HomeMy WebLinkAboutItem D06 D6
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
February 19, 2025
Agenda Item Number: D6
2023-3637
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Kara Franker and Christine Limbert
N/A
AGENDA ITEM WORDING: Approval of Revisions to TDC Operations Manual including
recommendations from the Florida Ethics Institute, updates to the purchasing policy provisions and
other policy updates.
ITEM BACKGROUND:
The Florida Ethics Institute reviewed and made recommendations on updates to the TDC Operations
Manual. This update also incorporates updates to the TDC Purchasing Policy to establish policies for
agreements entered into by Visit Florida Keys.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
February Operations Manual Changes m Tracked Changes.pdf
February Operations Manual Changes m Clean.pdf
FINANCIAL IMPACT:
No Financial Impact
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MONROE COUNTY • DEVELOPMENT •
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INTRODUCTION
Monroe County Tourist Development Council Operations Manual Introduction, Page 1
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INTRODUCTION
A. GENERAL CONTENTS AND PURPOSE OF THE MONROE COUNTY TOURIST
DEVELOPMENT COUNCIL'S OPERATIONS MANUAL
This manual contains the approved internal procedures and general information
applicable to those serving on the Monroe County Tourist Development Council (TDC)
as well as its District Advisory Committees (DAC) and other advisory boards serving
Monroe County's tourism industry. It is designed to be an aid to all individuals appointed to
serve on TDC, DAC, and advisory boards, as well as agency personnel and especially to
those in supervisory positions. It is important that all agency officials and personnel
follow the procedures outlined since this will ensure that responsibilities are being
carried out in a uniform manner in conformance with all applicable laws, rules, ordinances,
and regulations.
B. PROVISION FOR REVISIONS TO OPERATIONS MANUAL
When new procedures and/or revisions to existing procedures are needed, they must be
approved by the Monroe County Board of County Commissioners (BOCC) and/or the
appropriate Board or TDC Director. Board personnel will take all necessary actions to
notify Monroe County and TDC stakeholders when any part of the TDC Operations Manual
is updated with approved changes.
C. VISION STATEMENT
The mission of the Monroe County Tourist Development Council is to manage Monroe
County's tourism marketing efforts to assure long-term economic stability resulting from
visitor-related revenues. The TDC pledges to benefit residents and visitors by utilizing
those financial contributions to improve the Florida Keys' environmental and community
resources. The tourism council also prioritizes enhancing residents' quality of life and
minimizing their property taxes by safeguarding the health of the county's primary industry.
D. INTENT
Public officials serving Monroe County must always demonstrate the highest standards
of personal integrity, truthfulness, honesty, and fortitude in all public activities in order to
inspire public confidence and trust in public institutions.
Public officials must ensure that they perform their public duties and functions
efficiently, effectively, and with integrity, in accordance with all laws, rules, regulations, and
administrative procedures. They shall at all times seek to ensure that public resources
for which they are responsible are administered fairly and in the most effective manner.
Monroe County Tourist Development Council Operations Manual Introduction, Page 2
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Public officials serving Monroe County must be attentive, fair, and impartial in the
performance of their public duties, and in their relations with the public. They shall at
no time afford any preferential treatment to any group or individual or improperly
discriminate against any group or individual, or otherwise abuse the power and authority
vested in them.
E. SCOPE
For the purpose of expediency, these policies may refer to either the male or female
gender, or both with no intent to discriminate.All policies apply to both genders.
The policies, regulations and procedures as adopted within the Monroe County Personnel
Policies & Procedures Manual are hereby incorporated by reference herein. All board
personnel and employees must comply with those policies and provisions included within
the Monroe County Personnel Policies & Procedures Manual, to the extent applicable, as
well as board governance, policies and procedures specific to service on collegial bodies
including the TDC, DAC, and other advisory boards, and set forth within the Monroe
County Tourist Development Council's Operations Manual. All board members shall
comply with the standards of conduct set forth herein.
Monroe County Tourist Development Council Operations Manual Introduction, Page 3
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MONROE COUNTY • DEVELOPMENT •
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SECTION I
TOURIST DEVELOPMENT COUNCIL
MEMBERS
Monroe County Tourist Development Council Operations Manual Section 1, Page 1
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MONROE COUNTY
TOURIST DEVELOPMENT COUNCIL
The Monroe County Tourist Development Council (MCTDC, TDC or the Council) is a public
body, created by referendum of the electors. Monroe County is one of 42 Florida counties
whose people elected to have a Tourist Development Council (TDC); a joining of private
and public sector effort to assist in development of a tourism economy.
The MCTDC is an advisory board to the Board of County Commissioners (F.S.
125.0104(4e), which appoints its nine members. Six of the Council's nine members must
represent the five TDC taxing districts and be actively engaged in tourism marketing
through ownership or managerial operation of a tourism-dependent business. The Mayor
of Monroe County, or his/her designee and two other elected municipal officials fill the
remaining three seats to represent the interests of the public sector. (See Resolution No.
258-1993)(Section I, Page 4)
By statute, the MCTDC shall make recommendations to the county governing board for the
effective operation of the special projects or for uses of the tourist development tax revenue
and shall continuously review expenditures of revenues from the tourist development trust
fund. Expenditures which the council believes to be unauthorized shall be reported to the
county governing board and the Department of Revenue. All expenditures recommended
by the MCTDC come from the levy of a tourism tax (four percent) on the cost of short-term
lodging (six months or less). This tax is paid, almost entirely, by those who visit the county
to vacation or do business, rather than by residents. All recommended expenditures must
be approved by the Board of County Commissioners, first as acceptable budget items, and
again, for payment by the County Finance Office after the expenditure is made, and an
invoice(s) is submitted.
The composition, membership qualifications, responsibilities and duties of all TDC's are
defined by Florida Statute 125.0104 (see Section VII, Pages 1 - 14). The MCTDC is further
governed by Monroe County Ordinances 015-1988 and 017-1988 (see Section VII, Pages
20 - 27).
Members appointed to the Monroe County (County) Tourist Development Council
(TDC) and District Advisory Committees (DAC), councils, or authorities hold
positions of public trust, and are subject to mandatory standards of conduct
designed to maintain the integrity, impartiality and dignity of these institutions of
government. All appointees to, and members of, the TDC and DAC, as well as other
any public board to which they are appointed by the Monroe County Board of County
Commissioners are governed by the requirements of the Florida Code of Ethics in
Sections 112.311-112.3261, Florida Statutes (F.S.). It is the purpose of this policy to
supplement and implement these statutory requirements. For additional information
regarding the standards of conduct applicable to TDC, DAC, and other advisory
boards serving Monroe County's tourism industry, please refer to the "Board Code of
Ethics and Standards of Conduct" section of this Manual.
Monroe County Tourist Development Council Operations Manual Section 1, Page 2
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Adherence to the voting conflicts provisions of the Florida Code of Ethics, Section
112.3143(3) and (4), F.S., by appointed board members is required. Hence, if there
is a conflict between any provision of this policy and the Florida Code of Ethics, the
Code shall control.
The TDC is a public agency subject to the Open Public Meetings or "Sunshine Law"
as set forth in Chapter 286, F.S., Section 24(b), Article I of the Florida Constitution
and which governs TDC and DAC meetings and provides a right of access by the
public thereto.
As a public agency the TDC and DAC maintains its public records in accordance
with Florida's Public Records Laws, including but not limited to, Chapter 119, F.S.,
and Section 24(a), Article I of the Florida Constitution.
When a member of a local board such as the TDC or DAC is required to abstain
pursuant to the voting conflicts law applicable to local appointed board members, s.
112.3143(3) and (4), F.S., the local board member is disqualified from voting and
may not be counted for purposes of determining a quorum. See AGO 02-40 and
AGO 85-40.
Monroe County Tourist Development Council Operations Manual Section 1, Page 3
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Resolution No. 258-1993
A RESOLUTION PROVIDING PROCEDURE FOR THE SELECTION
OF TOURIST DEVELOPMENT COUNCIL MEMBERS
Repealed by Resolution No. 300-2007 (BOCC 8/15/07)see below
Resolution No. 300-2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY REPEALING RESOLUTION 258-1993, AND CLARIFYING
THE APPOINTMENT PROCESS FOR THE TOURIST DEVELOPMENT
COUNCIL.
WHEREAS, Section 125.0104(4)(e), FS, requires the tourist development council for each
county adopting a tourism development tax to have a specified composition appointed by the board
of county commissioners, to wit: three elected officials, of which one shall be either the chair of the
governing board of the county or any other member of the governing board as designated by the
chair, and two of which shall be elected municipal officials, at least one of whom shall be from the
most populous municipality in the county; at least three, but no more than four, shall be from the
lodging industry; and at least two, but no more than three, shall be from the tourism (non-lodging)
industry; and
WHEREAS, the County code further provides that the BOCC appointments shall be based
on the percentage of collections of the tourist development tax in each district, but that each district
will have at least one representative; and
WHEREAS, County Commission districts are not the same as the TDC districts; and
WHEREAS, the Monroe County Board of County Commissioners issued Resolution No.
258-1993 to clarify the process for making nominations and appointments to the Monroe County
Tourist Council; and
WHEREAS, it is desired to further clarify the process set forth in Resolution 258-1993;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA:
Section 1: Resolution No. 258-1993 is hereby repealed.
Section 2: Three (3) of the officials are essentially selected by the statute in that one is the
Chairman of the Board of County Commissioners and two (2) are elected representatives of
municipalities located within the County, one (1) of which is the most populous municipality, and
these nominations shall be and remain the nominations of the Board of County Commissioners.
Section 3: (a) Of the remaining six (6) appointments, there shall be at all times on the TDC
an appointment which was nominated by a commissioner representing each tourist development
district as defined in Monroe County code Section 2-299(G)' , and confirmed
1 As of the date of this resolution the TDC districts are:
District I the city limits of Key West
District 11 from the city limits of Key West to the west end of the Seven Mile Bridge
District III from the west end of the Seven Mile Bridge to the Long Key Bridge
District IV between the Long Key Bridge and mile marker 90.939
District V from mile marker 90.940 to the Dade/Monroe County line and any mainland portions of Monroe County
Monroe County Tourist Development Council Operations Manual Section/, Page 4
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TDC DISTRICT COMMISSIONER REPRESENTATION
District I BOCC District 3
District II BOCC District 1
District III BOCC District 2
District IV BOCC District 4
District V BOCC District 5
(b) The Mayor shall have the right to select a second nominee (61h lodging/tourism member) in
his/her capacity as Mayor. This appointment shall only be made when vacancy occurs either
through natural expiration of a term or the early vacation of the term by the member.2
(c) These six (6) nominations shall satisfy the statutory requirements with respect to occupation as
well as the ordinance requirement with respect to geographic locale, and shall be the Board's
appointees to the Tourist Development Council.
Section 4: The TDC District representation by specified County Commission Districts would
also include the three (3) At Large appointments to the District Advisory Committees (DAC's) and
the nominees by the county commissioner for that district shall be appointed by the Board of County
Commissioners.
Section 5: This Resolution shall become effective on the date written below.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a meeting of said Board held on the 151h day of August, A.D., 2007.
Mayor Mario DiGennaro Yes
Mayor Pro Tern Dixie M. Spehar Yes
Commissioner Charles "Sonny" McCoy Yes
Commissioner Sylvia Murphy Yes
Commissioner George Neugent Yes
2 As of the date of this Resolution, the 61h (mayoral) appointment would be a TDC District I position due to more than 50% of the tax
being collected in District 1 and each of the other districts being limited to 1 representative.
Monroe County Tourist Development Council Operations Manual Section 1, Page 5
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Below are subsections (a) and (b) of Sec. 23-199 of the Monroe County Code.
This is a link to this portion of the Monroe County Code.
h unicode.com/fl/monroe county/codes/code of ordinances?nodeld=QH23TA ARTY
ITODE 23-199MOCOTODECO
Sec. 23-199. Monroe County Tourist Development Council.
(a) Pursuant to F.S. § 125.0104(4),the governing board of the county appointed an advisory council known as the
Monroe County Tourist Development Council (tourist development council) by Resolution No. 198-1981,on June
16, 1981.
(b) The membership of the tourist development council shall be in accordance with the following provisions:
(1) The Monroe County Tourist Development Council,following the expiration of terms of its members
heretofore established and appointed,shall be composed of nine members. Eight members of the board
shall be appointed by the governing board of Monroe County based on a percentage of the funds collected
throughout the five tax collection districts,as set forth in subsection (g)of this section. Each tax collection
district shall have no less than one representative on the council.The ninth member of the council shall be
the chairman of the governing board of Monroe County or any other member of the governing board as
designated by the chairman.Two members of the council shall be elected municipal officials,at least one of
whom shall be from the most populous municipality in the county.Six members of the council shall be
persons who are involved in the tourist industry and who have demonstrated an interest in tourist
development,of which members, not less than three nor more than four shall be owners or operators of
motels, hotels, recreational vehicle parks,or other tourist accommodations in the county or subject to the
tax. Each of the six members of the council who are involved in the tourist industry shall represent a tax
collection district in which is located the business or businesses that qualify the individual as a lodging or
tourist-related industry representative.All members of the council shall be electors of the county.The
governing board of the county shall allow the council to elect a chairman.The chairman shall be elected
annually and may be reelected.
(2) The members of the council shall serve for staggered terms of four years. Members of the council serve at
the pleasure of the Board of County commissioners(BOCC). Removal shall be approved by affirmative vote
of at least three members of the BOCC.The council shall meet at least once each quarter and,from time to
time,shall make recommendations to the county governing board for the effective operation of the special
projects or for uses of the tourist development tax revenue and perform such other duties as may be
prescribed by county ordinance or resolution.
(3) All district vacancies occurring on the tourist development council shall be filled by a person who is also
qualified under the terms of F.S. § 125.0104(4)(e). In addition to the vacancies described in subsection
(b)(4)of this section,a seat shall also be considered vacant when a member is no longer an owner,
operator, partner,employee or director of a lodging or tourist-related business in that district or when a
member of the council is removed by affirmative note of at least three members of the BOCC.
(4) Any member of the tourist development council who absents himself from any three consecutive regular
meetings of said tourist development council, unless excused from such attendance by consent of the
council,expressed by action of record in its official minutes,or who is absent from a total of four regular
meetings of said council in any fiscal year without having been excused from such attendance by consent of
the council expressed by action of record in its official minutes,shall thereby automatically forfeit his
position and office as a member of the tourist development council;and the name of such person shall be
automatically removed from the membership of said council immediately after the adjournment of any
such third consecutive meeting or any such fourth meeting in any fiscal year,as the case may be,at which
such member has not appeared.The council shall thereupon promptly notify the member so removed,and
the governing board of Monroe County shall thereupon appoint a new member to serve the remainder of
the unexpired term of the member so removed.
Monroe County Tourist Development Council Operations Manual Section 1, Page 6
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TDC BOARD MEMBERS
Ms. Diane Schmidt — Chairperson (305) 292-4350
Opal Key Resort and Marina
245 Front St.
Key West, FL 33040
(Reappointed by Commissioner Scholl on 9/21/22, term expires 9/20/26)
Mr. George L. Fernandez, Vice Chairperson/Treasurer (305) 296-2988
The Key West Butterfly & Nature Conservancy
1316 Duval St.
Key West, FL 33040
(Reappointed as a Mayoral Appointment on 8/18/21, term expires on 8/17/25)
Mayor Danise "DeeDee" Henriquez, Co-Treasurer (305) 809-3840
City of Key West
1300 White Street
Key West, FL 33040
(Appointed by Mayor Pro Tem Jim Scholl at the 9/11/24 BOCC meeting, to fulfill the term of Mayor Teri Johnston,
term expires 9/14/25
Ms. Peg Laron
Bay Harbor Lodge and Coconut Bay Resort (305) 852-5695
97702 Overseas Highway
Key Largo, FI 33037
(Reappointed as a District 5 appointment by Mayor Pro Tem Holly Merrill Raschein on 9/20/23, term expires on
9/19/26)
Mr. Bobby Mongelli (305) 293-4041
Hogfish Bar & Grill/Roostica Wood-Fire Pizzeria
6810 Front St
Key West, FL 33040
(Appointed by Commissioner Craig Cates to fulfill the term of Ms. Gayle Tippett at the 4/17/24 BOCC meeting,
term expires 11/7/27)
Mayor James K. Scholl (305) 292-3430
Monroe County BOCC
530 Whitehead Street
Key West, FL 33040
(Appointed as per State Statue 11/19/24)
Ms. Rachel X. Oropeza (305) 923-4318
Keys Energy Services Utility Board
1600 Rose Street
Key West, FL 33040
(Appointed as an Elected Official by Mayor Scholl on 12/11/24, term expires 2/16/26)
Monroe County Tourist Development Council Operations Manual Section 1, Page 7
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>> Continued
Ms. Patti Stanley (305) 664-3333
Island Villa Rentals
81681 Old Highway
Islamorada, FL 33036
(Appointed by Commissioner David Rice on 1/31/24, term expires 2/18/28)
Ms. Robyn Still (706) 200-6106
The Tackle Box
1901 Overseas Highway
Marathon, FL 33050
(Appointed by Commissioner Michelle Lincoln as a Tourist Related Business Representative on 7/17/24. Term
effective 8/21/24, term expires 8/16/28)
By statute, appointments are four-year terms, except for elected officials, whose terms may be
limited by tenure in office and for those who are appointed to fulfill the unexpired term of a
member whose seat becomes vacant.
TDC Administrative Office
Monroe County (305) 296-1552
Tourist Development Council
1201 White St., Suite 102
Key West, FL 33040-3328
Ms. Maxine Pacini, Office Manager
Ms. Kara Franker, President/CEO
Monroe County Tourist Development Council Operations Manual Section 1, Page 8
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>>Continued
MONROE COUNTY • DEVELOPMENT C•
IVI A 14 L)A 11HHHH1
SECTION II
TOURIST DEVELOPMENT COUNCIL
POLICIES AND PROCEDURES
Monroe County Tourist Development Council Operations Manual Section ll,Page 1
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>>Continued
Monroe County Tourist Development Council Operations Manual Section ll,Page 2
1746
Policles up*oc°dureo
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MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
STANDING RULES
wpe'i E�4"hpd u��e &&deto rir4�r�pd Dyth e Tog at tho bpg�r�in��Ing�4:tn e�r fi&Ga�� y e�K:: , it.
moot|ngo, any special meetings o/workshops that may be oa||od are advertised according to
|a
_ -�___ _ __- '_' _ - __ ` ' _ -_r— __ _ _- '__�ff_ .
Regular TDC meetings begin at 10:00 a.m.,�:�ind eine (1)hOLAF &takE?R RAF hARGh�at the 6&GFe:U91h
throughout the Keys as determined by the TDC.
Rogu|arTDC. DAC and Advisory Board meetings shall be noticed by the TDCAdministrative
office on the Monroe County Website Public Notices Calendar and Tourist Development Council
Calendar pages. Reasonable notice will be provided for all meetings which shall be at least three
(3) days prior to the mooting dato, un|000 a special or emergency meeting is called which
prevents three (3) dayo prior notice. Special and Emergency meetings (so designated by the
Chairperson of the TDCorDAC) shall be noticed on the County'oVVoboito immediately upon
being called by the Chairperson. (B000n1nu4)
A change of meeting date can be made if a scheduled meeting conflicts with a scheduled BOC(;
or if tine (Xfi(,,e :?Q, stgff irrielirribeli, notifies the Chairperson that quorum w
available for the scheduled mooting The Chairperson can approve the change with proper
advanced notice to the TDC. Any other meeting date changes shall be placed on the agenda of
the next schedule meeting. Majer4y appr�)Y4� �s requ�red k)r tho 4:,,har�gp of date te bt
Please Note: Dates shown indicate where the Too meeting policy was approved.
Monroe County n,m=/Development Council Operations Manual Section/1,Page x
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>>Continued
Monroe County Tourist Development Council Operations Manual Section ll,Page 4
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Policies&Procedures
>>Continued
The Monroe County Tourist Development Council operates under Roberts Rules of Order. The
rules are strictly observed for the resolution of all disputes and, when necessary for the
maintenance of order. Normally, proceedings are conducted with a minimum of formality.
Quorum: Five members of the TDC shall constitute a quorum.
The TDC i uersoun,Vice-Chairperson,and Treasurer at the beginning ofth
y � vu��� � irnChairperson,
rp V
newfiscals earhall euectkii!.......`....:I�.....)......:....y..:�.:....:..:.:.!2�.,......!1
The Chairperson of the TDC shall serve as the presiding officer and conduct the business of the
TDC.
Ken
/Vs l t iid'
Chairperson: The
(YEKA))r Gk a reports u u l directly lto the Chairperson o:ri22 gtion d/I sonuaun�d th�
following are the responsibilities of the Chairperson:
1. Presides at and conducts all TDC meetings.
2. Appoints Committee Chairperson and sub-committees if required.
3. Attends BOCC meetings representing the TDC.
4. Spokesman on behalf of the TDCI[3,oap,�,d,to the media unless the Chairperson delegate
this responsibility on an individual basis.
5. Reviews meeting agendas prior to packet distribution.
6. Approves TDC items, other than expenditures and budget resolutions,to be placed on the
BOCC agenda.
7. Authorizes changes in meeting dates as per special circumstances outlined in Section II,
Page 3.
8. r � � Il k)i�: r iKr �gw r�g���� y� &4�)irn w:N n d ii�w dk)("GR u �w�R211t knit�)r�&�k)tI/ne...11D��ll�llua,,..a���utollu�ur�g
r r�Ra�
u u, u)I..eru wu4:&� fiec,(4 pull lluaw win te PcA
9. Is responsible to the TDC for implementation of policies determined by major vote of the
Council.
In the absence of the Chairperson, the Vice-Chairperson shall preside and assume the
responsibilities in the Chairperson's absence.
In the absence off both the Chairperson and the Vice-Chairperson, 6 l/ne u,..p p u�the
u u u r w iw a r r aver#&wire shall reside.
In the case
shall den all
f(Wirthree of the above listed individuals are not present a majority of th
who shall serve as Presiding Officer. ru russrw::u.
Monroe County Tourist Development Council Operations Manual Section ll,Page 5
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Policies&Procedures
>>Continued
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f 6;aalrlrii2fl,al nre,ar rrnroflfn State, II aaa,,all ,al naf II arafarrr,,Il Ilv,fcfaull,afio ions Ilv(gL� orraraf All ,aY,�p2ii rrtares k,,.,,1 nd
rroa,lrrrollx,a oS of„ Ilflfaal noaarrr 6 aaaulrn,t„v aafviirrr,,aov Ilraaf„rds ,orrr Y,2aullahc, aaffk ers (ova,q,,i na,af IIaV....the
a,faullll,rlrrrll, l of r of the Il ,rll III, Co de ,rf Il fr f „ "f al rr f gf4 S, s ., :r. .
f orr the Y,2auli,Y,2aase aaf flNS p2loc,v to SL:fl2pllar!rrroarlrnf ,rri d olrroplla;lrruarinf sf„frrgfaao,v
oaMh,errriei nfs.,,..,II Ilea nre a':.„ of flfnere is a c,,()infhc,,t Ilr,,f,fweei n .f,,lrny porra„vosoaal n of flfn s i2glhc,,Y gI nd the
aaooaf„Code of II flfnoc,fr, Hiner 6;a,afar slfn,,IIII c,aalnfrraall. Illn addition,,,IIII IIfaa,arraf Irruarlrriberrrrr ria°ollll a,aairripy
y^ iflfn,,IIII Ilaac,,all„state,,al naf farafarrr,nll II„ms, IR llars,„I d u',rcfaull,,fio ions oI na,NUd i ng jI nga g rr�A faaovlfn vv flfnol n
the Ilflffrl nroe 60aulrnfv 6.,;de of Q,oafol nal na,,s, „Irnaf.:to the extent„Y,v„Ipx k,aiNe,,the Ilflfrrf„i nroe 6.,,ful nfv.
I,rlrr„I nl n,rll II rrallilre,oarrr,& If Ilr,rre,arafa Rrr S Ilflf,,Ia fll.
.,,. ffY, n Mire:ral of 6:rral rrflloa f rraf Il,i nterest&IIvdlafNaf„I nStnoY,2 Q„iS(IlaaSaull,e State!rrriei nL Ill n.,.,rrde frrf...assist �,,.II)6:M.„„
f 6 „ gind Irlru,.Irlru;aa.oms olrn fna.00m c,,()rrIi2flainc,,e wiflin ,,,omo „s a,,,alrn oa,f ar, olrnfa.o•a.,rr�aind v,',,folrng.
S G,blrnfllllS;;,fra Ila'gU„n,ll„11eIrrr"Ilt'Irnfa,:;S, dIraS':Nk„aaU.ulle Qyf,,...ra114IIrnIIfIIS':,rrlrnf flllrn ,1,11IS Ilrr Illrnf„4.°11eTfT rr„I,rnd S tl"'Il.rr,lllrn Y, 4''Ilra„4;..klrn ,.,
c c c v v c t rnd fff„ JII Oaa
oa�ll�,foa;,irn�IfnoY,�� i,�oa,,Nauuu.,..x'aaf�,Illl a,Y,�n�lloa�,irnf�faa flfn n II 16 „ II,;;;fff6 „�,I.. PI..
��aaolrnflrfpa Irn�..
n INs dlS('AaaSURq Under flfn s sar«:,fo,rl n slfnrrnllll Il e Irrruade ,rl n rr, f,rlrlrrru Y,virarY,2„rred ,,l d ,adopt,rx' by the
faa„Irx'
............................
if afiis Ilaa,Iauoa, of oafa,l n!u„fviil naf iiI nfaao Irrroatio!rn reg,„Irafol nrr „ re:,ll ei nt, a,lrrr Y v,�o„... aaf lil nre,r
f u�as ��aaauo a,�:... Irrrue efre: ..,.ria°o
vk)lgte a,rl n fi„afa l nfu„Ilii„v or n q:.o,volla cfa, nvauo,au„Irn„t Errs Il,NV rrao o a,fl(„ s rrfrravf o l niil naf ..a Il faa„o,d Irrrua,lrrrull,aa,o f.
PIr,rf,rsr k)i n„ fline (filler nra°Iho is ,nllS() SL:fla(a(f t,r SLU'Ifn re„rl nfllx',rl nfo,,Ilofv rrarggh,arlrruarl nts, may iii nx'cats tlfn,ft
fnar ,rp,, sine Ifn,nrr, g re„rl nffix',rl nfo„II re,Hei nt f^a°Iho meets flfnar of S('Alaarr URu (Ait,rpi„ Vviflfna,auf Yp[gvlidi nff faurflfnar!r
olrnfrrao„!rlruafoaalrn an,Paaaauf flfnff a Noelrnf....n Ifne folla,p,,olrn Sau«:I�,n„a ooa aulrrrq,rrff�,lrnre„ !rfuav ria°oot,f, 6 aalrnfiafa Irnfo�,ll Mlloelrnf iiin flfn,,,,,,
afoS('Arrrrrr URu foarllds Withn,rauf Yp[gvudi nff ftflth,rlr Ill nf,rll'lrrru,,fo,ri in
:..,,,. f aalrn"...,,,fs of Irnta'lla'sf': .Adnereinc,,e to the S aalrn"IIS':,Ura of lrnf,a'll4'raf Y,JII,,a,,;fvllrallrralrnrfaa f na' :aa110 a (:,()de
of " fr „ 'Il nv,rllvlll nff do', 11 n,,..11aLu ii ness�iflifn ,,I n,;'s ownown,,ff,;lrnre,,,f II flfn„iire, set ffaovlfn of n rr f f ;f ,f„ II
Monroe County Tourist Development Council Operations Manual Section ll,Page 6
412112021
1750
Policies&Procedures
>>Continued
1 j 23 j'3(3), II fa:) ',:md c,,q infhcAing girripIl2yElg!]l gind c,,()inh'a(ALUfl rdatiqinstdp§
2:3j,3(K)(,Z), ELI is I-(?ggh'ed of 1 [.3oard rrierribers SUbsec"boins Q) g!]� (K) i2[g[nbi[
c,,eitiin DUSIiness rdatbl si R� 23 !��2 Rgij 5� pg�!�c" offic"ers I d r R�M2es, im'dUd 21,
: � n in A n rii I 111 1),
pg!�rragD §ag!yI Dg gin :�&sq ry L2gi'ds
,()ai'd irrierribeq, may 25A trainsact DLM�iness ��in flinek, o ffk"i,,fl y�fln giny Ly�iiness e3tity III
WNc'dn fliney. SR2Lurr ' q I,cdnfld own ,� rriaterifl IIInterrest or serve as ain qffic,,er or drecAor
[
I : t 1,()ai'd irrierribers may !]qt, ��in flinek, sdl ie,,fl y, ggods, orservk�,,es to Hiner,pgPNt.
1,()ai'd irrierribers may !]qt in,:we ,:m errplqyg]gnt or c,,()inh',a(ALUfl rd,:AioinshlI2�^ Ith :� DUSiness eintiti.
21 99M Y itlb"A IS SUb N f to fln(� I'e(Ui',� ion o f,o I,is d(Ain( DUS I (S wit�, I eir a(einc,, or w[ncdin W g:�:t g I In� s - tin I Y
In irrii2gdirrient to fline ftnl aind ftdflnfLfl dscldna[gg gf flinek,pglNhcAUN�S.
()VV(,'V(',i', Qgi]LK�int to s 112 '31 3(12h E� :tI g ixoh bitioins f(Wind iiin SUDS(�(Jioinor Q)g!] ' (Z) g f
tinat statUte rrigy vni,dved IlDy f[ne gpp5Aintnn 0 1, for ainy g yiirrr21
Doard irrierriber whein the irrierriber fdly dl,',(,dosed the train sacAigin or rdatioinshlp gyu!]g I'Ise.
to the c,,()infhcA of interest aind 6flner the aYl , ;f„iII nful nrrf n,,,f,uflfnrrruNfy b f,M fh rriatvdy y2jgd to vwdve fline
S it c,,()infhcA vua ::n tM)���!Lhd rrI� iaE)I' Y Y2!2 5ru ti in e waiver Dy ttne EflMu'Dtiin( pgrsoin Ifn,:S (X',(Affred fter
t :
g pgL�k�,, nearing, �j g g]grrdDffl' inas a errip�2yEjg!]j, gr DUSiness I'datio ns tdp jtng Ejg y
glve rise to g c,,()infhcA of uInterest o I,the gppgarainc,,e Of SLK'dh a c,,()1nfhc"t, the irrierribei'410dd dS(',US::i
t ng pgteintifl c,,Gal nfhc"t wiflin the ,
EmsiaTA st,,:jf Nll Alga n, who c,,ainl 'EM I',flS( th( IlSSUe b),
the IIaalrnuaae 6:.0 Lflnf°f'Al)riney' rrau Ilii,fuuSrralrn f0 p (1Lfld,2:inc,,e
d VAing (:.()infhcA& Adnereinc,,e to Hiner voting re,rral nfNure,frrr pi,cksk)ins of the ()Ijda Qode cf.
err, 0 1 1231d3Q) Ilg all offk,,ers) aind 1 12.31d3(4) (f(m gnpginted pffl hu
a)ffic"ers). II fL is ilegLuh'ed Ilfrfarlrrliberrs ,:ffe I2[qh bited frorri votim (�)i n any Ejg,:MURr DOOITI
flinek, [1,()ai'd w[ncdin cOdd I'(�&nt iiin a SP22a":fl ec,,o norrijk I2[iwate ggiin or oss to flnernsdves,,,
ffn I atives th6i' DUSiness asscx"�,,Aes, a i2liim'ing�� Y y��b2EII t�bgy ingve Deein
(I!]!Jg 'Ill ng flbeh'I2[ivate cjkmts aind erripll2ygi'sh ELuilhgi„ 2 d29 of Hiner IlMoinroe ('.()Uintj.
Code of Ordinainc,,es p[2yldes fln,:�t a&so ry L2g[I ElIgg±ers rriUst not vote oin ainy Elgitter,
tinat wifll drec"Hy gffecA the Doard irrierriber(A' :u DUSiness eintity y ifln w[ncdin ne/she sffl'v(ri
gs ain q ffk,er, drec,tor„ oUinsdI„ (01 aulltru!nt, arlrrrupllaayge„ fidU('iIflY, D( I efi "aD,
§tg�,,kho der, Doinding der, debtor or c,,redtoil
�if g: irrierriber in,:M a pgisqimfl, erripN2yEjgnt, 0i'Iaau,jlness rdatioinstdp f^nrIfln a i2g!�,�gD gi,entity flingit II
of HineIl, ard,the irrierriber rriU S t dis US t ne p2jgntifl vo bi ()i ng��,, nfhct
§�gNgc't to,
I c" S
wiflin the assigDgo rr�tgff IIIlruosaaln, who c,,ain, ,�m th(r uafSauar t(�) th(� Moinroe Q.(Winty
Attorney, ogsugDgg,or IIIlru sq in f0 I,()Lfldg:inc,,e.
Winein ftac,,ed wiflin a rriea,,,Lff(f tih,:A glV(rS t(�) ru WAing re,aalnfhcA, ain app2 inted pLflNhc,,qffic,,er may.
I)t i2gllic"U2gte or vote oin the rriea&ff('aind irrIUSt fik'a irrierrioraindUrn of voting c,,()infhcA dscjosiiu,
the IlDasus for the c,,()infhcA pijor to the meeting git w[ncdin the matter vvdl De cx)insidered p nf.
g]grri()i-aindUrri of voting c,,()infhcA rrIUSt X; flkA wiflin the ir!]eetnng's rec"ordim (�) c,, I,(Lgk� e r a I<D"
) ffi e rii I ii I i
gBy gitterript to ulnflUeinc,,e the decjsio in) :md iilnc,,o rpgrated iiInto the Irrroear,,,VNI naa§r U t�S i2y 21 i1f
I D: � t
[UgirrioraindUrn irruSt De pi'(Mded to the (Aner irrierribers of tinat Doard aind irrIUSt X� read pg�Dficdy
'A tin( I narxt Ira eetimg, ��f t ne vo Ii nra t II,, UIn k naa VIn i2[ior to the meetimg, t app2 nted pgl'Dhe
Monroe County Tourist Development Council Operations Manual Section 11,Page 7
412112021
1751
Policies&Procedures
>>Continued
gffic,,er rrIUSt 0i"Edly O S(,dqse the cx)infhcA at fline meetim x foi( pgijicipgjii cor p�gte writtein
g i � ng �,,� rii
gigrrioraindUrri of vo Him c,,oi iic , and fi�e it wiflin the meetim' r�c,, r ��i g ffic,,er vvittnin 15 day§ gf
g � I i A g§ � 2 0 D
the dIles',10 SL:ff 'D2ing irriade, aind the rrierrioi-gindUrri rrIUSt De p[gv�ded to fline (Aner irrierribers of
fln,:A llDoard gi]d re,:O pgL cdy gj the next scdinedLned meeHIM:
.()indU(,,L irti(Afl',:i' dnereince is re Uii' d t 5 ��Irotnb�ted 9 i e () fline regyk,eirrients ��in s 1 2:313,
11 (�
Ea:„ m it rek:tes to solhc',it,: io,n or 'ac c', PjglDre, f jfts, rriusUS f pLuLllk�,, pqsutiq in, aind
dS('AOSUR� (A'US(� of c,,ert,,din iilnformation
1,oard irrierribers rrIUSt not acllcxo�j gi, so� hc,,it � goft, llown, pgyEjglDj, t:wor„ sg,rviclle, prorriuse of
gEli2I2yg)gint or DUSiness cx)in iac , r (a�, trainsp2[1,atio in or al ylo�i 9�s( 0 V,flW�„ �� SLK i t�t, A rii� i ': n n � �f : f �,,in -ii ing ii s
guvein wiflin th(" Understginding flingit it vvfll infiU&nc,,e the offk,,ugfl gc,,Hoin of the irrierriber nhe sgirrie
st,::�i aid si aH a(ift, oan, ftwor, ek", fu ti e SQQUS(L cdnfld„ id,:AiW� (A' DUSiness n2gijlDgr
D :: , n::i gi i in
of the irrierriber.
,oard irrierribers rruSt not cx)iTUiAY g�o r atterrint t(�)US(� Ns or her ngsitio in,titie, inflU&nce,
2[MY nMENL 2[[('S(Aff((? of \Aqini'()(' ('AWintY, 2[EN,forrri Irns or her dUti('S, t 0 S((U s ,2�(A':ll 12 a: �
p[ivate flinaincjfl, so cj,,fl, q u Y,vrr llufure,ill I',relnefit, q r exerripooin for [nirriseff, Irnerrsdf, q r aing fliner pgrsoin
(A DUsiness entity S()ininec,,ted to flinern Ilin a n[lvat( cllapg Jty,,
14c) II:1,oard irrierriber shfll dscdose (A' US(� information not avaflflNe to irrierribers of the geinerfl
i2gl2fic,,aind rrnn,di]ed by re,:�soin of INs or her aflNhc,,ngsitio in, for INs o r her ngi,sgimfl rrf,din u Pay nefin,
ai gg��in or beinefit of ainy 21off n2i's0in (A' DUSiness eintity::
1,oard irrierribers rrIUSt not ',flDUSe flinek, p2sition oin order to obt,,din a dsp[gi2gitionate beinefit for
flinerris(dyg,s, flb6i'Spn )US(�, ('dnfldrein,rrrru errplqygi'. gi,foi'r::�Iny DUS; iness wiflin w[ncdin fliney re�,,ginh-ac,,t, of
WNc,dn fliney §grve as ain o ffker, 'a ngilmN,I a drec,,to r, or 0
�':� ,
1: iM�i2iji(t or iiin w[ncdin fliney 2y�I,D go
interest,as p[qtnb�tgd DY A[t„ II II s 80b)(2)�A the Iorida Qx)institUtioin
6 INepg,fu,slrrru �:Irohflbite&, Ilin wiflin :,Inn J]�i2QUsrri st,2:Wte s 112.3135.
El, Ioard irrierribers rriUSt no t app2int, errin of y, i2i,qrriote, advainc,,e, q r adwx,,ate for the
gpngiintrrieint, errino�YE!Igint, ni,()EjQUo in, or advainc,,errieint o L ',::� i'dative into a i2gs tioin over
Ytil nc,dn the pyLk offic'J'd exercjses cxmin,d, Mere ',�nl2[5)Wfl 0 f DUd(ets is not in exercjse o f
ne defiinitioin of"rd,:five" wfll De iiin c,,cx)rd,:nc,,e wiflin s 1 123135(j)(L E:fI, aind vvfll iiin(lUde a
)()rriestk,, ',,:fltner" I)()rriesHc,, Iartiners" gre defined to liln(lUde two gddt,',Win() in,:We cdinosein to
siin,:Ee oine :O(Aner's hyes oin , cx)rrirriitted farrifly[�ogooinstnp gf rrILAWfl c,,,,:�rnng :md ofn('dUdes those
sh,:rnng tlbg sgirrie egg l Egsideinc',e Not[nim et forflin ner6 i n p[�obflbit the g s
fln,:ID gine (1)g]grriber of the sgirrie ft:wrifly::
7 IIrrolrnolbateaf AcAivoty QL�Enng 'LflNhc,, II` eeding& Iqard irrierribers rrIUSt refrdin frorri,
afnu[nn( r e in(s or(Aner cAMties of fline [�1,2ar , so hct n( fUl ds t SUn�22q gi]y ng!E�in's t ] i � 0 D 2 :
k�r dec,,Hoin to (x,,,2flL stgte, o r feder"d i2g lhk,, offl(,,e, seeking Sogoglgim 2 n gin
pglition pi,oyoded fo r DY (dec"doin avy, q r dshibUtilng IloffflrrrAnurre faVo ring gr q Rp2sofDg 'g
ngsitio in, o r i2gIhtic',all n N'SW:sioin
fQAR[)S n A14=)ARl)S U Q QI4=)LJQ,
Monroe County Tourist Development Council Operations Manual Section 11,Page 8
412112021
1752
Policies&Procedures
>>Continued
�lin k:ddtio in, aind uin order to irridint III n fline integi,ity, rrii2g[ji,,flh!y :�i]d dgD ty of flinese IlinstitUtions cf.
' : p m L41QVffl0n:jgnt,fl a i n i 3d
atteind afll scdnedded rrieetiingE 211l 2 E29[�
['[gpai'(r fo I, aind i2gy g!!gintiq in dW I l nfn eacdn Ilkkrukf meeting g!20 tn�dp fkksjgu a I2kse, cdkj'al,Itiv
L
IMIM"tf:Ui aind i2i'(ALH',bV(� einyh,oinirrient A SLU'din meebinm,
\Rdint,:��in gin ttitUde of cx)Unt S Ind c,,oins�der,:boin tom:I'd (Aner irrierrib I's, cjtizeins aind staif
Uring gfll d S(',USS l(�)ins gind ddflbei',:tioins Avo d fline US(� Of flDUSIV( , flnreateinuing, gi, ulntirriud,:rtiinh.
�90MHK e or g'StLffes, inai"assim] ��D g
2I�:Ylor' (A Uinvvdcx)rrie cx)indU(',t Of rrk S(mWfl di'(N to
git(Aner irrierribers, c,,�tizeins, or staff
f.fPLlo ibg RE§Itiffe of flneh' offk"e aind :woid irrip[gi2[iety :md the ,fl2pg,,wainc,,e of rrii2i'ggi'i2U
Merribers vvfll not cx)invey jtl g r!2pi'2ssk)in tin,,:�t fliney abie to Unddy 2[IIInappi'opijgjg y infiU&ncx,.
th(�(Witc,,orrie of a decisioin of the [,()ai'd to w[ncdin fliney":�re'fl2pglinted,o I,the Moinroe 6.,0 Unty Egai'V,
Of(:'Awinty 6:2EjEjssk)inei's.
:1sc'dn,:wgg flineh, dUties ,:md i'esp2!2§jbflhbes oin the [:',()ard wiflin(Wit ft:W(A' (A' toward any
pg s in I, I,�U�2, g�2� I'��f in f ro rrii gg q� pg in I ( ii I ai Y �2[5�c,,eeding iiin w[ncdin flineh, rr1pgqi,,flhty [Ug�,
2 2: : T) 2 : n
De gL gstiqined
R e irria l in vugflaint agdinst dev�atioins frorri IlMoiniloe COUntY E29[kf 5A ()U1n!y 6'x rrirriissioin R2ll!("K�
tinat are to the [1,()ai'd to w[ncdin fliney g[g app2 inted, km vvdl as Hine Rfl(rS, pqlhcjes ain I
1!1§§!()in staterrients (If applk ab e) gf Hine [.3oard (,.()inc,,ei'ins abOUt SLUdin dev�atioins ShOdd A.
DRAK'tt t() Hine attention of the assk)ined stgff Ihdsoin c,,oinc,,erins regarging [�',()ard servk�,—,
ShOdd Ilse IlalrnkUrrflrnf to the :�tteintioin of gssigined stgff hgusoin gind the Moinroe ('AWinty
�erribers tinat inave gggslions reggij�in( ���]()Ijda's et[nc,,s reggh,eirrients may ,flsq c,,()intac,,t fln,,
Iv Iorida Qx)rrirriussioin oin ::�t 850 d88 786d::
)U]>fl Q, WED[��1 GS
Adnereinc,,e to IIoridg's Government iiin th(�SLflnstnine avV1 6',hMt2i2N II :L 90Lfil L§ 240D-
('.()1nst,' is I'Ugh'ed Merribers vvfll refi-'din frorri ei]gggiing iiin d S(USS i(�)ins (ygijbal, writteir,
dec"tro ink�,,, q I, q fliner) wiflin any gther irrierriber of the s1wrie [>,()ai'd kflDO t irriatters w[ncdin
foresee,,fldy 2grrie laefore the ]3oard for dS(',USSk)in aind/or determijination
>,()ai'd irrierribers rriWst kflllkwv (Aner irrierribers, ('AWinty sjAf :md (,,:m gi2p[2i2[iate vvittnin fln,,.
c" � e , I�
im�s I,��D d Uk s)cJtizeins a reasoimflNe oppglgl21!y t2 pi'eseint flineh,v1evvs
Adnereinc,,e to ���Iorid,:�'s Recx)rds 'aVv' ("h'antg[j aind Art, 11, s 2 ('.o inst
WNc,d-n pi'2yldes a I'I(int of gc"c"ess to"fll RL�L�k�"rec',ords aind rriateiifls,is regL�h'ed 'I'(Mdii g ac"c"es:"
: 'I ID
t2 YI auIlaNuc,recx)rds is a dUty qf eacdn IlMoinroe C(Aflnity anffarinc,, Ind II 3o ard
Nl Ilnklu q(r ('.0 Unty gdyuso[y L20ues incdLdin g t I X', I nd si nfll aflo vy ai nd pgi,ir ri t� � A ', ai
ac"c"ess to, aind inspgc"tio In of, a��� dO(Affneints, recx)i-dS� PgI2�N'S� (At(N'S(A'Othffl'"PLflNhu.
I-ec"ord" rriaterifls III n ItS Under its cx)inh'()�l SLfljg t to the I2[akslo ins()f("h"Mt2[jjU:L,
gind made or rec"6ved DY flbe Il oaid, its Aggncjes of IlRecx)rd, am ria°ar1111 gs giny c�,,()I'Rqratiqin (k.
DUSiness einti!y g��,,tiing oin Deh,:Zff of Moinroe C.()U1ntY::
Monroe County Tourist Development Council Operations Manual Section 11,Page 9
412112021
1753
Policles up*oc°dureo
``cvmmueu
Sunshine Manual,
h�gssrrieint.
TDC POLICIES & PROCEDURES
MEETINGS: All professional agonoio to provide a written up-date of their
| aotivitioo, with brief explanations of itomo, as requested by TDC members_g[d_Uh(:,
|
Items requiring TDC approval will be fully explained in writing with the statement"APPROVAL
REQUESTED" at the bottom of said request.
� f the request requires an increase to
a Budget Allocation this shall also bostated. Information supporting requests for TDC approval
must be received in the Administrative Office onthe agenda deadline date for inclusion in the
TDC'o agenda packets.
MEETING AGENDA:' Deadline for TDC meetings is (2) weeks
| prior to the mooting. Packets will be distributed
| -------
2 2
The agenda for each TDC meeting shall be compiled by the administrative offioo based on
submissions from TDC members, administrative staff, legal counsel, and District Advisory
| Committees. The TDC chairperson will review the agenda.
| Deadline for add on agenda items iohwo|vo(12)noon .prior to the mooting� Add
on agenda items will be distributed on the Friday prior to the mooting. The person submitting
Monroe County Touns/Development Council Operations Manua/ oecmm/uPage 10
412»o02/
1754
Policies&Procedures
>>Continued
the item has the responsibility to supply the additional back-up required to the TDC
administrative office in time to meet the deadline for add-on agenda items. 02/06/91
The TDC shall approve the agenda at the commencement of business of the meeting and before
any action items are heard. Changes to the agenda may be made by appropriate motion,
second, and super-majority vote when it becomes apparent that a change to the agenda is
necessary or has such importance that the time should not be delayed until the next meeting.
However, items added to the agenda on the day of the meeting shall be for discussion purposes
only rather than for formal action. BOCC 2/20/08
MEETING
TES: Draft copy of the minutes
stributed to the
(24)weeks after he meeting with draft copy of the mlinbutesl distributed to the TDCx Chairperson
� (� )
weeks after the meeting.
TDC to review and if corrections of substance are to be made, they are to notify the
Administrative Office so that a review of the tape can be made for clarification. 1
BOARD OF COUNTY COMMISSION AGENDA: All items presented to the BOCC must be
pp y Chairperson a,pjirn/,611;; ), other than TDC Bulk Approvals limited t
approved the air erson �,Irn,
requests, and budget resolutions.payment q 9 q���: & Inw,uu'llrurrlrnvopp...Ilurrru,t,:.-Uln,: prr,lrnu,r,: &,rr,uu2rrl
I )ard of 9�)urrnty&�r)millr4l&&r,rrn rrr,x i-tlin a an:c- 4 &ui ry.r4 tin @ I II 9 Ir4l nute&te �lDo &ubmuppt,,;;.�.
I rl(,)lr:to Ulan,: Il3,0 ;&.irneeplirrng ,/ Ir / r
TDC FUNDING PROCEDURE: All funding from tourist development revenue(hereinafter
"TDC funding")shall go through TDC review, IlDe:k)re en ng pkl ed ei n tho 9r/wrnty Qeirnmiu&&4r/Irn
afyi rrl&
II�u,rrr,,rratrruu �
I4
TDC funding is provided through County budget line items for permissible capital project - (Formatted:Indent:Left: 0.25°, No bullets or numbering
and maintenance of public beach park and museum facilities, and contracts with the
following: agencies providing administrative, advertising and promotional services,
chambers of commerce providing tourist information via telephone and walk-in assistance,
entities sponsoring events which provide a forum for advertising and promoting the
destination,and government agencies and non-profit organizations executing capital projects
which are permissible uses (per Statute &Ordinance)of TDC funding. All of these funding
mechanisms require application through either the County budgetary process for County-
owned facilities which qualify for maintenance,or the application processes set up for event-
funding and capital project funding.
If:�Irrr,re:,rr,��u Irrrar:
uurrn,�iirrng t ii;girlrll tell „a ul'alrrruii ,rlrn to (,ii l�n,�ll Hine, ;::)A,
�..,,,. `r�rrullllil',G"�`Ilr`b"k°�r..eulrnG� urr�G:;GblrYl"IIIrYI"Ilr`Irp,Q�,r �I�nG (,,,
,ru ,pIII,u,rllluo ,U,,,,re,raulrnre i,ll,,,,,��u l niilrnc,1 ,Jliviilrng011 (:U tLfllll'a�l) I nr ;11 DC,Inas flilrnaull aplp,ow,ll..:for a,II DNA,,
,,
�:Und re,Olrirlllrirllllptrr es
2.. Lter alpgp ,()v�p„Il„I'av UInrr`...p 1i�6: ,fl1(,1 tturrn,�iilrp,c it:in c�. e trrru...�,ll�ll�llrrrW:ll I'�, rolll,i".flin, Il3�)„6.6:,..
FineE ll� 22..20 tEflI 2[(X',E11SS UnIrnklIs a fineIII`. all Q` .tG"InU ,,t1n�p S,IIIIS':UUI II �rrllrnS G„" aind fin.'',
6;I ngllll 1pg!, s2g�lllk)ws fline,up,:lrlri to re,,rlrrru,: IlDa, ,lk in froi np of fli n,: p ID6, for ,i ur,:vii,: .
Monroe County Tourist Development Council Operations Manual Section ll,Page 11
412112021
1755
Policies&Procedures
>>Continued
2, AlIl of tJho Ilr #4L...r q4r , at the...yory � ,w�&t� tII'nall.:tdhe fluin4tl — .�
rn4� ntnlrrdi Iaem (Formatted:Indent:Left: 0.25', No bullets
rpyr :w at...warnat re(,,,eimmo nded Il y tlho I Il y&y-Raetr)re-Raerrng waartent rnlpern by the..l3099,.. lrn tlho ana:arn;.
ofovoirnt and 4®a0i�4l tann4irnat, tlhe gaemif�warn,; lrn4lo &Iy reya ew ed and rn,(,,(arrurrne.nded by the
rappiir piiraa:ate Ilya Ftrla,t Aatnaii&()ry Couina,ull or Urnbii' llllwa aagerna,,y III a FNniiirnyt or& rnitrnuaall) before ytaanirnyt.
try.tNwnn: q l�&y.,
3 NO taurndt nyt na:alr E?FA Frllh4lHl.Il e w,ted upon Ilrwy the wntNw out ()aawrng :thraaau()h :tha: Ilrraaa r;aF r
de&i mated waR eye ` rare rylner,y-tyr® IlDaalk( r�warnat..11rnaara:atrnra:r wal I Nwrwwallrlla;.:ya) earer4..wNnat raallrryral
Dre,lerny trmdlrnyy..aKe ww aillla9Dy lle Warn.-tine aallnlarralaunaato C'e nynrnrnrn-nat ltln Pr)llnrrn:r' rnra;;.rr
Warnanaall No uyr!mi w ynneh lh a&the Ilwllrr,llw a,yye(A, ryli e , w/ � y, by g y .nn,a yl aYr nirnn�in'n,a�tl rrt nntulln✓arnr l::pyy; yrnrnaturnr'.
rrlynwallll Il e anarrnrnnatereat n: rawrr.11ny tI nrnarnyyNn tl nur..11gnnar r sf':
RECONSIDERATION AND APPEAL PROCESS: The Umbrella/DAC/TDC process affords
applicants the ability to have funding decisions reconsidered or appealed through the
reconsideration and appeal process outlined below.
Any reconsideration or appeal of a funding decision will be limited to the current fiscal year
funding cycle. The reconsideration and appeal process does not allow for applicants to bypass
the application process outlined in this Operations Manual or to request funds from future fiscal
years.
The applicant must submit a written request for reconsideration or to appeal the decision of the
Umbrella/DAC to the TDC administrative office, and include the basis of the reconsideration or
appeal and any documentation or information that they wish to present.The written request shall
be submitted, as soon as possible but no later than prior to the agenda deadline date for the
next available meeting. The TDC administrative office will place an agenda item, including
relevant documentation and information, for either reconsideration before the Umbrella/DAC or
an appeal before the TDC.
Applicant is solely responsible for the timely submission and confirmation of receipt by the TDC
administrative office of request for reconsideration/appeal and documentation to be presented.
(BocC 4/21/2020)
PROCESS FOR RECONSIDERATION TO UMBRELLA/DAC PRIOR TO APPEAL TO TDC:
When an applicant has new additional information that was not previously presented to the
Umbrella/DAC when the members reviewed the applications and made their funding
recommendations, before the TDC will hear an appeal, the Umbrella/DAC shall reconsider the
funding request in consideration of the new information provided by the applicant. (Bocc
4/21/2020)
PROCESS FOR APPEAL TO TDC: Applicants that wish to appeal the decision of the
Umbrella/DAC must submit a written request as outlined above. If the applicant/appellant is
presenting new additional information, that information will first be presented to the
Umbrella/DAC for reconsideration prior to an appeal of the decision to the TDC. Any
documentation or information to be presented must be provided to the TDC administrative office
Monroe County Tourist Development Council Operations Manual Section ll,Page 12
412112021
1756
Policies&Procedures
>>Continued
prior to the agenda deadline for the meeting. Applicant's failure to submit the documentation in
a timely manner may result in the members not having the ability to review the information prior
to making their decision and/or the agenda item being continued, if there is adequate time to do
so within the funding cycle.
Any other funding allocations for the Umbrella/DAC may be approved by the TDC while the
appeal is pending. If the other funding allocations have already been approved,they may not be
rescinded unless the grantee agrees to rescind their grant agreement.
TDC shall render findings of fact to support whatever decision they reach. If funding is approved,
the TDC should set the amount and from what source the funding should be derived.
Items initiated by the TDC which require approval by the BOCC shall be moved forward to the
BOCC for approval. (BOCC 4/21/2020)
PROCESS FOR APPEAL TO BOCC:Any entity that has been denied funding by the TDC may
request that the TDC place the item on the next available BOCC meeting agenda prior to the
BOCC agenda deadline. The TDC shall, in submitting the item for the agenda, note its
recommendation of denial of the item.
If the BOCC approves an allocation to an item previously denied by the TDC, the BOCC shall
specify the amount which the TDC shall allocate. (BOCC 4/21/2020)
TDC DESIGNATED SPOKESMAN: The Chairperson is the designated spokesman on behalf
of the TDC Il tara ird I ltna: Il nt:r uata:irn/6;11 us the des grnarta at r�p2l g<t 1pglir of n arrn I' eharllt of tlh
g,a irIp2[artoarirn. If unable to provide the information requested, it is the responsibility of th
Chairperson to designate a spokesman other than Iht':!I:att'„Iff/'himself,who may be more informe
on the subject matter. In the absence of the Chairperson,questions will be directed to the Vice-
Chairperson. o4/1o/91 The TDC will continue to expand its availability to public inquiry. 05/15/91
BOCC Individual TDC members may respond to media requests with the understanding that their
response is a personal opinion and not that of the full Monroe County Tourist Development
Council j .o.a.rd 06/12/91
l t III II tVlll IG :n Iho aattwr e II` area tfer rrverc,4ea:r�-wWr d rratmr nester&the
Ilra�t n Illttt�p�ll Ott tIr;wrrorng.
tnarau"se for wrllll aaw,!rta, wrirnat u s na;rllaarrnrvRadr,to the &;ItnwrnopeiFo n 44 vw
t lllt �T IIII 5 ' f 111 Cad'-f III III C �IIII � III-III III I Ih q l � -rwanu r�:rn�Vn
rrttr�imr,,4e& art.ra,ararraa . ,lNk,, n Iirrovkle w,dveila sing, IlrauR k,, a a,llur�trarrn"s terms vveb&a to &erv°
r ra^ e e e e a^ e � e a^ e NR,a;& tayr....the
�uat:/atraanrnt .: agreerruernt& tear tltno 6("aalpe rrt reuvrara:r uer rrairnrvllrulliitter tear -ttnerv: wrtteirnara;;.r..wu.r@
reviiewveat and w a rra��)Ved b tdho I II�&�...wWr d tta�runty ,, w:�uml weal kept arrn �t�ii�te urn ttna,;�a..n Il at�w�n���trrunrnur��.o:at
ell N � " � � II � v.f.
rrttta:r:,.,
q ata:irnr,t's rat 4n A Ilrrrrvnateur&ir irnatk)n rPquecAed... llrDy tlho g 11 tQ..:tr) tune
araaariiRr &#EitWa Offs:a,...WhO x HR uirn WIFIrn 6i&tFRDWtE?tar the.I M G r!uFK1A(W&Ory Geirrwm4tee'&7
�yaeVR4,4°:,;;.r, rat rye«raruat -rtnrrllll nrrevuata: �vultta:irn eau....veullrwrl....annratwrtr;rs. earn wrtta:irnr,� wertnvutua;:rtrt:uty.
("94e::"tnr)rn tar..-be rrnarluded rain.ea4:, n rrt.:tlhe q latt aml Adynseiy t;trarrur4ttee wutta;.rr la
Monroe County Tourist Development Council Operations Manual Section ll,Page 13
412112021
1757
Policies&Procedures
>>Continued
MEETING ATTENDANCE: To insure quorum for all TDC meetings, it is the responsibility of
each member of the Tourist Development Council to advise stgffthe Adir4rkAratWp0#4 e by
#K)r� ....no later than twenty-four (24) hours prior to a scheduled meeting, if they will not be in
attendance at said meeting.
ABSENTEE POLICY. heo�ea , 94?G 299-( (4)Ire am ended ter.ead � 'fekew&�.-Any member
of the tourist development council who absents himself from any three (3) consecutive regular
meetings of said tourist development council, unless excused from such attendance by consent
of the council,expressed by action of record in its official minutes, or
Monroe County Tourist Development Council Operations Manual Section ll,Page 14
412112021
1758
Policies&Procedures
>>Continued
who is absent from a total of four(4) regular meetings of said council in any fiscal year without
having been excused from such attendance by consent of the council expressed by action of
record in its official minutes, shall thereby automatically forfeit his position and office as a
member of the tourist development council; and the name of such person shall be automatically
removed from the membership of said council immediately after the adjournment of any such
third consecutive meeting or any such fourth meeting in any fiscal year, as the case may be, at
which such member has not appeared. The council shall thereupon promptly notify the member
so removed,and the governing board of Monroe County shall thereupon appoint a new member
to serve the remainder of the unexpired term of the member so removed.
t CFormatted:Left
"�:::d Ime mmk;eir of thetouir, I D el2ftlmr l!rrt myr„4�....
Advis imr ImU)e e,.in It
ry Ire Ir�r arm ��� :: �� ..��...�Irr�xrrr... ..
ulin the S uFmh :46 has br ein a rmndeiF
I tr lrlild t .. durrtrmrk::::;tllrrry Irul„ffllrl rrt mt tr .. rry -dkrr rry
rr I hrr ItrrI!rrurrrr ..rU Itr " .
Ea.. Ir r ....
rx� Iull�mlui rxtrvlll �t. t-t;m: wllirrrvtt:It�rry Ill�rmU�tr�.-tt�r.:.r�r�t�dl..rd IU �r�.j„ulr�d 'turrr�tullrmtjrx� lll.- prrrrvurr�tlmrrvur..:.
took ffecI Gin:11,111,111,111,11 W kq t:
UI..the GA: elrin4neirt„I ulr; Ilhe Srmllrr llk ne mk„ilm4ll Ill d llllllxltt ry ulin th Adiminr ll 1.tir tulkt
tkUUulrttn Ur lr rtrmlr Irrn rt:w tU kt rm t m t: r k ttmrn Irons d t ulur tt k t r Irur ITt ur t Illr4 the
I tktul rry�uF�IIC� i�FF#W a �tt� �mW 4.4t##�rr14.t:VhW" ImWIIC�III.m Iltr (Formatted:Font:(Default)Anal
Gt„III UII III OF Illtk III III ttt �III� ; ttt t GtkIllUtttG III ;Atlll Rrry tlllt ;ftr �l�k t �l�iittr
mrrvlTt rrvlr .It„try t lrr rtt tQNrAlkA rk:IIIi##ire& IIlr;trNIrlTr Illlr44 . yiFsrmd..
i#U�Ill..11lt�rrd. ��dlrmtr ....
rrk.trtt':
11d t t td Illrrn I rr'!tll ull��lr l!r tr rmrt ulr rml rn�tui l!1 (" ) �t�d J7)!�..t thatstatute
wuikf�d It�r..l.11l�rry tIIItC�;� �r urrr..Ill lllttt� r2lrk.: rrmrjtrrv��imr:Inrrt�rrvlr.. 11l���lll� t�:)ullrst..lmke..
I rr Ural,.. t t
�r Ulrm�lll�tul Illr�krm���r�Ul 11 ry Irtt� trrdt r�lr��rIIIIulr�urr�llt wllirui� �r�urrt-!ii�rmtrry Ill...:r 4 44411„)4 t III Il*ii:.°..
w rkt lr eintit:;llled the I t ft i 52lrk aNxlx'iiillee imt ixltrrnrr to ulilrt dul (rm kulott
rrvlrur ulur d kur y lmk lrry 4: ll*uk,k...a 4 onfflk. said..Iw rvlmk)eir:F(N
rrtrur„td r inr-iniratteir&NNr wllkktlllr r urrtt'iii„t is exrkt
ai....t d It m t:tl t lllt l!r r I x r tnt I r lr itt t lrr t m r k Irr rtrmr t t lr w rdt lr rat rtt r tlllr�I:t U ulr trrlrt.
m•t
IllrI.. rlmrrv-rm„I!rrd r-tr Iulrxk t t.11lS by ttt tt IUxrtrvlr :tlr tttiiir ka'tlmrllr....
mrrvlt ter:it.t..... : : 1. .5.141)
RESOLUTION PROCEDURE: Upon the approval by the TDC of an allocation of funds which
necessitates a transfer of funds from one cost center to another, it shall not be necessary for th,r.
ttdlr4r�us#atWes.taff Offl4:,,e.to seek approval of the TDC for the resulting Budget Resolution. Th
Budget Resolution will be presented to the BOCC for final approval. r rl «l r r r sir
INTRA-COST CENTER TRANSFER PROCEDURE: Intra-cost center transfers may be made
upon recommendation and approval of the ttttwr,,e t:VA/oiir anil
Tourist Development Council Treasurer„„„ as needed. No prior approval of the Touri t
Development Council Board is required. �-�o lw
Upon award of funding(if within the same cost center),an intra-cost center transfer will be done
to establish the line item within the budget. The signature of the Q#k e II`k WKr geii'! II:Q is require
prior to further execution by the Office of Management&Budget and the Finance Office. �y.Ioclg
If funds are not within the same cost center, a Budget Resolution is necessary. 10/02/91 See
Resolution Procedure.(Section II,Page 8)
Monroe County Tourist Development Council Operations Manual Section ll,Page 15
712018
1759
Policies up*w°dureo
``cvmmueu
CONTINGENCY FUND: Emergency Action Plan: The Chairpemon, upon request of any
member of the TDC, shall call a special mooting to address whether or not there is an
| economic/natural disaster and upon twe*���thirdo vote of the TDC would doo|am that an
emergency exists.9/14/94
POLICY:in the event that are severed betmen the advert4,4ing and loflAk;, rotatienc,
MARKET SHARE The market share shall be adjusted according to the previous fiscal
year's bed tax revenue collection percentages, utilizing those percentages as a base for the next
year's budget. The Fla-Keys telephone calls allocated to each Chamber, in the next fiscal year,
will also bo adjusted accordingly. 2/1o95
"AFTER-THE-FACT" Expenditures made prior to the final approval of all allocations
by the TDC/BOCCwi|| not be reimbursed by the Monroe County Tourist Development Council.
the destination,ft will be rejeded and WJ money&wJH be nAurned jolkI 1 1 he same rate shA
other appeal of the property 2 Other entlea may be charged a higher rate based on the W�A
Monroe County n,vns/Development Council Operations Manua/ Section 10ge/6
noom
1760
Policles up*oc°dureo
``cvmmueu
POLICY:has fisted
|tioa requirement of the TDC that chamber members and
non-chamber members be treated on an equal basis when tourist development tax funds are
involved. Thomfbm, a discount to chamber members versus non-members would be
discriminatory when the item would be utilized or associated with tourist development tax funds.
ms12/91
10% FUNDING OF BEACH AND BEACH PARK FACILITY POLICY: Each District shall not
ox000d 10Y4funding of beach and beach park facilities based on the district'sfbupponny bed
tax revenue from the previous fiscal year. 0000m1mn1 State Statute added allowance of
Channel/Estuary and Lagoon projects to be funded from 10% beach allowance in 2018.
PURCHASE OF ITEMS WITH TDC FUNDS: Property being defined as fixtures and other
tangible personal property of non-consumable nature purchased with TDC hundo, as stated
abovo, is owned by the BOCC/TDC and therefore must boincluded in the inventory listing of
Monroe County and tagged accordingly as required by the Auditor General. (p.a.274.02) (0000
10/1n12)
All property with a value or cost of$1,000 or more and a projected useful life of 1 year or more
shall be recorded in the local government's financial system as property for inventory purposes.
(Rule e/'rn.002p.Aq(000010/1n12)
|
Monroe County Tomns/Development Council Operations Manual Section u Page/r
712018
1761
Policies&Procedures
>>Continued
III III C � `Formatted:Font:14 pt
ulult..
I Il(xlrllldalllKe
n ( Sf I,n�torical d(raUrry.r,lnf frrin �/rrwr.:fl/,: ul uif: es o rnacruprrl„f loin for
� �a
f/ �l "` , l o, r , i fv ,raffif ai d Convention Ilaorr�� , Inc,," �o � frf rrlr vaf� lr�u .C.
....„
fa f 1,CC / r � ,frl un furl re,/ri frf ufrr nrlrrrur f� �fa North v� rr�vrf I �ra �vr uo�u � .
�rl nf�r!!, n C.
ulnfrrr the Arfueelrrruent for Adrrui„I,nustrgfov„e Se vikre,,es wifliin...11`oinuoe,.:.6 OUintV...:�gted QcAober.:20 1993.,,:.
se v. � � „ fl/nee L/f�af Il i�rlrn„Yp[gviid i nf, ik es for,;,I n2 v�'g[Y,�Il orrrll Prr'c,iil nl niil n9 rrrl2
f�rfu��Irlrur.lrnf ulrnafiia,�f� � fl/nr,,.t:
(A'r P)Ut II14(weIrrrIiber 11, 1a�a��.
M06 llvlorflii n IlRoosvdlf 11 f()aull w,ffd C,qlrY,22rrafool n of/b/a f/iisllf II Ilqrr da Ill f rr/II Ilv}g,:As as rr, 1i2 rec,f
"gi2N lv,rov OrrfffnlrnllZgti,rlf fllCf"lg.f..fl/nrA rrr°r,n„s,;st flalliislhed wn,fl/n fl/n(;SOlr,; RL:fl.2)S,; f,r f,raurroslrrll uiin.
fvrrrin:pr:oe C rrrU„I,nfv, II Irrrll,id r/Il::;;< I/n m nv.11,crvoded..,,,adrrlllllniirf„trativ(�ff„UY,2prrrlly„f,,r the n„If;1C aind' Y,vll�rvlldes �I:n:.
2?x (,UUV(r Offii(,(r f()re,r,u rry 2gl Il otin fl/nor.Yp[girrioti rlro al nd ll'dlr ted adrrlllll nurrrfrrafov(r rrrfuRl,2�)lly f,r fl/n(r
n/nlisre()l nfu,aa,,f is not rr,auPa gl �f,fr a Olrrupfr,fofove sC;fllh of,,Aurrr„irn for fl/miff„ueasol n::::,,::
M Ilv are,fs as the offlc,lrfl Il?estulrnatiolrn ll` r�lrllc�r�o!rn�, ��Ilr,r�inllzati rlrn.fll�AQ)A,fI/nor Il ll�rlrida Il �r°�;�� Il g
we
.......................:.
1t7 C..0Lflrnty Il,l n rrtS,S,Gkll"Gfrr I nS,7 wiflin `Moi n,Irog (;GkUl nfY Qx)de fiecAirrkl ns 23 1,99(0}aI nd (g)g,)i nflrac,fa Formatted:Left
r ifliinM Ilv frrrll ,the oprrpration rrrf:ai n (W(UHV(�rrffflla(� frrrll ,fl/n(� n II 1C, M Ilv f':IrrupIlrrWv ...pgrsoi n,l,ndll frr)f�g„II„fiill.U.:
its re:,,Irofll,�(fUEd oPNlurf ,furrrl n r Under the...Agreement f0ll Il X(N«',ufuv„(� Offlla rr Sellvlk es for II` ,;rl nroe
C.0Ul nfv n�)aulr St Il)evekrplrrugrnf(;0aulrnc,ll f r,ll'gerlruel nf} f l/nor C,2g!]ty„ gs..iroo ted above, I/nf,fr
re rrrinfll„'„a tee wfl/n M llv..:.siinre e 1.992 M/I]I< /nlh'(( : C /nkjll X(N«',uUV(, Offc,,er/Il u� ru,,,af� lnf ffrrr.p:,,,Irrrur uh,:f.
efellpred to as a Ilfrfalllketilm II f„h'e frrrll) to Ilegd Ube M III oilgalnllz„afooln Ilf,;rard Irru,rlrruber's,,f fl/ne n IlX
§� rve ol n fl/nor M Ilv Il oarrd dU(u f() fl/n6lli'app2lll nf!rlruel nts to fl/nor n II(:, n II CC, Irlruelrlrlibers serve ref fl/ne.
Y, III fr,auu� Offlfn(� II30C:. aind may Ilse Irrrlrrioveafllav �ffir!rriative vote ofgA east three Irrrurr:.!rrruPreus of
fl/nor II:fOCIC,.
Lft'I....: ' t'G rrkllGf;:.. nt' f4:f.f'I nS Vt' f..: Gf frrkll ZGf„Jt'IILV Vl n4 rrI nGf f'U llf f. fZllt' Snll Ilf'Irnf� (Formatted:Underline
rnSllt �aGk',..: ) �.tQ„Gk c ' T',,IIVIIStl" �a,,,
cxrl nh-ac,feaf of ill'ec"Hv Il v fl/nor Il fQQ , M Ily gl nd f/nor M II C,II Q are d rre ,tee to Irlrual n,,: Cge f,l nd oversee
the '„M!y uerr..of a(N«()rd ai nd r„I/n,,llll a env,2[ g!]Y..:i n�rl nre�rlrvu.n�llu �l nre� iSSU(u S f,,r fl/n(� C ,;real n!y �[!)ul nusfu.r:nfolr.,,.
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Monroe County Tourist Development Council Operations Manual Section ll,Page 18
712018
1762
Policies&Procedures
>>Continued
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06 6.M..
Monroe County Tourist Development Council Operations Manual Section ll,Page 19
712018
1763
Policies&Procedures
>>Continued
TDC PURCHASING POLICY: The Monroe County TDC (also applies to District Advisory
Committees)carnal VI II< follows the purchasing procedures as outlined in the Monroe County ('Formatted:Font:Not Bold
Purchasing Policies and Procedures Manual. There are seven (7) levels of purchasing as
follows:
PURCHASING LEVELS PURCHASING
FOR TOTAL DOLLAR WHAT TO DO? AUTHORITY(WHO
AMOUNT APPROVES/WHO
PAYS)
$.01 -$5,000.00 Purchase Order not required Off~
fA.s.s;scm.r/D e p a rt m e n t
Director—or designee
$5,000.01 -$9,999.99 Requires the Requisition in the finance Off iaa
system. Price reasonableness °aH ager✓Department
documentation is required to be Director—or designee
maintained by the Requesting
Department.*
$10,000.00-$19,999.99 Requires the Requisition in the finance Off~
system along with two(2)or more price Mal;a"r/Department
quotes** Director—or designee
$20,000.00—$34,999.99 Requires the Requisition in the finance Off~
system along with two(2)or more price Mal;a"r/Department
quotes** Director—authorized for
purchases up to 34,999.99.
Designee allowed for
purchases up to
$19,999.99 only
$35,000.00-$100,000.00 Requires the Requisition in the finance TDC Approval and TDC
system along with two(2)or more price President/CEO
quotes** Approval
$100,000.01 -$150,000.00 BOCC prior approval required along with TDC Approval
three(3)or more written price quotes.** And BOCC approval
$150,00.01 AND OVER Requires Competitive Bid process. TDC Approval
BOCC prior approval required. And BOCC approval
Governed by County Ordinance,as
supplemented by the Purchasing
Policies and Procedures Manual.
(BOCC 10/16/24)
The Requesting Department should utilize price quotes,telephone or internet research to
document price reasonableness.
**Price quotes can be in the form of written quotes from the vendor/contractor, documented
verbal quotes from the vendor/contractor, or documentation of pricing found on the internet.
s doi n,,Sales, Market
Department Director—II`aaiai„ull<a tuirni « 6: aairrruir uauirnure atu irn aaalirrruuirnii aiu :
Research and Film
Monroe County Tourist Development Council Operations Manual Section ll,Page 20
10116124
1764
Policies&Procedures
>>Continued
A copy of the Monroe County Purchasing Policies and Procedures Manual can be obtained by
contacting the Monroe County Purchasing Department.
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Monroe County Tourist Development Council Operations Manual Section ll,Page 21
2116122
1765
Policles up*oc°dureo
``cvmmueu
TDC CAPITAL FUNDING POLICIES
CAPITAL PROJECT AGREEMENTS $19,999.99 AND UNDER: Those funding allocations of
$10.000.00 and below shall bo streamlined to simplify the process.
All those capital allocations that fall under $10.000.00 and approved by the District Advisory
| Committees and TDC shall only be signed off by the TDC There would
be no formal Agreement pm00000d through the BOCC, but rather an official capital pm]oot
summary sheet. The BOCC approves the amount allocated within the line item for Capital
Projects for each of the Districts within the line item budget submitted for approval at the yearly
budget meeting.
Should the applicant request an extension or revision to the scope of work for their funding
allocation, they
—^ __~_ ' _- _. _re �qpp-.r�)Y_ -^ -- _--^ _--_ _- _
MunicCAPITAL PROJECT FUNDING REIMBURSEMENT: ipalities may may be reimbursed up to
1004 for capital projects. Not-for-profit organizations may be reimbursed up to 75Y4 for capital
projects and the in-kind portion of their funding obligation/match shall constitute no more than
50Y4of their total funding obligation. (B000 Resolution 11u'uo1ron4nunr)m their meeting oru/800uu
the Too approved the Fvuoun Capital Project Funding application which allows for reimbursement munm1oom
for both municipalities and now»,nmntorganizations.The B000 approved same ut their meeting m2/1muouu.
TDC EVENT FUNDING POLICIES
EVENT FUNDING: The TDC has established four (4) categories of events that may mooivo
funding: Turnkey Events-, Destination Events-, Cultural Events and Fishing Events. Funding of
an event shall only be considered under one category during that funding year.
EVENT FUNDING APPLICATIONS: Applications for the four categories of event funding can
bo found in the Monroe County TDC Operations Manual in Section IV.
Monroe County Tomns/Development Council Operations Manual o,mmm/1,Page 22
2116122
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Policies&Procedures
>>Continued
Any applications submitted in response to Request for Applications (RFA) received after the
specified deadline, as determined within the RFA, will not be accepted. This policy mirrors that
of the Monroe County Board of County Commission (BOCC).
Only Cultural, Fishing and Dive events will be considered for funding out of the Generic Two
Penny Event fund.
It is the responsibility of the Advisory Committees(Umbrellas/District Advisory Committees),the
event applicants and the event contractors (contracted entity) to keep apprised of all Monroe
County Tourist Development Council's policies and procedures pertaining to event funding.
When event applications (Destination/Turnkey/Cultural/Fishing) are received, st Af wH1 u'e°vu�°.....
« ��:�u erns thoy vH Rao atii��4llDutod-to the appropriate advisory committee f r
review„„„ and the committee's recommendations for funding will be placed before the TDC f r
approval. Upon approval of the TDC, a contract will be submitted to the BOCC for approval.
Once approved, the contract will be entered into by the event contractor and the BOCC. The
BOCC has final approval of all contracts.
TDC will only consider reimbursement of permissible marketing expenditures that highlight the
special event versus the regular programming of a business,organization or the facility.
Only events held within Monroe County shall be considered for event funding.
ALLOCATION OF CULTURAL/FISHING ADVISORY COMMITTEE EVENT FUNDING: All
funds collected in a specific district are allocated according to their market share percentage and
shall be utilized by the Umbrellas for the marketing of that specific district. The Cultural Umbrella
and Fishing Advisory Committee shall appropriate a minimum of 30%of their funds for generic
out-of-county advertising and public relations. Seventy percent(70%)or the remainder that has
not been allocated to the advertising/public relations agencies shall be allocated for Umbrella
event funding.
If the Cultural Umbrella or Fishing Advisory Committee does not allocate all the funds earmarked
for direct event funding within a district (70% noted above), the remaining funds shall be
allocated and utilized to market that specific district as recommended by the Umbrella/Advisory
Committee.
Prior to submission of a Cultural Umbrella or Fishing Advisory Committee event application,the
event applicant's proposed budget may be reviewed by the advertising/public relations agencies
of record. Thereafter, there cannot be more than a 10% deviation on the approved line item
budget. General non allocated line item is not to exceed 15%of the total budget and can only
be utilized for acceptable TDC items listed below. No amendments to the line item budget will
be permitted after the contract has been reviewed and approved.
REVISIONS TO EVENT FUNDING AGREEMENTS: The event name, time aind& date of th
event and s,Schedule of �1 ctivities may be amended upon written approval of the dv�&(..
&` r uirr�ut ..w, n�t I III&` Iwu�,rcwr uU u� u .
irn�/6 II: Any changes to said contract other than state
above require approval by jtp dyy s� i� y (;�)irnir4ttpp,TDC and the County. (BOCC 4/16/14)
Monroe County Tourist Development Council Operations Manual Section ll,Page 23
2116122
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Policies&Procedures
>>Continued
ACCEPTABLE EVENT MARKETING EXPENSES
(Turnkey/Destination/Cultural/Fishing Events)
BOCC 1/21/22
Only the items listed under the event category for which the event contractor is funded will be
considered for reimbursement. After final funding and contract approval by the Monroe County
Board of County Commissioners,the TDC Administrative office shall email the event contractor
a reimbursement/direct payment packet that includes an executed copy of the funding contract,
and guidelines required for reimbursement/direct payment of Acceptable Event Marketing
Expenses.
All advertising and promotional items shall follow the logo/guidelines found in Section II of the
Operations Manual for the Monroe County Tourist Development Council, which are also
provided as part of the event funding contract.
TURNKEY EVENTS
Application for Turnkey events funding can be found in the Monroe County TDC Operations
Manual in Section IV-A.
A Turnkey event shall be considered an all-inclusive event where the event contractor has
financial responsibility for every facet of the production, promotion and management of the
event. Payment under a contract for a Turnkey event will be made only after completion of the
event and proof that the scope of services as described within the contract has been completed.
If a Turnkey event is delayed or canceled for any reason, no payment shall be forthcoming,
even if the event contractor has out-of-pocket expenses leading up to the actual event.The TDC,
therefore, strongly recommends that the event contractor purchase insurance that covers the
cancellation or delay of an event due to"force majeure"or unforeseen circumstance.
DESTINATION EVENTS
A Destination event as defined under Section IV-A of the Operations Manual will be paid as per
the scope of services within the contract and the list of items that have been approved. Only the
TDC expenses listed below may be included in the proposed budget. A general non-allocated
line item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC
marketing items listed in this section. There cannot be more than a 10% deviation from the
approved line item budget. The following are the only acceptable expenses:
Media Placement & Production Costs: Newspapers and magazines -(wins rrtf, 44 n se be,
} cud nll : „v� u u iilrn and TV null :IIII Ian. E:ur,1���uP�alk�,,t
(,,ei nsk err d ; radio-,G m rr S(S:p: rii(:`G Ile: n of nsk G„."Il rr`G and
t2 gpsps'()V�ll IlD tI g p 11 Q II` aIlrllceh ng i elairrrl,. q:lhe i 99 44 pay der th ..#&)WIR( atuff4l rll adye444r (�.
on.web&to, webcAte Illlrrnll&, .IiDrre a OI1-vkleo, banners, rrrrurrrrllaulle, Fxx,,4 .rrrried�a.p roirrrnrrrrtrr!,d porArrrr.a nd
rrrrrruwniill ba a&' advpil�s4ng Illlrrflks-rrrray ge:k)the ovoint wpbR Fwt :-.The TDC Logo must be placed
on all print,TV,websites,social media promoted posts, pre roll video, banners and email blasts.
Radio advertising does not require the logo but all radio announcements must say "Brought to
you by the Monroe County Tourist Development Council". No payment will be made for
Monroe County Tourist Development Council Operations Manual Section ll,Page 24
10116124
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Signs:Promotional Posters and banners(hanging and displayed outdoom).
Items:Promotional T-shirts and hatn*, |
*Sales/Resale of TDC funded items: Items nundod, including creative and resulting work
product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and aosuch may not besold.
Promotions:Direct Mail Bmohumo, postcards and pamphlets including postage/shipping.
This ioa direct mail promotional bmohum/pootoard/pamph|otuti|ized for pm'ovontadvortioing
Pro-grams: TDC will pay up to fifty percent (50%) of the cost of production and printing of an
event program showing scheduled activities and information on the event,as outlined in contract
budget. Digital Programs: TDC will pay up to fifty percent(50%)of the production only (no click
through cost)for digital programs showing scheduled activities and information as outlined in the
contract and contract budget. TDC will pay for print or digital programs, but not both.
Public Relations(PR): Print and o|ootmnio public relations materials for distribution to modia,
such as, but not limited to, pmoo m|oa000, public service announcements, photography and
vidoography as approved by YEK_staIf o r the public relations agency of record. On|6
permissible PR material produced by the TDC agency ofrecord and/ora professional public
relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditures will not be
considered for reimbursement.
Event Marketing Reimbursement: TDC will only consider reimbursement of permissible
marketing expenditures that highlight the special event versus the regular programming of
business, organization or the facility.
Amendments to Contract Bud-gets: No amendments to the line item budget will bepermitted
after the contract has been reviewed and approved.
CULTURAL EVENTS
Application for cultural events funding can be found in the Monroe County TDC Operations
Manual in Section IV-B. Within the Cultural Umbrella events funding oatogory, the allocation
received by the event contractor is to be spent on the list of items that have been approved.
Only the TDC expenses listed below may be included in the proposed budget. The following
are the only acceptable expenses:
Media Placement&Production Costs: (j�g�tfl�:�dvq'il�s�in(�',
Monroe County n,m=/Development Council Operations Manual o,mmm/1,Pam°2o
»112»122
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| he TDC Logo must be placed onall print,TV,woboitoo. social media promoted
posts, pm mU vidoo, banners and email blasts. Radio advertising does not require the logo but
all radio announcements must say "Brought to you by the Monroe County Tourist Development
Council". No payment will be made for development or operations (hosting) ofwoboitoo. No
Sims:Promotional Posters and banners(hanging and displayed outdoom).
Items:Promotional T-shirts and hatn~
*Sales/Resale fundeditems: Items nundod, including creative and resulting work
product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and aosuch may not besold.
Promotions:Direct Mail Bmohumo/pootoardoand pamphlets including pootage/ohipping This
is a direct mail promotional brochure/postcard/pamphlet utilized for pre-event advertising.
Bills: TDC will pay up to fifty percent (50Y4) of the cost of production and
printing of an event program/play bills showing scheduled activities and information on the event,
as outlined in contract budget. Digital Programs: TDC will pay up to fifty percent (50Y4) of the
production only (no click through cost) for digital programs showing scheduled activities and
information as outlined in the contract and contract budget. TDC will pay for print or digital
programs, but not both.
Public Relations(i Print and electronic public relations materials for distribution to modia,
such as, but not limited to, pmoo m|oa000, public service announcements, photography and
| vidoography as approved by YEK_staIf o r the public relations agency of record. Only
permissible PR material produced by the TDC agency ofrecord and/ora professional public
relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditures will not be
considered for reimbursement.
Event Marketinq Reimbursement: TDC will only consider reimbursement of permissible
marketing expenditures that highlight the special event versus the regular programming of
business, organization or the facility.
Amendments to Contract : No amendments to the line item budget will bopermitted
after the contract has been reviewed and approved.
FISHING EVENTS
Application for fishing events funding can be found in the Monroe County TDC Operations
Manual in Section IV-C. Within the Fishing events funding category,the allocation received by
the event contractor must be spent on the list of items that have been approved. Only the TDC
| expenses listed below may be included in the proposed budget.
Monroe County n,m=/Development Council Operations Manual o,mmm/1,Pam°2o
»112»122
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Media Placement&Production Costs: ij,ado. dg�tfl�:�dveil�s�inc..
event wpb�FA:tp,The TDC Logo must be placed on all print,TV,websites, social media promoted
posts, pm mU vidoo, banners and email blasts. Radio advertising does not require the logo but
all radio announcements must say "Brought to you by the Monroe County Tourist Development
Council". No payment will bo made for development o/operations(hoodng)ofwoboitoo.
Sims:Promotional Posters and banners(hanging and displayed outdoom).
Promotional Items:T-shirts and hatn~.trophies(Fishing Tournaments On|y).
*Sales/Resale of TDC funded items: Items funded by the BOCC/TDC, including creative and
resulting work pmduot, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and aosuch may not besold.
Promotions:Direct Mail Brochures/postcards and pamphlets including postage/shipping. This
is a direct mail promotional brochure/postcard/pamphlet utilized for pre-event advertising.
Pro-grams: TDC will pay up to fifty percent(50Y4) for the cost of production or printing of an
event program showing scheduled activities and information on the event,as outlined in contract
budget. Digital Programs: TDC will pay up to fifty percent(50%)of the production only (no click
through cost)for digital programs showing scheduled activities and information as outlined in the
contract and contract budget. TDC will pay for print or digital programs, but not both.
Public Relations(PR): Print and o|ootmnio public relations materials for distribution to modia,
such as, but not limited to, pmoo m|oa000, public service announcements, photography and
vidoography as approved by VFK_st,:f gI_ho public relations agency of record. On|6
permissible PR material produced by the TDC agency ofrecord and/ora professional public
relations agency shall boacceptable.
In-House Production: In-house production of any permissible expenditures will not be
considered for reimbursement.
Trophies: Framed artwork,framed photography,engraved crystal and glass,plaques,trophies,
sculptures(fiberglass, metal,glass&wood)and framed certificates shall constitute a trophy. All
such trophies must include the appropriate information as outlined in the policies (tournament
name, date (year), and location). 9/14/94 For trophy reimbursement, Tournament Directors must
present the original invoice of the tmphioo, a notarized list of winners of the ovont, and a
notarized list of the plates and/or glass etching from the engraving company.
Amendments to Contract : No amendments tothe line item budget will be permitted
after the contract has been reviewed and approved.
Monroe County n,m=/Development Council Operations Manual o,mmm/1,Pam°2r
»112»122
1771
Policies&Procedures
>>Continued
Logo/Acknowledgement Usage Guidelines For Events
Turn Key/Destination/Cultural/Fishing Events
III'''"�III III IIII IIII14III Se
� Irnulla; fl ny;..,.a/era/� Ibellaa (]aullda,lllllrnes have I'aa,a,lrn auSa,d in flna, P�aSt„ �allll faflauuwa; Il0(10 USE, IrrruauS„t I'aa, (Formatted:Font:12 pt
revik"W d arrn,d h V ', I aI 11<G"�,o.irn y y airrru„ vl nrra irrru ay a l nay,,irnc y �I nrr..,l,auyaa rr r y�y Varr irn.�iiirnc.
a s su ar ,a a� la (,I(ny y II�6
of n tIh(,'a auu urrliryt a airrruyaak it airn��„I'au airna�ii„Irpc� urrnutI�:tIvrr s
All [IsIi kI Ilnfo irraII nun
.............................................................................................
Color ads four(4)color processing printing 06/12/91
Black &white ads shall include the appropriate generic or district logo in high resolution.aocC
2/20/13
TV: logo must appear at the conclusion of commercial,,,,
Radio Advertising: No logo is required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
II racy? fol Il u.alV,oIe I:rIsV,ika V I'u.airla Ing (E,ya:unIs fu.dn6 d by gj]g g,..iM)ie dIsIrk Vs(.�;.
Marketing promotions that display our logo must use the"The Florida Keys&Key West—come
as you are" logo/trade mark. II l:Na,,t'o nk,, format (ep&or Illpg ffle) of the wappira pirr gate k)(j a iru�x�a�y� Raga
aaRataaiiirna:at Ray
..awaairnlwa(wlyirnr q iisat :y Advpntu&nng..w,at 305 956 6060
The
FloriddKeys
Aey -st area
y
II m:) foi 13IsIiI J II (G2!2a g2]passes HiG, a.iV jImIIs of IKe
Marketing promotions that display our logo must use the"The Florida Keys—Key West—Close
To Perfect — Far From Normal" logo/trade mark. a:awluaarruwaw #yrm al (ynx eii' Ipg fik:4 rr4 therr .
aayalpiu(:)pii ala;..y)ge irnaay Ilan; 6l9tcaliRed by a,9R aaGflR() y wirfAey OVL(HIu6ji ng...aat 395 856 6060
The Florida Keys
Key\Vest
Close To Perfect-Far From Normal
Monroe County Tourist Development Council Operations Manual Section 11,Page 28
01121122
1772
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Marketing promotions that display our logo must use the "Big Pine Key and Florida's Lower
Keys"logo/trade mark. D� �)bta�m:
BigPineKey
dnd flonddS Lower Keys
Marketing promotions that display our logo must use the "The Florida Keys — Marathon"
TkPIFIOrlddKeys
Mdrdthon
Marketing promotions that display our logo must use the "The Florida Keys — |o|amorada^
sidMOfi dd
Marketing promotions that display our logo must use the "The Florida Keys — Key Largo"
K Y
Lk K~
. eys
xonm°County n,m=/Development Council Operations Manual o,mmm/1,Pam°2y
»112»122
1773
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Color ads four(4)color processing printing nw,zm,
Black &whito ado shall include the appropriate generic ordistrict logo in high resolution. e000
zov,`
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear atthe conclusion of commercial
Hats/t-shirts: must carry the appropriate generic o/district Out-of-County Logo
Advertising:Radio No logo io required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, bmohumo, pootoardo, pamph|oto,
pmgramo, posters, banners (hanging and displayed outdoom), and digital advertising on
woboitoo. weboito links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council". �e+,(�Pk
The
FloriddKeys
come dS YOU dre
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Lo-go
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazinoo, bmohumo, pootoardo,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include^Bmughtto you by The Monroe County Tourist Development Counoi|^
� 956.@Q64
Monroe County Tomns/Development Council Operations Manual Section/1,Page xo
noom
1774
Policies&Procedures
>>Continued
The
Florida Keys
&Keyst
co- area
II a qa ) is [IsUkJ II (G-!2«g 2i asses HiG...I.iVy jinn Vs of IKey
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council". q )%e
wrlrlpr(:)V4r (Aair4u "afieirn wNR(14)r-k)O�r wirn a,,ei nta4A dyeilI64�,
The Florida Keys
Key\Vic�st
Close To Perfect-Far From Normal
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL.
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council' I ar seek wrlppirova
(4ar4ik:"atorrirn..a in(14)r Ileg) urn #ririrnat( IlDr,�)u'.Npg awl (.y..(,r)irn44,,t:P insI ey Advrrr�t&4iIng at 305...
95@..@Q6Q
Monroe County Tourist Development Council Operations Manual Section ll,Page 31
712018
1775
Policies&Procedures
>>Continued
The Florida Keys
Key\Vest
Close To Perfect-Far From Normal
Monroe County Tourist Development Council Operations Manual Section ll,Page 32
712018
1776
Policies&Procedures
>>Continued
Lg
cp�a i ti VIA«.V II II iitrn Vba I.iVy IirniNs of Key Vo Hie wrc:::�sV end of Vllia. Sa;kva,n Il it II pi ia9cpa;k
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council". :p:.o..-&0:e
ppr(:V4, tw:irutua,w tug irn w rnd r)ir-prxtr)wirn aweirntaaA q wirnr�pe.. dyeilp64�,
at watt 956...6060..
BigPine.Key
and Florida's Lower Keys
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Broughtto you by The Monroe County Tourist Development Council' Tr)rA;Md',w l�p�ur w:..
GllwNi'4iik3atk)1R air&OF pa'gO urF .(AereAw'a IRk:w.. eir irnat(epos-er.Ijpg tiilk:4 re3014kiet. p iir fAe.y.. dveFflr Fi ( w
95tt..tttt6Q::
BigPineKey
and Flonda's Lower Keys
Monroe County Tourist Development Council Operations Manual Section ll,Page 33
712018
1777
Policies&Procedures
>>Continued
s.. f s tag of Hie Seven ll`Me II pi i�p9gg V2 Vll;i II uiig.11�ag
G"%. C,1.. G"11 I� V I�. V;G"11"i1 Hie�P q,� 4�.11.... ... .
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council p:.rw..-week,
apwllrr(:rV4r rAair4k:"rfoeirn wN nwtlrwir-kxw)wirn 4,,einta4A g wrn . dve u I6�w�g
at 305 956...6060
The Florid,i Keys
Marathon
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Broughtto you by The Monroe County Tourist Development Council' To seek w�lrpru�rrvwrll.
(4ar4k:"afi(:)in..a in dl)r Ileg) urn #wu�rnw t(e.f lr -r)u.jp g M ).y..r,wwn44,,t p insp ey Advwrr�t&4rng at-305...
95@..@Q6Q
MThe Flonda Keys
arathon
Monroe County Tourist Development Council Operations Manual Section ll,Page 34
712018
1778
Policies&Procedures
>>Continued
II ggcr:a f0i risUlkJ II (�VMf en Vllha-III onq IhCa y II pgidgg ql]a mile rn i kei 0 3L
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council q:.o..-&0:e
ppr(:V4, w:ir4ua,w fieirn w rndr sir-I x )wirn aweirntaaA q wirn�Ie.. dyeilI64n ,
at 305 956...6060
ISIThdemorada
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Broughtto you by The Monroe County Tourist Development Council' I�)"I;��,;ell�
(4ar4ik:"a fi()irn..a in dl�)•Ileg) urn #)u irnat(e IIDD �)ii .jpg awl (.y..(x)irnL 4,,t:P insI ey Adv��w��I��irn��
956 606&,
Ide m roar�edu
sl
Monroe County Tourist Development Council Operations Manual Section ll,Page 35
712018
1779
Policies&Procedures
>>Continued
II gq:a foi I isUlkJ V(i orn rnilk.rn ikei,90 9,10..Vo Hie I„)a6: II`kr"ni,oe QouiMy liui,e and any rra�n„ inn
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council". :q:rr..F ;.ek
wrlrlpr(:)V4r (Iair4k:"rfoen wNndl�)ir-k)O�r wiru 4,,einta4A dyeilI64ug
KeyLThe��FloridOa Keys
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Broughtto you by The Monroe County Tourist Development Council' I�r cer,;elk wgppir�rrr4l.
(4 rr4k"rfirriru..a indl')r Ileg) aru errrirnat(e Ilr&era.j rah awl (.y..(,r)iru4 wit. I wir s r;y Advrrrt&4ir g at-305...
956 606&,
K ey�ararlaKeys
g
Monroe County Tourist Development Council Operations Manual Section 11,Page 36
712018
1780
Policles up*oc°dureo
``cvmmueu
Color ads four(4)color processing printing nw,zm,
Black &whito ado shall include the Florida Keys and Key West logo in high resolution. e000
zov,`
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear atthe conclusion of commercial
Hats/t-shirts: must carry the"The Florida Keys&Key West"logo
Advertising:Radio No logo io required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
In-County Lo-go
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, bmohumo, pootoardo, pamph|oto,
pmgramo, posters, banners (hanging and displayed outdoom), and digital advertising on
woboitoo. weboito links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council". �1�e Feo I
The
FloriddKeys
Aey --st
Come dS YOU dre'
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Lo-go
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazinoo, bmohumo, pootoardo,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council". �(�)seek appirova�'.
Monroe County n,m=/Development Council Operations Manual Section/1,Page xr
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1781
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FloriddKeys
Aey -st
Color ads four(4)color processing printing nw,zm,
Black &whito ado shall include the Florida Keys and Key West logo in high resolution. e000
zov,`
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear atthe conclusion of commercial
Hats/t-shirts: must carry the"The Florida Keys&Key VVoot^ logo
Advertising:Radio No logo io required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
Trophies: Logos are not required ontrophies.
In-County Lo-go
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, bmohumo, pootoardo, pamph|oto,
pmgramo, posters, banners (hanging and displayed outdoom), and digital advertising on
woboitoo. weboito links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council". 1::e+epk
The
FloriddKeys
Aeyyest
come dS YOU dre'
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Lo-go
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazinoo, bmohumo, pootoardo,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
| include^Bmughtto you by The Monroe County Tourist Development Counoi|^
Monroe County n,m=/Development Council Operations Manual Section/1,Page xo
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FloriddKeys
Aey -1.st
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
STANDARD MEETING PROCEDURES
�::4flk Appi�ewfls
New :::414ness
In the case where the motion is long and complicated it should take the form of a resolution. A
resolution should be prepared in advance of the meeting.
Un|000 contained in a specific repo . business may only be bmugHt
before a regularly scheduled, duly called, TDC meeting bymotion.
Point of Order may be called when a member believes the rules of the TDC are being violated.
A Point of Order takes precedence over any pending question out of which it may arise.
CONFLICT OF INTEREST: If there is a possible conflict of interest, a TDC member must
verbally state same before vote io taken. Full disclosure must be made in writing within fifteen
(15) days on the appropriate form which may be obtained from the County Attomoy'ooffice.
o2/2my
DeFAk)n �4 a x)&&iNe 4:,,9r4(,,t�4�intei�ecA and that�W� a�fer�(,,y �4 4:,,er4eirnp44�g it
Monroe County n,m=/Development Council Operations Manual Section/1,Page xy
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Policies&Procedures
>>Continued
ef& momber's bu&mesf,affkatk)r� k*tho pwrp�)&e of drP(AWP,&adv�se,
the Adm nus#atWp Qffi(,,e ai�tho jrr��:RqjlD N xN�(:
)miw bo p�a4,,ed iir�(,,einfikA,
1 III vkle whkA TQ9:fLmd&44 be wW zpd 44 IIDo Dredw4:,,ed wW�d
appi()Vpd windpi� tho �)f beth ager�(,,km,of (Adyeits4n g aml II2wbk,,
Monroe County Tourist Development Council Operations Manual Section 11,Page 40
5117123
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SUSPEND THE RULES: When the TDC wishes to entertain an item of business without
adhering to its usual ru|oo, it can adopt motion to suspend the rules.
\�}TUVG: Un|000 otherwise otatod, a simple majority of those TDC members present and
constituting a quorum,shall bo necessary for approval ofanaction.
STANDING RULES: It takes a 2/3 vote without notice and a majority vote with notice to
amend/rescind standing rules.
8B145O: In accordance with SIB 1456,upon the bill becoming law effective July 1,2024, Monroe
County authorizes for"accumulated surplus funds" from Tourist Development Tax and Tourist
Impact Tax revenues through Goptembor30. 2024, in an amount not to ox000d $35 Million to
be used for affordable housing available to private sector tourism-related buoin00000 in
accordance with the provisions of SIB 1456.The"accumulated surplus funds"may be transferred
to an account held by the County or the Monroe County Land Authority as approved by the
Monroe County BOCC.
SPECIAL PUBLIC FACILITIES: The TDC budget ioto be formulated in accordance with the
Monroe County Tourism Development Plan ao set forth in Goo. 23'200, Monroe County Code.
In consideration of SIB 1456 and in clarification of the policy previously adopted for special public
facilities, any amount of funds previously held in the special public facility fund shall not be
considered"set aside"for any specific purpose and may be used and transferred to the account
established for the purpose ao established and set forth in SIB 1450
Every year as part of the formulation of the TDC budgot, an amount that will be determined
based upon the details as set forth herein and as agreed upon by the OMB and the TDC
administrative office will be allocated for special public facility projects within the district budgets.
These public facility project funds shall be taken from the previous end of year Unappropriated
fund balance and brought forward for the public facility px400t fund (example: FY 22
Unappropriated fund balance amount which has been agreed upon shall be placed in the FY 24
Special Public Facility Projects line itom)` The special public facility projects funds should stay
in in the fund/account for that purpose, unless the District Advisory Committee (DAC)and TDC
make a special request to the BOCC to move those funds into other|ino'itomowithin the DAC
budget where the tourist development tax was collected. The special public facility projects will
require TDC and BOCC approval but will not be pm00000d through the capital application
pm0000.
In formulating the TDC budget,the following funds will be set aside for operations and activities
ao set forth in detail herein:
° A minimum 6-month operation budget will be determined and
agreed upon by the OMB and TDC administrative office.This operation budget will bofor
Monroe County n,m=/Development Council Operations Manual o°cmm/1,Page 4/
5115124
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Policies&Procedures
>>Continued
administrative operations to support TDC related activities and other contracted services
and shall include funding to complete capital projects and events that have been
approved for funding within that fiscal year.This operation budget will be established and
preserved to ensure that the TDC can continue to operate if revenue collections are
reduced or below projected revenue collection.
• EMERGENCY RESERVE: An emergency reserve for special advertising and capital
projects as needed to respond to economic disasters or other emergency events that
directly or indirectly affect the Florida Keys and the promotion of tourism within the Florida
Keys. The BOCC and TDC are responsible to ensure adequate funds are available.
Beginning with Fiscal Year 2024, the emergency reserve fund account balance should
maintain a minimum of$4 million and a maximum of$12 million. In the event these funds
fall below the set amount an action plan to begin the replenishment to the appropriate
level will be addressed in the ensuing budget year.
Emergency reserve funds under the 15'and 2"d penny are allowed to be used for capital and
generic promotional advertising resources in response to an emergency, natural or economic
disasters or other economic disruptions which is held in account and requires TDC and BOCC
approval.
Emergency reserve funds under 3rd and 41h pennies are allowed to be used upon approval by
the DACs for capital and promotional advertising resources in response to an emergency,
natural or economic disasters or other economic disruptions. The emergency reserve amounts
are contingency funds and are set aside based upon usage for promotional and capital project
purposes in prior years, the potential needs of tourist facilities and the estimated cost of
construction related services for repairs to those tourist facilities.
BUDGET: Each annual budget is prepared and presented to the full Council for review, and
adjustment. The total budget is based upon the actual revenues collected in the prior years,
with an adjustment factor for indicated growth or loss, plus anticipated balance brought forward,
plus interest brought forward, plus any other miscellaneous revenues required to be recognized
as income.
The TDC fiscal year coincides with that of the County, i.e., from October through
September. The budget approved by the MCTDC is presented to the County Budget Officer
in , c oadar7ce with the D-)CC annu n ,ndop8 d bw lget a akm: Iar on June let, , each year, for
review and transmittal to the Board of County Commissioners(BOCC) for final approval.
Approved expenditures are initialed by the Treasurer of the TDC and processed at the Monroe
County Finance Office. The entire approval/payment process may take as long as 30 to 45 days
to complete.
At the last regular meeting of the fiscal year, the MCTDC Administrative Office notifies the full
Council of any continuing events or projects for which funds were budgeted, but not completed
as of the end of the fiscal year. The full Council will consider these projects and, if appropriate,
take action to continue assignment of funds budgeted for these projects,into the next fiscal year.
Monroe County Tourist Development Council Operations Manual Section ll,Page 42
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ALLOCATION OF FUNDS: Monroe County's Local Option Tourist Development Tax, levied
pursuant to Florida Statute 125.0104, totals four percent. The annual budget is based upon
projected revenue in actual dollars,and the funds are allocated in accordance with requirements
of the statute and county ordinances.
Within the limits set by law, Council members exercise their best judgment regarding the most
effective use of TDC revenues in assisting the development of a tourism industry for Monroe
County. Recommendations to the Board of County Commissioners represent a consensus of
the full Council.
Revenues from the four percent levy are apportioned, by county ordinance, into separate
budgets for the first two cents,which is directed toward the generic promotion of Monroe County
as a tourism destination,and the District Two-Cent budget,which is used for the specific benefit
of the TDC taxing district in which it is collected.
Florida Statute 125.0104 requires that, before any other allocation is made, five percent of the
first two-cent budget, and five percent of the District Two-Cent budget be set aside. This five
percent protects against obligating more in expenses than can be paid from the revenue
received, in the event that actual revenues fall short of what was projected. An additional 5%of
revenue within fund 116 shall be allocated to a reserve. Utilization of this reserve must be by
super majority vote(5+1). 4/21/93
County Ordinance requires that,after setting aside the five percent required by state law, seven
percent of the total budget for the first two cents, and three percent of the total budget for the
district two-cents be set aside for administrative expenses. The balance is allocated as follows:
THE FIRST TWO-CENT BUDGET AND EXPENDITURES: Sixty-five percent of revenues from
the first two cents, termed the Advertising and Promotion budget is apportioned, by county
ordinance, for expenditure on national and international advertising,trade mail fulfillment,trade
show costs as well as other appropriate promotional items.
The remaining thirty-five percent of the first two cents net revenue constitutes the Events Budget,
including Public Relations fees and expenses, mail fulfillment consumer expenses. These funds
shall be distributed, by district percentages as it relates to dollar amount(12/12/96)for the purpose
of the 'Umbrellas'. After the Umbrella advertising campaign has been set, (Section II, Page 10
— Cultural Umbrella/Fishing Advisory Committee for guideline), all Two Cent district events
activities will be distributed on the basis of district tax collection percentages with a deviation of
no more than 10%. All event funds that are not used by a district will go into the appropriate
umbrella advertising campaign. 7/8/96
When Promotional or Events funds are budgeted for use by an event-sponsoring organization,
the portion of the budget allocated to the Council's advertising and/or public relations agencies,
must be recorded in the minutes of the MCTDC.
Public relations fees and expenses may be paid through generic two cents or paid by all districts,
in proportion to each district's revenue percentage, this policy received unanimous approval of
Monroe County Tourist Development Council Operations Manual Section ll,Page 43
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Policies&Procedures
>>Continued
both the MCTDC and district advisory committee chairpersons. Public relations and consumer
mail fulfillment costs are allocated from the Events Budget before the balance is distributed.
However, since the Monroe County TDC is only an advisory body to the Monroe County Board
of County Commissioners,the BOCC reserves final authority over all budgets and expenditures.
THE DISTRICT TWO-CENT BUDGET AND EXPENDITURES: It is the intent of the MCTDC
and the Board of County Commissioners,that the District two-cent revenues be for discretionary
use, by the district in which the revenue is raised, to enhance and support the specific tourism
development efforts of the district.
MCTDC recommendations, to the Board of County Commissioners, for expenditure of District
two-cent revenues shall, in all cases, be based upon the needs of the specific district, as
expressed by the district's designated representatives. The recommendations shall,in all cases,
represent a consensus of the council on the most cost-effective means of fulfilling the district's
expressed tourism-development goal.
It takes a two thirds vote by the TDC to release contingency funds in the District Two-Cents.
9/26/90
After the five percent contingency fund and three percent for administrative costs are set aside
from the total District Two-Cent budget, the balance is divided, by district percentage, into five
separate district accounts. The funds in these accounts may be used by the respective districts
for any purpose allowed by Florida Statute 125.0104,that is consistent with the district two-cent
plan and the overall tourism development plan.
UTILIZATION OF DISTRICT TWO-CENT ADMINISTRATIVE RESOURCES: After April 1st
within each fiscal year budget, a District Advisory Committee may recommend to the TDC the
utilization of Administrative Resources to be transferred to augment their District Advertising
Campaign for the balance of that fiscal year.
Any percentage changes resulting from the above transaction,will not be carried forward to the
next year's budget. The next year's budget will revert back to the original percentages
established and approved by the TDC.5/12/98
The District Advisory Committee shall address this issue as a separate item each fiscal year.
Since the District Two-Cent budget is reserved for specific tourism development efforts of each
of the districts,the BOCC reserves the final decision as to approval or resection of those efforts
on an individual basis.
TRADE SHOW/PROMOTIONAL TRAVEL: Defined as travel performed to domestic and
international trade shows,and other promotional opportunities,for the purpose of promoting and
advertising tourism to the Florida Keys and Key West. 10/25/90
Monroe County Tourist Development Council Operations Manual Section ll,Page 44
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>>Continued
Trade p t shall
attended psi: withassistance, asrequi required, provided by the (44 a tov rofessionalstund � l c
i iti
to the TDC.
Ordinarily, if TDC board members attend a trade show,they shall do so only as a board
member, for educational purposes. Board members travel will be limited to the continental
United States, o44a- /F�4e-44ow evi)Ri and expenses will be charged to board
member travel. (BOCC7/20/05)
TDC Board member's travel Sh()aulldW�)Ukl be requested and approved in advance by the TDC. (Formatted:Font:Not Italic
(BOCCl/20/05 I - CFormatted:Font:Not Italic
A listing of all appropriate trade shows and other promotional opportunities for the Florida Keys
and Key West shall be compiled for review and approval by the TDC's Sales & Marketing
Representative. 10/25/90 The final approved Sales&Marketing Budget&Plan shall be reviewed
and approved by the TDC within the Marketing Plan. The budget&plan shall then be submitted
to the County Commission for approval as a part of the annual budget package.
When a change to the Sales & Marketing budget and plan is made by the TDC, as long as the
budget total does not increase, the change shall be noticed to the BOCC but shall not require
approval for implementation. This will permit the TDC to take advantage of last minute sales
opportunities not originally incorporated into the Marketing Plan.
Amendments to the Sales & Marketing budget and plan that require a budget increase, also
require approval by the BOCC prior to implementation.
Any representative acting on behalf of TDC at TDC trade show/promotions, who finds it
necessary to incur incidental expenses to enhance the TDC's representation at the promotion,
must inform the TDC Administrative Office of such expenses within three (3)days of return of
said show. (BOCC 7/20/05)
All invoices relating to trade show/promotion expenditures shall bear the TDC's official
address;
P.O. Box 866; 1201 White St., Suite 102
Key West, FL 33041-3328.
UMBRELLA TRADE SHOW EVENTS PROCEDURES: TDC funding from the specific Umbrella
should be allocated to cover trade show registration and booth related costs and also to cover
the travel related expenses of up to two(2)umbrella professional representatives to attend these
promotional functions.
Wherein the travel and travel related expenses of the representatives are covered under TDC
funding,the Umbrella shall ensure that no private business shall be promoted in the manner of
collateral, business cards, or other related business materials.
Monroe County Tourist Development Council Operations Manual Section ll,Page 45
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TDC sales staff will attend said show(s)on behalf of the TDC with appropriate expenses coming
from the TDC sales budget. (12/11/96)
Monroe County Tourist Development Council Operations Manual Section ll,Page 46
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TRAVEL VOUCHERS:
The procedure for completion of travel vouchers is as follows:
1. Please type or print as clearly as possible.
2. Use mileage chart supplied in this manual by Monroe County. As of July 28, 2022 the
Monroe County BOCC approved Travel Ordinance (009-2022) to increase mileage
allowance to 670 per mile. (BOCC 07/20/22)
3. a. Meal reimbursement (receipts not required). As of July 28, 2022 the Monore
County BOCC approved Travel Ordinance (009-2022) to increase meal
reinbursement as follows:
(i)$15.00 if travel begins before 6:00 a.m. and extends beyond 8:00 a.m.
(ii)$20.00 if travel begins before 12:00 p.m. and extends beyond 2:00 p.m.
(iii)$40.00 if travel begins before 6:00 p.m. and extends beyond 8:00 p.m.
(for international travel,refer to www.state.aov for Federal foreign meal per diem)
4. For airfare, provide itinerary/reservations and credit card receipts. (Airline travel
coordinated by Travel Agency will be invoiced to TDC Office.)
5. Amounts and dates must be clearly legible on all receipts and tickets.
6. If there are no requests for hotel or meal reimbursements on any given travel day, please
explain.
7. Please attach any notes necessary to make processing as expeditious as possible.
471 Dates should clearly correspond to reimbursement requests from any given day.
Monroe County Tourist Development Council Operations Manual Section ll,Page 47
0712012022
1791
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>>Continued
MONROE COUNTY MILEAGE CHART
PROVIDED BY THE MONROE COUNTY FINANCE OFFICE
Key West to: Bay Point 15
Big Pine 31
Big Torch Key 29
Big Coppitt 10
Conch Key 55
Cudjoe Key 22
Homestead 127
Islamorada 83
Key Colony Beach 53
Key Largo 101
Layton 70
Little Torch Key 28
Long Key 70
Lower Matecumbe 75
Marathon 48
Marathon Shores 53
Middle Torch 28
Plantation Key 87
Rock Harbor 100
Sugarloaf 17
Summerland 24
West Summerland 31
Stock Island 5
Sunshine Key 39
Tavernier 92
Vacation Village 84
Duck Key 62
Ramrod Key 27
Clearwater Beach 399
Cocoa 350
Daytona 416
Ft. Lauderdale 183
Gainesville 476
Hollywood 175
Jacksonville 505
Lakeland 365
Miami 155
Miami Beach 170
Naples 236
Opa Locka 180
Orlando 378
Monroe County Tourist Development Council Operations Manual Section ll,Page 48
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>>Continued
Key West to: Palm Beach 223
Palm Beach Gardens 238
Panama City 702
Tallahassee 606
Tampa 391
Dania 180
Marathon to: Big Pine 17
Conch Key 12
Islamorada 35
Key Largo 53
Long Key 22
Miami 110
Plantation Key 39
Summerland 24
Sunshine Key 9
Tavernier 45
Boot Key to: Long Key 20
Long Key to: Boot Key 20
Cudjoe Key 47
Homestead 61
Marathon 22
Miami 109
Middle Torch 43
Plantation Key 20
Islamorada 16
Plantation Key to: Big Pine 56
Homestead 42
Key Largo 14
Key West 87
Layton 17
Marathon 39
Miami 67
Sunshine Key 48
Duck Key 26
Key Largo to: Big Pine 70
Islamorada 18
Homestead 26
Long Key 40
Marathon 53
Miami 54
Monroe County Tourist Development Council Operations Manual Section ll,Page 49
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>>Continued
Key Largo to: Plantation Key 14
Homestead to: Key West 127
Plantation Key 40
Tavernier 35
For any destination not listed, please reference odometer readings or use the FDOT Official
Highway Mileage Viewer found at http://f`doteWpl.dot.state.fl.us/CjtyToCjtyMjIeg_Qe1yjewer.aspx
to determine mileage.
Monroe County Tourist Development Council Operations Manual Section ll,Page 50
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District Advisory Committees
>>Continued
MONROE COUNTY • DEVELOPMENT C•
IVI A 14 L)A 11HHHH1
SECTION III
DISTRICT ADVISORY COMMITTEES
Monroe County Tourist Development Council Operations Manual Section lll,Page 1
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District Advisory Committees
>>Continued
Formatted:Centered
Monroe County Tourist Development Council Operations Manual Section lll,Page 2
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District Advisory Committees
>>Continued
Formatted:Indent:Left: 0"
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
ADVISORY COMMITTEE CHAIRPERSONS
DISTRICT I-KEY WEST
Mr. Steve Robbins 296-4275(business)
Key West Hospitality Inns
913 Duval St
Key West, FL 33040
DISTRICT II -LOWER KEYS
Ms. Kim Wilkerson
Simitree Healthcare Consultants 281-450-3841
58A Bay Drive
Key West, FL 33040
DISTRICT III -MARATHON
Ms.Vicki Tashjian 395-4370(business)
Florida Keys Vacations, Inc.
P.O. Box 522693
Marathon Shores, FL 33052
DISTRICT IV—ISLAMORADA
Mr.John Harrison 852-5784(business)
CBS Outdoor
300 S Coconut Palm Blvd.
Tavernier, FL 33070
DISTRICT V-KEY LARGO
Mr. Rick McKeown 451-2121 (business)
Holiday Inn Key Largo, Courtyard by Marriott,
Marina Del Mar, Skippers
99701 Overseas Highway
Key Largo FL, 33037
Monroe County Tourist Development Council Operations Manual Section lll,Page 3
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District Advisory Committees
>>Continued
DISTRICT ADVISORY COMMITTEES
POLICIES & PROCEDURES
I. POLICY STATEMENT
1. District Advisory Committees (DAC) shall be created to make recommendations to the
Monroe County Tourist Development Council (TDC).
2. No more than one DAC shall be created for any district, as defined in Ordinance 015-
1988, Section 2-299 (f) subsection (g). The districts are defined as follows: (Section 2.299,
subsection (g).
District I encompasses the city limits of Key West
District 11 from the city limits of Key West to the west end of the Seven Mile Bridge
District II I from the west end of the Seven Mile Bridge to the Long Key Bridge
District IV between the Long Key Bridge and mile marker 90.939 BOCC 5/16/06
District V from mile marker 90.940 to the Dade/Monroe County line and any
mainland portions of Monroe County BOCC 5/16/06
3. The advisory committees shall be comprised of nine members, whose qualifications
shall be:
Three (3) from the lodging industry - shall be owners or operating/general managers of
motels, hotels, recreational vehicle parks or other tourist accommodations which are subject to
bed tax in the tax collection district for which they are applying, three (3) from tourist-related
businesses - shall be persons involved in business which is interdependent upon the tourist
industry who have demonstrated an interest in tourist development but who shall not be
employed in any position within the lodging industry (motels, hotels, recreational vehicle parks
and other tourist accommodations)and whose business is in the tax collection district for which
they are applying, and three (3) from the general public "at large" — any resident who is not
directly involved in a tourism business and who shall represent the general public and shall live
or work within the tax collection district for which they are applying. BOCC 12/14/11
II. DISTRICT ADVISORY COMMITTEES APPOINTMENT PROCEDURES
The Administrative Office will monitor the terms of the various DAC members and prior to the
expiration of the member's term or if a member cannot complete their term of office, place an
appropriate advertisement and/or public service announcement in the local media. A sample
advertisement is provided following these appointment procedures.
Monroe County Tourist Development Council Operations Manual Section 111,Page 4
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District Advisory Committees
>>Continued
1. Appointments of the Lodging and Tourist-Related Business Seats
a. There shall be a three-person nominating committee for each district for the
purposes of making recommendations for appointments to the lodging industry and tourist-
related business seats on the advisory committee of the district.
b. The nominating committee for each District shall be comprised of:
i. One(1) person appointed by the hotel/motel association in that District, or,
in the absence of a hotel/motel association,a tourism association
ii. One (1) Tourist Development Council board member representing that
specific district appointed by the Chairperson of the TDC
iii. One(1)person appointed by the Chamber of Commerce for that District
C. Any lodging or tourist-related vacancy on a district advisory committee shall be
advertised by the Tourist Development Council administrative office in at least one newspaper
of general circulation in the district with a request for applications/resumes to fill the position,
and a deadline for submission to the TDC administrative office.
d. Applications shall be made available by the TDC administrative office and the
district chambers of commerce. A sample application is provided following these procedures.
e. Applications/resumes received by the deadline for the lodging and tourist-related
seats shall be recorded by the TDC administrative office and the applications/resumes shall be
forwarded to the nominating committee for the district served by the district advisory committee
for which there is a vacancy.
f. The nominating committee for the district to which there is a vacancy shall review
the applications and rank the applicants in order of preference. The Tourist Development
Council administrative office shall place the highest ranked application on the TDC agenda for
approval of appointment to the DAC.
g. The TDC shall appoint the lodging and tourist-related members of the DAC for
three-year terms from the recommendations submitted by the nominating committees or reject
the recommendations and appoint an alternate person from the available applications or
request the TDC administrative office to re-advertise the vacant position.
2. Appointments of the General Public"At Large" Seats
a. The Monroe County Board of County Commissioners shall appoint the three "at
large"seats on the advisory committee of the district.
b. Appointments of the general public "at large" seats to the district advisory board
shall be made using the same procedures listed as 1.c. and 1.d. above; and then using the
following process:
i. Applications/resumes received by the deadline for the general public "at
large" seats shall be recorded by the TDC administrative office and the
Monroe County Tourist Development Council Operations Manual Section lll,Page 5
10122121
1799
District Advisory Committees
>>Continued
applications/resumes shall be placed on the Monroe County Board of County
Commissioners meeting agenda requesting the appointment of one applicant to
the district advisory committee.
ii. The County Commissioner representing the district for which there is a
vacancy shall nominate a person from the general public to be voted on by the
Monroe County Board of County Commissioners. Per Resolution 300-2007,
BOCC representations for the TDC Districts are described below:
TDC Distrid, BOCC Representation'
District I BOCC District 3
Encompasses the City Limits of Key a portion of the City of Key West*
West
District II BOCC District 1
From the City Limits of Key West to a portion of the City of Key West,and an unincorporated area
the West End of the Seven Mile of Monroe County*
Bridge
District III BOCC District 2
From the West End of the Seven Mile a portion of the City of Marathon and an unincorporated area
Bridge to the Long Key Bride of Monroe Count
District IV BOCC District 4
Between the Long Key Bridge and a portion of the City of Marathon,the City of Key Colony
mile marker 90.939 Beach,the City of Layton,a portion of the Village of
Islamorada,and an unincorporated area of Monroe Count
District V BOCC District 5
From Mile Marker 90.940 to the a portion of the Village of Islamorada and an unincorporated
Dade/Monroe County Line and any area of Monroe County*
Mainland portions of Monroe Count
*For complete descriptions of BOCC District Boundaries please see Resolution 029-2003
iii. The BOCC shall appoint the members representing the general public "at
large"for three year terms.
Monroe County Tourist Development Council Operations Manual Section lll,Page 6
10122121
1800
District Advisory Committees
>>Continued
sample advertisement:
DISTRICT ADVISORY COMMITTEE
(DEFINE THE AREA)
of the
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
has an opening for a
a. (LODGING INDUSTRY REPRESENTATIVE -shall be owners or operating/
general managers of motels, hotels, recreational vehicle parks or other tourist
accommodations which are subject to bed tax in the tax collection district for which
they are applying)(BOCC 12/14/11)
OR
b. (TOURIST-RELATED BUSINESSES REPRESENTATIVE-shall be persons
involved in business which is interdependent upon the tourist industry who have
demonstrated an interest in tourist development but who shall not be employed in
any position within the lodging industry(motels, hotels,recreational vehicle parks
and other tourist accommodations and whose business is in the tax collection
district for which they are applying)(BOCC 12/14/11)
OR
C. (AT LARGE—any resident who is not directly involved in a tourism business and
who shall represent the general public and shall live or work within the tax
collection district for which they are applying) (BOCC 1/16/08)
The operative word within this description is directly. This word means someone who is not in
business, nor whose business or economic activity are'dependent upon tourists'. The extent to which
an applicant is involved in tourism would be up to the discretion of the Monroe County Board of County
Commissioners who appoints the'At Large'position.
Any person wishing to participate on the District Advisory Committee of the Monroe
County Tourist Development Council within the district so noted above, may request an
applicant/resume form from the Administrative Office and submit an application/resume same
to the address shown below:
Department DAC
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, Florida 33040
Deadline for receipt of application/resume at the above address is:
Monroe County Tourist Development Council Operations Manual Section lll,Page 7
712018
1801
District Advisory Committees
>>Continued
sample application:
APPLICATION
DISTRICT ADVISORY COMMITTEE(DAC)
LOGGING INDUSTRY-shall be owners or operatinglgeneral managers of motels,hotels
recreational vehicle parks or othertcurist accommodations which are subject to bed tax
in the tax collection district for which they are applying
TOURIST-RELATED BUSINESS-shall be persons involved in business which is
interdependent upon the tourist industry who have demonstrated an interest in tourist development
but who shall not be employed in any position within the lodging industry(motels,hotels,recreational
vehicle parks and other tourist accommodations and whose business is int � Ilection district
forwhich they are applying)
AT LARGE-Any resident who is not direct involvesiis
urism ,ine �iEl
d n I
Me shall represent the general public and shall live orwor the t ��' ion di J fforwhich
they are applying(The operative word within this descriptioJ/` ly. someone
who is not in business,norwhose business or economic activity en wrists).
NAME:
WORK ADDRESS:
HOME ADDRESS:
WORK PHONE: ( %/IMI ME PH
FAX NO: �,, E-
l „rvtl r.
111 �'��llllllllllllllllli>>
Current Employment:
Em P I oy mentH' d, 11J/ii, A/d/F/11
I
D/
Oroanization/Membership Affiliation(s):
Monroe County Tourist Development Council Operations Manual Section lll,Page 8
712018
1802
District Advisory Committees
>>Continued
Brief summary as to your qualifications to serve on this committee:
/1� llhi�
llli�,,, lll/l
AM ll��, Ili
Signature: �S " alllll///��lll"
(ltr
llt 1/l�l.
APPLICATION TO BE RECEIVE�C�N 0 .M.���'��/TH PI ,
IMPORTANT
Applicant 1 e not ed by phone email t 'the application has been received by our office.If the
applicants not receiy, p cati lher responsibility to contactthe TOC oMceto confirm receipt.
����
�I�o�oa��llllllllllllll�ll �
OE COUNTY TOURIST DEVELOPMENT COUNCIL
1201 White Street,Suite 102
Key West,Florida 33040
(306)296-1662(telephone)1(306)296-0788(fax)
Monroe County Tourist Development Council Operations Manual Section lll,Page 9
712018
1803
District Advisory Committees
>>Continued
III.STANDING RULES AND IIBIIID CIIDE UF IIE III IFIIIIII mm„ I D S III AUDARDS,m (Formatted:All caps
('Formatted:Indent:Left: 0",Hanging: 0.25"
f The DACs shall be bound by the same C'.od(a of II flfnllre,rrrr nand Standards of Coi nafaure,f- (Formatted: No bullets or numbering
a�gt f(alrflfn Ifnaarr(aiin
...........................................................................
p(tiNllre, ?&°G,;NRd 3N'()a',;„6adUreN'(I;r°°°°ua(r a,a°ppf y to V n°(„ yff°°°a,a& eutfN°nee II(R°°flne nUd(((aFee fi((°wRty4 (Formatted:Indent:Left: 0.75"
q e(( st II:)ev(rp(rplrnenf ff(aW RGrr ll'& f P(rrraafoENrna, II` EaRLR:n f"ro(„rlrne ef...w f klh..aiR? GIU:fiiRed
NyCAN�Nt CCt C ` III I„III III HICS At du'NIANdNtANIZNtdu C UTI
DUC III (Formatted:Font:(Default)Anal
yf ff (Formatted:Font:(Default)Anal,12 pt
ndiivii ,au all aM„1i (aul nf(af(a serve (al n a (alnroe Q.0(ul nfy lla(aaaud, (:,,(alrrulrrruuffrrf,( „ re:(a(ul n,a iill (all:.
y ' ' T Ilf()aod'„„o Ils(bm;n„ods )III c,,UUdllln(')I.,,I�nGbs a fyIfn( u,rrr aff(u re:rr,fllll(re fuvar„I„ o( f( oo,,,,d f(a �.
n(f (an fl p,f II 16:.„...II 1M „ fal nd II i ( � y .M ,,( (II �f6;;,} eau( YIy(ull lliire,a uviil , x( „vu (au 6`(alrirulrrruiif,,,.
(affore(I's Ifn(alldiil n,rrf n(a§Inons of ply,aullaNure fll d..
ap��f„ aalrndflfn(� re(a„e of ef[,n,pre s alrnd....sU,:mdall � f,„',4t� G,
re,ondLUA S(af frr)ntlfn Ifn(an(aol n are desk g n(rd to Irrr41 nfaaul tIfn(a ul nf(ac,u ufy, ulrripgIII,,llufy aapd.n
durrfnufy (af flfnese Ill nsUoUa nOi ns(af government.
Monroe Q.0Ul n„Vy naullaNiiq,,,,offure ers IrriUSt f„rally aay§ 0,2Irrruarl ns�,pafe flfn(r,...Ifnorrflf est stgndaa,q,,ds(f
ngl§)In"A ul nf(aQ'Ify„ fu fy,flfnfaulll n(a rr Ifnoine fy, aal n„d fOrtIt,,ude iil n ,,,IIIl YI22Palki, pare fovofo„es iil,n,.
(audeu ,to iil nsniip,,e nauPalllk(,re()l nflldei nre e aan '„fu USt iilrnllfaf(anu(aff (.araul nt„°.s YI22Palki,,Ill nsUoUau:Vuarl nor,,,,,,
aaa f a Baal ndaau dfrr ofYlaana(al mall ql nf(acfu ufy fu auflfnfaull!n(aa(„ n(al n(aa fy, aal nd frr,pufaud(a ilx aallll
pLa LNure,aare,fovones Ill n order to unspIrr(; n�auJlallure,re,()l nffld(;I nre,(; f,l nd frrau(rrt Ill n II`d(al no(a(; (;(aaunfy'(rr,
n (rellaNii(: III nsfof(ufu„f(I nor,,,,,.
n Ifnaa IIy(aa f ul n;fup'a(I nre,(r rff,a(ulrn;f Ilrrrra( (af Ylyrrullallure,c,,()infldeinc,,e Is aadlfn(au(al nre,(a to flfnaa Ifn!fflfn(aarr,
stavagqlrndf,lrvds(rfryllirnf(rrtrt''gj!y,,,, lfn(an(aa�ty, frrauflfnfrrglDg s, f,lrnd fOrtI,tUd(a,„„
AIIIIII aIIIIIIIIIIIIaaliiura�:a:a:s to,,,,,and Ima:lmlfaa:lrs a°a�° �:Ilha: ""III""III':tC III':tAC III'°'AC and aa�:llha:lr aadaaliisaalr
�����������W��������W������������� �� � ��I�������� ������������ .....................W'll"""II'll�'llll""II'll""II'Ill""II'll"llW��""",,,'ll""II'll""II'll",,'ll""II'll""II'll",'ll""II'll""II'll",'ll""II'll'll""II'll""II'll",,'ll""II'll""II'll",'ll""II'll��""II'll",'ll""II'llI...........I..........................����� �
boards seiraalilin IU a°�uralra°��: Ca°aaaorat "S �:a°aaalrliislm liiuradL[Str ffiy,§: (aaalm III a lii�:llh �:Ilaliis
.....................................................................d..................................................................................d....................................................IIL...........d............................................
a,ode of a:f:llhuliia,s and Standards of a,a°nda cL,
f C (alrruYpfl anre(a f^,f°nflfn sfaa,e, II (a(a,ll gal nd II rrf,der all IfRe(L ll',afu(;,1 13 Ily(ag�, Im& II,II aaN�ll�(aii„I,ntees,
f(a, aalrn,d IrrueIrruPfers of, II` (rlrnroe 6 (aaulnfyfadvlisory.11 oaaudrrrau(a offore,frus gov,,fulned,
IIy
flfn,,f„ u(�(auuu,,f„Irrrua�lrnf�a of flfna� II:;II„(auud�a Co6:,,ad(� (af„Il, flfnure�a, 6,,Ifn�aYl�f(auf f�„ Il�f,,u(f II II II„ Il:ll,auiidf..,.
�tgfa t2 III :Lh f IS flfn( n(u.II:.YIz(s flfn s MIlure:y f(a. Sauppll(a!rrrueI nt aal n„d ulrrunNaf!rru(al nV
gpn kI ,,fable sff,f(uf(auy p„�(�(.naullu(a!rrrueI nts Il enre 2, if flfnere Its g (:,,al nfNua f IIDeta^(eei n aalrny,
n I,oyvis„i,()l n of,I,bl YI2(allii(:y aal nd flan(, II ()Ijdra 6 (ade of II flfnl flfne (;,(ad( alfn,f,allll a()l nfp,,,oal Ill,n.
addufurrfl n„ allll (aaau d Iryq,, Irrrullaa a rr a(nllll a(r.Irrrunlly (NVIfn allll II(f„a all„ state, al nd (d( uaallllaaa(rr,,,.
null( gind u(acfaulgjI(aIun(:N(udii,ln(f flfnose set f(arl„Ih a^(°Nflfniilnflfne II`d(,,I,nmxa C (Aflnfy 6.(f„de of
QI,6l n,f,l nre es, (,Ind to flne extent ann kl :f,,Pa el flfnrrf, II`d(al nu(,e Qxwinty EguE,)i nl n(II II (f„Ilure ua frr,
y Il (are:;(adauu'(aa(II`daal nauaall.
............................................................................................
2.,,. aull afu(a,l,nS iilx(:II(u,61ng flfnose set forth ri(°Nfl,Nin flfn(a IIMonroe ( 0(u12y6 ode (a:f,.Qudiilna,,,l,nre(air.,,
( of f:.:u Tenn(II (allure u,..
al nd :U,,a flfn(' extent of aYl , pure a,,,P,all( „ flfnrrr Il f(al nq...a(' 6 oU y � ...., fr a &
Irr(are,(ada Rrr S II`daal n(u 2d
Monroe County Tourist Development Council Operations Manual Section lll,Page 10
712018
1804
District Advisory Committees
>>Continued
,3 &2pNk�,,aint aaf....11lnterest & IlRaallrrnfoaalnsh p QoS(AOSURs StaterrieinL Ill order to.
,gs is ��:::) ', [) ( , aind irrierribers��in flinek,c,, rrip�i,:nc,,e wiflin ���Iqijd,:'s c,,()infhc,,t of Si t i ( A � 2 i i:�
interest ral]d voting c,,qnqk�,,ts regL�h,errieints, of S('d()SUR� of siginlfk,,gint flingincjg[
interests aind c,,ert,,din i2gi,s()in,,fl is regghled of ,:fll app, k�,,aints to fline.
j[Z:', [AC', aind A(:. i2[ior to ,:ppqintrrieint Rns dsc,NaaSURo Under tiNs secAigin.
s
t hgfll De made oin g: fo rrri pi,epgi,go gDo g0qi2jgd by ne Ilfaaraoaf
f dS('d()SURa 2f oafaalntLing ofnformation re(gidin g c,,ii( i , er p�2ygil, S(Aff(',(a (A.
g: , g : ii mt rii
incx)rrie, ek,, vvdl vk)l,:Ae c,,()infldeinbflhty 2[ p[ivdegg i2gi'SU', int t(�) IlrNV (A'
g2ygriDoing a [3,oard irrierriber"', i2i,gressioln, fline fdffl' VVIO 13 fl,130 ',Ub�(A t(�) SLU'diI.
c�,,()infldeinti,,flhty regLuh,errieints, may nndc,,ate tinat Ine or sine Inas � c,,oinfidentifl c,,Heint.
who meets the dscd()SURa VviflnO Ut pi,()yuding ILytiner ninforlrlroration raPY)Ut th(r.
c,dheint Pine Per iiin SLU'diI may ya°ijte "(:.()infldeinb,,fl (:.Iheint" iiin fline,
dS('d()SUR� fldd,',VOUIO Ut pi,()y ding ftflthffl'ofnformation
M�ding fUitIffl' information
d (,.()inffic,,ts of interesL Adnereinc,,e to the c,,()infhc,,ts of ofnterest pi,cksk)ins of fling
ii da 6 aaafe...faf [E�t in ii cs set ft)i,t in ii in s:: 1123 13. II S. inv()lMing ddi ( DUSiness wiflin� n.1
E L) g�D 0 1 �i c �i g g[Un�2yEjjg 0 t a in d oine's own einc,, L 112' il,Y 3 o I i A n
3 c()i,, nh,a(',tWfl rekgboi s n [dn E (E 11 2' jlLgh L o a g y o re of (�)f allll oard
irrierribers SUbSecAigins Q) gnQ (Z) p[5)[nbit c,,ertdin DUSiness rdgtio nstdnE 2D 2 2,
n9q Qf n�fl2hc,, offic,,ei's gind errip�2yges. in('dLdi]g ngrsoins serv�ing gin advisM,
Doards
]3oard irrierribers may !]2t trainsac,,t DUSiiness uin fl/nano aaffNc,orrfll c,,aRg!j!Y y ifln any
DUSiiness eintity iiin vvtdcdn flney„ jtngh sp2gEg„ gi, c,,[nM own a interest or,
serve gs gin offic,,er or di,(N�Aor
�I !,gpg!j!y yoth ainy DUS; iness entity in vv[ cd- Ubey, tIb�h, or cdnfld own ar.
rriaterigfl interest or serve gs gin offic,,ei,or drec,,tor.
]3oard irrierribers may !]2t, Ilin flinek, n[Iwat(� cllang��,Jty, g2gd-S. orservic"ea
ig flinek,n�flNhc gggla,
()ard irrierribers may 1�
A �ave :m errin�2yEjjgnj gi, as fall i'd,:Aigins[dn yfifln I
DUSiiness entity pro a(einc,,Y flbat its sdb� (A t()fln(� i'e(Lfl',�ion o , or is doi i ( DUS�iness g f i n.1
ttnl :nmcy 2[ yv[ncdin vvdl caUS2 :m irringdirrient to the ftnl ::aind ftdthfd,
0os!ftn,a[gg 211Ibghl pgL k�,,dUti(a,',.
!j2MW(', Y,2gi'ELUu int to s 112 '313(12), II L tl 2 ni,c)[nbitions f(Wind iiin SUbsec,,tiqins,
(I gnG Q a)f tih,:A St,AUte may L2 vag ved DY ',222iintilng 2!LEd (K WflnO iity,
/i f(�)[ giny g�y�s()!j Doard irrierriber whein the rrierribffl, in',M fdly
dsc,dosed the trginsgc,,tioin or rdatioinstdn giMing rise to the c,,()infhc,,t of interest gind,
the gpng intnng Wfln 0i,ity L�g gffli'mativ(dy ygited to vwdve the c,,o infhcA vog a,
rriaI2[ity Vote or the vwdver by itlbe anal, 2intiing i2grsoin 1,:M (X',(Affred after�
: i DUS�iness
g ne,:prnng, IIf a irrierriber in': 'g n2i'sgim:d, errn�2yEjjgnj. 21,
Monroe County Tourist Development Council Operations Manual Section 111,Page 11
712018
1805
District Advisory Committees
>>Continued
EgI"Aio nshU2!lfp9!MY 4ve iise to'a c,,()infhcA of interest or fline fl2pgarainc,,e (ASLU'dI1 1
the irrierriber shOdd dS(',USS the pgteinti,,fl c,,()infhcA wiflin the rms gined stgff
a':dsq in, who c,,'ain, ":m n(1,c,,2ss9!j, I-gise the uSffauar t(�) th(r IlMoinroe 6'.0:Uln!Y
(A' hdSO In f0 I,()Lfldginc,,e
[y, ur,iirr ar th(r uSSauar t(�) th(r Moinroe 6.0 Unty jft!qriney, afar gi]ee, or Ilaraorr oin for.
g L:u ll da in c,,e
5 f/2ful nff Coinffict& Adnereinc,,e to the votin9 c,, in c,, pi'(Msk)i ns of the ()I���] jda Code 2 1�
gf II EflNc"S S:: 112 31d3Q) (k gppginted,
maul'aNI offic" I's is ileg��h'ed Merribers aie pi'()[nb�ted frorri votim of ainy
e ), E�L g � n
rrie,:aSUR� DOOR� U16i' [:::1,()ai'd w[ncdin (',()Lfld reSUR��in ::� spg��J,,:fl (N�,,o nornic,, I2[iygfg ggiin,
mall Noss to flinerrisdves, fln6i th6i' DUST iness asso cjates, 'g I2[mmg Y.
2�2ml 1bgy L�ave Deein retdined (IincjLding t��gh' I2[ivate cjkmts aind errpNgyg[�),.
DuI'tbg[. 2 d29 of the Moinroe (.0 Unty 6:.()de of Qrdin,:ail"es I2[akdes tin,:A,
advis()[y oard irrierribers rrILKA not vote oin "my [!)gtter tinat vvfll di'(N�,My affecA fline
Doard irrierriber or g DUsiness eintily wiflin WNcdn ne/she Serves gs aig offk"g,il,
ohlec"tor„ Rga ,ins r, o f ('0 UnSd, c,()insLflta1nL erridm e, fidWll-a Y. L��In ef�c :Ey,§tg:k in o ll d e I,„ x)in d in o ll d e I,„ d e Dto I,eau,c,,re d ii to u I
6 inty g2 g of Qrdinainc,,es I2[rrkdes fln,:A a&s()[y Doard irrierribers rrILKA not vote on,
a-:: n I e t l Y Eigggi, tinat vvfll dir c,,�y gj[2�,,t fline Doard rrierribffl' 0i' :s DUS�iness entity yyifln,
WNc'dn ne/she Serves as ain offic"er, dilec"tor, MIM', 21 5()Uinsd, c"on Lntaint
grrip�gyge, fl dLK',i',:ffy„ DoindinoWer. debtor or c,,redt()u
�If g: irrierriber in,:M a erripll2yEjgl]j, DUS iness I'datio nstnp y0flin ra p2i'so in.
�aI' &ntity ttn',A IS SL:flbpa�(A t(�) ra..lrarc,aalrrrulrruarinafrafuf,ln of the [3,qaild, the irrierriber rriUst.
O Sc"U,Ss the i22jgnH,,:fl vo Hing re;,,()infhcA wiflin fl-ng assk ned stgff hds()in, who cain, am
II sell t ( H� O �Oe arlling , e SS 29Y g§ e, asoi ,
ned staff h,,dso in, who c,,ain, as nec,,es giy, I'ais( th((,,,,,,,IlSSLHn to the NMoinlroe
92a:Mty LUQi'inU. m g I s in ft)I,g d,:in c,,e
c,,ed wiflin rrie,:',Lff� I EA g�W,s rise to votuing c,,()infhcA, ain app2iinted Win e in fg: t in
PauUiI c:' o ffic',er may 02t or Vote oin fline rriea,',Lff(� aind irrIUSt fikl
irrierrior,:OdUrri (A voling c,,()infhcA of sclosing the Dgsis for the c,,()infhcA i2ijor to fling
t n ,
E12�� ii g 'A w[ncdin the matter vvfll De cx)insidered �he irrierrioraindUrn of voting
c,,()infhcA rrILKA X� Red wiflin the rrieetiing'§� Egcx)rding 2ffic,,er (Lgfgre making any,
a (rripjj�� inflU(Nnce the (c,,isioi aind nc,, I, oi',,ted into fline meetim' r InU (�S,
tt� I d� I � : 1 2 P :a g§ DI t
gf the rrierrioi',:aindUrri rrILKA De I2[akded to the (Aner irrierribers of tinat Doard,
gind rrILKA X� read pa�LNuc'dy git the next meeding. Ilf ttne vo Hing c,,()infhcA IS Unkinown,
pijor to the rrieetin(, ttne app2�inted offker rrILKA or:ly �'�scdose the c,,()infhcA
at the meeding bgro re pg[jidpgtiing, 2grrp�gte a wittein irrierrioraindUrn Of voting,
aind ffle lif wiflin the....lrrrua a ful n,ff r arc,,o I'ding gffic,,er vvittnin 15 day§ gf fling
dS('d()SUR� D619g Ejjg a', :md the irrierriorgindUrn irrIUSt Pa I2[Lded to fline oflnelr:
irrierribers of flingit Doard gind I'�fad paflNhcjy :A the next scdnedded meedim,
Monroe County Tourist Development Council Operations Manual Section 111,Page 12
712018
1806
District Advisory Committees
>>Continued
d the irrierrioraindUrn rrILKA De p[2ylded to the (Aner irrierribers o f tinat Do ard aind,
Egad i2LuLllucdy gjjtl g !]gxt scdnedded meebin(L.
7 Irotnbuted (,.()indLK,,L gdnereinc,,e iiS R�90red trr) th(� R�90rerrieints iiin s,
1 j 2 j I ates to so�hc,,�t,: ion or ac,,c( i2jaincx g�� t r SUS(a,
3 ::s ��t re A f f s, ni f
pgitioin, aind dS('AOSUlR" (A'U,13(7 of c,,eitdin IIInformation
]3oard irrierribers rriWst not ac,,c,,ept gi, so� hc,,it ::� jft, Ilgain, pgyEj2!]j, t:wor„ S(I�rviclle,
pi,()Ejnse q f errV )Yi[!]2l]j �A' DUSiiness c,,()inh,g:c,,t, rrie,:fl, h,ainsi22Ej,,:Aiq in or ainyt nuing.
�dSe Of WdU(�, ilf SLU'din flNlng uS(ivein wiflin th(r Understainding ti na of vvfll iinflUeinc,,e fline.
:uc,,tioin of the irrierriber p Irne sgirrie stgindard sin,,fll ruppI y per g g�ft, Ilgain, favo i,.
gitc,, fo i,the sp2L�g c�,dnfld„ ild,:AiV(r (A' DUS iness pgEj�Dg[of the irrierriber.
]3oard irrierribers rrIUSt not cx)i],Upj�y g§g o r atterrint trr) US(� NS nn,u Irnrfu'
n2§itioin. titie, IllnflUeinc,,e, o i, :my ni-(nNty 2i- R�S(Aff(,,e of \Aoini,()(� ('AWinty, 2i',
ng±Hrri Irn s or her dUties„ to i2ijvate flIn,,:mcj,:fl, scx,,i,:fl, or ngIhtic,,a[
LDM�U. gi, exerrintion fo i, Nirriseff, nerseff, or ,:moflner ngrsoin (A' DUS�iness eintity,
c,,oininecAed to flinern iiin a n[wat(� cllapg��,Jty,,
[Qi2rNty 2E Er�S(Wrc,,e of Ilffrrrinroe ('AWinty, 2E ngrfo rrri Ns or hei, dUti(',',, tO S('(Aff(? I
flinainc,,o,fl, soc"i':d, o r i2glhtic"":fl beinefit, or exerriplio in fo i, Nirriseff,
L�22?„ 1 Or aing i tin i, pgrsoi (n A' DU S1iness entit y 22DTN�Aed to flinern l�in a nijvate
f
14c) Il3oarrd irrierriber shafll dsclose (A' U,13(r iilnformation not avaflabie to irrierribers of
jtng ggDgiI aii pLNc, in , i e iD rasin fs ()o, n , p ��A i 2 �tio n, fa
ro inis or
t g[ pgi,sqin,,fl (aiin (�)i, ��D i fi , q i, t�e pgi, Sri ai ��in or beinefit ain (A nee
g i n t faro' s)n i g Y
(A' DUS iness e I,D in ty::
ty
]3oard irrierribers rriWst in(�)t DUS(' flinek, i22§�tioin ��in (�)i'd e i, to obtain a
'isp[gpgrtioingte beinefit for UL�erris(dves, flinek, smg��2, ��,dnfldrein, o i, errp�gyg[, or,
kH any DUS iness wiflin w[ncdin fliney 22!]ti-,M�A, �iin w[ncdin ornery §�2[yg g� g!] gffic',er, a
ng!ing �i 1. 9 o ,
i�,e c A� i,a i2lgp[ietor or oin w[ncdin fliney 2ni�B -,:m interest, :m
%W(2)�A the Ilqijda Q.oinstitUtion
8 Nepgtisrri Irohfl III te&� ��in wiflin ���Jorid,:�'s st,,AUteX
1 ',()ard irrierribers rru,'A InO t fl2pg� int, errplgy, i2i,grriote, :udwm(,,L Or
g,:dvocate for the appq intrrieint, errplqyg]gint, p[girriotion, or advainc,,errieint cnf„ a
r6ative Illnto rrn i2gsition over w[ncdin the pgL�k�,, officjd exercjses c,,o ntroA Mere.
gpp[2ygll 21 LL dgets is not gin exercjse of c,,()inh,(A
� ne deflinotioin of"r(dgtive" vvfll De ��in wiflin s 112:31 35(j)(d)� g!]d
vvfll iiim'dUde ::u ',:fltner" 11)rriestic,, Igrtiners" rue defined to uln('dUde two.
gdURS Win() 1',M� (',[K)sein to shgre oine Sul n(Aner's Il,oves uin g c,,ornirrijitted fgrnfly.
Eg�,Aio nshU2 2! ML�g�� 2aijing g!]� in(AUdes those sharnn( the s,:irrie eg,,fl
Monroe County Tourist Development Council Operations Manual Section 111,Page 13
712018
1807
District Advisory Committees
>>Continued
resudeins(L Nothl set forflin ner6in siin"fll P[ghl fline errpN2yEjjgnt of more flingin,
qi]e (j)Ejgg]Lg[qf the sarrie ftarril ly,.
9 Irotnblted AcAivlty [�Xffl 'LflNl NAgeting& lIoard irrierribers rrIUSti'(A',(iiq
f[2g], OL:yjing irrieetings gi, (Aner acAMbes of the ]3q ard, soIl fg!]d§ t(�) SURl2()nt.
ai y pg[s��i ' c,,arripd in for ekN�Aioin to oc,, l�,s at�,or d( lai PL�L�k�,,o ficx s( ki 'I
n )n s i g i� a t ( re �, i �f i i n(
sl(I ( U l'S 01 n..((Inv pgjitiq in p[qvlded for by dec,,tiq in avy, q l' dlishi DLA n( hNN',:Wi'(r
t(yqrlliDg gi,q ppqsling a c,,ainddate, l22I�tic,,al p2sition,or p2Illtic,,al l2g!�sLugsiqin::
]30ARl)S p AI4::)AlR[)S fill. (::'0P4::)LJ(,
I!] godltiq in, aind Ill order to m41nt,:din the ulntegri!y, ulrrnp gEji((Ilupv gDo 0lginity qf flinese.
institUtions of goverinirrient gIIII to, fpl d irrierribers of the :fforeirrientioned.
]3oards rrIUSL
BggglIg[hy gggind gfll scdnedded meetings of fline Ioard
for aind ngy :Ateintioin dUiiing egcdn l32ard meeting aind indn roster a,
n2§it V(L respg ftfl, ,:md p[gdLHAMa einyh,oinirrient A SLU'din meetings
Mg l in tg l in gin :(ttitUde of (()Unt(�sy aind cx)insideratioin toward (Aner irrierribers,
( fl c,�tizeinsgi3d slalf dLff s S( (�)f'(bU n l,: Al
i s�ve, flnreatein�ing, gi, intirri�datiing ain(]LUR oli migi, L�'arassil g x - oli
2VI( , � -
Uinvvdc,,()rrie cx)indU(A Of ',2: S2XLUfl di'(N ed at (Aner irrierribers, cjitiz2ins, q l',
s tg ff
t
LjplbqM the p[gstigg 21 jtngh' offi c,,e aind avq��d rrIi2i'qpi'ig!y ((loafbg gg2gai'ainc,,e q f.
rrIi2[qi2[iety Mgg]Lgi's vvifll not cx)invey tlbg rrip[gssl�in fln',:A fln(rY flDka to Unddly.
gi, inflU&nc,,e th(a (Witc,,orrie of as d(N�,Jsk)in of the lI,()ai'd to WNcdn fliney
g,: I : �� ) , �f 6.0U1 2y ie gppq�inted, q l'the Moinroe Q.0 U12y aid q
(Witcorrie of ::p dec,,lsioin of the 11,oard to WNc'dn fliney g[g 'gnpgl o l' fline Moinroe,
92(:Mty E2910 2!g2gnty 6.2EjEjssk)inei's
Qus!2q,,wgg flineh,dUti(S (iDd l'esngD§flDflhbes oin fline 11,oard WiflIOUt ftwo l'or
n Igwgid giny ngisoi o r gi, gp' gind refral frorri p,,:(rtic,,ungtiing i�in ((Invni'geediing
ya°Ibk:'dn flineh, irrili2g[ji"fll [!]gy Egaso i PDe gau,gstioined
Bgngin vli( ai t a( ��inst dev�gtioins frorri Moini,ge ('AWinty ��Ioard Of (Win Y,gii: n g t
C.()rrirrjssk)in l22�k�"ies tin': 'gie gpn�k�,,ab�e to the ]3oard to w[ncdin fliney ':(rg
,:(pn5Ainted, as vvdl as the l'Lfles' n2fl('J(2s aind rriussioin staterrients (if ann�k�,,,aiNe) 5A
the ]3oard (:.oinc,,erins aiNAA SLUdin dev�atioins sihOdd X� X mu(]ht tO th(� gitteintion of,
jtl 2 grrEigined staff hldsoin coincerins regarqiDg E22[ ShOdd De„
�[M]lb!122n2 :Ateintioin of assl Etaff hldsoin aind the Moinroe (:.0 Uln!y A!!5)i'iney,,
Merribers tinat inave a�stio ins regarding l��Ioridg's ethl regUnh'errieints may g§2
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n� ('Formatted:Font:(Default)Anal,12 pt
Wl�JE���I GS.
Monroe County Tourist Development Council Operations Manual Section 111,Page 14
712018
1808
District Advisory Committees
>>Continued
Adinereincle to l oiida's Government iiin th(� SLflnshuine l '2w, (InaiAgi'2M, La:„ gn�
&I L § 24M, EL C',q nsL is reggh'edII` erribers vvdl refi-al fro rri eing,:�giiDg liq
,I :: I I e n A, n I , t I )
O�Sc,,U,Ssl�InS (Y�NiXfl, VVI'Itt I ec loi k or (�) I-er wiflin any 21tngr irrierriber of fline
sarrie liloard :flX)Ut rriattffl'S VV[n('d1 (',(Afld foreseeabl (�,,qrrie Defore the ]',oard for.
dS(',USSk)in rr:Md/()i'deterrrilin,:Aioin
]',oard irrierribers IrriWs rflkwv (Aner irrierril 6:.0 U12Y aind (g§ gpp[gi2ijge.
y iflnl the I2[gsc"Ijil Rfl(rS) (�',Itizeins a reaso in,:flNe 0 I2I2�)Itfln ty Iq I2[gseint flneh'.
vkms
Adnereinc,,e to oridg's Recx)[ds l -'Lv, C'.hapj2[ jjq„ Ea:, m,md
'L (:x in"'L, whl I2[�kdes 'a ljg��! gf acllclless to ":fll I'(N�x)rds aind,
IS, IS reg��h'ed o*din( ac,,c s recx)rds is a dU Y 21 22�:',h
I :: " t t
Moinroe COUnity einc,, Ind [3,oard
XUI t advismy �� odes nc,,Udim I I aind ���AQHow
All Moinroe ( : :2 Y :: I � ' D g ��� l�) I A ',
md pgrrriIt reasoinail gc"c,,ess to, gind Illnsp2,Aioin of, ,fll dO(Awrients, recx)rds,
MEN'-", letters or (Aner nag. Nhc" recx)rd" rriat(',i'i,,:fls lli2 l Rgssession oi Under its,
SUJ2 to fln(2 R[2yusk)ins of("hapig, 119, aind made or re (N ved I'D
2
rein( :M :InY2 USiss2n2 1290, IsAen ecx)id, as vvd n eintity,
gctiing oin Dehgff of Moinroe COUinty,,
2( to the R[2yusk)ins of C"haptg[ j 1a), II :S:, gind made or I'(N�,,6ved III NI/nor Il 3,gaid,
is jSgg!]!jes of Re("q I'd, rm w6l rm rr, y g)I'I22[gtioin (A' DUSiness entity acAim oin g
Deh,:flf of Moinroe 6M0 Unty::
QLH Stiqins cx)inc,,erinuing EL LP k�,, Recx)rds aind SLflnshuine l gyy c,,q rriplluainc,,e ShOdd De.
Li'2g4b112 NI/g ":Ateintioin of rrrtaff Illlrdsoin aind the Moinroe C.0 Uln!y A!!qriney,
Merribers tin,:A inave gL&��tioins re(ar ��i g [�Iqrid,:'s Rec,,q rds l gyy q I,
g 0 D
SL
Formatted:Font:(Default)Anal flnstnine l :�E11gy gI§g co int,,M�A flnef�2[idg Attorney Offic"g.,:Ind refer to,
its ref ereince irriaterial I dUdiin( t le n�,, I g t gQZ2tjn77eiit 0 the Su�istihle Malwa Formatted:Font:(Default)Anal,12 pt
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l�14 0 l�14 R A l l A�l 0 l�14
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M I oinroe Q.0 Lflnty ()ffl('j,2ds :md errplgygg 'gie exp g(:Aed to noinor the liglbt ofoflners.
Ig opRgse c,,o indLHA fliney Lglkwe to De a vk)latioin o f IIgvv, I,
Lfle' or a Moinroe CQUinty,
Qi, n[)(:" R2lllc"y 2[ l2[gc1ledUR�:: All officei's aind ('URNgyges, gs vvdl as,
Rg[�ginindl of fline M II,<, aind those wiflin whorri fliney intei-ac,,t w( &n(0Lff,�ged to
[�25)nt',�(AUfl q I,pgteintifl wrom do iiing, lncR ding Y g�ALU�i (A'R2!�Nnti fl v,, k)Iatiqi of n:: n I
2n2 II,
':m, In, q rdingince, pglhc,,y q r Ri'cx(AUR�
ersqins who 11 ern 2i't iiiD oc(g A ft fln vvifll not PX SauR;allg Aed to ret,,flhatiq in,
[�AiibLAIO In, q I, narr ssirrient.
d to retflhatio in, RAITDUtioin,or inarassirrient
No Moinroe QAwinty pglDhc,, qffic,,er or eirril !]qr any eglpIl2yge q f the VI K' lrrrr,
pg[Ejltted to ell a e I letflhatoin, I'(Arl or ainy formi of narassirrient
,] 9 1!] 9DY ' "� I�
Monroe County Tourist Development Council Operations Manual Section 111,Page 15
712018
1809
District Advisory Committees
>>Continued
fmYl ruu ulrnff..a o rrli lliiful nre a um,ll„:�� re:rt.i nre mmu l n r;....uuu fruu fi,llul nrt : re u :iilrnryp..,,.
�uft�ulll n tt Sul not.p.f a muu t..
re,urlrrrui llfuul nt, or gro wgi nre,mm rmm gted tur SLU,ltn uua;tuvu:(f.,.
ny rrint II t'IrYi"I,IiedG I,a Formatted:Indent:Left: 0.5",Right: 0.5",Space After: 8
II,f t u II utVut„I n, II m tI101,aautVurl n„ G„kll IIIrrI t nt...., V 4' Ir V4't 0,t n JIIGk (pt,Line spacing: Multiple 1.08li
Formatted:Font:
GA� e:Ifnrrvin.::pin the.. rmin&l*..:.".
Amu....„u rriemilbe of a..IlNstrk t...ft&E eFy fturrrrlllrn4tee, DAG
rneiruryut eF& are &uullr eGt to ` (Weir�;mmrr.ur# ulin....the Stm ,&Winr..''.' Qpeil n gevemirneRt haS, b H?Irn .a
m.tmm"Irt&lhed IlDr Rmmlpllmm-tfaurmrrNRteed WRdeF i enda i umW...m�rmmue the Ilmmmftiirml nllRg Of tlNS a,u?R: ry The
Fmght....of IlDautmtiia. aax,esr , gamed a.urrmm44au&NRE4 state& when...the imu(mkl Reu le d& and i`dm,m:tblg
&,rrl n&fitUtuurna:ll Amendment took effr?a,,t mrl n QUUlY 1, 1993
mIepy u f th �Weirn meant:.ulin the...&44,& liirr.' Mur!!urt4ll w&.rW4ullrr(mim...wlrn the.... dmiu numr#a4ve �#4:,e
[(A'YOUr H;xik?W df YOU It have any rfUesfions.rr;ttunr6ng Goverurrl ent in the.Srmr�IShilne", pNea se
GOR)(4 the... &21144ll64EOW?Attwm e::
;t .... t�����tlll;���t r�i.-tff�rwlrrnn�i-tr�d�w r�i Cr�ur�d�m:t�t, ftllll..lrnm,w Ilf»"r4:f Irnrymmmlrnryutmrmn;x�unm,...t�n�u�vudu"d tfu�lrnfitm:ut mmf
interest nlrntm)�Firnafien.. PauFsuaRt tmr Ill:iurndun...f,tatuute& § 142,343(42 , the Prmrlh4Dt &�)R& fmru�lnd ii�R
&ulb&em,toelrns....(3) and. ( ) ef....tlhat &tatuute Irurymay tme....v4ved...by the :q:ittt'llttd4tft fu r....„un 9ii64k t
ftdvt&eFy Geirnryffi4tee IrnrymeffillbeF w tme Iha& fi46t Irnryade a fuH 6&; :1119&WHm of the tKmlR&EiGtouulu OF
Fe atu()l nSltnullD-x lhk2,m m.rurm6 tauteE,the 4;GRf k:4 q:tmum v4iver mmlrnt k?d the Qt&trklt A&EeFy ttm miirnrymiittee
rnrymmm.lrnrymbe 4)....Pa4um4pEi4m urR dt&,auSr HNR muGlR(errmulRg..al ny rnatter fm)lr...-v7lhk:;tn .a auGRfW t exust& but
bnrrlfn4D4s sae d rrrerrmber fFern vetolrntt....GR rrruG4?F& tmro:...Vslhk;h m;GRfkts exust ....p eww"L^F?,wmV, effEu:,fiv.e
arUuuwre..15, 20.4.f the Il::tQGG agreed tltn.u„rt ut Shu fill wrurt a(nx.mmllDt mro:...„nllbPn•uuxu„m any r�?rtaumm&t#)F w rnllvFF�F&of
aumrnfdllk,,t of Ilnta rest that aurrlrrme.uulrnder f�etm,,hon,t 12 313, d S by i IDC dtoard Members A&sory.
ftmrmlilrrmllttee rrmerrrllllmm„u.Fmr (rrui�.Ga-atrm rK:m.)
d Meetings:
a. The TDC meets in regular session approximately every six weeks and DAC
meetings will be scheduled in a similar manner to meet the deadlines for TDC meetings.
b. Regular TDC, DAC and Advisory Board meetings shall be noticed by the TDC
Administrative office on the Monroe County Website Public Notices Calendar and Tourist
Development Council Calendar pages. Reasonable notice will be provided for all meetings
which shall be at least three (3)days prior to the meeting date, unless a special or emergency
meeting is called which prevents three (3) days prior notice. Special and Emergency meetings
(so designated by the Chairperson of the TDC or DAC) shall be noticed on the County's
Website immediately upon being called by the Chairperson. (BOCC 7/17/24)
C. Unless there is a special circumstance determined by the Chairperson of the
DAC, once the schedule has been approved by the DAC, it becomes the schedule the DAC
shall follow.
d. Change in Meetinq date or time: A change of meeting date can be made if a
scheduled meeting conflicts with a scheduled TDC or BOCC meeting date, or if the TDC
Administrative office notifies the Chairperson that quorum will not be available for the
Monroe County Tourist Development Council Operations Manual Section lll,Page 16
712018
1810
District Advisory Committees
>>Continued
scheduled meeting. The Chairperson may approve the change or cancelation with proper
advance notice to the TDC and DAC. Any other meeting date changes shall be placed on the
agenda of the next scheduled meeting of the DAC. Majority approval is required for the
change of date to be implemented. This procedure will also apply to meeting time changes.
e. Roberts Rules of Order: The District Advisory Committees operate under
Roberts Rules of Order. The rules are strictly observed for the resolution of all disputes and,
when necessary for the maintenance of order. Normally, proceedings are conducted with a
minimum of formality.
f. Quorum: Fifty percent(50%) plus one constitutes a quorum.
g. Election of Committee Chairpersons:
i. The DAC shall elect its Chairperson, Vice-Chairperson, Advertising
Representative, and Internet/Website Representative at the beginning of the new
fiscal year.
ii. The Chairperson shall serve as the presiding officer and conduct the
business of the DAC.
iii. Responsibilities of the Chairperson:
1. Presides at and conducts all DAC meetings.
2.Appoints Committee Chairpersons and sub-committees if required.
3.Attends TDC meetings representing the district.
4. Spokesman on behalf of the DAC to the media unless the Chairperson
delegates this responsibility on an individual basis.
5. Reviews and approved meeting agendas prior to packet distribution.
6.Authorizes changes in meeting dates as per special circumstances
outlined in Section III—item 4.
In the absence of the Chairperson, the Vice-Chairperson shall preside and assume the
responsibilities of the Chairperson.
In the case when the above listed individuals are not present, a majority of the quorum shall
determine who shall serve as Presiding Officer.
IV. POLICIES & PROCEDURES:
1. Meetings Agenda: Deadline for DAC meetings is twelve (12) noon Friday, two (2)
weeks prior to the scheduled meeting.
The Chairperson will approve the agenda items.
After packet has been distributed, further add on items will be presented to the DAC, when
called for on the day of the meeting. It will take a unanimous vote of the DAC for such add-ons
to be placed on the agenda.
Monroe County Tourist Development Council Operations Manual Section lll,Page 17
712018
1811
District Advisory Committees
>>Continued
2. Recordinq of and Meetinq Minutes: The Administrative Office is responsible for the
recording and producing the minutes of the DAC meetings.
The minutes will be presented to the DAC for approval at their following meeting. Any
revisions to said minutes may be read into the record at that time. The Administrative Office
maintains all historical meeting information at their office and is open to the public.
3. Seekinq Approval of DAC Recommendations: All items that require TDC and/or
Board of County Commission approval will be the responsibility of the Administrative Office to
place on the appropriate agenda.
4. Meetinq Attendance: If a DAC member cannot attend a meeting, it is their
responsibility to advise the Administrative Office at least twenty-four (24) hours prior to the
date of the meeting. This enables the Administrative Office to establish quorum of a particular
meeting. If quorum cannot be established, the Administrative Office shall advise all DAC
members and the media that the meeting is canceled.
5. Absentee Policy: Whereas, Section 2.299 (13)(4) mandates that any member who
absences himself from three consecutive regular meetings or four regular meetings during a
fiscal year automatically forfeits his position on the DAC, and such absenteeism is extremely
generous for a council that has only eight regularly scheduled meetings per fiscal year. The
TDC has determined a need to establish a stringent policy as to what constitutes an excuse for
absenteeism in order to operate effectively when certain members are unable or unwilling to
contribute by showing up for the regularly scheduled meetings. Accordingly, it is the policy
of the DACs that only death of a close family member (spouse, child, parent, sibling) no more
than one week in advance of the regularly scheduled meeting will constitute a basis for the
DAC excusing a member's absence.
Monroe County Tourist Development Council Operations Manual Section lll,Page 18
712018
1812
Event Procedures-Fishing
MONROE COUNTY • DEVELOPMENT •
0 1 IE Milli iiii�
0qS
I V1 A 4 U A I
iiiiui
......................................................................................................................................................................................................................................................................................................................................................................................................
SECTION IV-C
FISHING ADVISORY COMMITTEE
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 1
1012012021
1813
Events Procedures-Fishing
>> Continued
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 2
1012012021
1814
Events Procedures-Fishing
>> Continued
POLICIES & PROCEDURES
I. POLICY STATEMENT
The Fishing Advisory Committee ("Advisory Committee") shall be created to make
recommendations to the TDC and the Monroe County Board of County Commissioners
("BOCC") concerning county wide funding for tourism related fishing activities and marketing.
The Advisory Committee shall be comprised of five (5) members, one from each of the
five TDC districts shown below. Each member must reside full time in the Florida Keys
and either have a fishing related business or have knowledge of fishing tournaments
(knowledge of fishing tournaments can include prior participation in such events or organization
of or representation of such events) that utilize/request funding from the specific bed tax
district they are representing.
District I encompasses the city limits of Key West
District 11 from the city limits of Key West to the west end of the Seven Mile Bridge
District III from the west end of the Seven Mile Bridge to the Long Key Bridge
District IV between the Long Key Bridge and mile marker 90.939 (Bocc 506/06)
District V from mile marker 90.940 to the Dade/Monroe County line and any
mainland portions of Monroe County (Bocc 5/16/06)
II. BOARD CODE OF ETHICS AND STANDARDS OF CONDUCT
PREAMBLE
Individuals appointed to serve on a Monroe County board, committee, council or authority
(hereafter collectively referred to as "Board" or "Boards") including those serving on the
TDC, DAC, and Fishing Advisory Committee (FAC) are public officers holding positions of
public trust, and the code of ethics and standards of conduct set forth herein are designed
to maintain the integrity, impartiality and dignity of these institutions of government.
Monroe County public officers must always demonstrate the highest standards of personal
integrity, truthfulness, honesty, and fortitude in all public activities in order to inspire public
confidence and trust in Monroe County's public institutions.
est standards of personal integrity, truthfulness, honesty, and fortitude in all public activities
in order to inspire public confidence and trust in Monroe County's public institutions.
The best insurance against loss of public confidence is adherence to the highest standards
of integrity, honesty, truthfulness, and fortitude.
CODE OF ETHICS
All appointees to, and members of the TDC, DAC, FAC and other advisory boards
serving Monroe County's tourism industry must comply with this code of ethics and
standards of conduct:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 3
1012012021
1815
Events Procedures-Fishing
>> Continued
1. Compliance with State, Local and Federal Regulations Required: All appointees to, and
members of, Monroe County advisory boards are public officers governed by the
requirements of the Florida Code of Ethics, Chapter 112, Part III, Florida Statutes (F.S.). It
is the purpose of this policy to supplement and implement applicable statutory
requirements. Hence, if there is a conflict between any provision of this policy and the
Florida Code of Ethics, the Code shall control. In addition, all Board members will comply
with all local, state, and federal laws, rules, and regulations including those set forth within
the Monroe County Code of Ordinances, and to the extent applicable, the Monroe County
Personnel Policies & Procedures Manual.
2. omply with all local, state, and federal laws, rules, and regulations including those set forth
within the Monroe County Code of Ordinances, and to the extent applicable, the Monroe
County Personnel Policies & Procedures Manual.
3. ulations including those set forth within the Monroe County Code of Ordinances, and to the
extent applicable, the Monroe County Personnel Policies & Procedures Manual.
4. Applicant Conflict of Interest & Relationship Disclosure Statement: In order to assist TDC,
DAC, and FAC members in their compliance with Florida's conflict of interest and voting
conflicts requirements, disclosure of significant financial interests and certain personal
relationships is required of all applicants to the TDC, DAC, and FAC prior to appointment.
This disclosure under this section shall be made on a form prepared and adopted by the
Board.
If disclosure of identifying information regarding a client, employer, source of income, etc.,
will violate confidentiality or privilege pursuant to law or rules governing a Board member's
profession, the filer who is also subject to such confidentiality requirements, may indicate
that he or she has a confidential client who meets the disclosure criteria without providing
further information about the client. The filer in such circumstance may write "Confidential
Client" in the disclosure fields without providing further information.
ty or privilege pursuant to law or rules governing a Board member's profession, the filer
who is also subject to such confidentiality requirements, may indicate that he or she has a
confidential client who meets the disclosure criteria without providing further information
about the client. The filer in such circumstance may write "Confidential Client" in the
disclosure fields without providing further information.
viding further information.
5. Conflicts of Interest: Adherence to the conflicts of interest provisions of the Florida Code of
Ethics set forth in s. 112.313, F.S., involving doing business with one's own agency (s.
112.313(3), F.S.) and conflicting employment and contractual relationships (s.
112.313(7)(a), F.S.), is required of all Board members. Subsections (3) and (7) prohibit
certain business relationships on the part of public officers and employees, including
persons serving on advisory boards.
Board members may not transact business in their official capacity with any business entity
in which they, their spouse, or child own a material interest or serve as an officer or
director.
I capacity with any business entity in which they, their spouse, or child own a material
interest or serve as an officer or director.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 4
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Board members may not, in their private capacity, sell realty, goods, or services to their
public agency.
Board members may not have an employment or contractual relationship with a business
entity or agency that is subject to the regulation of, or is doing business with, their agency
or which will cause an impediment to the full and faithful discharge of their public duties.
However, pursuant to s. 112.313(12), F.S., the prohibitions found in subsections (3) and
(7) of that statute may be waived by the appointing official or authority (BOCC/TDC) for
any advisory board member when the member has fully disclosed the transaction or
relationship giving rise to the conflict of interest and either the appointing authority has
affirmatively voted to waive the conflict via a two-thirds majority vote or the waiver by the
appointing person has occurred after a public hearing. If a member has a personal,
employment, or business relationship that may give rise to a conflict of interest or the
appearance of such a conflict, the member should discuss the potential conflict with the
assigned staff liaison, who can, as necessary, raise the issue to the Monroe County
Attorney, designee, or liaison for guidance.
has a personal, employment, or business relationship that may give rise to a conflict of
interest or the appearance of such a conflict, the member should discuss the potential
conflict with the assigned staff liaison, who can, as necessary, raise the issue to the
Monroe County Attorney, designee, or liaison for guidance.
ry, raise the issue to the Monroe County Attorney, designee, or liaison for guidance.
6. Voting Conflicts: Adherence to the voting conflicts provisions of the Florida Code of Ethics,
s. 112.3143(3) (for local public officers) and 112.3143(4) (for appointed public officers),
F.S., is required. Members are prohibited from voting on any measure before their Board
which could result in a special economic private gain or loss to themselves, their relatives,
their business associates, or a principal by whom they have been retained (including their
private clients and employers). Further, Sec. 2-429 of the Monroe County Code of
Ordinances provides that advisory board members must not vote on any matter that will
directly affect the board member or a business entity with which he/she serves as an
officer, director, partner, of counsel, consultant, employee, fiduciary, beneficiary,
stockholder, bondholder, debtor or creditor.
7. f the Monroe County Code of Ordinances provides that advisory board members must not
vote on any matter that will directly affect the board member or a business entity with
which he/she serves as an officer, director, partner, of counsel, consultant, employee,
fiduciary, beneficiary, stockholder, bondholder, debtor or creditor.
8. my Code of Ordinances provides that advisory board members must not vote on any
matter that will directly affect the board member or a business entity with which he/she
serves as an officer, director, partner, of counsel, consultant, employee, fiduciary,
beneficiary, stockholder, bondholder, debtor or creditor.
If a member has a personal, employment, or business relationship with a person or entity
that is subject to a recommendation of the Board, the member must discuss the potential
voting conflict with the assigned staff liaison, who can, as necessary, raise the issue to the
Monroe County Attorney, designee, or liaison for guidance.
the assigned staff liaison, who can, as necessary, raise the issue to the Monroe County
Attorney, designee, or liaison for guidance.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 5
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When faced with a measure that gives rise to a voting conflict, an appointed public officer
may not participate or vote on the measure and must file a memorandum of voting conflict
disclosing the basis for the conflict prior to the meeting at which the matter will be
considered. The memorandum of voting conflict must be filed with the meeting's recording
officer (before making any attempt to influence the decision) and incorporated into the
meeting's minutes, a copy of the memorandum must be provided to the other members of
that board and must be read publicly at the next meeting. If the voting conflict is unknown
prior to the meeting, the appointed public officer must orally disclose the conflict at the
meeting before participating, complete a written memorandum of voting conflict, and file it
with the meeting's recording officer within 15 days of the disclosure being made, and the
memorandum must be provided to the other members of that board and read publicly at
the next scheduled meeting.
other members of that board and must be read publicly at the next meeting. If the voting
conflict is unknown prior to the meeting, the appointed public officer must orally disclose
the conflict at the meeting before participating, complete a written memorandum of voting
conflict, and file it with the meeting's recording officer within 15 days of the disclosure
being made, and the memorandum must be provided to the other members of that board
and read publicly at the next scheduled meeting.
d the memorandum must be provided to the other members of that board and read publicly
at the next scheduled meeting.
9. Prohibited Conduct: Particular adherence is required to the requirements in s. 112.313,
F.S., as it relates to solicitation or acceptance of gifts; misuse of public position; and
disclosure or use of certain information.
Board members must not accept or solicit a gift, loan, payment, favor, service, promise of
employment or business contract, meal, transportation or anything else of value, if such
thing is given with the understanding that it will influence the official action of the member.
The same standard shall apply to a gift, loan, favor, etc. for the spouse, child, relative or
business partner of the member.
Board members must not corruptly use or attempt to use his or her public position, title,
influence, or any property or resource of Monroe County, or perform his or her duties, to
secure a special private financial, social, or political benefit, or exemption for himself,
herself, or another person or business entity connected to them in a private capacity.
roperty or resource of Monroe County, or perform his or her duties, to secure a special
private financial, social, or political benefit, or exemption for himself, herself, or another
person or business entity connected to them in a private capacity.
No Board member shall disclose or use information not available to members of the
general public and gained by reason of his or her public position, for his or her personal
gain or benefit, or for the personal gain or benefit of any other person or business entity.
ity.
Board members must not abuse their position in order to obtain a disproportionate benefit
for themselves; their spouse, children, or employer; or for any business with which they
contract; in which they serve as an officer, a partner, a director, or a proprietor; or in which
they own an interest, as prohibited by Art. II, s. 8(h)(2) of the Florida Constitution.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 6
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10. Nepotism Prohibited: In accordance with Florida's anti-nepotism statute, s. 112.3135, F.S.,
Board members must not appoint, employ, promote, advance, or advocate for the
appointment, employment, promotion, or advancement of, a relative into a position over
which the public official exercises control. Mere approval of budgets is not an exercise of
control.
The definition of "relative" will be in accordance with s. 112.3135(1)(d), F.S., and will
include a "Domestic Partner." "Domestic Partners" are defined to include two adults who
have chosen to share one another's lives in a committed family relationship of mutual
caring and includes those sharing the same legal residence. Nothing set forth herein shall
prohibit the employment of more than one (1) member of the same family.
11. Prohibited Political Activity During Public Meetings: Board members must refrain from,
during meetings or other activities of the Board, soliciting funds to support any person's
campaign for election to local, state, or federal public office; seeking signatures on any
petition provided for by election law; or distributing literature favoring or opposing a
candidate, political position, or political persuasion.
BOARD STANDARDS OF CONDUCT
In addition, and in order to maintain the integrity, impartiality and dignity of these
institutions of government all appointees to, and members of the aforementioned Boards
must:
Regularly attend all scheduled meetings of the Board.
Prepare for and pay attention during each Board meeting and help foster a positive,
collegial, respectful, and productive environment at such meetings.
Maintain an attitude of courtesy and consideration toward other members, citizens and
staff during all discussions and deliberations. Avoid the use of abusive, threatening, or
intimidating language or gestures, harassing behavior, or unwelcome conduct of a sexual
nature, directed at other members, citizens, or staff.
Uphold the prestige of their office and avoid impropriety and the appearance of
impropriety. Members will not convey the impression that they are able to unduly or
inappropriately influence the outcome of a decision of the Board to which they are
appointed, or the Monroe County Board of County Commissioners.
outcome of a decision of the Board to which they are appointed, or the Monroe County
Board of County Commissioners.
Discharge their duties and responsibilities on the Board without favor or prejudice toward
any person or group, and refrain from participating in any proceeding in which their
impartiality may reasonably be questioned.
Remain vigilant against deviations from Monroe County Board of County Commission
policies that are applicable to the Board to which they are appointed, as well as the rules,
policies and mission statements (if applicable) of the Board. Concerns about such
deviations should be brought to the attention of the assigned staff liaison. Ethics concerns
regarding Board service should be brought to the attention of assigned staff liaison and the
Monroe County Attorney. Members that have questions regarding Florida's ethics
requirements may also contact the If Ioirlid i Qoirinirinilssli¢iri ¢iri I�t[a li s at 850-488-7864.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 7
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OPEN PUBLIC MEETINGS
Adherence to Florida's Government in the Sunshine Law, Chapter 286, F.S., and Art. I, s.
24(b), Fla. Const., is required. Members will refrain from engaging in discussions (verbal,
written, electronic, or other) with any other member of the same Board about matters which
could foreseeably come before the Board for discussion and/or determination.
Board members must allow other members, County staff and (as appropriate within the
prescribed rules) citizens—a reasonable opportunity to present their views.
PUBLIC RECORDS
Adherence to Florida's Public Records Law, Chapter 119, F.S., and Art. I, s. 24(a), Fla.
Const., which provides a right of access to all public records and materials, is required.
Providing access to public records is a duty of each Monroe County agency and Board.
All Monroe County advisory bodies including the TDC, DAC, and FAC shall allow and
permit reasonable access to, and inspection of, all documents, records, papers, letters or
other "public record" materials in its possession or under its control subject to the
provisions of Chapter 119, F.S., and made or received by the Board, its Agencies of
Record, as well as any corporation or business entity acting on behalf of Monroe County.
ject to the provisions of Chapter 119, F.S., and made or received by the Board, its
Agencies of Record, as well as any corporation or business entity acting on behalf of
Monroe County.
Questions concerning Public Records and Sunshine Law compliance should be brought to
the attention of assigned staff liaison and the Monroe County Attorney. Members that have
questions regarding Florida's Public Records Law or Sunshine Law may also contact the
II¢: irli�: Ad:toirirne Qgir.ngE,:11's Office and refer to its reference materials including the
GoVren7ment in the Sunshine Manual.
..........................................................................................................................................................................................
NONRETALIATION
Monroe County officials and employees are expected to honor the right of others to oppose
conduct they believe to be a violation of law, rule, or a Monroe County or TDC policy or
procedure. All public officers and employees, as well as personnel of the VFK, and those
with whom they interact are encouraged to report actual or potential wrongdoing, including
any actual or potential violation of the law, regulation, ordinance, policy or procedure.
Persons who report concerns in good faith will not be subjected to retaliation, retribution, or
harassment.
d to retaliation, retribution, or harassment.
No Monroe County public officer or employee, nor any employee of the VFK, is permitted
to engage in any retaliation, retribution, or any form of harassment against another for
reporting compliance-related concerns; or for filing a claim, complaint, or grievance related
to such activity.
Any retaliation, retribution, or harassment will be met with prompt remedial action.
Advisory Committee Responsibilities:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 8
1012012021
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The Advisory Committee shall review on an annual basis the Fishing Event Funding
Application provided by the TDC Administrative Office. Adoption of any changes to the Fishing
Event Funding Application must be approved by the Advisory Committee. The TDC
Administrative Office will incorporate approved changes as directed by the Advisory Committee.
Any material or substantive change that alters the intent of the application shall also be
approved by the TDC and BOCC prior to being advertised for funding request. TDC
Administrative Office shall advertise the availability of funding on the Monroe County website,
or alternative advertising methods when directed by the Advisory Committee. The TDC
Administrative Office will distribute the application upon request and shall receive submission
of applications as specified in the application. The TDC Administrative Office shall set the date
of release of the application, the application submission deadline and place notice of such on
the Monroe County website.
The TDC Administrative Office will hold Fishing Event application workshops annually as part of
the funding process. The workshop will be publicly noticed within two (2) weeks after the
release of the Funding Application. The Advisory Committee shall have a representative attend
one (1) application workshop. The workshops are held to explain the application process,
TDC procedures and permissible expenditures to all potential applicants. These workshops
may be conducted in person or by Communication Media Technology/electronic platform.
The Advisory Committee shall review Fishing Event funding applications that are submitted
and make funding event recommendations to the TDC based upon the equitable district-wide
percentage distribution of Fishing funding allocations for all qualified events/activities as set by
the TDC.
A minimum of thirty five percent (35%) of the Fishing budget shall be allocated to national
media advertising and public relations.
After the funding allocation recommendations for Fishing Events are made they will be
submitted for approval by the TDC and BOCC. The TDC Administrative Office shall
communicate and coordinate directly with the Fishing Event Coordinators, for t h e
submission of budgets to the appropriate agency of record and for execution of the
contractual agreements between the BOCC and the Fishing Event Coordinators.
III. ADVISORY COMMITTEES APPOINTMENT PROCEDURES
The TDC Administrative Office will monitor the terms of the Advisory Committee members
and prior to the expiration of the member's term or if a member resigns and cannot
complete their term of office, the TDC Administrative office will place an appropriate
advertisement announcement in a local newspaper requesting interested applicants to submit an
application to fill the vacant position.
1. Nomination Committee
a. There shall be a three-person nominating committee for each district for the
purposes of making recommendations for appointments to the Advisory Committee seat for
the district.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 9
1012012021
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b. The nominating committee for each District shall be comprised of:
i. One (1) District Advisory Committee Chairperson representing that
specific district
ii. One (1) Tourist Development Council board member representing that
specific district appointed by the Chairperson of the TDC
iii. One (1) Chamber of Commerce Representative for that District (Executive
Director or person in similar position)
C. Any Advisory Committee vacancy shall be advertised by the T D C
Administrative Office on the Monroe County website and in a local newspaper with a
request for applications/resumes to fill the position, and a deadline for
application/resume submission to the TDC Administrative Office.
d. Applications shall be available upon request by the TDC Administrative Office.
A sample application is attached.
e. Applications/resumes received by the deadline for the Advisory Committee seat
shall be recorded by the TDC Administrative Office and the applications/resumes shall be
forwarded to the nominating committee for the Advisory Committee for which there is a
vacancy.
f. The nominating committee for the district of the vacant position shall review the
applications and rank the applicants in order of preference. The Tourist Development
Council Administrative Office shall place the recommended applicant (based upon the
highest ranked application) on the TDC agenda for consideration of appointment to the
Advisory Committee.
g. The TDC shall either appoint the Advisory Committee member for a three-
year term, reject the recommendation and appoint an alternate person from the available
applicants, or request the TDC Administrative Office to re-advertise the vacant position.
III
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 10
1012012021
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>> Continued
III III III III III III II Il III III III III III IM......III Il"III IVY�III III III�IIL.. �III IVY II Ili"'III III
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
(305) 296-1552
(stjbrnissian ernail pr,ovided i ii III liu ° liu ii
Date: Insert
To: District Chamber of Commerce
All DAC Members for District I
TDC Chair
From: Administrative Secretary
Please find attached the application form for the following position:
District I Advisory Committee
(Encompasses the City Limits of Key West)
Fishing Advisory Committee Representative
If you know of anyone who may be interested in filling this position, please pass on the attached
application form. Applicant should scan and email the signed application to the TDC Administrative office,
on or before the deadline to (submission email provided in application). A resume may be attached to this
application.
DEADLINE
Application to be received no later than 5:00 p.m.
FRIDAY ,
If you require additional applications, please feel free to photocopy the attached document. If you should
have any questions, please call our office at (305) 296-1552 or (800) 648-5510 or have the prospective
applicant contact us directly.
HOW TO USE YOUR IPHONE TO SCAN A DOCUMENT:
If you do not have a scanner and you have an iPhone, you can scan the documents by:
✓ Opening your "Notes" app
✓ Open a new note — bottom right-hand corner
✓ Select the "Camera" icon
✓ You will then have the option to "Scan Documents"
✓ Position the document in the view of the camera and take photo— if the document is really
straight it will automatically determine the boarders of the document — if not, you will have to
"draw" the boarders
✓ Select "keep scan"
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 11
1012012021
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urolll°iuuiuiAdVmoiry Comirn�rttee pIII III ca'floin
District: I Fishing Advisory Committee Representative
(Encompasses the City Limits of Key West)
C\AUSt reside fUll tirine uirm the f Iloirida Keysaind havea fishing related IbLISuir)essoirirelpireseir)t ,,mir)(I have
knowledge of fishing tWirinarneints that U ti I Ize/ireq Lies t fLH)diing firorn the specific Im.,d tax distirict they
aire repiresenting,
NAME:
WORK ADDRESS:
HOME ADDRESS:
WORK PHONE:
Home/Cell:(please circle)
*E-Mail
*All correspondence and meeting packets will be distributed electronically via email.
Explain why you feel you are qualified to make recommendations for fishing related expenditures
(events/advertising/PR) from the bed tax revenue collected in this district that will enhance the
visitor fishing experience for this specific district.
Signature- Date:
Application to be received no later than 5:00 P.M. (insert deadline date)
Important:
Applicant will be notified by email that the application has been received by our office. If the
applicant does not receive notification, it is his/her responsibility to contact the TDC office
to confirm receipt.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 12
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IV. STANDING RULES
1. The Advisory Committee shall be bound by the same policies and procedures as
applied to the TDC and as outlined in the Monroe County Tourist Development Council's
Operations Manual. Some of which are outlined below.
2. Government in the Sunshine: As a member of an Advisory Committee members
are subject to "Government in the Sunshine". Open government has been a cherished
principle guaranteed under Florida Law since the beginning of this century. The right of
public access gained constitutional status when the Public Records and Meetings
Constitutional Amendment took effect on July 1, 1993.
A copy of the "Government in the Sunshine" manual is available in the TDC Administrative
Office for your review. If you have any questions regarding "Government in the Sunshine",
please contact the TDC Administrative Office.
3. Conflict of Interest/Code of Conduct: All new Advisory Committee members are
provided Conflict of Interest information. Pursuant to Florida Statutes § 112.313(12), the
prohibitions found in subsections (3) and (7) of that statute may be waived by the TDC/BOCC
for any Advisory Committee member who has first made a full disclosure of the
transaction or relationship which constitutes the conflict. This waiver entitles the Advisory
Committee member to participate in discussions concerning any matter for which a conflict
exists but prohibits said member from voting on matters for which conflicts exist.
However, effective June 15, 2011 the BOCC agreed that it shall not accept or approve any
request for waivers of conflict of interest that come under Section 112.313, F.S. by TDC Board
Members or Advisory Committee members. (BOCC si15i11)
4. Meetinas:
The Advisory Committee shall meet approximately 4 times a year, or as necessary to conduct
business.
Meetings may be conducted in person or with Media Technology/electronic platform and a
public notice will be placed on the Monroe County website under Notice of Meetings fifteen
(15) days prior to the meeting.
a. Roberts Rules of Order: The Advisory Committee operates under Roberts
Rules of Order. The rules are strictly observed for the resolution of all disputes and, when
necessary for the maintenance of order. Normally, proceedings are conducted with a
minimum of formality.
b. Quorum,- Fifty percent (50%) plus one constitutes a quorum.
C. Election of Committee Chairpersons:
The Advisory Committee shall elect its Chairperson, Vice-Chairperson, at the
beginning of the new fiscal year- beginning October 1. The Chairperson shall
serve as the presiding officer and conduct the business of the Advisory
Committee.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 13
1012012021
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In the absence of the Chairperson, the Vice-Chairperson shall preside and
assume the responsibilities of the Chairperson.
In the case when the above listed individuals are not present, any member
may call the meeting to order and a majority of the quorum shall
determine who shall serve as Presiding Officer.
V. POLICIES & PROCEDURES:
1. Meeting Agenda: Deadline for Advisory Committee meetings is twelve (12) noon
Friday, two (2) weeks prior to the scheduled meeting.
The Chairperson will provide and approve the agenda items.
After the agenda packet has been distributed, further add- on items will be presented to
the Advisory Committee, when called for on the day of the meeting. It will take a unanimous
vote of the Advisory Committee for such add-ons to be placed on the agenda.
2. Recording of and Meeting Minutes: The TDC Administrative Office is responsible
for recording and producing the minutes of the Advisory Committee meetings.
The minutes will be presented to the Advisory Committee for approval at their following
meeting. Any revisions to said minutes may be read into the record at that time. The
T D C Administrative Office maintains meeting information at their office which is open to
the public.
3. Seekina Approval of Advisory Committee Recommendations: The TDC
Administrative Office is responsible for placing all items that require TDC and/or
Board of County Commission on the appropriate agenda.
4. Meetina Attendance: If an Advisory Committee member cannot attend a meeting, it
is their responsibility to advise the TDC Administrative Office at least twenty-four (24)
hours prior to the date of the meeting. This enables the TDC Administrative Office to
establish quorum of a particular meeting. If quorum cannot be established, the T D C
Administrative Office shall advise all Advisory Committee members and provide notice
that the meeting is canceled.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 14
11115123
1826
Events Procedures-Fishing
>> Continued
Is IIII'° Illh°°IH III IIY C IIII'° III III " ""'III'"' IIII IIII'° III Y III II
I�°°°IOGK III""' k1 i IIL........ IIII.......... WiiIII Y """III IIII IH III Y C III
OC QI11111 I II t 2025 II II:t IIII I "'IIII""'III tIIII IIIIII IIIR 3 , 2 26 our 114 iii c114 urouiumo uroui Four c eintu taIkur,in
pIllace iin Oct6beir aind IIIMo eiiWl eir 2026
IIIL ures1 oindeints iniust use flll,::iiic uuirireint aIpIpIHca,floin Use of ainy oflll,::iiicur a1pIpIHca,floin
uiIIIIIL uresWt ii ouir a1p1pIHca,floin b61ng rejected
APPLICATION DEADLINE:
All applications must be received no later than 5:00 p.m.
All applications should be submitted by the following method:
• y einiaiilll "to: is i _ eve is l eys.co
I III Illuicaintu iniuut uulll uiumu,
One completed copy of the application as a .pdf (all attachments must be merged into
one document. Please DO NOT include the instruction pages). If you do not receive an
automated response confirming receipt of your application or if your file size is 25MB or
larger please call our office (305-296-1552). Please plan accordingly to allow sufficient
time to ensure that the application is successfully delivered or to allow for
accommodations to be made in advance for files that exceed 25MB. Please be advised
that it is the applicant's sole responsibility to ensure delivery of their application and
waiting until the deadline to address or confirm your application submission delivery will
result in your bid being rejected.
All inquiries and correspondence should be made to the TDC Administrative office via
email to Maxine afl -kevs.com or Ammie afl -kevs.com. IIII uiu flll,iuc III III Illuiu unt''u
urculll oui uu�lll uilllu�°� to WHow ulp V IIpI[,iioine caIHIV (305 296 1552) u�f a rcull4 oinuc uiu not
urec6 c0 i, 111°iuu�in ' 2 III,iiouiru Please do not hesitate to contact the Administrative
Office with any questions.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 15
215125
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>> Continued
APPLICAN I RESPONSIR[LITIES,
Applications may be submitted by the following entities-
1. Fishing Tournament Event applicants under their own name can apply but
must be aware that the contract will be entered into in their name, and they
will become the event contractor within the final funding contract. All invoices
and documentation must show their name (event contractor) as written within
the final funding contract.
2. A governmental public entity (e.g. a county or municipality); a for profit or not-
for profit organization; or a business in good standing with the Division of
Florida Corporations. Prior to completing a Fishing Tournament Event
Application, please go to www.sunbiz.orq to ensure that your organization is
registered to do business in the State of Florida. Only entities (applicants) that
are duly registered will be accepted. The Contract will be entered into with the
name exactly as it appears on Sunbiz.org and that official name will become
the event contractor within the final funding contract. All invoices and
documentation must be in the event contractor name as written within the
contract. Attach a copy of the Sunbiz to your application.
It is important that every tournament fill out completely the enclosed funding agreement
application, attach all the proper information that is requested and return to the TDC
Administrative Office. Refer to the application check list at the back of this application.
It is the responsibility of the event applicant and the event contractors (contracted entity)
to keep apprised of all Monroe County Tourist Development Council's policies and
procedures pertaining to event funding.
When event applications are received, they will be distributed to the Fishing Advisory
Committee for review and their recommendations for funding allocations will be placed
before the TDC for approval. Upon approval by the TDC a contract will be submitted to
the Monroe County Board of County Commissioners (BOCC) for final approval.
Only events held entirely within Monroe County shall be considered for event funding.
Events that use ONLY rod, reel, line and hook are eligible to apply for Fishing
Tournament Event Funding. Spearfishing and Dive Events are not eligible to apply for
Fishing Tournament Event Funding.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 16
215125
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Events that take place between October 1, 2026 and December 31, 2026 may apply for
pre-promotion of their event. All promotion and related expenditures MUST be spent
prior to September 30, 2026.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 17
215125
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FY 2026
October 2025 November 2025 December 2025
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1 2 3 4 1 1 . 2 3 4 5 6
5 6 7 8 91011 2 3 4 5 6 7 8 7 8 . 910111213
12 13 14 15 161718 9 10 1 1 12 1314 15 14 15 16 17 1819 20
19 2021 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25�26 27
26 2728 29 30 31 23 24 25 26 27 28 29 28 2930 31
30
January 2026 February 2026 March 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
C 2 3 1 2 3 4 5 6 7 1 2 . 3 4 .5 6 7
4 5 6 7 8 910 8 9 10 11 1213 14 8 9 10 11 1213 14
11 12 13 14 1516 17 15 16 17 18 1920 21 15 1617 18 192021
18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 2324 25 26 27 28
25 26 27 28 29 30 31 29 3031
April 2026 May 2026 June 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 2 1 . 2 3 .4 5 6
5 6 7 8 91011 3 4 5 6 7 8 9 7 8 . 9 10111213
12 13 14 15 161718 10 11 12 13 1415 16 14 15 16 17 18 19 20
19 2021 22 23 24 25 17 18 19 20 2122 23 21 22 23 24 25 26 27
26 2728 2930 24 5 26 27 2829 30 28 2930
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July 2026 August 2026 September 2026.
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
Su Mo Tu We Th Fr Sa
1 2 34 1
5 6 7 8 91011 2 3 4 5 6 7 8 1 2 3 4 5
12 1314 15161718 9 1011 12 1314 15 6 7 8 1011 1
19 2021 22 23 24 25 16 17 18 19 20 21 22 13 14 15 166 177 18 199
26 2728 29 30 31 23 24 25 26 27 28 29 20 21 22 23242526
30 31 27 2829 30
USA Holidays and Observances
13 Oct, 25 Columbus Day 11 Nov, 25 Veterans Day 27 Nov, 25 Thanksgiving Dav
25 Dec,25 Christmas 01 Jan, 26 New Year's Day 19 Jan, 26 M L King Dav
16 Feb,26 Presidents' Day 03 Apr, 26 Good Friday 05 Apr, 26 Easter Sunday
25 May, 26 Memorial Day 19 Jun, 26 Juneteenth 03 Jul, 26 Independence Day
Holiday
04 Jul, 26 Independence Day 07 Sep, 26 Labor Day
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 18
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Events Procedures-Fishing
>> Continued
eints iniust alike III Illauc betweein Oct6beir 1, 2325 aind Selpteiniml cuir 30, 2026
° ui c III, ui ouiumo uiouim four III Neints °taIkuiing pIllace betweein Oct6beir 1 2326 .............. 31
2326
NAME OF EVENT CONTRACTOR:
(Event applicant or as it appears on
www.sunbiz.orq or name of individual/sole
grogrietor)*Attach copy of Sunbiz
registration to this application.
TITLE OF TOURNAMENT-
DATE(S) OF TOURNAMENT:
If you are applying for pre-promotion of an event that takes place between
October 1, 2026 to November 30, 2026, please check this box-
dates
off' c eint ou auic a III uiin �ouir °fuindm6iin fouir, uiefeir ° o ualllei chair oin 3
( 114114 114 ° )
*If registered on Sunbiz.org, are you a: ❑ Non-Profit ❑ For Profit
FUNDS REQUESTED: $
(IIII uunds requested inlay not exceed 50,333)
This application is to request funding from the following District(s):
❑ District I: Key West— (shall encompass the city limits of Key West)
❑ District II: Lower Keys — (from city limits of Key West to West end of Seven Mile
Bridge)
❑ District III: Marathon — (from West end of Seven Mile Bridge to Long Key Bridge)
❑ District IV: Islamorada — (between Long Key Bridge and Mile Marker 90.939)
❑ District V: Key Largo — (from Mile Marker 90.940 to the Dade/Monroe County line
and any portions of mainland Monroe County)
DESIGNATED TOURNAMENT CONTACT PERSON
Please note that the TDC Administrative Office conducts most of its correspondence,
including contract and reimbursement materials by email, so the person listed below
should be able to accept responsibility for receipt of this information.
Name & Title-
Telephone/Mobile No.:
E-Mail:
Address:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 19
215125
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Events Procedures-Fishing
>> Continued
❑ This is a new event and has no Tournament History.
Date(s) of Last Tournament:
Location of Last Tournament:
❑ District I ❑ District II ❑ District III ❑ District IV ❑ District V
Age of Tournament
Amount of Entry Fees Collected Last Tournament $
Number of Fishing Days
Number of Anglers:
What was your Target Specie(s)
Total Number of Targeted Specie(s) Caught
or Released
Tackle Requirements
Daily Fishing Hours
How Many Vessels Participated?
Does your tournament include a scholarship component or local charitable contribution,
if so please describe below:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 20
215125
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Events Procedures-Fishing
>> Continued
�I IMBE11 )BOG,1`1 ,0M N[ I 1
Use the table below to calculate number of room nights for last event.
❑ This is a new tournament
a. How many out of County visitors/Registered
Anglers to this district
b. How many visitors to a room
c. How many nights will visitors stay?
d. Calculate: Room Nights = (a/b) x c
divide line a by line b. Then multiple by line c
*room nights will automatically calculate
Method used to estimate the number of nights out of County visitors will stay:
❑ Registration from last year's tournament
❑ Lodging feedback from last year's tournament
❑ Survey of attendees **
❑ Other method. Attach as Attachment A
**Example of how to take a survey can be found here:
https://www.monroecounty-fl.govf ocumentCenter/\flew/345 2/Survey- xample
Use the table below to calculate number of room nights estimated for FY 2026
Event (both new and established events should complete table below):
a. How many out of County visitors/Registered
Anglers to this district
b. How many visitors to a room
c. How many nights will visitors stay?
d. Calculate: Room Nights = (a/b) x c
divide line a by line b. Then multiple by line c
*room nights will automatically calculate
Please provide the lines in and out times and number of fishing hours for each day of
your event below, a copy of your fishing schedule may also be attached:
Day 1 Day 2 Day 3 Day 4 Day 5
Lines In
Lines Out
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 21
215125
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Events Procedures-Fishing
>> Continued
IIIIII' IIII EI` BY CATEG011Y
❑ This is a new event and has no Tournament History
DATE OF TOURNAMENT RESULTS:
CHAMPION:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
1st Place:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
2nd Place:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
3rd Place:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 22
215125
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Events Procedures-Fishing
>> Continued
011� 1 , I[
Check the box below for the format of your proposed tournament:
❑ Release ❑ Weight
❑ Other, pleasespecify:
Check the box below that shows your target species:
❑ Blue Marlin ❑ White Marlin ❑ Sailfish ❑ Spearfish ❑Sword Fish
❑ Kingfish ❑ Dolphin ❑ Wahoo ❑ Tuna ❑ Barracuda
❑ Cobia ❑ Grouper ❑ Snapper ❑ Jacks and Sharks
❑ Cero ❑ Mackerel ❑ Tarpon ❑ Permit ❑ Bonefish
❑ Redfish ❑ Snook
❑ Other, pleasespecify-
Are tournament entry fees: ❑ per Angler ❑ per Boat
Below, Enter your Entry Fees:
Adult Child Social Boat
Fee: $ Fee: $ Fee: $ Fee: $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 23
215125
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Events Procedures-Fishing
>> Continued
PROMOTION N 'IRKS° °IU11 1FI PILE O SEE,) 1QUIERINAMENT
In the space below describe how your tournament will attract overnight out of county
visitors within the district you are applying for funding. If more space is required, please
attach additional information as Attachment B.
TOURNAMENT 'FIKE�TING PLAN
What is the total amount of your Marketing Plan, $
including funds requested from TDC:
How much is the applicant contributing to the
marketing of this event in "Hard Dollars"? Please do
not include funds requested from TDC or other grants
— funds listed on this line should only include what the
applicant organization itself is providing towards the
marketing of the event. $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 24
215125
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Events Procedures-Fishing
>> Continued
TOUl°'I MENT I'MES
In the space below, tell us about your Tournament Rules:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 25
215125
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Events Procedures-Fishing
>> Continued
In the space below, tell us about your Tournament Scoring System:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 26
215125
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Events Procedures-Fishing
>> Continued
Exhibit A
J
The following are theuuuounly acceptable expenses. This will became part ofuyour
approved contract
Media Placement & Production Costs: Newspapers and magazines (inserts will also
be considered), radio and TV. The TDC will pay for the following digital advertising on
websites, website links, pre roll video, banners, mobile, social media promoted posts,
and email blasts. Digital advertising links may go to the event website. The TDC Logo
must be placed on all print, TV, websites, pre roll video, social media promoted posts,
banners and email blasts. Radio advertising does not require the logo but all radio
announcements must say "Brought to you by the Monroe County Tourist Development
Council". No payment will be made for development or operations (hosting) of
websites. At least 30% of total funding allocation must be placed within the Media
Placement and Production Cost line item and shall be expended on advertising media
cost attributable to out of county placement.
Promotional Signs: Posters and banners (hanging and displayed outdoors).
Promotional Items: T-shirts and hats*, reusable totes and reusable drawstring bags ,
trophies (Fishing Tournaments Only).
*Sales/Resale of TDC funded items: Items funded by the BOCC/TDC, including
creative and resulting work product, are owned by the BOCC/TDC and as such may not
be sold.
Direct Mail Promotions: Brochures, postcards and pamphlets including postage and
shipping. This is a direct mail promotional brochure, postcard or pamphlet utilized for
pre-event advertising.
Programs: TDC will pay up to fifty percent (50%) for the cost of production or printing
of an event program showing scheduled activities and information on the event as
outlined in contract budget. Digital Programs: TDC will pay up to fifty percent (50%) of
the production only (on click through cost) for digital programs showing scheduled
activities and information as outlined in the contract and contact budget. TDC will pay
for print or digital programs, but not both.
Public Relations (PR): Print and electronic public relations materials for distribution to
media, such as, but not limited to, press releases, public service announcements,
photography and videography as approved by the public relations agency of record.
Only permissible PR material produced by the TDC agency of record and/or a
professional public relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditure will not be
considered for reimbursement.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 27
215125
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Events Procedures-Fishing
>> Continued
Trophies: Framed art work, framed photography, engraved crystal and glass, plaques,
trophies, sculptures (fiberglass, metal, glass & wood) and framed certificates shall
constitute a trophy. All such trophies must include the appropriate information as
outlined in the policies (tournament name, date (year), and location). For trophy
reimbursement, Tournament Directors must present the original invoice of the trophies,
a notarized list of winners of the event, and a notarized list of the plates and/or glass
etching from the engraving company.
Amendments to Contract Budgets: No amendments to the line item budget will be
permitted after the contract has been reviewed and approved.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 28
215125
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Events Procedures-Fishing
>> Continued
Exhib(t S
I�f,J,O K _�,UEUI't,._G,U UII�,,NT USAGE ,1J1[' L.J 1qE
This will becoumeuu part uuuof your approved contractu
Color ads four (4) color processing printing
Black & white ads shall include the Florida Keys and Key West logo in high resolution
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats, t-shirts, reusable totes and reusable drawstring bags: must carry the "The Florida
Keys & Key West" Out-of-County logo
Radio Advertising: No logo is required. All radio announcements must say "Brought
to you by the Monroe County Tourist Development Council"
Trophies: Logos are not required on trophies.
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council"
designation is to be utilized on in-county print newspaper and magazine ads, brochures,
postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors),
and digital advertising on websites, website links, pre roll video, banners, mobile and
email blasts. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council".
The
FloriddKeys
&Key est
ome as you are
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development
Council" designation is to be utilized in out-of-county newspapers and magazines,
brochures, postcards, pamphlets, programs, posters and digital advertising on websites,
website links, pre roll video, social media promoted posts, banners, mobile and email
blasts. Radio commercials should include "Brought to you by The Monroe County
Tourist Development Council".
The
FloriddKeys
&Key est
come aS you are
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 29
215125
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Events Procedures-Fishing
>> Continued
Exhibit C
Sell[ E1[,',, -' 1, EVIENTS
This will became part of your approved contract
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2026
PRINT OFFICIAL TOURNAMENT NAME
How many days is your event:
Please complete the activities that will take place during each day of your event:
(the number of days with activities selected should correspond to the number listed above)
Day 1
❑ Fishing Day 4
❑ Social Activity: ❑ Fishing
❑ Social Activity:
❑ Awards Ceremony
❑ Other: ❑ Awards Ceremony
❑ Other:
Day 2
❑ Fishing Day 5
❑ Social Activity: ❑ Fishing
❑ Social Activity:
❑ Awards Ceremony
❑ Other: ❑ Awards Ceremony
❑ Other:
Day 3
❑ Fishing Day 6
❑ Social Activity: ❑ Fishing
❑ Social Activity:
❑ Awards Ceremony
❑ Other: ❑ Awards Ceremony
❑ Other:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 30
215125
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Events Procedures-Fishing
>> Continued
EXHIBIT D
Approved revised bud et after allocations will become part of youra roved contract
Below, fill in the line items as to where you will spend the dollars you have requested.
This budget may need revising depending on your final funding allocation. Prior to
completing your line item budget — refer to Exhibit A of this application for
allowable event marketing expenditures under the individual line items.
FISHING EVENT BUDGET— FISCAL YEAR 2026
IIl.msuims Iii1H11 beumo aiuxieimdiumieinto t.o 114fliis IlMd'get affcuim II,3OCC aIppiii"ova1 of aguimssiumuisint
OFFICIAL TOURNAMENT NAME
`MEDIA PLACEMENT & PRODUCTION COST $
PROMOTIONAL SIGNS $
PROMOTIONAL ITEMS $
DIRECT MAIL PROMOTIONS $
PROGRAMS $
PUBLIC RELATIONS $
"TROPHIES $
'GENERAL NON-ALLOCATED $
Total: $
* At least 30% of total funding allocation must be placed in the Media Placement & Production Cost line
item and be utilized for out of County advertising
**Tournaments may not place more than 30% of their total funding allocation in the Trophy line item,
except when special approval from Fishing Advisory Committee has been received
***The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may
only be utilized for acceptable event marketing expenses (see Exhibit A of application)
If your event takes place in August or September 2026, please fill in the information
below:
How much of your funding do you anticipate will be spent and submitted for
reimbursement prior to September 30, 2026: $
How much of your funding do you anticipate will be submitted for reimbursement after
September 30, 2026: $
You will be able to revise these amounts after funding is allocated and this will become
part of your final agreement.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 31
215125
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Events Procedures-Fishing
>> Continued
AG 11014, FI NII
Submit a detailed action plan including appropriate permit(s) if applicable, as to how
parking/security and road closures will be handled during your event. The plan should
include the following email-
1. Describe how your event plan will handle road closures. If applicable, enclose a
copy the approval by the appropriate county/municipality entity.
2. Describe how your event plan will accommodate parking and transportation.
3. Describe how your event will handle security.
4. Event Sustainability.
Our visitors come to enjoy events, but in the process, a tremendous amount of
waste is generated, much of it recyclable. The single most effective tool in reducing
waste at special events is planning ahead. On the next page (page 18), complete a
narrative on how you plan to reduce waste during your event by doing the following:
a. Encourage recycling message within programs and brochures to recycle
during the event and also at home.
b. Encourage "Green" advertising (broadcast and digital)
c. Encourage vendors to use biodegradable and compostable products
(utensils; plates and cups; paper or canvas bags).
d. Encourage the use of clearly identified recycling containers.
e. Discourage the use of single use plastic bags and other products.
UsefW intact un a uim eirs foir c
Ui
Monroe unl 289 6037' Qllm or II , ...3902
li Il a Ill n ...289 llarn r lillll � Il 11 u� ...
..'.......................................................................... .................................................................... � �
3433
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 32
215125
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Events Procedures-Fishing
>> Continued
IIO' 11 N PLAN
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 33
215125
1845
Events Procedures-Fishing
>> Continued
STA"I'MENT 2II° (JIII 1111 'llll Illl)
Apphcant amay XuIbrns t Staternent of incorne and Xlp nX X as an attadhiment in
ffer un t forimat li f needed.
Oct. 1, 2023 Oct.1, 2024 Oct. 1, 2025
Sep. 30, 2024 Sept. 30, 2025 Sept. 30, 2026
Actual Projected Projected
INCOME:
SPONSORS (CASH) $ $ $
ENTRY FEES $ $ $
T-SHIRTS &CAPS
(EXCLUDING TDC ITEMS) $ $ $
BANQUET $ $ $
OTHER $ $ $
TOTAL $ $ $
OTHER FUNDS:
FISHING ADVISORY $ $ $
COMMITTEE
Total Income $ $ $
Expenses:
POSTAGE $ $ $
T-SHIRTS &CAPS $ $ $
DIRECTOR FEES $ $ $
BROCHURES & PATCHES $ $ $
KICKOFF/AWARDS BANQUET $ $ $
PRIZES AND/OR TROPHIES $ $ $
KICK-OFF TOURNAMENT $ $ $
DUES, LICENSES, INSURANCES $ $ $
MEDIA ADVERTISEMENTS $ $ $
STATIONARY, OFFICE
SUPPLIES $ $ $
PHOTO PROGRAM $ $ $
BROCHURE, PRINTING $ $ $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 34
215125
1846
Events Procedures-Fishing
>> Continued
SIGNAGE $ $ $
Oct. 1, 2023 Oct.1, 2024 Oct. 1, 2025
Sep. 30, 2024 Sept. 30, 2025 Sept. 30, 2026
Actual Projected Projected
OTHER $ $ $
OTHER $ $ $
TOTAL EXPENSES $ $ $
INCOME LESS EXPENSES $ $ $
DONATED SERVICES:
MEDIA ADVERTISING $ $ $
OTHER $ $ $
OTHER $ $ $
TOTAL $ $ $
NET PROFIT(LOSS) $ $ $
RETAINED PROFIT(LOSS)
FROM PRIOR YEAR $ $ $
RETAINED PROFIT AT END OF
EACH YEAR $ $ $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 35
215125
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Events Procedures-Fishing
>> Continued
Form W.!91 Request for Taxpayer Glive Formato the
nR'-v ocii 2".11 M Identification Number and Certification requester.Do not
='&dar MO. send to the IIRS.
%,eif,o kw Go to Iwww.&&,gov1ForrnM for instructions and the latest information.
I Niarr' og ol'uw"cm YC."in'.."afre Um IrPrl s"r II.tjnrr"�is i an Qiis Illflnt;dia not le awe hi b ant.
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Tax0ayer Identification Number�TIN�
Enter yow THIN in the apprapinffle box.The TM 1prowded must match the name given on fire I to ndold JI SoinflisecudtV hurribot
backupwithhlding.Forind
indida this iis gen
erally your sou al surly number(SSN w k Hasvw,fair a
resudent alien,o sale propirlefor,or disragnirded erift see the imievuLtione,lor Pori 1,�aiter.For ocher
antlifies,it is youff ampbyer Identification number(Elhll,11 you do act have a infurnber,sea Howto per a
T'N,later. or,
Note:It the,account us in rincri then one name.see the instructions for nine 1.Also,see WhBit Name and manber
PiU171bre,To we the Requesiter for guidelines on whose number to enter.
centrification
Under penalties of perjury,I ea till iha.l.
1.The numloar shi on this form is may correct taxpaye,4 iclermil,ficallon numbe4 ior I wrnwmting for a number to be issued to met;and
2.1 arn non subject to Ibaclkup whhhoiding because, t am exempt:from backup withholding,at lbj I have not been nai by Chas Internal Revenue,
'Service IYRS)that I arn subiaol to backup w1hilrialding as a result al a failure to reporl all interest or di0clends,or(c)the IRS has nafffied mie that I am
ria longer sublent to darkup ww1ithholding:avid
3.1 am a US.i or usher U.S.person(dol'ined ibelowm :end
4t.The,FATCA code:sN entered on this tomrx flif snyI indicabng that I am exempt Ircxrn FATCA reporting is correct.
Cartirlidailtion instructions.You ri croesout hern 2 above ifyou have been natri by the IRS Iti are curreritty subject lo backup vAhhho,'[ding because
qa.i have faiied to report:all imrleresk and dkvidewnds on yolur tax return For Te@JJ ealate transachona,utpnn 2 does rok apply.For inortgage irnterest plid,
RrdUkAloni OF Rha"601i of Secured property,cancellation of debt,conffibudons In an individual rel:Oemenq a7enigerriarl([RAl,and generafly,payments
othiii than interest and&Adards,you are snot vequred to sign Ifte certificalion,Ibukpu imust prowde your correct TIN.Seethe iinstirudrorns for Rail 111,lialev
Sign siga'alere of
Were I U.S,penrolit". Dale 1.
General Instructioins -Form 10fig-DIV(dividends,irn6udinrg those firom stocks of mui
k6nds)
Seciron relerencps we to the Internal Revenue Code unrlass ulherwae, -Form 10J9-WSG(various types of income,prizes,awards,or gross
rated proceado
Fukure developments.For the latest inlian nation about developments -Form 1099 B ijslock or mi fund sales and cartan other
related to Form W-19 and rrs irsiructionir,suoh as Ilergislatoln enar red liansactons by I:,Aokerv,'
after they were published,go to www.hagovfForni Form 10J9-S(proceeds from real estarp transactionsI
Purpose of Form «Form 1030 K(7eirrhant card and third party,network transactionir)
An individual or entity(Formi W-9 requester)who is required to tulle an Form 1098(homie mortgage,linrlereso.101,38-E(Eludenl loan mrrsai
informalion ireturn with the rRS rinual ablarn your cwr-ct taxpayer' t D98-T irtluquoi
dentifirrai nunri(TIN wNch may be your andall serzurily number Form 1 Ofig-G(canceled debt)
(SSI`TJ,indwidusl lai iiden..tiifmation numbe,(ITING ,adoptian
taxpaiye,4 idermil,ficallon number(ATIN.or employer dentilicafion number Form I TH A,�aoquieiborr ar abandonment al' cured prupenyt
(Elkr,),to report on an information return the arnagre Pool to you,or other Use Form 0-9 only iif you are a U.S.person(mcluding a resident
amount reportable on an inormalion rMurn Examples of linformrretiion, ahenM,to prov,de your correct TN.
returns include,but are not linrifted to,the liallowing. ff you di reii Form W 9 to Me mquasi Men a Te�N,you rntgvir
•Foam 10994NT J(rterest earned at paid) be sunk ypetto tmrkup vLr!hhcvdrng.See Mel is backup withholding,
fate,,.
CM.No 1W31X
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 36
215125
1848
Events Procedures-Fishing
>> Continued
APPt.11CATIGN �)`)��C ,),,,,,I T
( uh�nit with, aO III[icat,o t
Check the box below to show that you have completed the following items:
❑ Applicant has reviewed the sample contract at: https://www.monroecounty-
fl.gov/DocumentCenter/View/25444/Sample-Fishing-Event-Funding-Agreement
❑ Attached printed advertising from last event (scanned as an attachment)
❑ Brochures of last event (scanned as attachment to the electronic version)
❑ Brochures of proposed event (if available) ❑ Not available at this time
(scanned as an attachment)
❑ Poster of last event (if applicable) (scanned as an attachment)
❑ Poster of proposed event (if available) ❑ Not available at this time
(scanned as an attachment)
❑ Tournament Rules — page 11
❑ Tournament scoring system — page 12
❑ Schedule of events — Exhibit C — page 15
❑ Budget— Exhibit D — page 16
❑ Statement of Income and Expenses — page 19/20 (scanned as an attachment)
❑ Applicant has printed and completed the W-9 form - page 21
❑ YIII'IIIIIIII h°°)Ills Attach copy of Sunbiz Registration for Organization from
Sunblz.com (scanned as an attachment)
❑ Each section of the application has been completed
JinI off Hh IDage, §gn ho6ow, and nclu IDaiil of appI caLon (scan as an
Signed by:
Applicant Name:
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MONROE COUNTY • DEVELOPMENT •
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INTRODUCTION
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INTRODUCTION
A. GENERAL CONTENTS AND PURPOSE OF THE MONROE COUNTY TOURIST
DEVELOPMENT COUNCIL'S OPERATIONS MANUAL
This manual contains the approved internal procedures and general information
applicable to those serving on the Monroe County Tourist Development Council (TDC)
as well as its District Advisory Committees (DAC) and other advisory boards serving
Monroe County's tourism industry. It is designed to be an aid to all individuals appointed to
serve on TDC, DAC, and advisory boards, as well as agency personnel and especially to
those in supervisory positions. It is important that all agency officials and personnel
follow the procedures outlined since this will ensure that responsibilities are being
carried out in a uniform manner in conformance with all applicable laws, rules, ordinances,
and regulations.
B. PROVISION FOR REVISIONS TO OPERATIONS MANUAL
When new procedures and/or revisions to existing procedures are needed, they must be
approved by the Monroe County Board of County Commissioners (BOCC) and/or the
appropriate Board or TDC Director. Board personnel will take all necessary actions to
notify Monroe County and TDC stakeholders when any part of the TDC Operations Manual
is updated with approved changes.
C. VISION STATEMENT
The mission of the Monroe County Tourist Development Council is to manage Monroe
County's tourism marketing efforts to assure long-term economic stability resulting from
visitor-related revenues. The TDC pledges to benefit residents and visitors by utilizing
those financial contributions to improve the Florida Keys' environmental and community
resources. The tourism council also prioritizes enhancing residents' quality of life and
minimizing their property taxes by safeguarding the health of the county's primary industry.
D. INTENT
Public officials serving Monroe County must always demonstrate the highest standards
of personal integrity, truthfulness, honesty, and fortitude in all public activities in order to
inspire public confidence and trust in public institutions.
Public officials must ensure that they perform their public duties and functions
efficiently, effectively, and with integrity, in accordance with all laws, rules, regulations, and
administrative procedures. They shall at all times seek to ensure that public resources
for which they are responsible are administered fairly and in the most effective manner.
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Public officials serving Monroe County must be attentive, fair, and impartial in the
performance of their public duties, and in their relations with the public. They shall at
no time afford any preferential treatment to any group or individual or improperly
discriminate against any group or individual, or otherwise abuse the power and authority
vested in them.
E. SCOPE
For the purpose of expediency, these policies may refer to either the male or female
gender, or both with no intent to discriminate.All policies apply to both genders.
The policies, regulations and procedures as adopted within the Monroe County Personnel
Policies & Procedures Manual are hereby incorporated by reference herein. All board
personnel and employees must comply with those policies and provisions included within
the Monroe County Personnel Policies & Procedures Manual, to the extent applicable, as
well as board governance, policies and procedures specific to service on collegial bodies
including the TDC, DAC, and other advisory boards, and set forth within the Monroe
County Tourist Development Council's Operations Manual. All board members shall
comply with the standards of conduct set forth herein.
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MONROE COUNTY • DEVELOPMENT •
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SECTION I
TOURIST DEVELOPMENT COUNCIL
MEMBERS
Monroe County Tourist Development Council Operations Manual Section 1, Page 1
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MONROE COUNTY
TOURIST DEVELOPMENT COUNCIL
The Monroe County Tourist Development Council (MCTDC, TDC or the Council) is a public
body, created by referendum of the electors. Monroe County is one of 42 Florida counties
whose people elected to have a Tourist Development Council (TDC); a joining of private
and public sector effort to assist in development of a tourism economy.
The MCTDC is an advisory board to the Board of County Commissioners (F.S.
125.0104(4e), which appoints its nine members. Six of the Council's nine members must
represent the five TDC taxing districts and be actively engaged in tourism marketing
through ownership or managerial operation of a tourism-dependent business. The Mayor
of Monroe County, or his/her designee and two other elected municipal officials fill the
remaining three seats to represent the interests of the public sector. (See Resolution No.
258-1993)(Section I, Page 4)
By statute, the MCTDC shall make recommendations to the county governing board for the
effective operation of the special projects or for uses of the tourist development tax revenue
and shall continuously review expenditures of revenues from the tourist development trust
fund. Expenditures which the council believes to be unauthorized shall be reported to the
county governing board and the Department of Revenue. All expenditures recommended
by the MCTDC come from the levy of a tourism tax (four percent) on the cost of short-term
lodging (six months or less). This tax is paid, almost entirely, by those who visit the county
to vacation or do business, rather than by residents. All recommended expenditures must
be approved by the Board of County Commissioners, first as acceptable budget items, and
again, for payment by the County Finance Office after the expenditure is made, and an
invoice(s) is submitted.
The composition, membership qualifications, responsibilities and duties of all TDC's are
defined by Florida Statute 125.0104 (see Section VII, Pages 1 - 14). The MCTDC is further
governed by Monroe County Ordinances 015-1988 and 017-1988 (see Section VII, Pages
20 - 27).
Members appointed to the Monroe County (County) Tourist Development Council
(TDC) and District Advisory Committees (DAC), councils, or authorities hold
positions of public trust, and are subject to mandatory standards of conduct
designed to maintain the integrity, impartiality and dignity of these institutions of
government. All appointees to, and members of, the TDC and DAC, as well as other
any public board to which they are appointed by the Monroe County Board of County
Commissioners are governed by the requirements of the Florida Code of Ethics in
Sections 112.311-112.3261, Florida Statutes (F.S.). It is the purpose of this policy to
supplement and implement these statutory requirements. For additional information
regarding the standards of conduct applicable to TDC, DAC, and other advisory
boards serving Monroe County's tourism industry, please refer to the "Board Code of
Ethics and Standards of Conduct" section of this Manual.
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Adherence to the voting conflicts provisions of the Florida Code of Ethics, Section
112.3143(3) and (4), F.S., by appointed board members is required. Hence, if there
is a conflict between any provision of this policy and the Florida Code of Ethics, the
Code shall control.
The TDC is a public agency subject to the Open Public Meetings or "Sunshine Law"
as set forth in Chapter 286, F.S., Section 24(b), Article I of the Florida Constitution
and which governs TDC and DAC meetings and provides a right of access by the
public thereto.
As a public agency the TDC and DAC maintains its public records in accordance
with Florida's Public Records Laws, including but not limited to, Chapter 119, F.S.,
and Section 24(a), Article I of the Florida Constitution.
When a member of a local board such as the TDC or DAC is required to abstain
pursuant to the voting conflicts law applicable to local appointed board members, s.
112.3143(3) and (4), F.S., the local board member is disqualified from voting and
may not be counted for purposes of determining a quorum. See AGO 02-40 and
AGO 85-40.
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Resolution No. 258-1993
A RESOLUTION PROVIDING PROCEDURE FOR THE SELECTION
OF TOURIST DEVELOPMENT COUNCIL MEMBERS
Repealed by Resolution No. 300-2007 (BOCC 8/15/07)see below
Resolution No. 300-2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY REPEALING RESOLUTION 258-1993, AND CLARIFYING
THE APPOINTMENT PROCESS FOR THE TOURIST DEVELOPMENT
COUNCIL.
WHEREAS, Section 125.0104(4)(e), FS, requires the tourist development council for each
county adopting a tourism development tax to have a specified composition appointed by the board
of county commissioners, to wit: three elected officials, of which one shall be either the chair of the
governing board of the county or any other member of the governing board as designated by the
chair, and two of which shall be elected municipal officials, at least one of whom shall be from the
most populous municipality in the county; at least three, but no more than four, shall be from the
lodging industry; and at least two, but no more than three, shall be from the tourism (non-lodging)
industry; and
WHEREAS, the County code further provides that the BOCC appointments shall be based
on the percentage of collections of the tourist development tax in each district, but that each district
will have at least one representative; and
WHEREAS, County Commission districts are not the same as the TDC districts; and
WHEREAS, the Monroe County Board of County Commissioners issued Resolution No.
258-1993 to clarify the process for making nominations and appointments to the Monroe County
Tourist Council; and
WHEREAS, it is desired to further clarify the process set forth in Resolution 258-1993;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA:
Section 1: Resolution No. 258-1993 is hereby repealed.
Section 2: Three (3) of the officials are essentially selected by the statute in that one is the
Chairman of the Board of County Commissioners and two (2) are elected representatives of
municipalities located within the County, one (1) of which is the most populous municipality, and
these nominations shall be and remain the nominations of the Board of County Commissioners.
Section 3: (a) Of the remaining six (6) appointments, there shall be at all times on the TDC
an appointment which was nominated by a commissioner representing each tourist development
district as defined in Monroe County code Section 2-299(G)' , and confirmed
1 As of the date of this resolution the TDC districts are:
District I the city limits of Key West
District 11 from the city limits of Key West to the west end of the Seven Mile Bridge
District III from the west end of the Seven Mile Bridge to the Long Key Bridge
District IV between the Long Key Bridge and mile marker 90.939
District V from mile marker 90.940 to the Dade/Monroe County line and any mainland portions of Monroe County
Monroe County Tourist Development Council Operations Manual Section/, Page 4
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TDC DISTRICT COMMISSIONER REPRESENTATION
District I BOCC District 3
District II BOCC District 1
District III BOCC District 2
District IV BOCC District 4
District V BOCC District 5
(b) The Mayor shall have the right to select a second nominee (61h lodging/tourism member) in
his/her capacity as Mayor. This appointment shall only be made when vacancy occurs either
through natural expiration of a term or the early vacation of the term by the member.2
(c) These six (6) nominations shall satisfy the statutory requirements with respect to occupation as
well as the ordinance requirement with respect to geographic locale, and shall be the Board's
appointees to the Tourist Development Council.
Section 4: The TDC District representation by specified County Commission Districts would
also include the three (3) At Large appointments to the District Advisory Committees (DAC's) and
the nominees by the county commissioner for that district shall be appointed by the Board of County
Commissioners.
Section 5: This Resolution shall become effective on the date written below.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a meeting of said Board held on the 151h day of August, A.D., 2007.
Mayor Mario DiGennaro Yes
Mayor Pro Tern Dixie M. Spehar Yes
Commissioner Charles "Sonny" McCoy Yes
Commissioner Sylvia Murphy Yes
Commissioner George Neugent Yes
2 As of the date of this Resolution, the 61h (mayoral) appointment would be a TDC District I position due to more than 50% of the tax
being collected in District 1 and each of the other districts being limited to 1 representative.
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Below are subsections (a) and (b) of Sec. 23-199 of the Monroe County Code.
This is a link to this portion of the Monroe County Code.
h unicode.com/fl/monroe county/c®des/code of ordinances?nodeld=CH23TA ARTS/
ITODE 23-199MOCOTODECO
Sec. 23-199. Monroe County Tourist Development Council.
(a) Pursuant to F.S. § 125.0104(4), the governing board of the county appointed an advisory council known
as the Monroe County Tourist Development Council (tourist development council) by Resolution No.
198-1981, on June 16, 1981.
(b) The membership of the tourist development council shall be in accordance with the following provisions:
(1) The Monroe County Tourist Development Council, following the expiration of terms of its members
heretofore established and appointed, shall be composed of nine members. Eight members of the
board shall be appointed by the governing board of Monroe County based on a percentage of the
funds collected throughout the five tax collection districts, as set forth in subsection (g)of this
section. Each tax collection district shall have no less than one representative on the council. The
ninth member of the council shall be the chairman of the governing board of Monroe County or any
other member of the governing board as designated by the chairman. Two members of the council
shall be elected municipal officials, at least one of whom shall be from the most populous
municipality in the county. Six members of the council shall be persons who are involved in the
tourist industry and who have demonstrated an interest in tourist development, of which members,
not less than three nor more than four shall be owners or operators of motels, hotels, recreational
vehicle parks, or other tourist accommodations in the county or subject to the tax. Each of the six
members of the council who are involved in the tourist industry shall represent a tax collection
district in which is located the business or businesses that qualify the individual as a lodging or
tourist-related industry representative. All members of the council shall be electors of the county.
The governing board of the county shall allow the council to elect a chairman. The chairman shall
be elected annually and may be reelected.
(2) The members of the council shall serve for staggered terms of four years. Members of the council
serve at the pleasure of the Board of County commissioners (BOCC). Removal shall be approved
by affirmative vote of at least three members of the BOCC. The council shall meet at least once
each quarter and, from time to time, shall make recommendations to the county governing board
for the effective operation of the special projects or for uses of the tourist development tax revenue
and perform such other duties as may be prescribed by county ordinance or resolution.
(3) All district vacancies occurring on the tourist development council shall be filled by a person who is
also qualified under the terms of F.S. § 125.0104(4)(e). In addition to the vacancies described in
subsection (b)(4)of this section, a seat shall also be considered vacant when a member is no
longer an owner, operator, partner, employee or director of a lodging or tourist-related business in
that district or when a member of the council is removed by affirmative note of at least three
members of the BOCC.
(4) Any member of the tourist development council who absents himself from any three consecutive
regular meetings of said tourist development council, unless excused from such attendance by
consent of the council, expressed by action of record in its official minutes, or who is absent from a
total of four regular meetings of said council in any fiscal year without having been excused from
such attendance by consent of the council expressed by action of record in its official minutes,
shall thereby automatically forfeit his position and office as a member of the tourist development
council; and the name of such person shall be automatically removed from the membership of said
council immediately after the adjournment of any such third consecutive meeting or any such fourth
meeting in any fiscal year, as the case may be, at which such member has not appeared. The
council shall thereupon promptly notify the member so removed, and the governing board of
Monroe County shall thereupon appoint a new member to serve the remainder of the unexpired
term of the member so removed.
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TDC BOARD MEMBERS
Ms. Diane Schmidt — Chairperson (305) 292-4350
Opal Key Resort and Marina
245 Front St.
Key West, FL 33040
(Reappointed by Commissioner Scholl on 9/21/22, term expires 9/20/26)
Mr. George L. Fernandez, Vice Chairperson/Treasurer (305) 296-2988
The Key West Butterfly & Nature Conservancy
1316 Duval St.
Key West, FL 33040
(Reappointed as a Mayoral Appointment on 8/18/21, term expires on 8/17/25)
Mayor Danise "DeeDee" Henriquez, Co-Treasurer (305) 809-3840
City of Key West
1300 White Street
Key West, FL 33040
(Appointed by Mayor Pro Tem Jim Scholl at the 9/11/24 BOCC meeting, to fulfill the term of Mayor Teri Johnston,
term expires 9/14/25
Ms. Peg Laron
Bay Harbor Lodge and Coconut Bay Resort (305) 852-5695
97702 Overseas Highway
Key Largo, FI 33037
(Reappointed as a District 5 appointment by Mayor Pro Tem Holly Merrill Raschein on 9/20/23, term expires on
9/19/26)
Mr. Bobby Mongelli (305) 293-4041
Hogfish Bar & Grill/Roostica Wood-Fire Pizzeria
6810 Front St
Key West, FL 33040
(Appointed by Commissioner Craig Cates to fulfill the term of Ms. Gayle Tippett at the 4/17/24 BOCC meeting,
term expires 11/7/27)
Mayor James K. Scholl (305) 292-3430
Monroe County BOCC
530 Whitehead Street
Key West, FL 33040
(Appointed as per State Statue 11/19/24)
Ms. Rachel X. Oropeza (305) 923-4318
Keys Energy Services Utility Board
1600 Rose Street
Key West, FL 33040
(Appointed as an Elected Official by Mayor Scholl on 12/11/24, term expires 2/16/26)
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Ms. Patti Stanley (305) 664-3333
Island Villa Rentals
81681 Old Highway
Islamorada, FL 33036
(Appointed by Commissioner David Rice on 1/31/24, term expires 2/18/28)
Ms. Robyn Still (706) 200-6106
The Tackle Box
1901 Overseas Highway
Marathon, FL 33050
(Appointed by Commissioner Michelle Lincoln as a Tourist Related Business Representative on 7/17/24. Term
effective 8/21/24, term expires 8/16/28)
By statute, appointments are four-year terms, except for elected officials, whose terms may be
limited by tenure in office and for those who are appointed to fulfill the unexpired term of a
member whose seat becomes vacant.
TDC Administrative Office
Monroe County (305) 296-1552
Tourist Development Council
1201 White St., Suite 102
Key West, FL 33040-3328
Ms. Maxine Pacini, Office Manager
Ms. Kara Franker, President/CEO
Monroe County Tourist Development Council Operations Manual Section 1, Page 8
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MONROE COUNTY • DEVELOPMENT C•
IVI A 14 L)A 11HHHH1
SECTION II
TOURIST DEVELOPMENT COUNCIL
POLICIES AND PROCEDURES
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MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
STANDING RULES
All regular TDC meetings,any special meetings or workshops that may be called are advertised
according to law and determined by the TDC at the beginning of the year.
Regular TDC meetings begin at 10:00 a.m., and rotate throughout the Keys as determined by
the TDC.
Regular TDC, DAC and Advisory Board meetings shall be noticed by the TDC Administrative
office on the Monroe County Website Public Notices Calendar and Tourist Development Council
Calendar pages. Reasonable notice will be provided for all meetings which shall be at least three
(3) days prior to the meeting date, unless a special or emergency meeting is called which
prevents three (3) days prior notice. Special and Emergency meetings (so designated by the
Chairperson of the TDC or DAC) shall be noticed on the County's Website immediately upon
being called by the Chairperson. (BOCC 7/17/24)
A change of meeting date can be made if a scheduled meeting conflicts with a scheduled BOCC
meeting date, if the BOCC chambers/meeting location or technical support staff is not available,
or if a TDC staff member notifies the Chairperson that quorum will not be available for the
scheduled meeting. The Chairperson can approve the change with proper advanced notice to
the TDC. Any other meeting date changes shall be placed on the agenda of the next schedule
meeting.
Please Note: Dates shown indicate where the TDC meeting policy was approved.
The Monroe County Tourist Development Council operates under Roberts Rules of Order. The
rules are strictly observed for the resolution of all disputes and, when necessary for the
maintenance of order. Normally, proceedings are conducted with a minimum of formality.
Quorum: Five members of the TDC shall constitute a quorum.
The TDC shall elect its Chairperson, Vice-Chairperson, and Treasurer at the beginning of the
new fiscal year to serve a one-year term.
The Chairperson of the TDC shall serve as the presiding officer and conduct the business of the
TDC.
Responsibilities of the Chairperson: The CEO/President of 3406 North Roosevelt Boulevard
Corporation d/b/a/Visit Florida Keys(VFK)reports directly to the Chairperson and the following
are the responsibilities of the Chairperson:
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1. Presides at and conducts all TDC meetings.
2. Appoints Committee Chairperson and sub-committees if required.
3. Attends BOCC meetings representing the TDC.
4. Spokesman on behalf of the TDC Board to the media unless the Chairperson delegates
this responsibility on an individual basis.
5. Reviews meeting agendas prior to packet distribution.
6. Approves TDC items, other than expenditures and budget resolutions,to be placed on the
BOCC agenda.
7. Authorizes changes in meeting dates as per special circumstances outlined in Section II,
Page 3.
8.
9. Is responsible to the TDC for implementation of policies determined by major vote of the
Council.
In the absence of the Chairperson, the Vice-Chairperson shall preside and assume the
responsibilities in the Chairperson's absence.
In the absence of both the Chairperson and the Vice-Chairperson, either of the Co-treasurers g
shall preside.
In the case when all four of the above listed individuals are not present a majority of the quorum
shall determine who shall serve as Presiding Officer.
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>>Continued
BOARD CODE OF ETHICS AND STANDARDS OF CONDUCT
PREAMBLE
Individuals appointed to serve on a Monroe County board, committee, council or authority
(hereafter collectively referred to as "Board" or "Boards") including those serving on the TDC,
DAC,and Fishing Advisory Committee(FAC)are public officers holding positions of public trust,
and the code of ethics and standards of conduct set forth herein are designed to maintain the
integrity, impartiality and dignity of these institutions of government.
Monroe County public officers must always demonstrate the highest standards of personal
integrity, truthfulness, honesty, and fortitude in all public activities in order to inspire public
confidence and trust in Monroe County's public institutions.
The best insurance against loss of public confidence is adherence to the highest standards of
integrity, honesty,truthfulness, and fortitude.
CODE OF ETHICS
All appointees to,and members of the TDC,DAC,FAC and other advisory boards serving
Monroe County's tourism industry must comply with this code of ethics and standards
of conduct:
1. Compliance with State. Local and Federal Regulations Required: All appointees to, and
members of, Monroe County advisory boards are public officers governed by the
requirements of the Florida Code of Ethics, Chapter 112, Part III, Florida Statutes(F.S.).
It is the purpose of this policy to supplement and implement applicable statutory
requirements. Hence, if there is a conflict between any provision of this policy and the
Florida Code of Ethics,the Code shall control. In addition,all Board members will comply
with all local,state,and federal laws, rules,and regulations including those set forth within
the Monroe County Code of Ordinances,and to the extent applicable,the Monroe County
Personnel Policies&Procedures Manual.
2. Applicant Conflict of Interest&Relationship Disclosure Statement: In order to assist TDC,
DAC, and FAC members in their compliance with Florida's conflict of interest and voting
conflicts requirements, disclosure of significant financial interests and certain personal
relationships is required of all applicants to the TDC, DAC,and FAC prior to appointment.
This disclosure under this section shall be made on a form prepared and adopted by the
Board.
If disclosure of identifying information regarding a client, employer, source of income, etc., will
violate confidentiality or privilege pursuant to law or rules governing a Board member's
profession, the filer who is also subject to such confidentiality requirements, may indicate that
he or she has a confidential client who meets the disclosure criteria without providing further
information about the client.The filer in such circumstance may write"Confidential Client"in the
disclosure fields without providing further information.
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3. Conflicts of Interest:Adherence to the conflicts of interest provisions of the Florida Code
of Ethics set forth in s. 112.313, F.S., involving doing business with one's own agency(s.
112.313(3), F.S.) and conflicting employment and contractual relationships (s.
112.313(7)(a), F.S.), is required of all Board members. Subsections (3) and (7) prohibit
certain business relationships on the part of public officers and employees, including
persons serving on advisory boards.
Board members may not transact business in their official capacity with any business entity in
which they,their spouse, or child own a material interest or serve as an officer or director.
Board members may not, in their private capacity, sell realty, goods, or services to their public
agency.
Board members may not have an employment or contractual relationship with a business entity
or agency that is subject to the regulation of,or is doing business with,their agency or which will
cause an impediment to the full and faithful discharge of their public duties.
However, pursuant to s. 112.313(12), F.S., the prohibitions found in subsections (3)and (7)of
that statute may be waived by the appointing official or authority (BOCC/TDC)for any advisory
board member when the member has fully disclosed the transaction or relationship giving rise
to the conflict of interest and either the appointing authority has affirmatively voted to waive the
conflict via a two-thirds majority vote or the waiver by the appointing person has occurred after
a public hearing. If a member has a personal, employment, or business relationship that may
give rise to a conflict of interest or the appearance of such a conflict,the member should discuss
the potential conflict with the assigned staff liaison, who can, as necessary, raise the issue to
the Monroe County Attorney, designee, or liaison for guidance.
4. Voting Conflicts: Adherence to the voting conflicts provisions of the Florida Code of
Ethics, s. 112.3143(3) (for local public officers) and 112.3143(4) (for appointed public
officers), F.S., is required. Members are prohibited from voting on any measure before
their Board which could result in a special economic private gain or loss to themselves,
their relatives,their business associates,or a principal by whom they have been retained
(including their private clients and employers). Further, Sec.2-429 of the Monroe County
Code of Ordinances provides that advisory board members must not vote on any matter
that will directly affect the board member or a business entity with which he/she serves
as an officer, director, partner, of counsel, consultant, employee, fiduciary, beneficiary,
stockholder, bondholder, debtor or creditor.
If a member has a personal,employment,or business relationship with a person or entity that is
subject to a recommendation of the Board,the member must discuss the potential voting conflict
with the assigned staff liaison, who can, as necessary, raise the issue to the Monroe County
Attorney, designee,or liaison for guidance.
When faced with a measure that gives rise to a voting conflict, an appointed public officer may
not participate or vote on the measure and must file a memorandum of voting conflict disclosing
the basis for the conflict prior to the meeting at which the matter will be considered. The
memorandum of voting conflict must be filed with the meeting's recording officer(before making
any attempt to influence the decision)and incorporated into the meeting's minutes,a copy of the
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>>Continued
memorandum must be provided to the other members of that board and must be read publicly
at the next meeting. If the voting conflict is unknown prior to the meeting, the appointed public
officer must orally disclose the conflict at the meeting before participating, complete a written
memorandum of voting conflict, and file it with the meeting's recording officer within 15 days of
the disclosure being made, and the memorandum must be provided to the other members of
that board and read publicly at the next scheduled meeting.
5. Prohibited Conduct: Particular adherence is required to the requirements in s. 112.313,
F.S., as it relates to solicitation or acceptance of gifts; misuse of public position; and
disclosure or use of certain information.
Board members must not accept or solicit a gift, loan, payment, favor, service, promise of
employment or business contract, meal,transportation or anything else of value, if such thing is
given with the understanding that it will influence the official action of the member. The same
standard shall apply to a gift, loan, favor, etc. for the spouse, child, relative or business partner
of the member.
Board members must not corruptly use or attempt to use his or her public position,title,influence,
or any property or resource of Monroe County, or perform his or her duties,to secure a special
private financial, social, or political benefit, or exemption for himself, herself, or another person
or business entity connected to them in a private capacity.
No Board member shall disclose or use information not available to members of the general
public and gained by reason of his or her public position,for his or her personal gain or benefit,
or for the personal gain or benefit of any other person or business entity.
Board members must not abuse their position in order to obtain a disproportionate benefit for
themselves;their spouse, children,or employer;or for any business with which they contract; in
which they serve as an officer, a partner, a director, or a proprietor; or in which they own an
interest,as prohibited by Art. II, s. 8(h)(2)of the Florida Constitution.
6. Nepotism Prohibited: In accordance with Florida's anti-nepotism statute, s. 112.3135,
F.S., Board members must not appoint, employ, promote, advance, or advocate for the
appointment, employment, promotion, or advancement of, a relative into a position over
which the public official exercises control. Mere approval of budgets is not an exercise of
control.
The definition of"relative"will be in accordance with s. 112.3135(1)(d), F.S., and will include a
"Domestic Partner." "Domestic Partners"are defined to include two adults who have chosen to
share one another's lives in a committed family relationship of mutual caring and includes those
sharing the same legal residence. Nothing setforth herein shall prohibitthe employmentof more
than one(1)member of the same family.
7. Prohibited Political Activity During Public Meetings: Board members must refrain from,
during meetings or other activities of the Board, soliciting funds to support any person's
campaign for election to local, state, or federal public office; seeking signatures on any
petition provided for by election law; or distributing literature favoring or opposing a
candidate, political position,or political persuasion.
Monroe County Tourist Development Council Operations Manual Section ll,Page 6
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BOARD STANDARDS OF CONDUCT
In addition, and in order to maintain the integrity, impartiality and dignity of these institutions of
government all appointees to,and members of the aforementioned Boards must:
Regularly attend all scheduled meetings of the Board.
Prepare for and pay attention during each Board meeting and help foster a positive, collegial,
respectful, and productive environment at such meetings.
Maintain an attitude of courtesy and consideration toward other members, citizens and staff
during all discussions and deliberations. Avoid the use of abusive, threatening, or intimidating
language or gestures, harassing behavior, or unwelcome conduct of a sexual nature, directed
at other members, citizens, or staff.
Uphold the prestige of their office and avoid impropriety and the appearance of impropriety.
Members will not convey the impression that they are able to unduly or inappropriately influence
the outcome of a decision of the Board to which they are appointed,or the Monroe County Board
of County Commissioners.
Discharge their duties and responsibilities on the Board without favor or prejudice toward any
person or group, and refrain from participating in any proceeding in which their impartiality may
reasonably be questioned.
Remain vigilant against deviations from Monroe County Board of County Commission policies
that are applicable to the Board to which they are appointed, as well as the rules, policies and
mission statements (if applicable) of the Board. Concerns about such deviations should be
brought to the attention of the assigned staff liaison. Ethics concerns regarding Board service
should be brought to the attention of assigned staff liaison and the Monroe County Attorney.
Members that have questions regarding Florida's ethics requirements may also contact the
Florida Commission on Ethics at 850-488-7864.
OPEN PUBLIC MEETINGS
Adherence to Florida's Government in the Sunshine Law,Chapter 286, F.S.,and Art. I,s.24(b),
Fla. Const., is required. Members will refrain from engaging in discussions (verbal, written,
electronic, or other) with any other member of the same Board about matters which could
foreseeably come before the Board for discussion and/or determination.
Board members must allow other members, County staff and (as appropriate within the
prescribed rules)citizens—a reasonable opportunity to present their views.
PUBLIC RECORDS
Adherence to Florida's Public Records Law, Chapter 119, F.S., and Art. I, s. 24(a), Fla. Const.,
which provides a right of access to all public records and materials,is required. Providing access
to public records is a duty of each Monroe County agency and Board.
All Monroe County advisory bodies including the TDC, DAC, and FAC shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or other"public
record" materials in its possession or under its control subject to the provisions of Chapter 119,
F.S., and made or received by the Board, its Agencies of Record, as well as any corporation or
business entity acting on behalf of Monroe County.
Monroe County Tourist Development Council Operations Manual Section ll,Page 7
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Questions concerning Public Records and Sunshine Law compliance should be brought to the
attention of assigned staff liaison and the Monroe County Attorney. Members that have
questions regarding Florida's Public Records Law or Sunshine Law may also contact the Florida
Attorney General's Office and refer to its reference materials including the Govemment in the
Sunshine Manual.
NONRETALIATION
Monroe County officials and employees are expected to honor the right of others to oppose
conduct they believe to be a violation of law, rule, or a Monroe County or TDC policy or
procedure. All public officers and employees, as well as personnel of the VFK, and those with
whom they interact are encouraged to report actual or potential wrongdoing,including any actual
or potential violation of the law, regulation,ordinance, policy or procedure.
Persons who report concerns in good faith will not be subjected to retaliation, retribution, or
harassment.
No Monroe County public officer or employee, nor any employee of the VFK, is permitted to
engage in any retaliation, retribution, or any form of harassment against another for reporting
compliance-related concerns;or for filing a claim,complaint,or grievance related to such activity.
Any retaliation, retribution,or harassment will be met with prompt remedial action.
TDC POLICIES & PROCEDURES
MEETINGS: All professional agencies of record are to provide a written update of their activities,
with brief explanations of items, as requested by TDC members and the President/CEO.
Items requiring TDC approval will be fully explained in writing with the statement"APPROVAL
REQUESTED" at the bottom of said request. If the request requires an increase to a Budget
Allocation this shall also be stated. Information supporting requests for TDC approval must be
received in the Administrative Office on the agenda deadline date for inclusion in the TDC's
agenda packets.
MEETING AGENDA: Deadline for TDC meetings is two(2)weeks prior to the meeting. Packets
will be distributed one week in advance of the meeting.
The agenda for each TDC meeting shall be compiled by the administrative office based on
submissions from TDC members, administrative staff, legal counsel, and District Advisory
Committees. The TDC chairperson and President/CEO will review the agenda.
Deadline for add on agenda items is 'twelve (12) noon Friday, prior to the meeting':. Add on
agenda items will be distributed on the Friday prior to the meeting. The person submitting the
item has the responsibility to supply the additional back-up required to the TDC administrative
office in time to meet the deadline for add-on agenda items. 02/06/91
Monroe County Tourist Development Council Operations Manual Section ll,Page 8
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The TDC shall approve the agenda at the commencement of business of the meeting and before
any action items are heard. Changes to the agenda may be made by appropriate motion,
second, and super-majority vote when it becomes apparent that a change to the agenda is
necessary or has such importance that the time should not be delayed until the next meeting.
However, items added to the agenda on the day of the meeting shall be for discussion purposes
only rather than for formal action. BOCC 2/20/08
MEETING MINUTES: Draft copy of the minutes will be distributed to the Chairperson two (2)
weeks after the meeting with draft copy of the minutes distributed to the TDC three (3)weeks
after the meeting.
TDC to review and if corrections of substance are to be made, they are to notify the
Administrative Office so that a review of the tape can be made for clarification.
BOARD OF COUNTY COMMISSION AGENDA: All items presented to the BOCC must be
approved by the Chairperson and President/CEO, other than TDC Bulk Approvals limited to
payment requests, and budget resolutions.
TDC FUNDING PROCEDURE: All funding from tourist development revenue(hereinafter
"TDC funding")shall go through TDC review.
Background:
TDC funding is provided through County budget line items for permissible capital projects
and maintenance of public beach park and museum facilities, and contracts with the
following: agencies providing administrative, advertising and promotional services,
chambers of commerce providing tourist information via telephone and walk-in assistance,
entities sponsoring events which provide a forum for advertising and promoting the
destination,and government agencies and non-profit organizations executing capital projects
which are permissible uses (per Statute &Ordinance)of TDC funding. All of these funding
mechanisms require application through either the County budgetary process for County-
owned facilities which qualify for maintenance,or the application processes set up for event-
funding and capital project funding.
Procedures:
1. Staff reviews and recommends the funding item for submission to either the TDC, DAC
or appropriate council(fishing,diving or cultural).The TDC has final approval for all DACs
and committees.
2. After approval by the TDC,the funding item goes for approval before the BOCC.
3. There is no appeal process unless there are extenuating circumstances, and the
Chairperson allows the item to come back in front of the TDC for another review.
RECONSIDERATION AND APPEAL PROCESS: The Umbrella/DAC/TDC process affords
applicants the ability to have funding decisions reconsidered or appealed through the
reconsideration and appeal process outlined below.
Any reconsideration or appeal of a funding decision will be limited to the current fiscal year
funding cycle. The reconsideration and appeal process does not allow for applicants to bypass
Monroe County Tourist Development Council Operations Manual Section ll,Page 9
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>>Continued
the application process outlined in this Operations Manual or to request funds from future fiscal
years.
The applicant must submit a written request for reconsideration or to appeal the decision of the
Umbrella/DAC to the TDC administrative office, and include the basis of the reconsideration or
appeal and any documentation or information that they wish to present.The written request shall
be submitted, as soon as possible but no later than prior to the agenda deadline date for the
next available meeting. The TDC administrative office will place an agenda item, including
relevant documentation and information, for either reconsideration before the Umbrella/DAC or
an appeal before the TDC.
Applicant is solely responsible for the timely submission and confirmation of receipt by the TDC
administrative office of request for reconsideration/appeal and documentation to be presented.
(BOCC 4/21/2020)
PROCESS FOR RECONSIDERATION TO UMBRELLA/DAC PRIOR TO APPEAL TO TDC:
When an applicant has new additional information that was not previously presented to the
Umbrella/DAC when the members reviewed the applications and made their funding
recommendations, before the TDC will hear an appeal, the Umbrella/DAC shall reconsider the
funding request in consideration of the new information provided by the applicant. (Bocc
4/21/2020)
PROCESS FOR APPEAL TO TDC: Applicants that wish to appeal the decision of the
Umbrella/DAC must submit a written request as outlined above. If the applicant/appellant is
presenting new additional information, that information will first be presented to the
Umbrella/DAC for reconsideration prior to an appeal of the decision to the TDC. Any
documentation or information to be presented must be provided to the TDC administrative office
prior to the agenda deadline for the meeting. Applicant's failure to submit the documentation in
a timely manner may result in the members not having the ability to review the information prior
to making their decision and/or the agenda item being continued, if there is adequate time to do
so within the funding cycle.
Any other funding allocations for the Umbrella/DAC may be approved by the TDC while the
appeal is pending. If the other funding allocations have already been approved,they may not be
rescinded unless the grantee agrees to rescind their grant agreement.
TDC shall render findings of fact to support whatever decision they reach.If funding is approved,
the TDC should set the amount and from what source the funding should be derived.
Items initiated by the TDC which require approval by the BOCC shall be moved forward to the
BOCC for approval. (BOCC 4/21/2020)
PROCESS FOR APPEAL TO BOCC:Any entity that has been denied funding by the TDC may
request that the TDC place the item on the next available BOCC meeting agenda prior to the
BOCC agenda deadline. The TDC shall, in submitting the item for the agenda, note its
recommendation of denial of the item.
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If the BOCC approves an allocation to an item previously denied by the TDC, the BOCC shall
specify the amount which the TDC shall allocate. (BOCC 4/21/2020)
TDC DESIGNATED SPOKESMAN: The Chairperson is the designated spokesman on behalf
of the TDC Board. The President/CEO is the designated spokesperson on behalf of the
corporation. If unable to provide the information requested, it is the responsibility of the
Chairperson to designate a spokesman other than herself/himself,who may be more informed
on the subject matter. In the absence of the Chairperson,questions will be directed to the Vice-
Chairperson. o4/1o/91 The TDC will continue to expand its availability to public inquiry. 05/15/91
BOCC Individual TDC members may respond to media requests with the understanding that their
response is a personal opinion and not that of the full Monroe County Tourist Development
Council Board. 06/12/91
MEETING ATTENDANCE: To insure quorum for all TDC meetings, it is the responsibility of
each member of the Tourist Development Council to advise staff no later than twenty-four(24)
hours prior to a scheduled meeting, if they will not be in attendance at said meeting.
ABSENTEE POLICY: Any member of the tourist development council who absents himself from
any three(3)consecutive regular meetings of said tourist development council, unless excused
from such attendance by consent of the council, expressed by action of record in its official
minutes, or who is absent from a total of four(4) regular meetings of said council in any fiscal
year without having been excused from such attendance by consent of the council expressed
by action of record in its official minutes,shall thereby automatically forfeit his position and office
as a member of the tourist development council; and the name of such person shall be
automatically removed from the membership of said council immediately after the adjournment
of any such third consecutive meeting or any such fourth meeting in any fiscal year,as the case
may be, at which such member has not appeared. The council shall thereupon promptly notify
the member so removed, and the governing board of Monroe County shall thereupon appoint a
new member to serve the remainder of the unexpired term of the member so removed.
RESOLUTION PROCEDURE: Upon the approval by the TDC of an allocation of funds which
necessitates a transfer of funds from one cost center to another, it shall not be necessary for
staff to seek approval of the TDC for the resulting Budget Resolution. The Budget Resolution
will be presented to the BOCC for final approval.
INTRA-COST CENTER TRANSFER PROCEDURE: Intra-cost center transfers may be made
upon recommendation and approval of the CFO and/or President/CEO and Tourist Development
Council Treasurer, as needed. No prior approval of the Tourist Development Council Board is
required.
Upon award of funding(if within the same cost center),an intra-cost center transfer will be done
to establish the line item within the budget. The signature of the CFO is required prior to further
execution by the Office of Management&Budget and the Finance Office.
If funds are not within the same cost center, a Budget Resolution is necessary. 10/02/91 See
Resolution Procedure.(Section II,Page 8)
Monroe County Tourist Development Council Operations Manual Section ll,Page 11
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CONTINGENCY FUND: Emergency Action Plan: The Chairperson, upon request of any
member of the TDC, shall call a special meeting to address whether or not there is an
economic/natural disaster and upon two-thirds vote of the TDC would declare that an emergency
exists. 9/14/94
MARKET SHARE POLICY: The market share shall be adjusted according to the previous fiscal
year's bed tax revenue collection percentages, utilizing those percentages as a base for the next
year's budget. The Fla-Keys telephone calls allocated to each Chamber, in the next fiscal year,
will also be adjusted accordingly. 2/1/95
"AFTER-THE-FACT" POLICY: Expenditures made prior to the final approval of all allocations
by the TDC/BOCC will not be reimbursed by the Monroe County Tourist Development Council.
NON-DISCRIMINATORY POLICY: It is a requirement of the TDC that chamber members and
non-chamber members be treated on an equal basis when tourist development tax funds are
involved. Therefore, a discount to chamber members versus non-members would be
discriminatory when the item would be utilized or associated with tourist development tax funds.
06/12/91
10% FUNDING OF BEACH AND BEACH PARK FACILITY POLICY: Each District shall not
exceed 10% funding of beach and beach park facilities based on the district's four-penny bed
tax revenue from the previous fiscal year. BOCC 8/16/01. State Statute added allowance of
Channel/Estuary and Lagoon projects to be funded from 10% beach allowance in 2018.
PURCHASE OF ITEMS WITH TDC FUNDS: Property being defined as fixtures and other
tangible personal property of a non-consumable nature purchased with TDC funds, as stated
above, is owned by the BOCC/TDC and therefore must be included in the inventory listing of
Monroe County and tagged accordingly as required by the Auditor General. (F.s.274.02) (BOCC
10/17/12)
All property with a value or cost of$1,000 or more and a projected useful life of 1 year or more
shall be recorded in the local government's financial system as property for inventory purposes.
(Rule 691-73.002 F.A.C)(BOCC 10/17/12)
VISIT FLORIDA KEYS
Visit Florida Keys(VFK): Historical documentation shows that Articles of Incorporation for
then named "Monroe County Tourist and Convention Bureau, Inc."were filed on October 30,
1992.The organization changed its name to 3406 North Roosevelt Boulevard prior to entering
into the Agreement for Administrative Services with Monroe County dated October 20. 1993.
The agreement indicates that they had been providing services for one-year prior beginning on
or about November 11, 1992.
3406 North Roosvelt Boulevard Corporation d/b/a Visit Florida Keys(VFK)acts as a Direct
Support Organization (DSO)that was established with the sole purpose to"promote tourism in
Monroe County, Florida".VFK has provided administrative support to the TDC and provides an
executive office to carry out both the promotion and related administrative support to the TDC.
This contract is not subject to competitive solicitation for this reason.
Monroe County Tourist Development Council Operations Manual Section ll,Page 12
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VFK acts as the official Destination Marketing Organization (DMO)for the Florida Keys&Key
West.
The County in accordance with Monroe County Code Sections 23-199(d)and (e)contracts
with VFK for the operation of an executive office for the TDC.VFK employs personnel to fulfill
its contractual obligations under the Agreement for Executive Office Services for Monroe
County Tourist Development Council (Agreement). The County,as noted above, has
contracted with VFK since 1992.VFK hires a Chief Executive Officer/President(formerly
referred to as a Marketing Director)to lead the VFK organization. Board members of the TDC
serve on the VFK Board due to their appointments to the TDC.TDC members serve at the
pleasure of the BOCC and may be removed by affirmative vote of at least three members of
the BOCC.
Agencies of Record-The Agencies of Record for advertising and website services are currently
contracted directly by the BOCC. VFK and the VFK CEO are directed to manage and oversee
the agencies of record and shall report any noncompliance issues to the County Administrator.
The VFK, perthe contract with the County,shall manage and oversee these services.The public
relation services, effective February 1,2025,are to be handled primarily by VFK.
Monroe County Tourist Development Council Operations Manual Section ll,Page 13
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TDC PURCHASING POLICIES AND PROCEDURES & BUDGET STRATEGY
Purchasing Policy and Procedures Exemptions: The TDC and VFK follow the County's
Purchasing Policies and Procedures, but due to the unique nature of goods and services that
need to be procured exemptions for price quote(s) requirements (purchases that are less than
$150,000)or competitive solicitations($150,000 or more)are necessary on a reoccurring basis.
The BOCC authorizes that price quote and/or competitive solicitation procedures are not
required to apply to the following:
1. Trade Show Events- including participation & registration fees and exhibition services
(booth buildout and other related services needed to participate in the event shall be
exempt as most tradeshows require utilization of a sole or preferred provider).
2. Media Buys-including the purchase of advertising in all forms of media(print,digital,TV)
3. Sponsorship of Events
4. With the implementation of Public Relations services to VFK, programs that are already
implemented may be continued without obtaining additional price quotes in order to
ensure that visitor experiences are uninterrupted.VFK staff must provide documentation
in order to verify that the service in already implemented. New programs must obtain the
necessary price quotes and are not exempt.
5. Industry memberships and dues.
6. Travel expenses so long as they are in accordance with Section 112.061, Florida
Statutes, Monroe County Code (Chapter 2, Art. II, Div. 3), Monroe County Policies and
Procedures and Monroe County TDC Travel Guidelines, as amended.
7. Office rent and utilities.
VFK Agreements for Services and Signatory Authority: It is understood that VFK may enter
into agreements for services as needed for operational services and for promotion of the Florida
Keys and Key West.
Since all VFK agreements will be paid with public funds, (i.e.tourist development tax revenues)
contract provisions as determined necessary by the County Attorney's office shall be
incorporated into VFK agreements.This is necessary to ensure that contracted vendors provide
proper supporting documentation as condition precedent to payment and as otherwise
necessary by law or policy. Contract requirements include that all payments are subject to the
Local Government Prompt Payment Act-218.70, Florida Statutes.
All agreements must be procured in accordance with the County purchasing policies and
procedures and as set forth herein (see exemption specific to TDC operations). VFK shall
coordinate with the County's Budget and Finance Department to ensure that the procurement
process is followed. As a best practice and to ensure transparency, all agreements shall be
submitted to the BOCC for approval to pay the VFK contracted expenditures.All fully executed
agreements are to be provided to the County's Budget and Finance Department and the Monroe
County Clerk of Court and Comptroller(Clerk)as soon as practicable
VFK agreements shall be authorized by the VFK board &signed by the Chair of the VFK Board
in accordance with VFK policies and procedures. Currently, signatory authority is limited to the
VFK Chair.As VFK develops and implements additional policies, procedures and best practices,
the policies regarding agreements and signatory authority as set forth herein may be revised
Monroe County Tourist Development Council Operations Manual Section ll,Page 14
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Policies&Procedures
>>Continued
upon consultant and agreement of the TDC, BOCC and Clerk. Any revisions to this operation
manual must be presented and approved by the TDC and BOCC.
TDC PURCHASING POLICY: The Monroe County TDC (also applies to District Advisory
Committees) and VFK follows the purchasing procedures as outlined in the Monroe County
Purchasing Policies and Procedures Manual. There are seven (7) levels of purchasing as
follows:
PURCHASING LEVELS PURCHASING
FOR TOTAL DOLLAR WHAT TO DO? AUTHORITY(WHO
AMOUNT APPROVES/WHO
PAYS
$.01 -$5,000.00 Purchase Order not required Department Director—
or designee
$5,000.01 -$9,999.99 Requires the Requisition in the finance Department Director—
system. Price reasonableness or designee
documentation is required to be
maintained by the Requesting
Department.*
$10,000.00-$19,999.99 Requires the Requisition in the finance Department Director—
system along with two(2)or more price or designee
quotes**
$20,000.00—$34,999.99 Requires the Requisition in the finance Department Director—
system along with two(2)or more price authorized for purchases
quotes** up to 34,999.99. Designee
allowed for purchases up
to
$19,999.99 only
$35,000.00-$100,000.00 Requires the Requisition in the finance TDC Approval and TDC
system along with two(2)or more price President/CEO
quotes** Approval
$100,000.01 -$150,000.00 BOCC prior approval required along with TDC Approval
three(3)or more written price quotes.** And BOCC approval
$150,00.01 AND OVER Requires Competitive Bid process. TDC Approval
BOCC prior approval required. And BOCC approval
Governed by County Ordinance,as
supplemented by the Purchasing
Policies and Procedures Manual.
(BOCC 10/16/24)
The Requesting Department should utilize price quotes,telephone or internet research to
document price reasonableness.
**Price quotes can be in the form of written quotes from the vendor/contractor,documented
verbal quotes from the vendor/contractor, or documentation of pricing found on the internet.
Monroe County Tourist Development Council Operations Manual Section ll,Page 15
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>>Continued
—Department Director—Marketing &Communications,Administration, Sales, Market
Research and Film
A copy of the Monroe County Purchasing Policies and Procedures Manual can be obtained by
contacting the Monroe County Purchasing Department.
Please note that purchasing authority is not signatory authority. No designation of signatory
authority has been granted to the CEO, Office Manager/Department Director or other staff.
Currently,only the chair of VFK is authorized to sign agreements on behalf of VFK upon
approval by the VFK Board.
Destination Marketing Organization (DMO) Budget Strategy: Visit Florida Keys (VFK)acts
as the County's DMO.As a DMO there are specific budget strategies that guide the operations
and oversight of public funds. Below are the 5 main pillars that guide budget strategies.
1_ Unique DMO Value Proposition- VFK, as the County's DMO, is the steward of the
public funds. The DMO operates under a value proposition which provides for tourist
development tax revenues to be used to promote the Florida Keys and Key West
Destination. The unique value proposition upon which DMOs operates is that public
funds are used to sell other people's assets, i.e. lodging stays, visits to attractions,
consumption goods and services at bars & restaurants and other tourist related
businesses all while preserving and protecting those resources and ensuring that all
funds are spent in accordance with Sec. 125.0104, Florida Statutes.
11. Efficient Uses of Resources-VFK, as the County's DMO, is responsible for ensuring
that there is a Return On Investment (ROI) for every expenditure. Efficiency should
include a balance of human resources, i.e. in-house staff resources and talents,with
strategically outsourced agency partners where specific or unique expertise is utilized
as needed. This efficient use of resources allows plans to conform to how visitors
receive information and make decisions. For example, digital advertising allows for
the tracking of attribution of results which can be used to guide future investments.
Budget expenditures can be used to support year-round travel and build the"shoulder
seasons" i.e. summer months, while leveraging the high season for public relations
and exposure to visitors.
111. Align Spending with Mission and Vision-VFK,as the County's DMO, should align the
mission and vision for the Florida Keys and Key West with community goals and
values. The mission statement for the TDC is mindful to align promotion of the
destination with community goals and values. Spending on an annual basis should
align to the TDC's Marketing Plan. Budget plans should also be developed with longer
term strategic plans in mind and to ensure the growth and expansion of tourism
economy.
IV. Transparency- VFK, as the County's DMO, in collaboration with Monroe County's
Budget and Finance Department and the Monroe County Clerk of Court and
Comptroller, is responsible to track and report spending accurately and timely. While
tracking and reporting is done on at least a quarterly basis to the TDC, the BOCC
should be presented with an annual report in accordance with Sec.23-199(c), Monroe
Monroe County Tourist Development Council Operations Manual Section ll,Page 16
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Policies&Procedures
>>Continued
County Code, as amended. The budget should be aligned with the TDC Marketing
Plan and the strategic plan.VFK has developed line items within the budget to more
accurately tracking spending,e.g.Advertising line items include Fees/Commissioners,
Productions, TV, Digital, Print, Radio, Out-of-home, Co-op, International,
Meetings/Group and Travel Trade. These line items should be reviewed and revised
as needed to ensure that tracking of spending is done in a transparent manner.
V. Accountability-VFK, as the County's DMO, is accountable for meeting all contractual
and statutory obligations, providing budget versus actual reporting as available,
strategically and thoughtfully approving expenditures while remaining nimble to take
advantage of promotion opportunities and ensuring the best use of funds.
TDC CAPITAL FUNDING POLICIES
CAPITAL PROJECT AGREEMENTS $19,999.99 AND UNDER: Those funding allocations of
$19,999.99 and below shall be streamlined to simplify the process.
All those capital allocations that fall under $19,999.99 and approved by the District Advisory
Committees and TDC shall only be signed off by the TDC President/CEO. There would be no
formal Agreement processed through the BOCC, but rather an official capital project summary
sheet. The BOCC approves the amount allocated within the line item for Capital Projects for
each of the Districts within the line item budget submitted for approval at the yearly budget
meeting.
Should the applicant request an extension or revision to the scope of work for their funding
allocation,they must submit the request in writing to the President/CEO and staff review..
CAPITAL PROJECT FUNDING REIMBURSEMENT: Municipalities may be reimbursed up to
100%for capital projects. Not-for-profit organizations may be reimbursed up to 75%for capital
projects and the in-kind portion of their funding obligation/match shall constitute no more than
50%of their total funding obligation. (BOCC Resolution 112-2017 on 4/12/17)At their meeting of 2/8/2022
the TDC approved the FY 2023 Capital Project Funding application which allows for reimbursement of up to 100%
for both municipalities and not-for-profit organizations.The BOCC approved same at their meeting of 2/16/2022.
TDC EVENT FUNDING POLICIES
BOCC 1/16/13
EVENT FUNDING: The TDC has established four (4) categories of events that may receive
funding: Turnkey Events; Destination Events; Cultural Events and Fishing Events. Funding of
an event shall only be considered under one category during that funding year.
EVENT FUNDING APPLICATIONS: Applications for the four categories of event funding can
be found in the Monroe County TDC Operations Manual in Section IV.
Any applications submitted in response to Request for Applications (RFA) received after the
specified deadline, as determined within the RFA, will not be accepted. This policy mirrors that
of the Monroe County Board of County Commission (BOCC).
Monroe County Tourist Development Council Operations Manual Section ll,Page 17
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Policies&Procedures
>>Continued
Only Cultural, Fishing and Dive events will be considered for funding out of the Generic Two
Penny Event fund.
It is the responsibility of the Advisory Committees(Umbrellas/District Advisory Committees),the
event applicants and the event contractors (contracted entity) to keep apprised of all Monroe
County Tourist Development Council's policies and procedures pertaining to event funding.
When event applications (Destination/Turnkey/Cultural/Fishing) are received, staff will review
and make recommendations to the appropriate advisory committee for review, and the
committee's recommendations for funding will be placed before the TDC for approval. Upon
approval of the TDC, a contract will be submitted to the BOCC for approval. Once approved,
the contract will be entered into by the event contractor and the BOCC. The BOCC has final
approval of all contracts.
TDC will only consider reimbursement of permissible marketing expenditures that highlight the
special event versus the regular programming of a business,organization or the facility.
Only events held within Monroe County shall be considered for event funding.
ALLOCATION OF CULTURAL/FISHING ADVISORY COMMITTEE EVENT FUNDING: All
funds collected in a specific district are allocated according to their market share percentage and
shall be utilized by the Umbrellas for the marketing of that specific district. The Cultural Umbrella
and Fishing Advisory Committee shall appropriate a minimum of 30%of their funds for generic
out-of-county advertising and public relations. Seventy percent(70%)or the remainder that has
not been allocated to the advertising/public relations agencies shall be allocated for Umbrella
event funding.
If the Cultural Umbrella or Fishing Advisory Committee does not allocate all the funds earmarked
for direct event funding within a district (70% noted above), the remaining funds shall be
allocated and utilized to market that specific district as recommended by the Umbrella/Advisory
Committee.
Prior to submission of a Cultural Umbrella or Fishing Advisory Committee event application,the
event applicant's proposed budget may be reviewed by the advertising/public relations agencies
of record. Thereafter, there cannot be more than a 10% deviation on the approved line item
budget. General non allocated line item is not to exceed 15%of the total budget and can only
be utilized for acceptable TDC items listed below. No amendments to the line item budget will
be permitted after the contract has been reviewed and approved.
REVISIONS TO EVENT FUNDING AGREEMENTS: The event name, time and date of the
event and schedule of activities may be amended upon written approval of the President/CEO.
Any changes to said contract other than stated above require approval by the TDC and the
County. (BOCC a/16/1a)
Monroe County Tourist Development Council Operations Manual Section ll,Page 18
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Policies&Procedures
>>Continued
ACCEPTABLE EVENT MARKETING EXPENSES
(Turnkey/Destination/Cultural/Fishing Events)
BOCC 1/21/22
Only the items listed under the event category for which the event contractor is funded will be
considered for reimbursement. After final funding and contract approval by the Monroe County
Board of County Commissioners,the TDC Administrative office shall email the event contractor
a reimbursement/direct payment packet that includes an executed copy of the funding contract,
and guidelines required for reimbursement/direct payment of Acceptable Event Marketing
Expenses.
All advertising and promotional items shall follow the logo/guidelines found in Section II of the
Operations Manual for the Monroe County Tourist Development Council, which are also
provided as part of the event funding contract.
TURNKEY EVENTS
Application for Turnkey events funding can be found in the Monroe County TDC Operations
Manual in Section IV-A.
A Turnkey event shall be considered an all-inclusive event where the event contractor has
financial responsibility for every facet of the production, promotion and management of the
event. Payment under a contract for a Turnkey event will be made only after completion of the
event and proof that the scope of services as described within the contract has been completed.
If a Turnkey event is delayed or canceled for any reason, no payment shall be forthcoming,
even if the event contractor has out-of-pocket expenses leading up to the actual event.The TDC,
therefore, strongly recommends that the event contractor purchase insurance that covers the
cancellation or delay of an event due to"force majeure"or unforeseen circumstance.
DESTINATION EVENTS
A Destination event as defined under Section IV-A of the Operations Manual will be paid as per
the scope of services within the contract and the list of items that have been approved. Only the
TDC expenses listed below may be included in the proposed budget. A general non-allocated
line item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC
marketing items listed in this section. There cannot be more than a 10% deviation from the
approved line item budget. The following are the only acceptable expenses:
Media Placement&Production Costs: Newspapers and magazines; radio;digital advertising,
social media and TV will all be considered and are subject to approval by the TDC Marketing
Team. The TDC Logo must be placed on all print, TV,websites,social media promoted posts,
pre roll video, banners and email blasts. Radio advertising does not require the logo but all radio
announcements must say"Brought to you by the Monroe County Tourist Development Council".
No payment will be made for development or operations(hosting)of websites.
Promotional Signs: Posters and banners(hanging and displayed outdoors).
Monroe County Tourist Development Council Operations Manual Section ll,Page 19
10116124
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Policies&Procedures
>>Continued
Promotional Items: T-shirts and hats*
*Sales/Resale of TDC funded items: Items funded, including creative and resulting work
product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and as such may not be sold.
Direct Mail Promotions: Brochures, postcards and pamphlets including postage/shipping.
This is a direct mail promotional brochure/postcard/pamphlet utilized for pre-event advertising.
Programs: TDC will pay up to fifty percent (50%) of the cost of production and printing of an
event program showing scheduled activities and information on the event,as outlined in contract
budget. Digital Programs: TDC will pay up to fifty percent(50%)of the production only (no click
through cost)for digital programs showing scheduled activities and information as outlined in the
contract and contract budget. TDC will pay for print or digital programs, but not both.
Public Relations(PR): Print and electronic public relations materials for distribution to media,
such as, but not limited to, press releases, public service announcements, photography and
videography as approved by VFK staff or the public relations agency of record. Only
permissible PR material produced by the TDC agency of record and/or a professional public
relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditures will not be
considered for reimbursement.
Event Marketinq Reimbursement: TDC will only consider reimbursement of permissible
marketing expenditures that highlight the special event versus the regular programming of a
business, organization or the facility.
Amendments to Contract Budgets: No amendments to the line item budget will be permitted
after the contract has been reviewed and approved.
CULTURAL EVENTS
Application for cultural events funding can be found in the Monroe County TDC Operations
Manual in Section IV-B. Within the Cultural Umbrella events funding category, the allocation
received by the event contractor is to be spent on the list of items that have been approved.
Only the TDC expenses listed below may be included in the proposed budget. The following
are the only acceptable expenses:
Media Placement&Production Costs: Newspapers and magazines; radio;digital advertising,
social media and TV will all be considered and are subject to approval by the TDC Marketing
Team. The TDC Logo must be placed on all print,TV,websites,social media promoted posts,
pre roll video, banners and email blasts. Radio advertising does not require the logo but all radio
announcements must say"Brought to you by the Monroe County Tourist Development Council".
No payment will be made for development or operations(hosting)of websites.
Promotional Signs: Posters and banners(hanging and displayed outdoors).
Promotional Items: T-shirts and hats*.
Monroe County Tourist Development Council Operations Manual Section ll,Page 20
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Policies&Procedures
>>Continued
*Sales/Resale of TDC funded items: Items funded, including creative and resulting work
product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and as such may not be sold.
Direct Mail Promotions: Brochures/postcards and pamphlets including postage/shipping. This
is a direct mail promotional brochure/postcard/pamphlet utilized for pre-event advertising.
Programs/Play Bills: TDC will pay up to fifty percent (50%) of the cost of production and
printing of an event program/play bills showing scheduled activities and information on the event,
as outlined in contract budget. Digital Programs: TDC will pay up to fifty percent (50%) of the
production only (no click through cost) for digital programs showing scheduled activities and
information as outlined in the contract and contract budget. TDC will pay for print or digital
programs, but not both.
Public Relations(PR): Print and electronic public relations materials for distribution to media,
such as, but not limited to, press releases, public service announcements, photography and
videography as approved by VFK staff or the public relations agency of record. Only
permissible PR material produced by the TDC agency of record and/or a professional public
relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditures will not be
considered for reimbursement.
Event Marketing Reimbursement: TDC will only consider reimbursement of permissible
marketing expenditures that highlight the special event versus the regular programming of a
business, organization or the facility.
Amendments to Contract Budgets: No amendments to the line item budget will be permitted
after the contract has been reviewed and approved.
FISHING EVENTS
Application for fishing events funding can be found in the Monroe County TDC Operations
Manual in Section IV-C. Within the Fishing events funding category,the allocation received by
the event contractor must be spent on the list of items that have been approved. Only the TDC
expenses listed below may be included in the proposed budget.
Media Placement&Production Costs: Newspapers and magazines; radio;digital advertising,
social media and TV will all be considered and are subject to approval by the TDC Marketing
Team. The TDC Logo must be placed on all print, TV,websites,social media promoted posts,
pre roll video, banners and email blasts. Radio advertising does not require the logo but all radio
announcements must say"Brought to you by the Monroe County Tourist Development Council".
No payment will be made for development or operations(hosting)of websites.
Promotional Signs: Posters and banners(hanging and displayed outdoors).
Promotional Items:T-shirts and hats*,trophies(Fishing Tournaments Only).
Monroe County Tourist Development Council Operations Manual Section ll,Page 21
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Policies&Procedures
>>Continued
*Sales/Resale of TDC funded items: Items funded by the BOCC/TDC, including creative and
resulting work product, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and as such may not be sold.
Direct Mail Promotions: Brochures/postcards and pamphlets including postage/shipping. This
is a direct mail promotional brochure/postcard/pamphlet utilized for pre-event advertising.
Programs: TDC will pay up to fifty percent(50%) for the cost of production or printing of an
event program showing scheduled activities and information on the event,as outlined in contract
budget. Digital Programs: TDC will pay up to fifty percent(50%)of the production only (no click
through cost)for digital programs showing scheduled activities and information as outlined in the
contract and contract budget. TDC will pay for print or digital programs, but not both.
Public Relations(PR): Print and electronic public relations materials for distribution to media,
such as, but not limited to, press releases, public service announcements, photography and
videography as approved by VFK staff or the public relations agency of record. Only
permissible PR material produced by the TDC agency of record and/or a professional public
relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditures will not be
considered for reimbursement.
Trophies: Framed artwork,framed photography,engraved crystal and glass,plaques,trophies,
sculptures(fiberglass, metal,glass&wood)and framed certificates shall constitute a trophy. All
such trophies must include the appropriate information as outlined in the policies (tournament
name, date (year), and location). 9/14/94 For trophy reimbursement, Tournament Directors must
present the original invoice of the trophies, a notarized list of winners of the event, and a
notarized list of the plates and/or glass etching from the engraving company.
Amendments to Contract Budgets: No amendments to the line item budget will be permitted
after the contract has been reviewed and approved.
Logo/Acknowledgement Usage Guidelines For Events
Turn Key/Destination/Cultural/Fishing Events
III'''"�III III IIII IIII ""'III"" '
While the below guidelines have been used in the past,all future logo use must be reviewed and
approved by the TDC Marketing Team,who may change the process depending on the current
campaign and branding initiatives.
All 1:IsUk:1 Ilnfo irraVi n:
.............................................................................................
Color ads four(4)color processing printing 06/12/91
Black &white ads shall include the appropriate generic or district logo in high resolution.aocC
2/20/13
TV: logo must appear at the conclusion of commercial.
Monroe County Tourist Development Council Operations Manual Section 11,Page 22
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Policies&Procedures
>>Continued
Radio Advertising: No logo is required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
a 2,a foi, \AU (Eya:nVsa na-9Qua- by jai „Ir�)il-u d9 Vri«.Vs(�.
Marketing promotions that display our logo must use the"The Florida Keys&Key West—come
as you are"logo/trade mark.
The
FloriddKeys
Aey -st area
y
II a� :) fol 13isUlk V II ( D 2 2] ass s Hie, i lii,, .s of Key \n §V.(..
Marketing promotions that display our logo must use the"The Florida Keys—Key West—Close
To Perfect—Far From Normal"logo/trade mark.
The Florida Keys
Key\\'/est
Close To Perfect-Far From Normal
ia V jai Key \n V Po Hi urea„ i Hi Seven � II pi�a9cpa?„}G G..... G G C„aVY Il
Marketing promotions that display our logo must use the "Big Pine Key - and Florida's Lower
Keys"logo/trade mark.
BigPineKey
and Flonda's Lower Keys
s.. ( s tag jai Hie �_eva,n ll`Ue II pi iu�gc� V Vll a II �cp....IhCg II pi i�;9cpa')�.
C%m C,1.. G"11 I� VIA. V;G"11"i1 i4�.�Pq,� 4�.11.... ... .
Marketing promotions that display our logo must use the "The Florida Keys — Marathon"
logo/trade mark.
The Florlda Keys
Marathon
Monroe County Tourist Development Council Operations Manual Section ll,Page 23
712018
1883
Policles up*oc°dureo
``cvmmueu
Marketing promotions that display our logo must use the "The Florida Keys — |o|amorada^
|ogo8radomark.
The floridd Keys
sidmor, du
Marketing promotions that display our logo must use the "The Florida Keys — Key Largo"
|ogo8radomark.
KY e TL Keys
DESTINATION EVENTS:
While the below guidelines have been used in the paot, all future logo use must be reviewed
and approved by the TDC Marketing Team,who may change the process depending on the
current campaign and branding initiatives.
Color ads four(4)color processing printing nw,zm,
Black &whito ado shall include the appropriate gonoho o/district logo in high resolution. e000
zov,`
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear atthe conclusion of commercial
Hats/t-shirts: must carry the appropriate generic o/district Out-of-County Logo
Advertising:Radio No logo io required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, bmohumo, pootoardo, pamph|oto,
pmgramo, posters, banners (hanging and displayed outdoom), and digital advertising on
woboitoo. weboito links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
Monroe County n,m=/Development Council Operations Manual Section/1,Page 24
noom
1884
Policies&Procedures
>>Continued
The
Florida Keys
&Keycome Lest dS YOU area
....
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
The
Florida Keys
&Keyco-st YOUarea
II 21) fol 13iSUI l V II ( D 2 2] ass s Hie, Ay liin.!.s of IKey \n §I.(..
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
The Florida Keys
KeyV�ic�st
Close To Perfect-Far From Normal
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL.
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
Monroe County Tourist Development Council Operations Manual Section ll,Page 25
712018
1885
Policies&Procedures
>>Continued
The Florida Keys
Key\Vest
Close To Perfect-Far From Normal
V ..\ lG V V a Hie Gt i Hie G " II wI a 9 G?.,.;;.
G"%C�d,,,1,,,,, G"11 I�,�„I,I I� V,,,,,"d l i1 i 4' C', '�' G"1 4 .,�" end Ili G„ "',;1,`J 4 Ili I
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
BigPineKey
and Floridd's Lower Keys
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
Monroe County Tourist Development Council Operations Manual Section ll,Page 26
712018
1886
Policies&Procedures
>>Continued
BigPineKey
and Flonda's Lower Keys
II gm? fol IsV,,k V IIIIII (fIo r Vllie:...wa'sV end of Hie Seven e II pqi dg Vg!Ilia Lg. iicl,,,,,,,ILV
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
The Florida Keys
Marmon
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
MThe Flonda Keys
arathon
Monroe County Tourist Development Council Operations Manual Section ll,Page 27
712018
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Policies&Procedures
>>Continued
II ggcr:a f0i risUlkJ II (�VMf en Vllha-III onq IhCa y II pqi dgg ql]a mile rn i kei 0 3L
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
ISIThdeMorada
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
The
idd Keys
Isid 11rr.Jli dd
Monroe County Tourist Development Council Operations Manual Section ll,Page 28
712018
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Policies&Procedures
>>Continued
II gq:a foi I isUlkJ V(i orn mile rrai,k i, 90 9,10..Vo Hie I„)a6: II`JNoni, e QouiMy liui,e and any rra�n„ inn
p ga ions of I` ,on mG ou nL):
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
Ke yLTherorioKeys
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
T
he
e y
Monroe County Tourist Development Council Operations Manual Section 11,Page 29
712018
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Policies&Procedures
>>Continued
WUh.IL.,.""'III U IN II I IIL
.. ... .. ..................................liet„ebeIowguidelines have been used in the past, all future logo use must be reviewed
and approved by the TDC Marketing Team,who may change the process depending on the
current campaign and branding initiatives.
Color ads four(4)color processing printing 06/12/91
Black &white ads shall include the Florida Keys and Key West logo in high resolution. aocC
2/20/13
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats/t-shirts: must carry the"The Florida Keys&Key West' logo
Radio Advertising: No logo is required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
The
Floridd Keys
AeyIest ome dS YOU are
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
T�e
FloriddKeys
Aey��,st are
.•' Y
III'° IIIUIII"""III IIIIIIf"�� IIII IIII III ""'III""U'
Monroe County Tourist Development Council Operations Manual Section 11,Page 30
712018
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Policies&Procedures
>>Continued
While the below guidelines have been used in the past, all future logo use must be reviewed
and approved by the TDC Marketing Team,who may change the process depending on the
current campaign and branding initiatives.
Color ads four(4)color processing printing 06/12/91
Black &white ads shall include the Florida Keys and Key West logo in high resolution. aocC
2/20/13
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats/t-shirts: must carry the"The Florida Keys&Key West' logo
Radio Advertising: No logo is required. All radio announcements must say"Brought to you by
the Monroe County Tourist Development Council"
Trophies: Logos are not required on trophies.
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to
be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials
should include"Brought to you by The Monroe County Tourist Development Council".
The
FloriddKeys
Aeyyest
Y are
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council"
designation is to be utilized out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters, and digital advertising on websites,website links, pre roll video,
social media promoted posts, banners, mobile and email blasts. Radio commercials should
include"Brought to you by The Monroe County Tourist Development Council".
The
FloriddKeys
Aey -,.st
COme as you are
Monroe County Tourist Development Council Operations Manual Section 11,Page 31
712018
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Policies&Procedures
>>Continued
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
STANDARD MEETING PROCEDURES
In the case where the motion is long and complicated it should take the form of a resolution. A
resolution should be prepared in advance of the meeting.
Unless contained in a specific report, business may only be brought before a regularly
scheduled, duly called, TDC meeting by motion.
Point of Order may be called when a member believes the rules of the TDC are being violated.
A Point of Order takes precedence over any pending question out of which it may arise.
CONFLICT OF INTEREST: If there is a possible conflict of interest, a TDC member must
verbally state same before a vote is taken. Full disclosure must be made in writing within fifteen
(15) days on the appropriate form which may be obtained from the County Attorney's office.
02/28/90
SUSPEND THE RULES: When the TDC wishes to entertain an item of business without
adhering to its usual rules, it can adopt a motion to suspend the rules.
VOTING: Unless otherwise stated, a simple majority of those TDC members present and
constituting a quorum,shall be necessary for approval of an action.
STANDING RULES: It takes a 2/3 vote without notice and a majority vote with notice to
amend/rescind standing rules.
SB 1456: In accordance with SIB 1456, upon the bill becoming law effective July 1,2024,Monroe
County authorizes for"accumulated surplus funds" from Tourist Development Tax and Tourist
Impact Tax revenues through September 30, 2024, in an amount not to exceed $35 Million to
be used for affordable housing available to private sector tourism-related businesses in
accordance with the provisions of SIB 1456.The"accumulated surplus funds"may be transferred
to an account held by the County or the Monroe County Land Authority as approved by the
Monroe County BOCC.
SPECIAL PUBLIC FACILITIES: The TDC budget is to be formulated in accordance with the
Monroe County Tourism Development Plan as set forth in Sec. 23-200, Monroe County Code.
In consideration of SIB 1456 and in clarification of the policy previously adopted for special public
facilities, any amount of funds previously held in the special public facility fund shall not be
considered"set aside"for any specific purpose and may be used and transferred to the account
established for the purpose as established and set forth in SIB 1456.
Every year as part of the formulation of the TDC budget, an amount that will be determined
based upon the details as set forth herein and as agreed upon by the OMB and the TDC
administrative office will be allocated for special public facility projects within the district budgets.
These public facility project funds shall be taken from the previous end of year Unappropriated
fund balance and brought forward for the public facility project fund (example: FY 22
Unappropriated fund balance amount which has been agreed upon shall be placed in the FY 24
Monroe County Tourist Development Council Operations Manual Section ll,Page 32
5115124
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Policies&Procedures
>>Continued
Special Public Facility Projects line item)-. The special public facility projects funds should stay
in in the fund/account for that purpose, unless the District Advisory Committee (DAC)and TDC
make a special request to the BOCC to move those funds into other line-items within the DAC
budget where the tourist development tax was collected. The special public facility projects will
require TDC and BOCC approval but will not be processed through the capital application
process.
In formulating the TDC budget,the following funds will be set aside for operations and activities
as set forth in detail herein:
• OPERATIONS BUDGET: A minimum 6-month operation budget will be determined and
agreed upon by the OMB and TDC administrative office.This operation budget will be for
administrative operations to support TDC related activities and other contracted services
and shall include funding to complete capital projects and events that have been
approved for funding within that fiscal year.This operation budget will be established and
preserved to ensure that the TDC can continue to operate if revenue collections are
reduced or below projected revenue collection.
• EMERGENCY RESERVE: An emergency reserve for special advertising and capital
projects as needed to respond to economic disasters or other emergency events that
directly or indirectly affect the Florida Keys and the promotion of tourism within the Florida
Keys. The BOCC and TDC are responsible to ensure adequate funds are available.
Beginning with Fiscal Year 2024, the emergency reserve fund account balance should
maintain a minimum of$4 million and a maximum of$12 million. In the event these funds
fall below the set amount an action plan to begin the replenishment to the appropriate
level will be addressed in the ensuing budget year.
Emergency reserve funds under the 111 and 2"d penny are allowed to be used for capital and
generic promotional advertising resources in response to an emergency, natural or economic
disasters or other economic disruptions which is held in account and requires TDC and BOCC
approval.
Emergency reserve funds under 3rd and 4th pennies are allowed to be used upon approval by
the DACs for capital and promotional advertising resources in response to an emergency,
natural or economic disasters or other economic disruptions. The emergency reserve amounts
are contingency funds and are set aside based upon usage for promotional and capital project
purposes in prior years, the potential needs of tourist facilities and the estimated cost of
construction related services for repairs to those tourist facilities.
BUDGET: Each annual budget is prepared and presented to the full Council for review, and
adjustment. The total budget is based upon the actual revenues collected in the prior years,
with an adjustment factor for indicated growth or loss, plus anticipated balance brought forward,
plus interest brought forward, plus any other miscellaneous revenues required to be recognized
as income.
The TDC fiscal year coincides with that of the County, i.e., from October through September.
The budget approved by the MCTDC is presented to the County Budget Officer in accordance
Monroe County Tourist Development Council Operations Manual Section ll,Page 33
5117123
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Policies&Procedures
>>Continued
with the BOCC annual adopted budget calendar, each year, for review and transmittal to the
Board of County Commissioners(BOCC)for final approval.
Approved expenditures are initialed by the Treasurer of the TDC and processed at the Monroe
County Finance Office. The entire approval/payment process may take as long as 30 to 45 days
to complete.
At the last regular meeting of the fiscal year, the MCTDC Administrative Office notifies the full
Council of any continuing events or projects for which funds were budgeted, but not completed
as of the end of the fiscal year. The full Council will consider these projects and, if appropriate,
take action to continue assignment of funds budgeted for these projects,into the next fiscal year.
ALLOCATION OF FUNDS: Monroe County's Local Option Tourist Development Tax, levied
pursuant to Florida Statute 125.0104, totals four percent. The annual budget is based upon
projected revenue in actual dollars,and the funds are allocated in accordance with requirements
of the statute and county ordinances.
Within the limits set by law, Council members exercise their best judgment regarding the most
effective use of TDC revenues in assisting the development of a tourism industry for Monroe
County. Recommendations to the Board of County Commissioners represent a consensus of
the full Council.
Revenues from the four percent levy are apportioned, by county ordinance, into separate
budgets for the first two cents,which is directed toward the generic promotion of Monroe County
as a tourism destination,and the District Two-Cent budget,which is used for the specific benefit
of the TDC taxing district in which it is collected.
Florida Statute 125.0104 requires that, before any other allocation is made, five percent of the
first two-cent budget, and five percent of the District Two-Cent budget be set aside. This five
percent protects against obligating more in expenses than can be paid from the revenue
received, in the event that actual revenues fall short of what was projected. An additional 5%of
revenue within fund 116 shall be allocated to a reserve. Utilization of this reserve must be by
super majority vote(5+1). 4/21/93
County Ordinance requires that,after setting aside the five percent required by state law,seven
percent of the total budget for the first two cents, and three percent of the total budget for the
district two-cents be set aside for administrative expenses. The balance is allocated as follows:
THE FIRST TWO-CENT BUDGET AND EXPENDITURES: Sixty-five percent of revenues from
the first two cents, termed the Advertising and Promotion budget is apportioned, by county
ordinance, for expenditure on national and international advertising,trade mail fulfillment,trade
show costs as well as other appropriate promotional items.
The remaining thirty-five percent of the first two cents net revenue constitutes the Events Budget,
including Public Relations fees and expenses, mail fulfillment consumer expenses. These funds
shall be distributed, by district percentages as it relates to dollar amount(12/12/96)for the purpose
of the 'Umbrellas'. After the Umbrella advertising campaign has been set, (Section II, Page 10
Monroe County Tourist Development Council Operations Manual Section ll,Page 34
5117123
1894
Policies&Procedures
>>Continued
— Cultural Umbrella/Fishing Advisory Committee for guideline), all Two Cent district events
activities will be distributed on the basis of district tax collection percentages with a deviation of
no more than 10%. All event funds that are not used by a district will go into the appropriate
umbrella advertising campaign. 7/8/96
When Promotional or Events funds are budgeted for use by an event-sponsoring organization,
the portion of the budget allocated to the Council's advertising and/or public relations agencies,
must be recorded in the minutes of the MCTDC.
Public relations fees and expenses may be paid through generic two cents or paid by all districts,
in proportion to each district's revenue percentage, this policy received unanimous approval of
both the MCTDC and district advisory committee chairpersons. Public relations and consumer
mail fulfillment costs are allocated from the Events Budget before the balance is distributed.
However, since the Monroe County TDC is only an advisory body to the Monroe County Board
of County Commissioners,the BOCC reserves final authority over all budgets and expenditures.
THE DISTRICT TWO-CENT BUDGET AND EXPENDITURES: It is the intent of the MCTDC
and the Board of County Commissioners,that the District two-cent revenues be for discretionary
use, by the district in which the revenue is raised, to enhance and support the specific tourism
development efforts of the district.
MCTDC recommendations, to the Board of County Commissioners, for expenditure of District
two-cent revenues shall, in all cases, be based upon the needs of the specific district, as
expressed by the district's designated representatives. The recommendations shall,in all cases,
represent a consensus of the council on the most cost-effective means of fulfilling the district's
expressed tourism-development goal.
It takes a two thirds vote by the TDC to release contingency funds in the District Two-Cents.
9/26/90
After the five percent contingency fund and three percent for administrative costs are set aside
from the total District Two-Cent budget, the balance is divided, by district percentage, into five
separate district accounts. The funds in these accounts may be used by the respective districts
for any purpose allowed by Florida Statute 125.0104,that is consistent with the district two-cent
plan and the overall tourism development plan.
UTILIZATION OF DISTRICT TWO-CENT ADMINISTRATIVE RESOURCES: After April 1st
within each fiscal year budget, a District Advisory Committee may recommend to the TDC the
utilization of Administrative Resources to be transferred to augment their District Advertising
Campaign for the balance of that fiscal year.
Any percentage changes resulting from the above transaction,will not be carried forward to the
next year's budget. The next year's budget will revert back to the original percentages
established and approved by the TDC.5/12/98
The District Advisory Committee shall address this issue as a separate item each fiscal year.
Monroe County Tourist Development Council Operations Manual Section ll,Page 35
5117123
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Policies&Procedures
>>Continued
Since the District Two-Cent budget is reserved for specific tourism development efforts of each
of the districts,the BOCC reserves the final decision as to approval or resection of those efforts
on an individual basis.
TRADE SHOW/PROMOTIONAL TRAVEL: Defined as travel performed to domestic and
international trade shows,and other promotional opportunities,for the purpose of promoting and
advertising tourism to the Florida Keys and Key West. 10/25/90
Trade shows and promotions shall be attended by assigned staff with assistance, as required,
provided by professionals under contract to the TDC.
Ordinarily, if TDC board members attend a trade show,they shall do so only as a board
member, for educational purposes. Board members travel will be limited to the continental
United States, and expenses will be charged to board member travel. (BOCC 7/20/05)
A TDC Board member's travel should be requested and approved in advance by the TDC. (BOCC
7/20/05)
A listing of all appropriate trade shows and other promotional opportunities for the Florida Keys
and Key West shall be compiled for review and approval by the TDC's Sales & Marketing
Representative. 10/25/90 The final approved Sales&Marketing Budget&Plan shall be reviewed
and approved by the TDC within the Marketing Plan. The budget&plan shall then be submitted
to the County Commission for approval as a part of the annual budget package.
When a change to the Sales & Marketing budget and plan is made by the TDC, as long as the
budget total does not increase, the change shall be noticed to the BOCC but shall not require
approval for implementation. This will permit the TDC to take advantage of last minute sales
opportunities not originally incorporated into the Marketing Plan.
Amendments to the Sales & Marketing budget and plan that require a budget increase, also
require approval by the BOCC prior to implementation.
Any representative acting on behalf of TDC at TDC trade show/promotions, who finds it
necessary to incur incidental expenses to enhance the TDC's representation at the promotion,
must inform the TDC Administrative Office of such expenses within three (3)days of return of
said show. (aocC 7/20/05)
All invoices relatinq to trade show/promotion expenditures shall bear the TDC's official
address;
P.O. Box 866; 1201 White St., Suite 102
Key West, FL 33041-3328.
UMBRELLA TRADE SHOW EVENTS PROCEDURES: TDC funding from the specific Umbrella
should be allocated to cover trade show registration and booth related costs and also to cover
Monroe County Tourist Development Council Operations Manual Section ll,Page 36
5117123
1896
Policies&Procedures
>>Continued
the travel related expenses of up to two(2)umbrella professional representatives to attend these
promotional functions.
Wherein the travel and travel related expenses of the representatives are covered under TDC
funding,the Umbrella shall ensure that no private business shall be promoted in the manner of
collateral, business cards, or other related business materials.
TDC sales staff will attend said show(s)on behalf of the TDC with appropriate expenses coming
from the TDC sales budget. (12/11/96)
Monroe County Tourist Development Council Operations Manual Section ll,Page 37
5117123
1897
Policies&Procedures
>>Continued
TRAVEL VOUCHERS:
The procedure for completion of travel vouchers is as follows:
1. Please type or print as clearly as possible.
2. Use mileage chart supplied in this manual by Monroe County. As of July 28, 2022 the
Monroe County BOCC approved Travel Ordinance (009-2022) to increase mileage
allowance to 670 per mile. (BOCC 07/20/22)
3. a. Meal reimbursement (receipts not required). As of July 28, 2022 the Monore
County BOCC approved Travel Ordinance (009-2022) to increase meal
reinbursement as follows:
(i)$15.00 if travel begins before 6:00 a.m. and extends beyond 8:00 a.m.
(ii)$20.00 if travel begins before 12:00 p.m. and extends beyond 2:00 p.m.
(iii)$40.00 if travel begins before 6:00 p.m. and extends beyond 8:00 p.m.
(for international travel,refer to www.state.aov for Federal foreign meal per diem)
4. For airfare, provide itinerary/reservations and credit card receipts. (Airline travel
coordinated by Travel Agency will be invoiced to TDC Office.)
5. Amounts and dates must be clearly legible on all receipts and tickets.
6. If there are no requests for hotel or meal reimbursements on any given travel day, please
explain.
7. Please attach any notes necessary to make processing as expeditious as possible.
1. Dates should clearly correspond to reimbursement requests from any given day.
Monroe County Tourist Development Council Operations Manual Section ll,Page 38
0712012022
1898
Policies&Procedures
>>Continued
MONROE COUNTY MILEAGE CHART
PROVIDED BY THE MONROE COUNTY FINANCE OFFICE
Key West to: Bay Point 15
Big Pine 31
Big Torch Key 29
Big Coppitt 10
Conch Key 55
Cudjoe Key 22
Homestead 127
Islamorada 83
Key Colony Beach 53
Key Largo 101
Layton 70
Little Torch Key 28
Long Key 70
Lower Matecumbe 75
Marathon 48
Marathon Shores 53
Middle Torch 28
Plantation Key 87
Rock Harbor 100
Sugarloaf 17
Summerland 24
West Summerland 31
Stock Island 5
Sunshine Key 39
Tavernier 92
Vacation Village 84
Duck Key 62
Ramrod Key 27
Clearwater Beach 399
Cocoa 350
Daytona 416
Ft. Lauderdale 183
Gainesville 476
Hollywood 175
Jacksonville 505
Lakeland 365
Miami 155
Miami Beach 170
Naples 236
Opa Locka 180
Orlando 378
Monroe County Tourist Development Council Operations Manual Section ll,Page 39
712018
1899
Policies&Procedures
>>Continued
Key West to: Palm Beach 223
Palm Beach Gardens 238
Panama City 702
Tallahassee 606
Tampa 391
Dania 180
Marathon to: Big Pine 17
Conch Key 12
Islamorada 35
Key Largo 53
Long Key 22
Miami 110
Plantation Key 39
Summerland 24
Sunshine Key 9
Tavernier 45
Boot Key to: Long Key 20
Long Key to: Boot Key 20
Cudjoe Key 47
Homestead 61
Marathon 22
Miami 109
Middle Torch 43
Plantation Key 20
Islamorada 16
Plantation Key to: Big Pine 56
Homestead 42
Key Largo 14
Key West 87
Layton 17
Marathon 39
Miami 67
Sunshine Key 48
Duck Key 26
Key Largo to: Big Pine 70
Islamorada 18
Homestead 26
Long Key 40
Marathon 53
Miami 54
Monroe County Tourist Development Council Operations Manual Section ll,Page 40
712018
1900
Policies&Procedures
>>Continued
Key Largo to: Plantation Key 14
Homestead to: Key West 127
Plantation Key 40
Tavernier 35
For any destination not listed, please reference odometer readings or use the FDOT Official
Highway Mileage Viewer found at http://f`doteWpl.dot.state.fl.us/CjtyToCjtyMjIeg_Qe1yjewer.aspx
to determine mileage.
Monroe County Tourist Development Council Operations Manual Section ll,Page 41
712018
1901
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL'S
OPE RATIONS
MANU AL
SECTION III
DISTRICT ADVISORY COMMITTEES
Monroe County Tourist Development Council Operations Manual Section lll, Page 2
712018
1903
DISTRICT ADVISORY COMMITTEES
DISTRICT I - KEY WEST
Mr. Steve Robbins 296-4275 (business)
Key West Hospitality Inns
913 Duval St
Key West, FL 33040
DISTRICT II - LOWER KEYS
Ms. Kim Wilkerson
Simitree Healthcare Consultants 281-450-3841
58A Bay Drive
Key West, FL 33040
DISTRICT III - MARATHON
Ms. Vicki Tashjian 395-4370 (business)
Florida Keys Vacations, Inc.
P.O. Box 522693
Marathon Shores, FL 33052
DISTRICT IV — ISLAMORADA
Mr. John Harrison 852-5784 (business)
CBS Outdoor
300 S Coconut Palm Blvd.
Tavernier, FL 33070
DISTRICT V - KEY LARGO
Mr. Rick McKeown 451-2121 (business)
Holiday Inn Key Largo, Courtyard by Marriott,
Marina Del Mar, Skippers
99701 Overseas Highway
Key Largo FL, 33037
Monroe County Tourist Development Council Operations Manual Section lll, Page 3
712018
1904
DISTRICT ADVISORY COMMITTEES
POLICIES & PROCEDURES
I. POLICY STATEMENT
1. District Advisory Committees (DAC) shall be created to make recommendations to the
Monroe County Tourist Development Council (TDC).
2. No more than one DAC shall be created for any district, as defined in Ordinance 015-
1988, Section 2-299 (f) subsection (g). The districts are defined as follows: (Section 2.299,
subsection (g).
District I encompasses the city limits of Key West
District 11 from the city limits of Key West to the west end of the Seven Mile Bridge
District III from the west end of the Seven Mile Bridge to the Long Key Bridge
District IV between the Long Key Bridge and mile marker 90.939 BOCC 5/16/06
District V from mile marker 90.940 to the Dade/Monroe County line and any
mainland portions of Monroe County BOCC 5/16/06
3. The advisory committees shall be comprised of nine members, whose qualifications
shall be:
Three (3) from the lodging industry - shall be owners or operating/general managers of
motels, hotels, recreational vehicle parks or other tourist accommodations which are subject to
bed tax in the tax collection district for which they are applying, three (3) from tourist-related
businesses - shall be persons involved in business which is interdependent upon the tourist
industry who have demonstrated an interest in tourist development but who shall not be
employed in any position within the lodging industry (motels, hotels, recreational vehicle parks
and other tourist accommodations) and whose business is in the tax collection district for which
they are applying, and three (3) from the general public "at large" — any resident who is not
directly involved in a tourism business and who shall represent the general public and shall live
or work within the tax collection district for which they are applying. BOCC 12/14/11
II. DISTRICT ADVISORY COMMITTEES APPOINTMENT PROCEDURES
The Administrative Office will monitor the terms of the various DAC members and prior to the
expiration of the member's term or if a member cannot complete their term of office, place an
appropriate advertisement and/or public service announcement in the local media. A sample
advertisement is provided following these appointment procedures.
Monroe County Tourist Development Council Operations Manual Section lll, Page 4
712018
1905
1. Appointments of the Lodging and Tourist-Related Business Seats
a. There shall be a three-person nominating committee for each district for the
purposes of making recommendations for appointments to the lodging industry and tourist-
related business seats on the advisory committee of the district.
b. The nominating committee for each District shall be comprised of:
i. One (1) person appointed by the hotel/motel association in that District, or,
in the absence of a hotel/motel association, a tourism association
ii. One (1) Tourist Development Council board member representing that
specific district appointed by the Chairperson of the TDC
iii. One (1) person appointed by the Chamber of Commerce for that District
C. Any lodging or tourist-related vacancy on a district advisory committee shall be
advertised by the Tourist Development Council administrative office in at least one newspaper
of general circulation in the district with a request for applications/resumes to fill the position,
and a deadline for submission to the TDC administrative office.
d. Applications shall be made available by the TDC administrative office and the
district chambers of commerce. A sample application is provided following these procedures.
e. Applications/resumes received by the deadline for the lodging and tourist-related
seats shall be recorded by the TDC administrative office and the applications/resumes shall be
forwarded to the nominating committee for the district served by the district advisory committee
for which there is a vacancy.
f. The nominating committee for the district to which there is a vacancy shall review
the applications and rank the applicants in order of preference. The Tourist Development
Council administrative office shall place the highest ranked application on the TDC agenda for
approval of appointment to the DAC.
g. The TDC shall appoint the lodging and tourist-related members of the DAC for
three-year terms from the recommendations submitted by the nominating committees or reject
the recommendations and appoint an alternate person from the available applications or
request the TDC administrative office to re-advertise the vacant position.
2. Appointments of the General Public "At Large" Seats
a. The Monroe County Board of County Commissioners shall appoint the three "at
large" seats on the advisory committee of the district.
b. Appointments of the general public "at large" seats to the district advisory board
shall be made using the same procedures listed as 1.c. and 1.d. above; and then using the
following process:
i. Applications/resumes received by the deadline for the general public "at
large" seats shall be recorded by the TDC administrative office and the
Monroe County Tourist Development Council Operations Manual Section lll, Page 5
10122121
1906
District Advisory Committees
>> Continued
applications/resumes shall be placed on the Monroe County Board of County
Commissioners meeting agenda requesting the appointment of one applicant to
the district advisory committee.
ii. The County Commissioner representing the district for which there is a
vacancy shall nominate a person from the general public to be voted on by the
Monroe County Board of County Commissioners. Per Resolution 300-2007,
BOCC representations for the TDC Districts are described below:
TDC District BOCC Representation
District I BOCC District 3
Encompasses the City Limits of Key a portion of the City of Key West*
West
District II BOCC District 1
From the City Limits of Key West to a portion of the City of Key West, and an unincorporated area
the West End of the Seven Mile of Monroe County*
Bridge
District III BOCC District 2
From the West End of the Seven Mile a portion of the City of Marathon and an unincorporated area
Bridge to the Long Key Bride of Monroe County*
District IV BOCC District 4
Between the Long Key Bridge and a portion of the City of Marathon, the City of Key Colony
mile marker 90.939 Beach, the City of Layton, a portion of the Village of
Islamorada, and an unincorporated area of Monroe County*
District V BOCC District 5
From Mile Marker 90.940 to the a portion of the Village of Islamorada and an unincorporated
Dade/Monroe County Line and any area of Monroe County*
Mainland portions of Monroe Count
*For complete descriptions of BOCC District Boundaries please see Resolution 029-2003
iii. The BOCC shall appoint the members representing the general public "at
large" for three year terms.
Monroe County Tourist Development Council Operations Manual Section lll, Page 6
10122121
1907
District Advisory Committees
>> Continued
sample advertisement:
DISTRICT ADVISORY COMMITTEE
(DEFINE THE AREA)
of the
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
has an opening for a
a. (LODGING INDUSTRY REPRESENTATIVE -shall be owners or operating/
general managers of motels, hotels, recreational vehicle parks or other tourist
accommodations which are subject to bed tax in the tax collection district for which
they are applying) (BOCC 12/14/11)
OR
b. (TOURIST-RELATED BUSINESSES REPRESENTATIVE-shall be persons
involved in business which is interdependent upon the tourist industry who have
demonstrated an interest in tourist development but who shall not be employed in
any position within the lodging industry (motels, hotels, recreational vehicle parks
and other tourist accommodations and whose business is in the tax collection
district for which they are applying) (BOCC 12/14/11)
OR
c. (AT LARGE — any resident who is not directly involved in a tourism business and
who shall represent the general public and shall live or work within the tax
collection district for which they are applying) (BOCC 1/16/08)
The operative word within this description is directly. This word means someone who is not in
business, nor whose business or economic activity are `dependent upon tourists'. The extent to which
an applicant is involved in tourism would be up to the discretion of the Monroe County Board of County
Commissioners who appoints the `At Large' position.
Any person wishing to participate on the District Advisory Committee of the Monroe
County Tourist Development Council within the district so noted above, may request an
applicant/resume form from the Administrative Office and submit an application/resume same
to the address shown below:
Department DAC
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, Florida 33040
Deadline for receipt of application/resume at the above address is:
Monroe County Tourist Development Council Operations Manual Section lll, Page 7
712018
1908
District Advisory Committees
>> Continued
sample application:
APPLICATION
DISTRICT ADVISORY COMMITTEE (DAC)
LODGING INDUSTRY-shall be owners or operatinglgeneral managers of motels, hotels
recreational vehicle parks or other tourist accommodations which are subject to bed tax
in the tax collection d istrict f or wh ich they are applying
TOURIST-RELATED BUSINESS -shall be persons involved in business which is
interdependent upon the tourist industry who have demonstrated an interest in tourist development
but who shall not be employed in any position within the lodging industry(motels,hotels,recreational
vehicle parks and other tourist accommodations and whose business is in ��/ Ilection district
forwhich they are applying)
AT LARGE- Any residentwho is not direct involve m% touris
who shall represent the general public and shall live orwor ne id
4("q� the t �1d� ction di �� '�forwhich
the area I in Theo erative word within this descri tion is I �� someone
Y pn g ( o p Y „ I� � )
wt�o is not in business, nor whose business or economic activit �� en unsts .
NAME:
WORK ADDRESS: �llli,, llllllllll���°
HOME ADDRESS: ���� ��lli.,
WORK PHONE: ME PHO
FAX NO: ,
///���1%l llllllll
Current Employment:
E m I o m en t H', lr� �f Ad",
»`
pp
OrmanizationiMembership Affiliation(s):
Monroe County Tourist Development Council Operations Manual Section lll, Page 8
712018
1909
Brief summary as to your qualifications to serve on this committee:
lllll�ii��,, llllllllll�
�������lllllll
Signature:
� �"����//�/ I
APPLICATION TO BE RECEIVED N � � TH � Q P.M.,
q,�oo
IMPORTANT , , �Illll�fll'" �
Applicant a noti ed by phone mail t `'the application has been received by our office.If the
applican es not receiv /her responsibility to contact the TDC office to confirm receipt.
J
OE COUNTY TOURIST DEVELOPMENT COUNCIL
1201 White Street,Suite 102
Key West, Florida 33040
(305)296-1552 (telephone)/(305)296-0788(fax)
Monroe County Tourist Development Council Operations Manual Section lll, Page 9
712018
1910
District Advisory Committees
>> Continued
III. STANDING RULES AND BOARD CODE OF ETHICS AND STANDARDS
OF CONDUCT
The DACs shall be bound by the same Code of Ethics and Standards of Conduct as set forth
herein
BOARD CODE OF ETHICS AND STANDARDS OF CONDUCT
PREAMBLE
Individuals appointed to serve on a Monroe County board, committee, council or
authority (hereafter collectively referred to as "Board" or "Boards") including those
serving on the TDC, DAC, and Fishing Advisory Committee (FAC) are public
officers holding positions of public trust, and the code of ethics and standards of
conduct set forth herein are designed to maintain the integrity, impartiality and
dignity of these institutions of government.
Monroe County public officers must always demonstrate the highest standards of
personal integrity, truthfulness, honesty, and fortitude in all public activities in
order to inspire public confidence and trust in Monroe County's public institutions.
est standards of personal integrity, truthfulness, honesty, and fortitude in all
public activities in order to inspire public confidence and trust in Monroe County's
public institutions.
The best insurance against loss of public confidence is adherence to the highest
standards of integrity, honesty, truthfulness, and fortitude.
CODE OF ETHICS
All appointees to, and members of the TDC, DAC, FAC and other advisory
boards serving Monroe County's tourism industry must comply with this
code of ethics and standards of conduct:
1. Compliance with State, Local and Federal Regulations Required. All appointees
to, and members of, Monroe County advisory boards are public officers governed
by the requirements of the Florida Code of Ethics, Chapter 112, Part III, Florida
Statutes (F.S.). It is the purpose of this policy to supplement and implement
applicable statutory requirements. Hence, if there is a conflict between any
provision of this policy and the Florida Code of Ethics, the Code shall control. In
addition, all Board members will comply with all local, state, and federal laws,
rules, and regulations including those set forth within the Monroe County Code of
Ordinances, and to the extent applicable, the Monroe County Personnel Policies
& Procedures Manual.
2. ulations including those set forth within the Monroe County Code of Ordinances,
and to the extent applicable, the Monroe County Personnel Policies &
Procedures Manual.
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3. Applicant Conflict of Interest & Relationship Disclosure Statement: In order to
assist TDC, DAC, and FAC members in their compliance with Florida's conflict of
interest and voting conflicts requirements, disclosure of significant financial
interests and certain personal relationships is required of all applicants to the
TDC, DAC, and FAC prior to appointment. This disclosure under this section
shall be made on a form prepared and adopted by the Board.
If disclosure of identifying information regarding a client, employer, source of
income, etc., will violate confidentiality or privilege pursuant to law or rules
governing a Board member's profession, the filer who is also subject to such
confidentiality requirements, may indicate that he or she has a confidential client
who meets the disclosure criteria without providing further information about the
client. The filer in such circumstance may write "Confidential Client" in the
disclosure fields without providing further information.
viding further information.
4. Conflicts of Interest: Adherence to the conflicts of interest provisions of the
Florida Code of Ethics set forth in s. 112.313, F.S., involving doing business with
one's own agency (s. 112.313(3), F.S.) and conflicting employment and
contractual relationships (s. 112.313(7)(a), F.S.), is required of all Board
members. Subsections (3) and (7) prohibit certain business relationships on the
part of public officers and employees, including persons serving on advisory
boards.
Board members may not transact business in their official capacity with any
business entity in which they, their spouse, or child own a material interest or
serve as an officer or director.
I capacity with any business entity in which they, their spouse, or child own a
material interest or serve as an officer or director.
Board members may not, in their private capacity, sell realty, goods, or services
to their public agency.
Board members may not have an employment or contractual relationship with a
business entity or agency that is subject to the regulation of, or is doing business
with, their agency or which will cause an impediment to the full and faithful
discharge of their public duties.
However, pursuant to s. 112.313(12), F.S., the prohibitions found in subsections
(3) and (7) of that statute may be waived by the appointing official or authority
(BOCC/TDC) for any advisory board member when the member has fully
disclosed the transaction or relationship giving rise to the conflict of interest and
either the appointing authority has affirmatively voted to waive the conflict via a
two-thirds majority vote or the waiver by the appointing person has occurred after
a public hearing. If a member has a personal, employment, or business
relationship that may give rise to a conflict of interest or the appearance of such a
conflict, the member should discuss the potential conflict with the assigned staff
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liaison, who can, as necessary, raise the issue to the Monroe County Attorney,
designee, or liaison for guidance.
ry, raise the issue to the Monroe County Attorney, designee, or liaison for
guidance.
5. Voting Conflicts: Adherence to the voting conflicts provisions of the Florida Code
of Ethics, s. 112.3143(3) (for local public officers) and 112.3143(4) (for appointed
public officers), F.S., is required. Members are prohibited from voting on any
measure before their Board which could result in a special economic private gain
or loss to themselves, their relatives, their business associates, or a principal by
whom they have been retained (including their private clients and employers).
Further, Sec. 2-429 of the Monroe County Code of Ordinances provides that
advisory board members must not vote on any matter that will directly affect the
board member or a business entity with which he/she serves as an officer,
director, partner, of counsel, consultant, employee, fiduciary, beneficiary,
stockholder, bondholder, debtor or creditor.
6. my Code of Ordinances provides that advisory board members must not vote on
any matter that will directly affect the board member or a business entity with
which he/she serves as an officer, director, partner, of counsel, consultant,
employee, fiduciary, beneficiary, stockholder, bondholder, debtor or creditor.
If a member has a personal, employment, or business relationship with a person
or entity that is subject to a recommendation of the Board, the member must
discuss the potential voting conflict with the assigned staff liaison, who can, as
necessary, raise the issue to the Monroe County Attorney, designee, or liaison
for guidance.
the assigned staff liaison, who can, as necessary, raise the issue to the Monroe
County Attorney, designee, or liaison for guidance.
When faced with a measure that gives rise to a voting conflict, an appointed
public officer may not participate or vote on the measure and must file a
memorandum of voting conflict disclosing the basis for the conflict prior to the
meeting at which the matter will be considered. The memorandum of voting
conflict must be filed with the meeting's recording officer (before making any
attempt to influence the decision) and incorporated into the meeting's minutes, a
copy of the memorandum must be provided to the other members of that board
and must be read publicly at the next meeting. If the voting conflict is unknown
prior to the meeting, the appointed public officer must orally disclose the conflict
at the meeting before participating, complete a written memorandum of voting
conflict, and file it with the meeting's recording officer within 15 days of the
disclosure being made, and the memorandum must be provided to the other
members of that board and read publicly at the next scheduled meeting.
d the memorandum must be provided to the other members of that board and
read publicly at the next scheduled meeting.
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7. Prohibited Conduct: Particular adherence is required to the requirements in s.
112.313, F.S., as it relates to solicitation or acceptance of gifts; misuse of public
position; and disclosure or use of certain information.
Board members must not accept or solicit a gift, loan, payment, favor, service,
promise of employment or business contract, meal, transportation or anything
else of value, if such thing is given with the understanding that it will influence the
official action of the member. The same standard shall apply to a gift, loan, favor,
etc. for the spouse, child, relative or business partner of the member.
Board members must not corruptly use or attempt to use his or her public
position, title, influence, or any property or resource of Monroe County, or
perform his or her duties, to secure a special private financial, social, or political
benefit, or exemption for himself, herself, or another person or business entity
connected to them in a private capacity.
roperty or resource of Monroe County, or perform his or her duties, to secure a
special private financial, social, or political benefit, or exemption for himself,
herself, or another person or business entity connected to them in a private
capacity.
No Board member shall disclose or use information not available to members of
the general public and gained by reason of his or her public position, for his or
her personal gain or benefit, or for the personal gain or benefit of any other
person or business entity.
ity.
Board members must not abuse their position in order to obtain a
disproportionate benefit for themselves; their spouse, children, or employer; or
for any business with which they contract; in which they serve as an officer, a
partner, a director, or a proprietor; or in which they own an interest, as prohibited
by Art. 11, s. 8(h)(2) of the Florida Constitution.
8. Nepotism Prohibited: In accordance with Florida's anti-nepotism statute, s.
112.31357 F.S., Board members must not appoint, employ, promote, advance, or
advocate for the appointment, employment, promotion, or advancement of, a
relative into a position over which the public official exercises control. Mere
approval of budgets is not an exercise of control.
The definition of "relative" will be in accordance with s. 112.3135(1)(d), F.S., and
will include a "Domestic Partner." "Domestic Partners" are defined to include two
adults who have chosen to share one another's lives in a committed family
relationship of mutual caring and includes those sharing the same legal
residence. Nothing set forth herein shall prohibit the employment of more than
one (1) member of the same family.
9. Prohibited Political Activity During Public Meetings: Board members must refrain
from, during meetings or other activities of the Board, soliciting funds to support
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any person's campaign for election to local, state, or federal public office; seeking
signatures on any petition provided for by election law; or distributing literature
favoring or opposing a candidate, political position, or political persuasion.
BOARD STANDARDS OF CONDUCT
In addition, and in order to maintain the integrity, impartiality and dignity of these
institutions of government all appointees to, and members of the aforementioned
Boards must:
Regularly attend all scheduled meetings of the Board.
Prepare for and pay attention during each Board meeting and help foster a
positive, collegial, respectful, and productive environment at such meetings.
Maintain an attitude of courtesy and consideration toward other members,
citizens and staff during all discussions and deliberations. Avoid the use of
abusive, threatening, or intimidating language or gestures, harassing behavior, or
unwelcome conduct of a sexual nature, directed at other members, citizens, or
staff.
Uphold the prestige of their office and avoid impropriety and the appearance of
impropriety. Members will not convey the impression that they are able to unduly
or inappropriately influence the outcome of a decision of the Board to which they
are appointed, or the Monroe County Board of County Commissioners.
outcome of a decision of the Board to which they are appointed, or the Monroe
County Board of County Commissioners.
Discharge their duties and responsibilities on the Board without favor or prejudice
toward any person or group, and refrain from participating in any proceeding in
which their impartiality may reasonably be questioned.
Remain vigilant against deviations from Monroe County Board of County
Commission policies that are applicable to the Board to which they are
appointed, as well as the rules, policies and mission statements (if applicable) of
the Board. Concerns about such deviations should be brought to the attention of
the assigned staff liaison. Ethics concerns regarding Board service should be
brought to the attention of assigned staff liaison and the Monroe County Attorney.
Members that have questions regarding Florida's ethics requirements may also
contact the I� oirida Coirnirnission on III:1hics at 850-488-7864.
OPEN PUBLIC MEETINGS
Adherence to Florida's Government in the Sunshine Law, Chapter 286, F.S., and
Art. I, s. 24(b), Fla. Const., is required. Members will refrain from engaging in
discussions (verbal, written, electronic, or other) with any other member of the
same Board about matters which could foreseeably come before the Board for
discussion and/or determination.
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Board members must allow other members, County staff and (as appropriate
within the prescribed rules) citizens—a reasonable opportunity to present their
views.
PUBLIC RECORDS
Adherence to Florida's Public Records Law, Chapter 119, F.S., and Art. I, s.
24(a), Fla. Const., which provides a right of access to all public records and
materials, is required. Providing access to public records is a duty of each
Monroe County agency and Board.
All Monroe County advisory bodies including the TDC, DAC, and FAC shall allow
and permit reasonable access to, and inspection of, all documents, records,
papers, letters or other "public record" materials in its possession or under its
control subject to the provisions of Chapter 119, F.S., and made or received by
the Board, its Agencies of Record, as well as any corporation or business entity
acting on behalf of Monroe County.
ject to the provisions of Chapter 119, F.S., and made or received by the Board,
its Agencies of Record, as well as any corporation or business entity acting on
behalf of Monroe County.
Questions concerning Public Records and Sunshine Law compliance should be
brought to the attention of assigned staff liaison and the Monroe County Attorney.
Members that have questions regarding Florida's Public Records Law or
Sunshine Law may also contact the I� Ioirli�fa tta rune General's Office and refer to
y ..........2.................................................................................
its reference materials including the ovela"aa went iri ffie Surishirie lWa:rlual.
NONRETALIATION
Monroe County officials and employees are expected to honor the right of others
to oppose conduct they believe to be a violation of law, rule, or a Monroe County
or TDC policy or procedure. All public officers and employees, as well as
personnel of the VFK, and those with whom they interact are encouraged to
report actual or potential wrongdoing, including any actual or potential violation of
the law, regulation, ordinance, policy or procedure.
Persons who report concerns in good faith will not be subjected to retaliation,
retribution, or harassment.
d to retaliation, retribution, or harassment.
No Monroe County public officer or employee, nor any employee of the VFK, is
permitted to engage in any retaliation, retribution, or any form of harassment
against another for reporting compliance-related concerns; or for filing a claim,
complaint, or grievance related to such activity.
Any retaliation, retribution, or harassment will be met with prompt remedial
action.
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Meetings:
a. The TDC meets in regular session approximately every six weeks and DAC
meetings will be scheduled in a similar manner to meet the deadlines for TDC meetings.
b. Regular TDC, DAC and Advisory Board meetings shall be noticed by the TDC
Administrative office on the Monroe County Website Public Notices Calendar and Tourist
Development Council Calendar pages. Reasonable notice will be provided for all meetings
which shall be at least three (3) days prior to the meeting date, unless a special or emergency
meeting is called which prevents three (3) days prior notice. Special and Emergency meetings
(so designated by the Chairperson of the TDC or DAC) shall be noticed on the County's
Website immediately upon being called by the Chairperson. (BOcc 7117124)
C. Unless there is a special circumstance determined by the Chairperson of the
DAC, once the schedule has been approved by the DAC, it becomes the schedule the DAC
shall follow.
d. Change in Meeting date or time: A change of meeting date can be made if a
scheduled meeting conflicts with a scheduled TDC or BOCC meeting date, or if the TDC
Administrative office notifies the Chairperson that quorum will not be available for the
scheduled meeting. The Chairperson may approve the change or cancelation with proper
advance notice to the TDC and DAC. Any other meeting date changes shall be placed on the
agenda of the next scheduled meeting of the DAC. Majority approval is required for the
change of date to be implemented. This procedure will also apply to meeting time changes.
e. Roberts Rules of Order: The District Advisory Committees operate under
Roberts Rules of Order. The rules are strictly observed for the resolution of all disputes and,
when necessary for the maintenance of order. Normally, proceedings are conducted with a
minimum of formality.
f. Quorum: Fifty percent (50%) plus one constitutes a quorum.
g. Election of Committee Chairpersons:
i. The DAC shall elect its Chairperson, Vice-Chairperson, Advertising
Representative, and Internet/Website Representative at the beginning of the new
fiscal year.
ii. The Chairperson shall serve as the presiding officer and conduct the
business of the DAC.
iii. Responsibilities of the Chairperson:
1. Presides at and conducts all DAC meetings.
2. Appoints Committee Chairpersons and sub-committees if required.
3. Attends TDC meetings representing the district.
4. Spokesman on behalf of the DAC to the media unless the Chairperson
delegates this responsibility on an individual basis.
5. Reviews and approved meeting agendas prior to packet distribution.
6. Authorizes changes in meeting dates as per special circumstances
Monroe County Tourist Development Council Operations Manual Section lll, Page 16
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outlined in Section III — item 4.
In the absence of the Chairperson, the Vice-Chairperson shall preside and assume the
responsibilities of the Chairperson.
In the case when the above listed individuals are not present, a majority of the quorum shall
determine who shall serve as Presiding Officer.
IV. POLICIES & PROCEDURES:
1. Meetings Agenda: Deadline for DAC meetings is twelve (12) noon Friday, two (2)
weeks prior to the scheduled meeting.
The Chairperson will approve the agenda items.
After packet has been distributed, further add on items will be presented to the DAC, when
called for on the day of the meeting. It will take a unanimous vote of the DAC for such add-ons
to be placed on the agenda.
2. Recording of and Meeting Minutes: The Administrative Office is responsible for the
recording and producing the minutes of the DAC meetings.
The minutes will be presented to the DAC for approval at their following meeting. Any
revisions to said minutes may be read into the record at that time. The Administrative Office
maintains all historical meeting information at their office and is open to the public.
3. Seeking Approval of DAC Recommendations: All items that require TDC and/or
Board of County Commission approval will be the responsibility of the Administrative Office to
place on the appropriate agenda.
4. Meeting Attendance: If a DAC member cannot attend a meeting, it is their
responsibility to advise the Administrative Office at least twenty-four (24) hours prior to the
date of the meeting. This enables the Administrative Office to establish quorum of a particular
meeting. If quorum cannot be established, the Administrative Office shall advise all DAC
members and the media that the meeting is canceled.
5. Absentee Policy: Whereas, Section 2.299 (13)(4) mandates that any member who
absences himself from three consecutive regular meetings or four regular meetings during a
fiscal year automatically forfeits his position on the DAC, and such absenteeism is extremely
generous for a council that has only eight regularly scheduled meetings per fiscal year. The
TDC has determined a need to establish a stringent policy as to what constitutes an excuse for
absenteeism in order to operate effectively when certain members are unable or unwilling to
contribute by showing up for the regularly scheduled meetings. Accordingly, it is the policy
of the DACs that only death of a close family member (spouse, child, parent, sibling) no more
than one week in advance of the regularly scheduled meeting will constitute a basis for the
DAC excusing a member's absence.
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Event Procedures-Fishing
MONROE COUNTY • DEVELOPMENT •
0 1 IE Milli iiii�
0qS
I V1 A 4 U A I
iiiiui
......................................................................................................................................................................................................................................................................................................................................................................................................
SECTION IV-C
FISHING ADVISORY COMMITTEE
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POLICIES & PROCEDURES
I. POLICY STATEMENT
The Fishing Advisory Committee ("Advisory Committee") shall be created to make
recommendations to the TDC and the Monroe County Board of County Commissioners
("BOCC") concerning county wide funding for tourism related fishing activities and marketing.
The Advisory Committee shall be comprised of five (5) members, one from each of the
five TDC districts shown below. Each member must reside full time in the Florida Keys
and either have a fishing related business or have knowledge of fishing tournaments
(knowledge of fishing tournaments can include prior participation in such events or organization
of or representation of such events) that utilize/request funding from the specific bed tax
district they are representing.
District I encompasses the city limits of Key West
District 11 from the city limits of Key West to the west end of the Seven Mile Bridge
District III from the west end of the Seven Mile Bridge to the Long Key Bridge
District IV between the Long Key Bridge and mile marker 90.939 (Bocc 506/06)
District V from mile marker 90.940 to the Dade/Monroe County line and any
mainland portions of Monroe County (Bocc 5/16/06)
II. BOARD CODE OF ETHICS AND STANDARDS OF CONDUCT
PREAMBLE
Individuals appointed to serve on a Monroe County board, committee, council or authority
(hereafter collectively referred to as "Board" or "Boards") including those serving on the
TDC, DAC, and Fishing Advisory Committee (FAC) are public officers holding positions of
public trust, and the code of ethics and standards of conduct set forth herein are designed
to maintain the integrity, impartiality and dignity of these institutions of government.
Monroe County public officers must always demonstrate the highest standards of personal
integrity, truthfulness, honesty, and fortitude in all public activities in order to inspire public
confidence and trust in Monroe County's public institutions.
est standards of personal integrity, truthfulness, honesty, and fortitude in all public activities
in order to inspire public confidence and trust in Monroe County's public institutions.
The best insurance against loss of public confidence is adherence to the highest standards
of integrity, honesty, truthfulness, and fortitude.
CODE OF ETHICS
All appointees to, and members of the TDC, DAC, FAC and other advisory boards
serving Monroe County's tourism industry must comply with this code of ethics and
standards of conduct:
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1. Compliance with State, Local and Federal Regulations Required: All appointees to, and
members of, Monroe County advisory boards are public officers governed by the
requirements of the Florida Code of Ethics, Chapter 112, Part III, Florida Statutes (F.S.). It
is the purpose of this policy to supplement and implement applicable statutory
requirements. Hence, if there is a conflict between any provision of this policy and the
Florida Code of Ethics, the Code shall control. In addition, all Board members will comply
with all local, state, and federal laws, rules, and regulations including those set forth within
the Monroe County Code of Ordinances, and to the extent applicable, the Monroe County
Personnel Policies & Procedures Manual.
2. omply with all local, state, and federal laws, rules, and regulations including those set forth
within the Monroe County Code of Ordinances, and to the extent applicable, the Monroe
County Personnel Policies & Procedures Manual.
3. ulations including those set forth within the Monroe County Code of Ordinances, and to the
extent applicable, the Monroe County Personnel Policies & Procedures Manual.
4. Applicant Conflict of Interest & Relationship Disclosure Statement: In order to assist TDC,
DAC, and FAC members in their compliance with Florida's conflict of interest and voting
conflicts requirements, disclosure of significant financial interests and certain personal
relationships is required of all applicants to the TDC, DAC, and FAC prior to appointment.
This disclosure under this section shall be made on a form prepared and adopted by the
Board.
If disclosure of identifying information regarding a client, employer, source of income, etc.,
will violate confidentiality or privilege pursuant to law or rules governing a Board member's
profession, the filer who is also subject to such confidentiality requirements, may indicate
that he or she has a confidential client who meets the disclosure criteria without providing
further information about the client. The filer in such circumstance may write "Confidential
Client" in the disclosure fields without providing further information.
ty or privilege pursuant to law or rules governing a Board member's profession, the filer
who is also subject to such confidentiality requirements, may indicate that he or she has a
confidential client who meets the disclosure criteria without providing further information
about the client. The filer in such circumstance may write "Confidential Client" in the
disclosure fields without providing further information.
viding further information.
5. Conflicts of Interest: Adherence to the conflicts of interest provisions of the Florida Code of
Ethics set forth in s. 112.313, F.S., involving doing business with one's own agency (s.
112.313(3), F.S.) and conflicting employment and contractual relationships (s.
112.313(7)(a), F.S.), is required of all Board members. Subsections (3) and (7) prohibit
certain business relationships on the part of public officers and employees, including
persons serving on advisory boards.
Board members may not transact business in their official capacity with any business entity
in which they, their spouse, or child own a material interest or serve as an officer or
director.
I capacity with any business entity in which they, their spouse, or child own a material
interest or serve as an officer or director.
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Board members may not, in their private capacity, sell realty, goods, or services to their
public agency.
Board members may not have an employment or contractual relationship with a business
entity or agency that is subject to the regulation of, or is doing business with, their agency
or which will cause an impediment to the full and faithful discharge of their public duties.
However, pursuant to s. 112.313(12), F.S., the prohibitions found in subsections (3) and
(7) of that statute may be waived by the appointing official or authority (BOCC/TDC) for
any advisory board member when the member has fully disclosed the transaction or
relationship giving rise to the conflict of interest and either the appointing authority has
affirmatively voted to waive the conflict via a two-thirds majority vote or the waiver by the
appointing person has occurred after a public hearing. If a member has a personal,
employment, or business relationship that may give rise to a conflict of interest or the
appearance of such a conflict, the member should discuss the potential conflict with the
assigned staff liaison, who can, as necessary, raise the issue to the Monroe County
Attorney, designee, or liaison for guidance.
has a personal, employment, or business relationship that may give rise to a conflict of
interest or the appearance of such a conflict, the member should discuss the potential
conflict with the assigned staff liaison, who can, as necessary, raise the issue to the
Monroe County Attorney, designee, or liaison for guidance.
ry, raise the issue to the Monroe County Attorney, designee, or liaison for guidance.
6. Voting Conflicts: Adherence to the voting conflicts provisions of the Florida Code of Ethics,
s. 112.3143(3) (for local public officers) and 112.3143(4) (for appointed public officers),
F.S., is required. Members are prohibited from voting on any measure before their Board
which could result in a special economic private gain or loss to themselves, their relatives,
their business associates, or a principal by whom they have been retained (including their
private clients and employers). Further, Sec. 2-429 of the Monroe County Code of
Ordinances provides that advisory board members must not vote on any matter that will
directly affect the board member or a business entity with which he/she serves as an
officer, director, partner, of counsel, consultant, employee, fiduciary, beneficiary,
stockholder, bondholder, debtor or creditor.
7. f the Monroe County Code of Ordinances provides that advisory board members must not
vote on any matter that will directly affect the board member or a business entity with
which he/she serves as an officer, director, partner, of counsel, consultant, employee,
fiduciary, beneficiary, stockholder, bondholder, debtor or creditor.
8. my Code of Ordinances provides that advisory board members must not vote on any
matter that will directly affect the board member or a business entity with which he/she
serves as an officer, director, partner, of counsel, consultant, employee, fiduciary,
beneficiary, stockholder, bondholder, debtor or creditor.
If a member has a personal, employment, or business relationship with a person or entity
that is subject to a recommendation of the Board, the member must discuss the potential
voting conflict with the assigned staff liaison, who can, as necessary, raise the issue to the
Monroe County Attorney, designee, or liaison for guidance.
the assigned staff liaison, who can, as necessary, raise the issue to the Monroe County
Attorney, designee, or liaison for guidance.
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When faced with a measure that gives rise to a voting conflict, an appointed public officer
may not participate or vote on the measure and must file a memorandum of voting conflict
disclosing the basis for the conflict prior to the meeting at which the matter will be
considered. The memorandum of voting conflict must be filed with the meeting's recording
officer (before making any attempt to influence the decision) and incorporated into the
meeting's minutes, a copy of the memorandum must be provided to the other members of
that board and must be read publicly at the next meeting. If the voting conflict is unknown
prior to the meeting, the appointed public officer must orally disclose the conflict at the
meeting before participating, complete a written memorandum of voting conflict, and file it
with the meeting's recording officer within 15 days of the disclosure being made, and the
memorandum must be provided to the other members of that board and read publicly at
the next scheduled meeting.
other members of that board and must be read publicly at the next meeting. If the voting
conflict is unknown prior to the meeting, the appointed public officer must orally disclose
the conflict at the meeting before participating, complete a written memorandum of voting
conflict, and file it with the meeting's recording officer within 15 days of the disclosure
being made, and the memorandum must be provided to the other members of that board
and read publicly at the next scheduled meeting.
d the memorandum must be provided to the other members of that board and read publicly
at the next scheduled meeting.
9. Prohibited Conduct: Particular adherence is required to the requirements in s. 112.313,
F.S., as it relates to solicitation or acceptance of gifts; misuse of public position; and
disclosure or use of certain information.
Board members must not accept or solicit a gift, loan, payment, favor, service, promise of
employment or business contract, meal, transportation or anything else of value, if such
thing is given with the understanding that it will influence the official action of the member.
The same standard shall apply to a gift, loan, favor, etc. for the spouse, child, relative or
business partner of the member.
Board members must not corruptly use or attempt to use his or her public position, title,
influence, or any property or resource of Monroe County, or perform his or her duties, to
secure a special private financial, social, or political benefit, or exemption for himself,
herself, or another person or business entity connected to them in a private capacity.
roperty or resource of Monroe County, or perform his or her duties, to secure a special
private financial, social, or political benefit, or exemption for himself, herself, or another
person or business entity connected to them in a private capacity.
No Board member shall disclose or use information not available to members of the
general public and gained by reason of his or her public position, for his or her personal
gain or benefit, or for the personal gain or benefit of any other person or business entity.
ity.
Board members must not abuse their position in order to obtain a disproportionate benefit
for themselves; their spouse, children, or employer; or for any business with which they
contract; in which they serve as an officer, a partner, a director, or a proprietor; or in which
they own an interest, as prohibited by Art. II, s. 8(h)(2) of the Florida Constitution.
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10. Nepotism Prohibited: In accordance with Florida's anti-nepotism statute, s. 112.3135, F.S.,
Board members must not appoint, employ, promote, advance, or advocate for the
appointment, employment, promotion, or advancement of, a relative into a position over
which the public official exercises control. Mere approval of budgets is not an exercise of
control.
The definition of "relative" will be in accordance with s. 112.3135(1)(d), F.S., and will
include a "Domestic Partner." "Domestic Partners" are defined to include two adults who
have chosen to share one another's lives in a committed family relationship of mutual
caring and includes those sharing the same legal residence. Nothing set forth herein shall
prohibit the employment of more than one (1) member of the same family.
11. Prohibited Political Activity During Public Meetings: Board members must refrain from,
during meetings or other activities of the Board, soliciting funds to support any person's
campaign for election to local, state, or federal public office; seeking signatures on any
petition provided for by election law; or distributing literature favoring or opposing a
candidate, political position, or political persuasion.
BOARD STANDARDS OF CONDUCT
In addition, and in order to maintain the integrity, impartiality and dignity of these
institutions of government all appointees to, and members of the aforementioned Boards
must:
Regularly attend all scheduled meetings of the Board.
Prepare for and pay attention during each Board meeting and help foster a positive,
collegial, respectful, and productive environment at such meetings.
Maintain an attitude of courtesy and consideration toward other members, citizens and
staff during all discussions and deliberations. Avoid the use of abusive, threatening, or
intimidating language or gestures, harassing behavior, or unwelcome conduct of a sexual
nature, directed at other members, citizens, or staff.
Uphold the prestige of their office and avoid impropriety and the appearance of
impropriety. Members will not convey the impression that they are able to unduly or
inappropriately influence the outcome of a decision of the Board to which they are
appointed, or the Monroe County Board of County Commissioners.
outcome of a decision of the Board to which they are appointed, or the Monroe County
Board of County Commissioners.
Discharge their duties and responsibilities on the Board without favor or prejudice toward
any person or group, and refrain from participating in any proceeding in which their
impartiality may reasonably be questioned.
Remain vigilant against deviations from Monroe County Board of County Commission
policies that are applicable to the Board to which they are appointed, as well as the rules,
policies and mission statements (if applicable) of the Board. Concerns about such
deviations should be brought to the attention of the assigned staff liaison. Ethics concerns
regarding Board service should be brought to the attention of assigned staff liaison and the
Monroe County Attorney. Members that have questions regarding Florida's ethics
requirements may also contact the If Ioirlid i Qoirinirinilssli¢iri ¢iri I�t[a li s at 850-488-7864.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 7
1012012021
1925
Events Procedures-Fishing
>> Continued
OPEN PUBLIC MEETINGS
Adherence to Florida's Government in the Sunshine Law, Chapter 286, F.S., and Art. I, s.
24(b), Fla. Const., is required. Members will refrain from engaging in discussions (verbal,
written, electronic, or other) with any other member of the same Board about matters which
could foreseeably come before the Board for discussion and/or determination.
Board members must allow other members, County staff and (as appropriate within the
prescribed rules) citizens—a reasonable opportunity to present their views.
PUBLIC RECORDS
Adherence to Florida's Public Records Law, Chapter 119, F.S., and Art. I, s. 24(a), Fla.
Const., which provides a right of access to all public records and materials, is required.
Providing access to public records is a duty of each Monroe County agency and Board.
All Monroe County advisory bodies including the TDC, DAC, and FAC shall allow and
permit reasonable access to, and inspection of, all documents, records, papers, letters or
other "public record" materials in its possession or under its control subject to the
provisions of Chapter 119, F.S., and made or received by the Board, its Agencies of
Record, as well as any corporation or business entity acting on behalf of Monroe County.
ject to the provisions of Chapter 119, F.S., and made or received by the Board, its
Agencies of Record, as well as any corporation or business entity acting on behalf of
Monroe County.
Questions concerning Public Records and Sunshine Law compliance should be brought to
the attention of assigned staff liaison and the Monroe County Attorney. Members that have
questions regarding Florida's Public Records Law or Sunshine Law may also contact the
II¢: irli�: Ad:toirirne Qgir.ngE,:11's Office and refer to its reference materials including the
GoVren7ment in the Sunshine Manual.
..........................................................................................................................................................................................
NONRETALIATION
Monroe County officials and employees are expected to honor the right of others to oppose
conduct they believe to be a violation of law, rule, or a Monroe County or TDC policy or
procedure. All public officers and employees, as well as personnel of the VFK, and those
with whom they interact are encouraged to report actual or potential wrongdoing, including
any actual or potential violation of the law, regulation, ordinance, policy or procedure.
Persons who report concerns in good faith will not be subjected to retaliation, retribution, or
harassment.
d to retaliation, retribution, or harassment.
No Monroe County public officer or employee, nor any employee of the VFK, is permitted
to engage in any retaliation, retribution, or any form of harassment against another for
reporting compliance-related concerns; or for filing a claim, complaint, or grievance related
to such activity.
Any retaliation, retribution, or harassment will be met with prompt remedial action.
Advisory Committee Responsibilities:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 8
1012012021
1926
Events Procedures-Fishing
>> Continued
The Advisory Committee shall review on an annual basis the Fishing Event Funding
Application provided by the TDC Administrative Office. Adoption of any changes to the Fishing
Event Funding Application must be approved by the Advisory Committee. The TDC
Administrative Office will incorporate approved changes as directed by the Advisory Committee.
Any material or substantive change that alters the intent of the application shall also be
approved by the TDC and BOCC prior to being advertised for funding request. TDC
Administrative Office shall advertise the availability of funding on the Monroe County website,
or alternative advertising methods when directed by the Advisory Committee. The TDC
Administrative Office will distribute the application upon request and shall receive submission
of applications as specified in the application. The TDC Administrative Office shall set the date
of release of the application, the application submission deadline and place notice of such on
the Monroe County website.
The TDC Administrative Office will hold Fishing Event application workshops annually as part of
the funding process. The workshop will be publicly noticed within two (2) weeks after the
release of the Funding Application. The Advisory Committee shall have a representative attend
one (1) application workshop. The workshops are held to explain the application process,
TDC procedures and permissible expenditures to all potential applicants. These workshops
may be conducted in person or by Communication Media Technology/electronic platform.
The Advisory Committee shall review Fishing Event funding applications that are submitted
and make funding event recommendations to the TDC based upon the equitable district-wide
percentage distribution of Fishing funding allocations for all qualified events/activities as set by
the TDC.
A minimum of thirty five percent (35%) of the Fishing budget shall be allocated to national
media advertising and public relations.
After the funding allocation recommendations for Fishing Events are made they will be
submitted for approval by the TDC and BOCC. The TDC Administrative Office shall
communicate and coordinate directly with the Fishing Event Coordinators, for t h e
submission of budgets to the appropriate agency of record and for execution of the
contractual agreements between the BOCC and the Fishing Event Coordinators.
III. ADVISORY COMMITTEES APPOINTMENT PROCEDURES
The TDC Administrative Office will monitor the terms of the Advisory Committee members
and prior to the expiration of the member's term or if a member resigns and cannot
complete their term of office, the TDC Administrative office will place an appropriate
advertisement announcement in a local newspaper requesting interested applicants to submit an
application to fill the vacant position.
1. Nomination Committee
a. There shall be a three-person nominating committee for each district for the
purposes of making recommendations for appointments to the Advisory Committee seat for
the district.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 9
1012012021
1927
Events Procedures-Fishing
>> Continued
b. The nominating committee for each District shall be comprised of:
i. One (1) District Advisory Committee Chairperson representing that
specific district
ii. One (1) Tourist Development Council board member representing that
specific district appointed by the Chairperson of the TDC
iii. One (1) Chamber of Commerce Representative for that District (Executive
Director or person in similar position)
C. Any Advisory Committee vacancy shall be advertised by the T D C
Administrative Office on the Monroe County website and in a local newspaper with a
request for applications/resumes to fill the position, and a deadline for
application/resume submission to the TDC Administrative Office.
d. Applications shall be available upon request by the TDC Administrative Office.
A sample application is attached.
e. Applications/resumes received by the deadline for the Advisory Committee seat
shall be recorded by the TDC Administrative Office and the applications/resumes shall be
forwarded to the nominating committee for the Advisory Committee for which there is a
vacancy.
f. The nominating committee for the district of the vacant position shall review the
applications and rank the applicants in order of preference. The Tourist Development
Council Administrative Office shall place the recommended applicant (based upon the
highest ranked application) on the TDC agenda for consideration of appointment to the
Advisory Committee.
g. The TDC shall either appoint the Advisory Committee member for a three-
year term, reject the recommendation and appoint an alternate person from the available
applicants, or request the TDC Administrative Office to re-advertise the vacant position.
III
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 10
1012012021
1928
Events Procedures-Fishing
>> Continued
III III III III III III II Il III III III III III IM......III Il"III IVY�III III III�IIL.. �III IVY II Ili"'III III
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
(305) 296-1552
(stjbrnissian ernail pr,ovided i ii III liu ° liu ii
Date: Insert
To: District Chamber of Commerce
All DAC Members for District I
TDC Chair
From: Administrative Secretary
Please find attached the application form for the following position:
District I Advisory Committee
(Encompasses the City Limits of Key West)
Fishing Advisory Committee Representative
If you know of anyone who may be interested in filling this position, please pass on the attached
application form. Applicant should scan and email the signed application to the TDC Administrative office,
on or before the deadline to (submission email provided in application). A resume may be attached to this
application.
DEADLINE
Application to be received no later than 5:00 p.m.
FRIDAY ,
If you require additional applications, please feel free to photocopy the attached document. If you should
have any questions, please call our office at (305) 296-1552 or (800) 648-5510 or have the prospective
applicant contact us directly.
HOW TO USE YOUR IPHONE TO SCAN A DOCUMENT:
If you do not have a scanner and you have an iPhone, you can scan the documents by:
✓ Opening your "Notes" app
✓ Open a new note — bottom right-hand corner
✓ Select the "Camera" icon
✓ You will then have the option to "Scan Documents"
✓ Position the document in the view of the camera and take photo— if the document is really
straight it will automatically determine the boarders of the document — if not, you will have to
"draw" the boarders
✓ Select "keep scan"
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 11
1012012021
1929
Events Procedures-Fishing
>> Continued
urolll°iuuiuiAdVmoiry Comirn�rttee pIII III ca'floin
District: I Fishing Advisory Committee Representative
(Encompasses the City Limits of Key West)
C\AUSt reside fUll tirine uirm the f Iloirida Keysaind havea fishing related IbLISuir)essoirirelpireseir)t ,,mir)(I have
knowledge of fishing tWirinarneints that U ti I Ize/ireq Lies t fLH)diing firorn the specific Im.,d tax distirict they
aire repiresenting,
NAME:
WORK ADDRESS:
HOME ADDRESS:
WORK PHONE:
Home/Cell:(please circle)
*E-Mail
*All correspondence and meeting packets will be distributed electronically via email.
Explain why you feel you are qualified to make recommendations for fishing related expenditures
(events/advertising/PR) from the bed tax revenue collected in this district that will enhance the
visitor fishing experience for this specific district.
Signature- Date:
Application to be received no later than 5:00 P.M. (insert deadline date)
Important:
Applicant will be notified by email that the application has been received by our office. If the
applicant does not receive notification, it is his/her responsibility to contact the TDC office
to confirm receipt.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 12
1012012021
1930
Events Procedures-Fishing
>> Continued
IV. STANDING RULES
1. The Advisory Committee shall be bound by the same policies and procedures as
applied to the TDC and as outlined in the Monroe County Tourist Development Council's
Operations Manual. Some of which are outlined below.
2. Government in the Sunshine: As a member of an Advisory Committee members
are subject to "Government in the Sunshine". Open government has been a cherished
principle guaranteed under Florida Law since the beginning of this century. The right of
public access gained constitutional status when the Public Records and Meetings
Constitutional Amendment took effect on July 1, 1993.
A copy of the "Government in the Sunshine" manual is available in the TDC Administrative
Office for your review. If you have any questions regarding "Government in the Sunshine",
please contact the TDC Administrative Office.
3. Conflict of Interest/Code of Conduct: All new Advisory Committee members are
provided Conflict of Interest information. Pursuant to Florida Statutes § 112.313(12), the
prohibitions found in subsections (3) and (7) of that statute may be waived by the TDC/BOCC
for any Advisory Committee member who has first made a full disclosure of the
transaction or relationship which constitutes the conflict. This waiver entitles the Advisory
Committee member to participate in discussions concerning any matter for which a conflict
exists but prohibits said member from voting on matters for which conflicts exist.
However, effective June 15, 2011 the BOCC agreed that it shall not accept or approve any
request for waivers of conflict of interest that come under Section 112.313, F.S. by TDC Board
Members or Advisory Committee members. (BOCC si15i11)
4. Meetinas:
The Advisory Committee shall meet approximately 4 times a year, or as necessary to conduct
business.
Meetings may be conducted in person or with Media Technology/electronic platform and a
public notice will be placed on the Monroe County website under Notice of Meetings fifteen
(15) days prior to the meeting.
a. Roberts Rules of Order: The Advisory Committee operates under Roberts
Rules of Order. The rules are strictly observed for the resolution of all disputes and, when
necessary for the maintenance of order. Normally, proceedings are conducted with a
minimum of formality.
b. Quorum,- Fifty percent (50%) plus one constitutes a quorum.
C. Election of Committee Chairpersons:
The Advisory Committee shall elect its Chairperson, Vice-Chairperson, at the
beginning of the new fiscal year- beginning October 1. The Chairperson shall
serve as the presiding officer and conduct the business of the Advisory
Committee.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 13
1012012021
1931
Events Procedures-Fishing
>> Continued
In the absence of the Chairperson, the Vice-Chairperson shall preside and
assume the responsibilities of the Chairperson.
In the case when the above listed individuals are not present, any member
may call the meeting to order and a majority of the quorum shall
determine who shall serve as Presiding Officer.
V. POLICIES & PROCEDURES:
1. Meeting Agenda: Deadline for Advisory Committee meetings is twelve (12) noon
Friday, two (2) weeks prior to the scheduled meeting.
The Chairperson will provide and approve the agenda items.
After the agenda packet has been distributed, further add- on items will be presented to
the Advisory Committee, when called for on the day of the meeting. It will take a unanimous
vote of the Advisory Committee for such add-ons to be placed on the agenda.
2. Recording of and Meeting Minutes: The TDC Administrative Office is responsible
for recording and producing the minutes of the Advisory Committee meetings.
The minutes will be presented to the Advisory Committee for approval at their following
meeting. Any revisions to said minutes may be read into the record at that time. The
T D C Administrative Office maintains meeting information at their office which is open to
the public.
3. Seekina Approval of Advisory Committee Recommendations: The TDC
Administrative Office is responsible for placing all items that require TDC and/or
Board of County Commission on the appropriate agenda.
4. Meetina Attendance: If an Advisory Committee member cannot attend a meeting, it
is their responsibility to advise the TDC Administrative Office at least twenty-four (24)
hours prior to the date of the meeting. This enables the TDC Administrative Office to
establish quorum of a particular meeting. If quorum cannot be established, the T D C
Administrative Office shall advise all Advisory Committee members and provide notice
that the meeting is canceled.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 14
11115123
1932
Events Procedures-Fishing
>> Continued
Is IIII'° Illh°°IH III IIY C IIII'° III III " ""'III'"' IIII IIII'° III Y III II
I�°°°IOGK III""' k1 i IIL........ IIII.......... WiiIII Y """III IIII IH III Y C III
OC QI11111 I II t 2025 II II:t IIII I "'IIII""'III tIIII IIIIII IIIR 3 , 2 26 our 114 iii c114 urouiumo uroui Four c eintu taIkur,in
pIllace iin Oct6beir aind IIIMo eiiWl eir 2026
IIIL ures1 oindeints iniust use flll,::iiic uuirireint aIpIpIHca,floin Use of ainy oflll,::iiicur a1pIpIHca,floin
uiIIIIIL uresWt ii ouir a1p1pIHca,floin b61ng rejected
APPLICATION DEADLINE:
All applications must be received no later than 5:00 p.m.
All applications should be submitted by the following method:
• y einiaiilll "to: is i _ eve is l eys.co
I III Illuicaintu iniuut uulll uiumu,
One completed copy of the application as a .pdf (all attachments must be merged into
one document. Please DO NOT include the instruction pages). If you do not receive an
automated response confirming receipt of your application or if your file size is 25MB or
larger please call our office (305-296-1552). Please plan accordingly to allow sufficient
time to ensure that the application is successfully delivered or to allow for
accommodations to be made in advance for files that exceed 25MB. Please be advised
that it is the applicant's sole responsibility to ensure delivery of their application and
waiting until the deadline to address or confirm your application submission delivery will
result in your bid being rejected.
All inquiries and correspondence should be made to the TDC Administrative office via
email to Maxine afl -kevs.com or Ammie afl -kevs.com. IIII uiu flll,iuc III III Illuiu unt''u
urculll oui uu�lll uilllu�°� to WHow ulp V IIpI[,iioine caIHIV (305 296 1552) u�f a rcull4 oinuc uiu not
urec6 c0 i, 111°iuu�in ' 2 III,iiouiru Please do not hesitate to contact the Administrative
Office with any questions.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 15
215125
1933
Events Procedures-Fishing
>> Continued
APPLICAN I RESPONSIR[LITIES,
Applications may be submitted by the following entities-
1. Fishing Tournament Event applicants under their own name can apply but
must be aware that the contract will be entered into in their name, and they
will become the event contractor within the final funding contract. All invoices
and documentation must show their name (event contractor) as written within
the final funding contract.
2. A governmental public entity (e.g. a county or municipality); a for profit or not-
for profit organization; or a business in good standing with the Division of
Florida Corporations. Prior to completing a Fishing Tournament Event
Application, please go to www.sunbiz.orq to ensure that your organization is
registered to do business in the State of Florida. Only entities (applicants) that
are duly registered will be accepted. The Contract will be entered into with the
name exactly as it appears on Sunbiz.org and that official name will become
the event contractor within the final funding contract. All invoices and
documentation must be in the event contractor name as written within the
contract. Attach a copy of the Sunbiz to your application.
It is important that every tournament fill out completely the enclosed funding agreement
application, attach all the proper information that is requested and return to the TDC
Administrative Office. Refer to the application check list at the back of this application.
It is the responsibility of the event applicant and the event contractors (contracted entity)
to keep apprised of all Monroe County Tourist Development Council's policies and
procedures pertaining to event funding.
When event applications are received, they will be distributed to the Fishing Advisory
Committee for review and their recommendations for funding allocations will be placed
before the TDC for approval. Upon approval by the TDC a contract will be submitted to
the Monroe County Board of County Commissioners (BOCC) for final approval.
Only events held entirely within Monroe County shall be considered for event funding.
Events that use ONLY rod, reel, line and hook are eligible to apply for Fishing
Tournament Event Funding. Spearfishing and Dive Events are not eligible to apply for
Fishing Tournament Event Funding.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 16
215125
1934
Events Procedures-Fishing
>> Continued
Events that take place between October 1, 2026 and December 31, 2026 may apply for
pre-promotion of their event. All promotion and related expenditures MUST be spent
prior to September 30, 2026.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 17
215125
1935
Events Procedures-Fishing
>> Continued
FY 2026
October 2025 November 2025 December 2025
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 1 . 2 3 4 5 6
5 6 7 8 91011 2 3 4 5 6 7 8 7 8 . 910111213
12 13 14 15 161718 9 10 1 1 12 1314 15 14 15 16 17 1819 20
19 2021 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25�26 27
26 2728 29 30 31 23 24 25 26 27 28 29 28 2930 31
30
January 2026 February 2026 March 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
C 2 3 1 2 3 4 5 6 7 1 2 . 3 4 .5 6 7
4 5 6 7 8 910 8 9 10 11 1213 14 8 9 10 11 1213 14
11 12 13 14 1516 17 15 16 17 18 1920 21 15 1617 18 192021
18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 2324 25 26 27 28
25 26 27 28 29 30 31 29 3031
April 2026 May 2026 June 2026
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 2 1 . 2 3 .4 5 6
5 6 7 8 91011 3 4 5 6 7 8 9 7 8 . 9 10111213
12 13 14 15 161718 10 11 12 13 1415 16 14 15 16 17 18 19 20
19 2021 22 23 24 25 17 18 19 20 2122 23 21 22 23 24 25 26 27
26 2728 2930 24 5 26 27 2829 30 28 2930
31
July 2026 August 2026 September 2026.
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
Su Mo Tu We Th Fr Sa
1 2 34 1
5 6 7 8 91011 2 3 4 5 6 7 8 1 2 3 4 5
12 1314 15161718 9 1011 12 1314 15 6 7 8 1011 1
19 2021 22 23 24 25 16 17 18 19 20 21 22 13 14 15 166 177 18 199
26 2728 29 30 31 23 24 25 26 27 28 29 20 21 22 23242526
30 31 27 2829 30
USA Holidays and Observances
13 Oct, 25 Columbus Day 11 Nov, 25 Veterans Day 27 Nov, 25 Thanksgiving Dav
25 Dec,25 Christmas 01 Jan, 26 New Year's Day 19 Jan, 26 M L King Dav
16 Feb,26 Presidents' Day 03 Apr, 26 Good Friday 05 Apr, 26 Easter Sunday
25 May, 26 Memorial Day 19 Jun, 26 Juneteenth 03 Jul, 26 Independence Day
Holiday
04 Jul, 26 Independence Day 07 Sep, 26 Labor Day
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 18
215125
1936
Events Procedures-Fishing
>> Continued
eints iniust alike III Illauc betweein Oct6beir 1, 2325 aind Selpteiniml cuir 30, 2026
° ui c III, ui ouiumo uiouim four III Neints °taIkuiing pIllace betweein Oct6beir 1 2326 .............. 31
2326
NAME OF EVENT CONTRACTOR:
(Event applicant or as it appears on
www.sunbiz.orq or name of individual/sole
grogrietor)*Attach copy of Sunbiz
registration to this application.
TITLE OF TOURNAMENT-
DATE(S) OF TOURNAMENT:
If you are applying for pre-promotion of an event that takes place between
October 1, 2026 to November 30, 2026, please check this box-
dates
off' c eint ou auic a III uiin �ouir °fuindm6iin fouir, uiefeir ° o ualllei chair oin 3
( 114114 114 ° )
*If registered on Sunbiz.org, are you a: ❑ Non-Profit ❑ For Profit
FUNDS REQUESTED: $
(IIII uunds requested inlay not exceed 50,333)
This application is to request funding from the following District(s):
❑ District I: Key West— (shall encompass the city limits of Key West)
❑ District II: Lower Keys — (from city limits of Key West to West end of Seven Mile
Bridge)
❑ District III: Marathon — (from West end of Seven Mile Bridge to Long Key Bridge)
❑ District IV: Islamorada — (between Long Key Bridge and Mile Marker 90.939)
❑ District V: Key Largo — (from Mile Marker 90.940 to the Dade/Monroe County line
and any portions of mainland Monroe County)
DESIGNATED TOURNAMENT CONTACT PERSON
Please note that the TDC Administrative Office conducts most of its correspondence,
including contract and reimbursement materials by email, so the person listed below
should be able to accept responsibility for receipt of this information.
Name & Title-
Telephone/Mobile No.:
E-Mail:
Address:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 19
215125
1937
Events Procedures-Fishing
>> Continued
❑ This is a new event and has no Tournament History.
Date(s) of Last Tournament:
Location of Last Tournament:
❑ District I ❑ District II ❑ District III ❑ District IV ❑ District V
Age of Tournament
Amount of Entry Fees Collected Last Tournament $
Number of Fishing Days
Number of Anglers:
What was your Target Specie(s)
Total Number of Targeted Specie(s) Caught
or Released
Tackle Requirements
Daily Fishing Hours
How Many Vessels Participated?
Does your tournament include a scholarship component or local charitable contribution,
if so please describe below:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 20
215125
1938
Events Procedures-Fishing
>> Continued
�I IMBE11 )BOG,1`1 ,0M N[ I 1
Use the table below to calculate number of room nights for last event.
❑ This is a new tournament
a. How many out of County visitors/Registered
Anglers to this district
b. How many visitors to a room
c. How many nights will visitors stay?
d. Calculate: Room Nights = (a/b) x c
divide line a by line b. Then multiple by line c
*room nights will automatically calculate
Method used to estimate the number of nights out of County visitors will stay:
❑ Registration from last year's tournament
❑ Lodging feedback from last year's tournament
❑ Survey of attendees **
❑ Other method. Attach as Attachment A
**Example of how to take a survey can be found here:
https://www.monroecounty-fl.govf ocumentCenter/\flew/345 2/Survey- xample
Use the table below to calculate number of room nights estimated for FY 2026
Event (both new and established events should complete table below):
a. How many out of County visitors/Registered
Anglers to this district
b. How many visitors to a room
c. How many nights will visitors stay?
d. Calculate: Room Nights = (a/b) x c
divide line a by line b. Then multiple by line c
*room nights will automatically calculate
Please provide the lines in and out times and number of fishing hours for each day of
your event below, a copy of your fishing schedule may also be attached:
Day 1 Day 2 Day 3 Day 4 Day 5
Lines In
Lines Out
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 21
215125
1939
Events Procedures-Fishing
>> Continued
IIIIII' IIII EI` BY CATEG011Y
❑ This is a new event and has no Tournament History
DATE OF TOURNAMENT RESULTS:
CHAMPION:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
1st Place:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
2nd Place:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
3rd Place:
NAME:
CITY/STATE:
CATCH:
CAPT/BOAT:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 22
215125
1940
Events Procedures-Fishing
>> Continued
011� 1 , I[
Check the box below for the format of your proposed tournament:
❑ Release ❑ Weight
❑ Other, pleasespecify:
Check the box below that shows your target species:
❑ Blue Marlin ❑ White Marlin ❑ Sailfish ❑ Spearfish ❑Sword Fish
❑ Kingfish ❑ Dolphin ❑ Wahoo ❑ Tuna ❑ Barracuda
❑ Cobia ❑ Grouper ❑ Snapper ❑ Jacks and Sharks
❑ Cero ❑ Mackerel ❑ Tarpon ❑ Permit ❑ Bonefish
❑ Redfish ❑ Snook
❑ Other, pleasespecify-
Are tournament entry fees: ❑ per Angler ❑ per Boat
Below, Enter your Entry Fees:
Adult Child Social Boat
Fee: $ Fee: $ Fee: $ Fee: $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 23
215125
1941
Events Procedures-Fishing
>> Continued
PROMOTION N 'IRKS° °IU11 1FI PILE O SEE,) 1QUIERINAMENT
In the space below describe how your tournament will attract overnight out of county
visitors within the district you are applying for funding. If more space is required, please
attach additional information as Attachment B.
TOURNAMENT 'FIKE�TING PLAN
What is the total amount of your Marketing Plan, $
including funds requested from TDC:
How much is the applicant contributing to the
marketing of this event in "Hard Dollars"? Please do
not include funds requested from TDC or other grants
— funds listed on this line should only include what the
applicant organization itself is providing towards the
marketing of the event. $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 24
215125
1942
Events Procedures-Fishing
>> Continued
TOUl°'I MENT I'MES
In the space below, tell us about your Tournament Rules:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 25
215125
1943
Events Procedures-Fishing
>> Continued
In the space below, tell us about your Tournament Scoring System:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 26
215125
1944
Events Procedures-Fishing
>> Continued
Exhibit A
J
The following are theuuuounly acceptable expenses. This will became part ofuyour
approved contract
Media Placement & Production Costs: Newspapers and magazines (inserts will also
be considered), radio and TV. The TDC will pay for the following digital advertising on
websites, website links, pre roll video, banners, mobile, social media promoted posts,
and email blasts. Digital advertising links may go to the event website. The TDC Logo
must be placed on all print, TV, websites, pre roll video, social media promoted posts,
banners and email blasts. Radio advertising does not require the logo but all radio
announcements must say "Brought to you by the Monroe County Tourist Development
Council". No payment will be made for development or operations (hosting) of
websites. At least 30% of total funding allocation must be placed within the Media
Placement and Production Cost line item and shall be expended on advertising media
cost attributable to out of county placement.
Promotional Signs: Posters and banners (hanging and displayed outdoors).
Promotional Items: T-shirts and hats*, reusable totes and reusable drawstring bags ,
trophies (Fishing Tournaments Only).
*Sales/Resale of TDC funded items: Items funded by the BOCC/TDC, including
creative and resulting work product, are owned by the BOCC/TDC and as such may not
be sold.
Direct Mail Promotions: Brochures, postcards and pamphlets including postage and
shipping. This is a direct mail promotional brochure, postcard or pamphlet utilized for
pre-event advertising.
Programs: TDC will pay up to fifty percent (50%) for the cost of production or printing
of an event program showing scheduled activities and information on the event as
outlined in contract budget. Digital Programs: TDC will pay up to fifty percent (50%) of
the production only (on click through cost) for digital programs showing scheduled
activities and information as outlined in the contract and contact budget. TDC will pay
for print or digital programs, but not both.
Public Relations (PR): Print and electronic public relations materials for distribution to
media, such as, but not limited to, press releases, public service announcements,
photography and videography as approved by the public relations agency of record.
Only permissible PR material produced by the TDC agency of record and/or a
professional public relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditure will not be
considered for reimbursement.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 27
215125
1945
Events Procedures-Fishing
>> Continued
Trophies: Framed art work, framed photography, engraved crystal and glass, plaques,
trophies, sculptures (fiberglass, metal, glass & wood) and framed certificates shall
constitute a trophy. All such trophies must include the appropriate information as
outlined in the policies (tournament name, date (year), and location). For trophy
reimbursement, Tournament Directors must present the original invoice of the trophies,
a notarized list of winners of the event, and a notarized list of the plates and/or glass
etching from the engraving company.
Amendments to Contract Budgets: No amendments to the line item budget will be
permitted after the contract has been reviewed and approved.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 28
215125
1946
Events Procedures-Fishing
>> Continued
Exhib(t S
I�f,J,O K _�,UEUI't,._G,U UII�,,NT USAGE ,1J1[' L.J 1qE
This will becoumeuu part uuuof your approved contractu
Color ads four (4) color processing printing
Black & white ads shall include the Florida Keys and Key West logo in high resolution
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats, t-shirts, reusable totes and reusable drawstring bags: must carry the "The Florida
Keys & Key West" Out-of-County logo
Radio Advertising: No logo is required. All radio announcements must say "Brought
to you by the Monroe County Tourist Development Council"
Trophies: Logos are not required on trophies.
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council"
designation is to be utilized on in-county print newspaper and magazine ads, brochures,
postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors),
and digital advertising on websites, website links, pre roll video, banners, mobile and
email blasts. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council".
The
FloriddKeys
&Key est
ome as you are
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development
Council" designation is to be utilized in out-of-county newspapers and magazines,
brochures, postcards, pamphlets, programs, posters and digital advertising on websites,
website links, pre roll video, social media promoted posts, banners, mobile and email
blasts. Radio commercials should include "Brought to you by The Monroe County
Tourist Development Council".
The
FloriddKeys
&Key est
come aS you are
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 29
215125
1947
Events Procedures-Fishing
>> Continued
Exhibit C
Sell[ E1[,',, -' 1, EVIENTS
This will became part of your approved contract
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2026
PRINT OFFICIAL TOURNAMENT NAME
How many days is your event:
Please complete the activities that will take place during each day of your event:
(the number of days with activities selected should correspond to the number listed above)
Day 1
❑ Fishing Day 4
❑ Social Activity: ❑ Fishing
❑ Social Activity:
❑ Awards Ceremony
❑ Other: ❑ Awards Ceremony
❑ Other:
Day 2
❑ Fishing Day 5
❑ Social Activity: ❑ Fishing
❑ Social Activity:
❑ Awards Ceremony
❑ Other: ❑ Awards Ceremony
❑ Other:
Day 3
❑ Fishing Day 6
❑ Social Activity: ❑ Fishing
❑ Social Activity:
❑ Awards Ceremony
❑ Other: ❑ Awards Ceremony
❑ Other:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 30
215125
1948
Events Procedures-Fishing
>> Continued
EXHIBIT D
Approved revised bud et after allocations will become part of youra roved contract
Below, fill in the line items as to where you will spend the dollars you have requested.
This budget may need revising depending on your final funding allocation. Prior to
completing your line item budget — refer to Exhibit A of this application for
allowable event marketing expenditures under the individual line items.
FISHING EVENT BUDGET— FISCAL YEAR 2026
IIl.msuims Iii1H11 beumo aiuxieimdiumieinto t.o 114fliis IlMd'get affcuim II,3OCC aIppiii"ova1 of aguimssiumuisint
OFFICIAL TOURNAMENT NAME
`MEDIA PLACEMENT & PRODUCTION COST $
PROMOTIONAL SIGNS $
PROMOTIONAL ITEMS $
DIRECT MAIL PROMOTIONS $
PROGRAMS $
PUBLIC RELATIONS $
"TROPHIES $
'GENERAL NON-ALLOCATED $
Total: $
* At least 30% of total funding allocation must be placed in the Media Placement & Production Cost line
item and be utilized for out of County advertising
**Tournaments may not place more than 30% of their total funding allocation in the Trophy line item,
except when special approval from Fishing Advisory Committee has been received
***The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may
only be utilized for acceptable event marketing expenses (see Exhibit A of application)
If your event takes place in August or September 2026, please fill in the information
below:
How much of your funding do you anticipate will be spent and submitted for
reimbursement prior to September 30, 2026: $
How much of your funding do you anticipate will be submitted for reimbursement after
September 30, 2026: $
You will be able to revise these amounts after funding is allocated and this will become
part of your final agreement.
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 31
215125
1949
Events Procedures-Fishing
>> Continued
AG 11014, FI NII
Submit a detailed action plan including appropriate permit(s) if applicable, as to how
parking/security and road closures will be handled during your event. The plan should
include the following email-
1. Describe how your event plan will handle road closures. If applicable, enclose a
copy the approval by the appropriate county/municipality entity.
2. Describe how your event plan will accommodate parking and transportation.
3. Describe how your event will handle security.
4. Event Sustainability.
Our visitors come to enjoy events, but in the process, a tremendous amount of
waste is generated, much of it recyclable. The single most effective tool in reducing
waste at special events is planning ahead. On the next page (page 18), complete a
narrative on how you plan to reduce waste during your event by doing the following:
a. Encourage recycling message within programs and brochures to recycle
during the event and also at home.
b. Encourage "Green" advertising (broadcast and digital)
c. Encourage vendors to use biodegradable and compostable products
(utensils; plates and cups; paper or canvas bags).
d. Encourage the use of clearly identified recycling containers.
e. Discourage the use of single use plastic bags and other products.
UsefW intact un a uim eirs foir c
Ui
Monroe unl 289 6037' Qllm or II , ...3902
li Il a Ill n ...289 llarn r lillll � Il 11 u� ...
..'.......................................................................... .................................................................... � �
3433
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 32
215125
1950
Events Procedures-Fishing
>> Continued
IIO' 11 N PLAN
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 33
215125
1951
Events Procedures-Fishing
>> Continued
STA"I'MENT 2II° (JIII 1111 'llll Illl)
Apphcant amay XuIbrns t Staternent of incorne and Xlp nX X as an attadhiment in
ffer un t forimat li f needed.
Oct. 1, 2023 Oct.1, 2024 Oct. 1, 2025
Sep. 30, 2024 Sept. 30, 2025 Sept. 30, 2026
Actual Projected Projected
INCOME:
SPONSORS (CASH) $ $ $
ENTRY FEES $ $ $
T-SHIRTS &CAPS
(EXCLUDING TDC ITEMS) $ $ $
BANQUET $ $ $
OTHER $ $ $
TOTAL $ $ $
OTHER FUNDS:
FISHING ADVISORY $ $ $
COMMITTEE
Total Income $ $ $
Expenses:
POSTAGE $ $ $
T-SHIRTS &CAPS $ $ $
DIRECTOR FEES $ $ $
BROCHURES & PATCHES $ $ $
KICKOFF/AWARDS BANQUET $ $ $
PRIZES AND/OR TROPHIES $ $ $
KICK-OFF TOURNAMENT $ $ $
DUES, LICENSES, INSURANCES $ $ $
MEDIA ADVERTISEMENTS $ $ $
STATIONARY, OFFICE
SUPPLIES $ $ $
PHOTO PROGRAM $ $ $
BROCHURE, PRINTING $ $ $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 34
215125
1952
Events Procedures-Fishing
>> Continued
SIGNAGE $ $ $
Oct. 1, 2023 Oct.1, 2024 Oct. 1, 2025
Sep. 30, 2024 Sept. 30, 2025 Sept. 30, 2026
Actual Projected Projected
OTHER $ $ $
OTHER $ $ $
TOTAL EXPENSES $ $ $
INCOME LESS EXPENSES $ $ $
DONATED SERVICES:
MEDIA ADVERTISING $ $ $
OTHER $ $ $
OTHER $ $ $
TOTAL $ $ $
NET PROFIT(LOSS) $ $ $
RETAINED PROFIT(LOSS)
FROM PRIOR YEAR $ $ $
RETAINED PROFIT AT END OF
EACH YEAR $ $ $
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 35
215125
1953
Events Procedures-Fishing
>> Continued
Form W.!91 Request for Taxpayer Glive Formato the
nR'-v ocii 2".11 M Identification Number and Certification requester.Do not
='&dar MO. send to the IIRS.
%,eif,o kw Go to Iwww.&&,gov1ForrnM for instructions and the latest information.
I Niarr' og ol'uw"cm YC."in'.."afre Um IrPrl s"r II.tjnrr"�is i an Qiis Illflnt;dia not le awe hi b ant.
2 r1a.'re,0dw". 6 3 einoy ri H jili t"&tt at'o"e
3 01,111k 1,1#11'Ai Ii 11,A""j"' o 1,,,,,+,red ul,hil,1,1'.Chtrl�k 1,,1d,ime 0 fli 4 Cut eeol,orit q"o&.P-k Ai&AY V'o
rok—ir"q, ciedi Kmdfle%ifoul irididuiift
j
E,.P.rvi payee r: Ari gll ivrel,
LiMirod lliAWA.y rfNrtrfphu5y irkrMr Uir,aAA'a8'U&Kjrl rc"c S"'s
Nknlrez 0hkk kffuv app,opliara b'..r1i 0"o kro ali lug the uL, Mrr,r �iry uwilu&- Du`rdl Orok k EKKIrpflun Miry rA7'C,A fepoirlhx;
ILLE!it he LL7-li� A arebryf oo wPr rtlknw.B LLC flvd k dk"e'Aanled ku'rill*aYnri—i the mYu4urriw Y,the ILLL,ia v,e
A.'.Arik,115,61 ��hidir IAW. kN�US.W,�1611.d Uk� OH'16'W�'O'A u"Ol�.,,f,xr,di LLC rum tir A"Y'� .....................
rrdrft VUk bwif,ia,'.,Nxid d'Aki Af'f"ii'—t.f.11,*1A,f. 11 18 0-111
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s 11 rk,,,sli and 1.1y1 rear auk no l.,Se hlalul,'flari Reu ueniter'..nalre ard nddmss(optkxuls�5 Addr,
6 tLdy af'alt'am.A ZIP f.,otle
7 ILi r&.lco,ui rto mntawrfvp Nee(qxi
Tax0ayer Identification Number�TIN�
Enter yow THIN in the apprapinffle box.The TM 1prowded must match the name given on fire I to ndold JI SoinflisecudtV hurribot
backupwithhlding.Forind
indida this iis gen
erally your sou al surly number(SSN w k Hasvw,fair a
resudent alien,o sale propirlefor,or disragnirded erift see the imievuLtione,lor Pori 1,�aiter.For ocher
antlifies,it is youff ampbyer Identification number(Elhll,11 you do act have a infurnber,sea Howto per a
T'N,later. or,
Note:It the,account us in rincri then one name.see the instructions for nine 1.Also,see WhBit Name and manber
PiU171bre,To we the Requesiter for guidelines on whose number to enter.
centrification
Under penalties of perjury,I ea till iha.l.
1.The numloar shi on this form is may correct taxpaye,4 iclermil,ficallon numbe4 ior I wrnwmting for a number to be issued to met;and
2.1 arn non subject to Ibaclkup whhhoiding because, t am exempt:from backup withholding,at lbj I have not been nai by Chas Internal Revenue,
'Service IYRS)that I arn subiaol to backup w1hilrialding as a result al a failure to reporl all interest or di0clends,or(c)the IRS has nafffied mie that I am
ria longer sublent to darkup ww1ithholding:avid
3.1 am a US.i or usher U.S.person(dol'ined ibelowm :end
4t.The,FATCA code:sN entered on this tomrx flif snyI indicabng that I am exempt Ircxrn FATCA reporting is correct.
Cartirlidailtion instructions.You ri croesout hern 2 above ifyou have been natri by the IRS Iti are curreritty subject lo backup vAhhho,'[ding because
qa.i have faiied to report:all imrleresk and dkvidewnds on yolur tax return For Te@JJ ealate transachona,utpnn 2 does rok apply.For inortgage irnterest plid,
RrdUkAloni OF Rha"601i of Secured property,cancellation of debt,conffibudons In an individual rel:Oemenq a7enigerriarl([RAl,and generafly,payments
othiii than interest and&Adards,you are snot vequred to sign Ifte certificalion,Ibukpu imust prowde your correct TIN.Seethe iinstirudrorns for Rail 111,lialev
Sign siga'alere of
Were I U.S,penrolit". Dale 1.
General Instructioins -Form 10fig-DIV(dividends,irn6udinrg those firom stocks of mui
k6nds)
Seciron relerencps we to the Internal Revenue Code unrlass ulherwae, -Form 10J9-WSG(various types of income,prizes,awards,or gross
rated proceado
Fukure developments.For the latest inlian nation about developments -Form 1099 B ijslock or mi fund sales and cartan other
related to Form W-19 and rrs irsiructionir,suoh as Ilergislatoln enar red liansactons by I:,Aokerv,'
after they were published,go to www.hagovfForni Form 10J9-S(proceeds from real estarp transactionsI
Purpose of Form «Form 1030 K(7eirrhant card and third party,network transactionir)
An individual or entity(Formi W-9 requester)who is required to tulle an Form 1098(homie mortgage,linrlereso.101,38-E(Eludenl loan mrrsai
informalion ireturn with the rRS rinual ablarn your cwr-ct taxpayer' t D98-T irtluquoi
dentifirrai nunri(TIN wNch may be your andall serzurily number Form 1 Ofig-G(canceled debt)
(SSI`TJ,indwidusl lai iiden..tiifmation numbe,(ITING ,adoptian
taxpaiye,4 idermil,ficallon number(ATIN.or employer dentilicafion number Form I TH A,�aoquieiborr ar abandonment al' cured prupenyt
(Elkr,),to report on an information return the arnagre Pool to you,or other Use Form 0-9 only iif you are a U.S.person(mcluding a resident
amount reportable on an inormalion rMurn Examples of linformrretiion, ahenM,to prov,de your correct TN.
returns include,but are not linrifted to,the liallowing. ff you di reii Form W 9 to Me mquasi Men a Te�N,you rntgvir
•Foam 10994NT J(rterest earned at paid) be sunk ypetto tmrkup vLr!hhcvdrng.See Mel is backup withholding,
fate,,.
CM.No 1W31X
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 36
215125
1954
Events Procedures-Fishing
>> Continued
APPt.11CATIGN �)`)��C ,),,,,,I T
( uh�nit with, aO III[icat,o t
Check the box below to show that you have completed the following items:
❑ Applicant has reviewed the sample contract at: https://www.monroecounty-
fl.gov/DocumentCenter/View/25444/Sample-Fishing-Event-Funding-Agreement
❑ Attached printed advertising from last event (scanned as an attachment)
❑ Brochures of last event (scanned as attachment to the electronic version)
❑ Brochures of proposed event (if available) ❑ Not available at this time
(scanned as an attachment)
❑ Poster of last event (if applicable) (scanned as an attachment)
❑ Poster of proposed event (if available) ❑ Not available at this time
(scanned as an attachment)
❑ Tournament Rules — page 11
❑ Tournament scoring system — page 12
❑ Schedule of events — Exhibit C — page 15
❑ Budget— Exhibit D — page 16
❑ Statement of Income and Expenses — page 19/20 (scanned as an attachment)
❑ Applicant has printed and completed the W-9 form - page 21
❑ YIII'IIIIIIII h°°)Ills Attach copy of Sunbiz Registration for Organization from
Sunblz.com (scanned as an attachment)
❑ Each section of the application has been completed
JinI off Hh IDage, §gn ho6ow, and nclu IDaiil of appI caLon (scan as an
Signed by:
Applicant Name:
Monroe County Tourist Development Council Operations Manual Section IV-C, Page 37
215125
1955