HomeMy WebLinkAbout2024-03 HVAC and Domestic Water Heating in Concourse A MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date 01.13.2025 Task Order No. PSO-MJ-MSA-2024-3
Client Project No. 405-630905-530310-SC 00038 Engineer Project No. 18967.11
This Task Order is entered into on the effective date noted above pursuant to the"Master Agreement
for Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc.
("Consultant"),dated April21,2021 ("Agreement"). The Agreement is incorporated herein and forms
an integral part of this Task Order.
Services Authorized:
Client authorizes Consultant to perform: Construction Phase Commissioning Services for the
HVAC systems and Domestic Water Heating Systems that will be provided under the
Concourse A&Terminal Improvements project.The basic scope of services will be consistent
with the commissioning process outlined in ASHRAE Standard 202-2024 (The Commissioning
Process Requirements for New Buildings and New Systems) and as further described in the
attached Appendix A.
Pricing
n/a Time and Expense per Agreement and Exhibit B to the Agreement.
X Firm Lump Sum Price of$75,280
n/a Other(Describe):
Schedule
Services may commence on upon execution.
Witness:JConsult
d-
Name:Petros Papathomopoulos ame:-John Mafer _
Date: 01/02/2 02 S Date:_01/02/2025
Accepted B rgB Digitally signed by
p y' y' Christine Hurley
Date:2025.01.13
Hurley 16:36:45-nano,
Director of Airports Asst. /County Administrator
Date: 01.09.2025 Date:
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111
APPENDIXA
Task a o® 3
PROJECTDESCRIPTION
The project is the Renovation and Expansion to the existing Passenger Terminal Building(PROJECT)at
the Key West International Airport (EYW) for Monroe County (SPONSOR). The primary goal of the
PROJECT is to provide the addition of Concourse A and renovation of select areas of the existing
building to accommodate the proposed Concourse A addition. The PROJECT is currently in the
construction phase.
PROJECT TEAM
The PROJECTwill be executed bythe followingfirms notingtheir primary scope of responsibilities:
Prime Consultant
McFarland Johnson, Inc. (Consultant) Construction Phase Commissioning
Major Subconsultants(Subconsultants)
n/a
BASIC /
The Consultant's services will consist of providing Construction Phase Commissioning Services (Cx)
for the HVAC systems and Domestic Water Heating Systems that will be provided as part of this
project. The basic scope of services will be consistent with the commissioning process outlined in
ASHRAE Standard 202-2024 (The Commissioning Process Requirements for New Buildings and New
Systems)and as further described in the following Basic Scope of Services:
CONSTRUCT/ON PHASE COMMISSIONING
1. Coordinate, lead and attend a Cx Kick-off meeting with EYW, design team and other key
stakeholders to discuss and confirm the commissioning scope of work and commissioning
process, explain Cx procedures and coordinate commissioning activities.
2. Review equipment submittals and detailed start-up procedures for commissioned systems
and assemblies to evaluate compliance with the OPR. The commissioning submittal review
does not replace the designer of record submittal review.
3. Provide on-site observation of ongoing construction to verify equipment and systems
installation, coordination, and evaluate the interaction among commissioned systems and
assemblies. Evaluation shall focus on the physical installation of the systems and
assemblies, on their ability to meet the contract documents requirements, and on
accessibility for Cx, testing, and maintenance operations. The Consultant has anticipated
that 5 site visits will be sufficient for the duration of the construction.
Key West International Airport Commissioning Services
Concourse A&Terminal Improvements Page 1 Scope of Work
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4. Coordinate, lead and attend Cx progress meetings to review construction progress, clarify
control sequences and equipment coordination as necessary and gather information for
updating the commissioning plan. It is anticipated that the Cx progress review meetings will
coincide with the on-site observation visits.
5. Develop a written Commissioning Plan (Cx plan) to outline organization, documentation
requirements, and tools to evaluate and document that the design, construction, and
operation of the project systems meet the Owner's Project Requirements (OPR). Update Cx
plan as construction progresses.
6. Develop and update issues log and incorporate in final Cx report. Issues identified duringthe
Cx process shall be documented and any open or continuing items shall be listed and
tracked in the issues log.
7. Develop project specific equipment prefunctional checklists,distribute and coordinate their
completion by the installing contractors. These checklists are intended to confirm proper
installation of the systems and assemblies and obtain contractor signoff that the systems
are installed per contract documents and are ready for testing.
8. Develop functional performance tests that define the means and methods to carry out the
tests and distribute to contractors.
9. Schedule functional performance testing. Direct, witness, and document the tests
conducted by the Cx Team as required by the Cx Plan. Repeat testing as necessary until
equipment, systems, or assemblies being tested pass all tests
10. Review, approve, coordinate, and verifytraining for O&M personnel and occupants.Training
will focus on proper operation and maintenance of the systems and assemblies being
commissioned.
11. Coordinate completion of deferred functional performance testing.
12. Provide final commissioning report summarizing Cx activities, and incorporating Cx issues,
Cx checklists, and Cx functional performance tests.
13. The following systems will be included in the Cx pre-functional walkthrough and functional
testing scope:
a. HVAC Controls.
b. Air-cooled chillers CH-3&CH-4.
c. Hydronic pumps P-3, P-4, &P-5.
d. Air handling units AHU-1 &AHU-2.
e. Roof top units RTU-13, 14, 15, &16.
f. Variable air volume boxes VAV-1 &VAV-2.
g. Electric duct mounted coils DC-1 &DC-2.
h. Exhaust fans F-1 through F-9.
i. Hi volume, low velocity fans HVLV-1 through HVLV-8.
j. Ceiling fans CF-1 &CF-2.
k. Non-powered roof ventilators RV-1 through RV-4.
1. Fan coil units FC-1, FC-2, &FC-3.
m. Outdoor condensing units and heat pumps HP-1, HP-2, HP-3, HP-4, CU-1, &CU-2.
n. Indoorvariable refrigerant flow units VRF-1 through VRF-16.
Key West International Airport Commissioning Services
Concourse A&Terminal Improvements Page 2 Scope of Work
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o. Domestic water heater DWH-1 (several locations).
p. Concession packaged DX Rooftop Units, RTU-2-1 through RTU-2-7 (7 units).
q. Concession makeup air units MUA-2-1, MUA-2-2, &MUA-2-3.
r. Concession kitchen exhaust fans KEF-2-1, through KEF-2-8 (8 fans).
ASSUMPTIONSTHEBASIC SCOPE OFSERVICES
The following assumptions have been made:
1. EYW is expected to furnish Engineer with full information as to their requirements, including
any special or extraordinary considerations for the Project or special services needed, and
to make available all pertinent existing data.
2. Site observations will include visual inspections and discussions with designated
maintenance personnel.
3. Verification of existing conditions to be limited to visual inspection of utilities accessible
without removing any existing building element or feature.
4. EYW or contractors will provide lifts, ladders, or similar equipment to access the areas
impacted by the proposed project.
5. Project deliverables will be electronic files in PDF format.
The following items are specifically not included in Consultant's scope of work:
1. Permit application fees.
2. Preparation of Record Drawings.
3. Reproducing Bid Documents.
4. Identification of and recommendations for proper disposal of hazardous materials.
5. Geotechnical, Soil Borings, Laboratory Testing, Surveying, Construction Material Testing,
Special Inspections.
SCHEDULE
The following summarizes the anticipated project schedule:
1. Cx Kickoff Meeting: January 2025.
2. CxActivities—Concourse A:January—April, 2025.
3. CxActivities—Terminal Improvements:August 2025—April 2026.
KAKey West International Airport\-1 Agreement-Budget\EYW Terminal Cx\18967.OE-EYW Terminal Reno Cx-Fee Proposal Letter.docx
Key West International Airport Commissioning Services
Concourse A&Terminal Improvements Page 3 Scope of Work