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9. 1st Amendment 02/19/2025 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: February 28, 2025 TO: Cary Vick, Director Project Management Breanne Erickson, Contract/Budget Administrator Project Management FROM: Liz Yongue, Deputy Clerk SUBJECT: February 19, 2025 BOCC Meeting The following items have been executed and added to the record: C4 1 st Amendment to the Agreement for Grant Writing and Administration Services with Triad Advisory Services, Inc. This First Amendment extends the on-call continuing services contract for two (2) additional years until February 15, 2027. C14 1st Amendment to the Agreement for Grant Writing and Administration Services with WSP USA, Inc. This First Amendment extends the on-call continuing services contract for two (2) additional years until February 15, 2027. C15 1st Amendment to the Agreement for Grant Writing and Administration Services with Langton Associates, Inc. This First Amendment extends the on-call continuing services contract for two (2) additional years until February 15, 2027. C17 1st Amendment to the Agreement for Grant Writing and Administration Services with Hale Innovation, LLC. This First Amendment extends the on-call continuing services contract for two (2) additional years until February 15, 2027. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 FIRST AMENDMENT TO THE AGREEMENT FOR GRANT WRITING AND ADMINISTRATION SERVICES This First Amendment("Amendment") made and entered into this 19fh day of February 2025,by and between Monroe County Board of County Commissioners, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors and assigns, hereinafter referred to as "County" or"Owner", and Langton Associates, Inc. a Florida for-profit corporation, hereinafter referred to as "Consultant" (collectively, the "Parties"). WITNESSETH: WHEREAS, on the 15'h day of February 2023, the Parties entered into an Agreement for Grant Writing and Administration Services ("Agreement") whereby the Consultant shall provide the County with grant writing and grant administration services for various projects upon mutual agreement between the parties; and WHEREAS, the Agreement expired on February 15, 2025, and provides for an option to renew the Agreement for up to two(2)additional years upon successful renegotiation of the hourly rates; and WHEREAS, the County desires to use the option to renew the Agreement with the Consultant for an additional two (2)year period. NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein and in the original Agreement, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Pursuant to Article VII,Paragraph 7.4,the Agreement shall be extended until February 15, 2027. 2. The Agreement, as modified by this Amendment 41 and the provision of the services by the Consultant pursuant to the Agreement are effective retroactively to February 15, 2025, upon execution by the Consultant and acceptance and approval by the County of this Amendment 41 in accordance with County's policies, ordinances, or governing statutes. 3. Article II, Paragraph 2.3 of the Agreement is hereby modified by this Amendment 41 to provide as follows: Page 1 of 5 NOTICE REQUIREMENT All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed,postage pre-paid,to the COUNTY by certified mail, return receipt requested, to the following: Mr. Cary Vick Director of Project Management Monroe County 1100 Simonton Street, Suite 2-216 Key West, Florida 33040 With a copy to: Monroe County Attorney's Office 1111 121h Street, Suite 408 Key West, Florida 33040 For the CONSULTANT: Michael Langton, President Langton Associates, Inc. 5627 Atlantic Boulevard, Suite 4 Jacksonville, Florida 32207 4. The Consultant Hourly Rates have been updated and are included herein as Attachment A. 5. The remaining provisions of the Agreement dated February 15, 2023,not inconsistent herewith, remain in full force and effect. [Remainder of page intentionally left blank] Page 2 of 5 IN WITNESS WHEREOF,each party has caused this First:Amendment to be:executed by its duly authorized representative on t e day anct year first ati.ove written. (SEAL);.. • : : • : : BOARD OF:COUNTY COMMISSIONERS : . r, ° Attest:,': E;'VIN MADOK, Clerk : : : OF: ,ONROE COUNTY, FLORIDA ''-:\;':::.'-fi.,. . : : ' • ..ik -, . : ' .0 1 ik 1 ✓ �• 1 1 M' hl 4 . \.,..:Al : : : : : : : , : . . ,. #:, .:. • '-' '''' : , viat '-' • : : :: t. IT'li7-..a,Z.If 61 l.c '� �� Id tl • /VAIN : EY ,d# . ct-tal\ 1„, ,y :,f r H ;+,:6 -'' a i s`Deputy Clerk Mayor/C:hairman . r., '.;r+4�� j i ��,,�,a�' sir : . r .: 2 1q 2C�2 2 l Z�Z� �;:,� P fir. ��D:ate.� � Date.. 1. ROE COUNTY ATTORN FACE . APPROVED.AS TO FORM. TANT'COUNTY ATTORNEY DATE: i 1-14-7075 • Attest: CONSULTANT: ' Wi nesses to:Consul t LANGTON ASSOCIATES, I.N.C. B r y� Heather Pullen 1/30/202.5 Michael., Langton 1/30/2025 ' Print Name Date Print Name ' Date Title. Senior Public Affairs Consultant : Title: President . : rr..„ Page 3of5 ATTACHMENT A - CONSULTANT HOURLY RATES PROPOSED FEE STRUCTURE: Funding Needs Analysis, Strategic Grants Planning, Grant Research and Grant Writing Services Langton Consulting and In Rem Solutions propose to perform unlimited services to identify the County's grant needs, forecast potential grant opportunities, provide individualized grant research, and develop grant applications for an annual lump sum price of$80,000.00, billed on a monthly basis. If selected to continue these services after the first two (2) years, we propose the option for a 3% increase to the annual lump sum price, per year, for the remaining two (2) years of performance, based on a performance evaluation conducted by County staff. Year One&Two Annual Lump Sum Price: $80,000.00 Year Three Annual Lump Sum Price: $82,400.00 Year Four Annual Lump Sum Price: $84,872.00 PROPOSED FEE STRUCTURE: Grant Administration Services Langton Consulting and In Rem Solutions propose to perform grant administration services on an individual, pre-negotiated, not-to-exceed Task Authorization basis,based on estimated hours and comprehensive hourly rates for dedicated staff(Time & Materials), when services are determined necessary.We will evaluate the size of the project, period of performance, and level of expertise required, in order to negotiate a fair price within the budgetary parameters of the grant or County Department budget limitations. Comprehensive Hourly Rate Cards for Langton Consulting and In Rem Solutions Position Consultant Names /Titles Tasks Hourly Rate Principal Michael Langton, President Contract Admin $246 Consultants Lisa Mulhall, President Strategic Grants Planning Grant Development Senior Krysten Bennett, Sr. Public Affairs Grant Research $234 Consultants Consultant Strategic Grants Christine Lane, Sr. Public Affairs Planning Consultant Grant Development Heather Pullen, Sr. Public Affairs Grant Administration Consultant Kathleen Rhodes, Sr. Consultant Cindy Krebsbach, Sr. Consultant Page 4 of 5 Consultants Carla Shows, Public Affairs Grant Research $210 Consultant Grant Development Taylor Beck, Public Affairs Support Consultant Grant Administration Support Program Associate Consultants, TBD TBD, when necessary $114 Administrative Support Travel Costs Any travel costs in excess of the two (2) proposed on-site visits per year will be pre- negotiated with County staff and will follow the County's internal policies on reimbursement of travel expenses. Page 5 of 5 -DATE(MMrDDrYYYY) AC CERTIFICATE F LIABILITY INSURANCE CE 02/03/2025 THIS CERTIFICATE IS ISSUED .AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING IN'SURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED', subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate doe's not confer rights to the certificate holder In lieu of such endorsement s PRODUCER..... CONTACT NAME: State,,Fa rn IUI'ATTHEW F.CARLUCCI STATE FARM INS. C o PEt�_ �kl 904'399-55�44 ___.. �a�c Nsr�.M..:904 399..1536 3707 HENDRICKS AVE. E-MAIL ADDRESS: MC7RGAN MATTCARLUCCI.COM 40111 _._ JACKSONVI'LLE,FL 32207 ....... _._...�NSDRERtS)AFFORDINra CBIWE IAC' _._. NABC t, .,._w INSUtErt!?: State Farm Fire and Casualty Company 25143 INSURED INSURER B State Farm Florida Insurance'.Company 10739 LANGTON ASSOCIATES INC. INSURERC: State Farm Mutual Automobile Insurance Company 25178 4830 ATLANTIC BOULEVARD,SUITE#4 INSURER D: JACKSONVILLE,FL 32207 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR. OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ..-^ __m.m. ADDL 9UeR _ ._.......__._._, ..POLICY EFF POLICY EXP LTR TYPE OF INSURANCE POLICY NUMBER, tMM1DD1YyJyJ (MMIgplyYy I LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR DAMAUP'TO RENTED 3 1 00,00I7 FgENfl19S_(Ea arcurranca) ME D EX,P(Any one person) $ 5,000 A FI - Y 98-BE-V958-9 B 06/25/2024 06125/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN`LAGGREmGATE LIMIT APPLIES PER° NERAAg, DArk _.......$_ 2,0_0_0,.000 PRC- I . ............ POLICY_J ,ECT u LOC PRODUCTS-C7MP/3P AGa $ 2,000,000 OTHER; HIRED/NON-OWNED $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea aceiderlt ANY AUTO 492 9683-F10-59V 12/1012024 06/10/2025 BODILY INJURY(Par person) $ B OWNED SCHEDULED AUTOS ONLY AUTOS Y BODILY INJURY(Pei'accident) HIRED NON-OWNED PRCSPFRTY rDAMAO �m.m $ AUTOS ONLY AUTOS ONLY ((Per accident rx $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ 1,000,000 B EXCESS LIAB CLAIMS-MADE Y 98-BG-D739-8B 1111112024 11/11/2025 AGGREGATE DEE) RETENTION $ N1dORNCERR COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY N STATUTE ER ANY PROPRIETOPJPARTNERIEXEOUTIVE EL EACH ACCIDENT $ 1,000,000' A OFFICER/MEMBER EXCLUDED? N J A 98-MS-D812-4 05/21/20 4 05/2112025 -. --- -- (Mandatory in NFII E L DISEASE-EA EMPLOYEE $ 1,000,000' if yes describe under _. DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ 1,000,I700 EMPLOYERS NON-OWNED AUTO C &HIRED AUTO Y C40 6097-812-59 08/12/2024 08/12/2025 CSL $500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional'Remarks Schedule,may be attached it more space is required) T 113111, W 2.3.25 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street Key West, FL 33040 AUTHORIZED REPRESENTATIVE 1988-2016 ACORN CORPORATION. All rights reserved. ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD 10014E8S 132849.12 03-16-2016 AC(:> CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) v I 10/15/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME; TiffanyPeterson GHG Insurance PHONE 1000 Riverside Ave.,Suite 500 A/cEt).904 421 8600_ AcNo) 904-421 8601 L .. . Jacksonville FL 32204 ADDRESS: tpeterson-@ghqins com INSURERS AFFORDING COVERAGE NAIC# — .-.._ _..�® wsURER Travelers Casualty&Surety Company of America 31194 ....... A ._... INSURED LANGASS-01 INSURER B: Langton Associates Inc 1 - "' 5627 Atlantic Boulevard,Suite 4 INSURER c Jacksonville FL 32207 INSURER D: INSURERE: INSURER F COVERAGES CERTIFICATE NUMBER:1865974443 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VVITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. --......... INSR TYPE OF INSURANCE ADDL SUBRh "- (POLICY N^ EFF- POLICY EXP LIMITS LTR IN SD /D! POLICY NUMBER MM/DD/YYYYl MM/DD/YYYY COMMERCIAL GENERAL LIABILITY � $EACH OCCURRENCE __ � DA MAGE TO RENTED_ CLAIMS-MADE OCCUR PREMISES,fEaoccurrence), J$ MED EXP(Any one person) I$ _.....-....,_----. ......-----.-................ ....................._...—... -- PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO J ECT' ❑ LOC ( PRODUCTS-COMP/OP AGG $ OTHER: f $ AUTOMOBILE LIABILITY COMBINED SIN LE LIMIT .......— ..d_Ea accidenlL........ ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED it �_ .. .. ..... .... ,..'. .,......... AUTOS ONLY (_____ AUTOS iorr:: � BODILY INJURY(Peracadent)�$ Ir HIRED NON-OWNED °�+, PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY :74 2.3 2s $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LAB ]--fr _ _ ;i� AGGREGATE $ CLAIMS-MADE I DED I RETENTION$ t _ $ WORKERS COMPENSATION I I PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE .E.L_EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? N/A, ------ --------- --- (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below {' E.L.DISEASE-POLICY LIMIT $ A Professional �107165087 10/15/2019 10/15/2025 Aggregate 1,000,000 R afro Date 10/15/19 Each Claim 1,000,000 Ded$5,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) The insurer will mail notice to the County at least thirty(30)days priorto any material changes in the provisions or cancellation of the policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street '4) Key West, Florida Street AUf/ IZEDREPRESENTA I O 1988-201 CO CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of AC 0