and Dump Fees* *Clean up and dump fees will be assessed based on the size of the group 1 —25 Person(s) No charge 26— 50 Person(s) $50.00 flat daily fee 51 — 100 Persons $100.00 flat daily fee 101 —200 Persons $150.00 flat daily fee 200 +Persons Must contract with Waste Management or other approved vendor to provide dumpsters & recycle bins and for removal after event. Additional Rules & Regulations for Parks & Beaches Use 1. Any group of five (5) or more individuals organizing an activity, game, party, or event must submit an application and be approved before use. 2. Applications for use outside of normal operating hours must be approved by the Director of Parks& Beaches. 3. Director shall reserve the right to assign or reassign rooms, fields, courts, or shelters as they deem appropriate based on nature or size of event/gathering. 4. County equipment shall not be removed from the property or used without permission. 5. Applicants requesting to reserve a portion of any park or beach excluding athletic fields will be charged a per person fee, along with clean up fees. Such reservations shall also require a diagram of each facility and/or area that is intended to be used for the request. 6. Groups requesting to reserve a conference room will be charged a clean-up fee in addition to the usual fees. 7. Athletic fields use is prioritized as follows: youth leagues, Monroe County School District sponsored events, adult leagues, and all others. 8. Court(s)usage for tournaments or leagues will not utilize more than half of the available courts. The other courts must be available for public use. 9. Shelters are on first come / first serve basis unless reserved. For approved applications, reserved signage will be posted by Parks &Beaches staff. 10. Decorations require prior approval. No signs or decorations shall be nailed or permanently affixed to walls, ceilings, windows, shelters, or buildings. No glitter, rice, birdseed, plastics, paint, chalk, or other similar items shall be used. No items are allowed to be hung from any light fixtures. 11. Music may be allowed and if approved, must follow noise ordinances. 12. The rental ending time means that the center,park,field, shelter, or court must be emptied and clean prior to that time. If event/clean up exceeds the rental time period, the renter will be responsible for additional overtime. 13. Applicants wishing to utilize a BBQ grill other than the grills provided by Monroe County at the beaches or parks, will require approval from the Director prior to the event. Any such users are responsible for the proper disposal of their grills, charcoal, and/or other fuel source. 14. Courtesy electrical outlets, where available, are not guaranteed to support all egwpment/appliances. 15. Stakes to secure tents,bounce houses and or any other item are prohibited. 16. Bounce houses, inflatables, other similar activities, and vehicles are not allowed on athletic fields, beaches or courts. Water slides, water inflatables and privately owned inflatables not allowed at any location. Appropriate insurance coverage required as determined by the Monroe County Risk Manager. COUNTY STAFF FEES Any event requiring County staff to be present and/or County staff coordination shall be charged the fees below in addition to any use fees. FEES ARE NON-REFUNDABLE and are due to the Department processing the use request at least FIVE 5 DAYS PRIOR TO EVENT Monday through Friday 8:00 am— Evenings (5:01 pm — REGULAR 5:00 pm, excluding OVERTIME 11:00 pm),Weekends HOURS holidays HOURS and Holidays Facility Charges Facility Charges Per Hour Per Hour Per required Per required Maintenance Maintenance Technician $ 40.00 Technician $ 52.00 FOR SMALL MEETING ROOMS ONLY: The fee for use of a small meeting room, which holds a maximum of ten (10) people or less, is $52.00 per hour (during regular business hours only, Monday through Friday from 8:00 a.m. to 5:00 p.m.). The number of technicians needed will be determined at the discretion of Monroe County by the size and type of event. To ensure time accuracy, the maintenance technician(s)will record his/her time on a time sheet which will then be validated by both the technician(s) and the event representative by each signing the time sheet daily. MCTV RATES: (In addition to required maintenance technician rates) Television coverage is available only for pre-approved County activities. Any other governmental agency must obtain prior approval from the County Administrator. One (1) hour prior to the meeting is needed for the setting up of equipment, and one (1)hour after the meeting is needed for the breakdown of equipment. Hours, including set-up and breakdown, will be charged at the rates below, assuming MCTV staff is available at the time of the activity. Monday through Friday 8:00 am— 5:00 Evenings (5:01 pm — REGULAR pm, excluding OVERTIME 11:00 pm),Weekends HOURS holidays HOURS and Holidays MCTV Per Hour MCTV Per Hour One T.V. Technician $ 57.55 One T.V. Technician $ 73.09 Equipment Costs $ 200.00 Equipment Costs $ 200.00 Total for One Total for One Technician for $ 257.55 Technician $ 273.09 DOES NOT INCLUDE MAINTENANCE TECH(S), FACILITY COSTS, MEETING ROOM OR THEATER FEES, TAPE DUPLICATES OR SPECIAL POST-PRODUCTION COSTS COSTS DOINCLUDEA TV. CAMERA, TECHNICIAN,AND TV. EQUIPMENT. EXHIBIT D REQUEST FOR FEE WAIVERS 1. The Department Director for the county department responsible for the rental space or the County Administrator are the only county staff authorized to waive any fee. Alcohol fees may not be waived. 2. All requests for fee waivers shall be accompanied by a Fee Waiver Request form. 3. All non-profit organizations must submit proof of valid current non-profit status along with its request for a fee waiver. 4. FEE WAIVERS. Upon request, fee waivers shall be granted to: (A) Monroe County School District-Sponsored Events; (B)Non-County local, state, or federal government agencies; (C) Non-profit sports leagues; (D) Memorial services; (E) Monroe County homeowner associations; (F) Monroe County property owner associations; (G) Groups designated as Community groups by the County Administrator such as neighborhood watch groups or groups with civic, cultural, educational,intellectual, or which are charitable in nature; (H) Active non-profit organizations which are donating all profits from the proposed event to a charitable cause; (I) Youth organizations (such as scout troops); Q) Applicant(s) whose only purpose for the use of the County Property is for improvements (i.e., planting shade trees). If part of the purpose is for property improvements (i.e., planting shade trees and holding a tree selling event), the County shall determine a prorated fee; and (K) Other such similar entities. FEE WAIVER REQUEST (to be filled out by Applicant requesting Fee Waiver) Applicant: Date of Event: A Fee Waiver has been requested by the group named above. Please indicate the applicable category: ❑ (A)Monroe County School District-Sponsored Event ❑ (B)Non-County local, state, or federal government agency ❑ (C)Non-profit Sports Leagues ❑ (D)Memorial services ❑ (E)Monroe County homeowner association ❑ (F)Monroe County property owner association ❑ (G) Community groups (such as neighborhood watch groups) ❑ (H)Non-profit organization ❑ (I) Youth organizations (such as scout troops) ❑ Q) Only purpose for the use of the County Property is for improvements (i.e., planting shade trees, shoreline cleanup) All non-profit organizations must submit proof of current valid non-profit status along with its request for a fee waiver. ❑ Appropriate documentation attached. If a charitable organization is receiving all the proceeds from the event, please provide the name of the organization and contact information: Additional Information: I agree that the above is true and correct. Signature of Applicant/Authorized Representative MONROE CQNJNTY ATTORNEY'S OFFICE Ed TO P 71IC9AEMILES Name/Title of Applicant/Authorized Representative As pA;E: EXHIBIT E ALCOHOLIC BEVERAGES 1. Pursuant to Monroe County Ordinance 3-4, the County Administrator may approve the per event sale of alcoholic beverages for consumption on County-owned property if the following terms and conditions are met: a. The sale of the alcoholic beverages is by, or on behalf of, a nonprofit charitable organization with the profits from alcoholic beverage sales going to that organization's charitable purposes; or b. The sale and consumption of alcoholic beverages is part of a social event, such as a wedding or birthday party, the duration of which may not exceed four hours; and c. Depending on the size of the expected crowd, the event sponsor must agree to furnish a sufficient number of off-duty law enforcement personnel for crowd and traffic control, the number to be determined by the County Administrator, and to provide evidence satisfactory to the County Administrator that the law enforcement personnel have in fact been hired; and d. The sponsor of the event has furnished to the County's Risk Manager evidence that the sponsor has obtained event liability insurance, naming the county as an additional coinsured, in an amount satisfactory to the risk manager. Additional Regulations: 2. The use or sale of alcoholic beverages shall be prohibited unless prior approval is obtained from the County Administrator. The County Administrator is the only individual authorized to waive this prohibition. 3. The request for the alcoholic beverages' waiver must be submitted to the County Administrator no less than twenty (20)business days before the event. 4. The Applicant will be responsible for concurrence with applicable state permits, including but not limited to, alcohol permit from the Florida Department of Business Regulation, and additional insurance as may be required by the Monroe County Risk Manager. 5. If alcohol sales, possession, or consumption is approved for the event, the Applicant must arrange and provide for certified law enforcement personnel or a licensed and bonded security detail at the event in the number and manner required by the County Administrator. Proof of the security arrangement must be provided to the County Administrator and Risk Manager before the event will be allowed to take place. 6. In accordance with Monroe County Resolution No. 156-2001, the following fees must be collected from the non-charitable organizations or social event sponsor before the County Administrator may approve an application for the per event sale of alcoholic beverages on County-owned property: Number of persons expected to attend the event Fee 1 - 20 $10.00 21 - 50 $20.00 51 - 100 $40.00 101 or more $50.00 Fees must be sent to the County Department that is processing the request application.