HomeMy WebLinkAbout02/19/2025 Agreement and Addendum CP
civid"lus Statement of Work
302 South 4th St.Suite 500 Quote#: Q-89326-1
Manhattan, KS 66502 Date: 12/20/2024 2:23 PM
us Expires On: 2/18/2025
Client: Bill To:
Monroe County, FL MONROE COUNTY, FLORIDA
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Amanda Sedor amanda.sedor@civicplus.com Net 30
Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION
1.00 Online Code Hosting Online Code Hosting: LDC
List rFee --'n0t:_ ' '`'rv�D 550.00
Total Investment- Prorated Year 1 USD 350.00
Annual Recurring Services (Subject to Uplift) USD 350.00
Total Days of Quote:365
Initial Term Beginning at signing and ending 9/30/2025,
Renewal Term 10/1 each calendar year
Initial Term Invoice Schedule 100% invoiced at signing, to be
prorated based on signature date.
The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are
prorated and co-termed to align with the Client's current billing schedule and the Annual Recurring Services amount will
subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.
This Statement of Work("SOW")shall be subject to the terms and conditions of Master Services Agreement signed
by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https.//
www.civicplus.help/hc/en-us/sections/11726451593367-Solutions-and-Services-Terms-and-Conditions (collective, the
"Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set
forth herein.
MONnpr COUNTY ATTORNFV
VD SI!OOR
m
V.PD 06.01.2015-0048
Page 1 of 2
Acceptance
The undersigned has read and agrees to the following Binding Terms, which are incorporated into this SOW, and have
caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit,https://www.ciVicplus.com/yerif
Y/
Authorized Client Signature CivicPlus
By(please sign). By(please sign): )
h.
Printed Name: Printed Name:
Emily Schemper Amy Vikander
Title: Title:
Sr. Director, Planning & Environmental Resources Senior VP of Customer Success
Date: Date:
01/06/2025 3/5/2025
MONAOr COUNTY ATTORNEY
FOP V U T0,F0RM11
Organization Legal Name:
Monroe County BOCC
Billing Contact:
Ilze Aguila
Title:
Sr. Administrator, Operations, Planning &
Environmental Resources
Billing Phone Number:
305-453-8772
Billing Email:
Aguila-Ilze@monroecounty-fl.gov
BillingAddress:
102050 Overseas Highway, Ste 215 Key Largo,
FL 33037
Mailing Address: (If different from above)
PO Number: (Info needed on Invoice (PO or Job#) if required)
V.PD 06.01.2015-0048
Page 2 of 2
ADDENDUM
(State and Local Clauses Only)
The following clauses are added into the attached Agreement as if fully set forth therein:
1. Florida Public Records law (F.S. 119.0701).
RECORDS- ACCESS AND AUDITS: Pursuant to F.S. 119.0701, Contractor and its
subcontractors shall comply with all public records laws of the State of Florida, including
but not limited to:
a. Keep and maintain public records required by Monroe County in order to
perform the service.
b. Upon request from the public agency's custodian of public records, provide
the public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the public agency.
d. Upon completion of the contract, transfer, at no cost, to Monroe County all
public records in possession of the contractor or keep and maintain public records
required by the public agency to perform the service. If the contractor transfers all
public records to the public agency upon completion of the contract, the contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the contractor keeps and maintains public
records upon completion of the contract, the contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be
provided to Monroe County, upon request from the public agency's custodian of
records, in a format that is compatible with the information technology systems of
Monroe County.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS,
GAELAN JONES, AT (305) 292-3470, jones-gaelan@monroecounty-
fl.gov, c/o Monroe County Attorney's Office, 1111 12th St., Suite 408,
Key West FL 33040.
2. F.S. 287.0582, F.S. and Monroe County Purchasing Policy (required for all
contracts for purchases of services or goods > 1 year): Monroe County's
performance and obligation to pay under this contract is contingent upon an annual
appropriation by the BOCC.
3. Insurance Requirements (Monroe County Risk Manual): The vendor is required
to provide the following insurance coverage:
N/A
Prior to or at time of execution of the agreement, the vendor shall provide a
certificate of insurance evidencing current coverage in this amount. Therefore, the
vendor shall provide updated certificates whenever the coverage is renewed.
4. Public Entity Crime Statement (required for all procurement documents and
contracts by F.S. 287.133 and Monroe County Purchasing Policy): A person or
affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for
the construction or repair of a public building or public work, may not submit bids on
leases of real property to public entity, may not be awarded or perform work as a
CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with
any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list. As
used herein, the term "convicted vendor list" means a list maintained by the Florida
Department of Management Services, as defined in F.S. 287.133.
By entering in this Agreement, the vendor acknowledges that it has read the above
and states that neither the vendor nor any Affiliate has been placed on the
convicted vendor list within the last 36 months.
5. Ethics Clause (required for all contracts by Monroe County Ordinance No. 10-
1990): By entering in this Agreement, the vendor warrants that he/it has not
employed, retained or otherwise had act on his/her behalf any former County officer
or employee in violation of Section 2 of Ordinance No. 010-1990 or any County
officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach
or violation of this provision the County may, in its discretion, terminate this
Agreement without liability and may also, in its discretion, deduct from the
Agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or
employee.
6. E-verify requirement (required by F.S. 448.095): Beginning January 1, 2021,
every public employer, contractor, and subcontractor shall register with and use the
E-Verify system to verify the work authorization status of all newly hired employees.
By entering into this Agreement, the vendor certifies that it registers with and uses
the E-Verify system. If the contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized
alien. The contractor shall maintain a copy of such affidavit for the duration of the
contract.
7. Scrutinized companies (F.S. 287.135):
a. (Applies to contracts > $1 million): This contract is terminable at the option of
the awarding body if the vendor is found to have submitted a false certification as
defined below, has been placed on the Scrutinized Companies with Activities in
Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List as those terms are defined in F.S. 287.135, or been engaged
in business operations in Cuba or Syria.
i. False certification: At the time a company submits a bid or proposal for a
contract or before the company enters into or renews a contract with an
agency or local governmental entity for goods or services of $1 million or
more, the company must certify that the company is not on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List and that it does not
have business operations in Cuba or Syria. At the time a company
submits a bid or proposal for a contract or before the company enters into
or renews a contract with an agency or local governmental entity for goods
or services of any amount, the company must certify that the company is
not participating in a boycott of Israel. By entering into this agreement, the
vendor certifies that the company complies with these requirements.
b. (Applies to all contracts): This contract is terminable at the option of the
awarding body if the company is found to have been placed on the Scrutinized
Companies that Boycott Israel List as that term is defined in F.S. 287.135 or is
engaged in a boycott of Israel.
8. Payment: Invoices will be paid in accordance with the Florida Local Government
Prompt Payment Act, F.S. 218.70 et seq. Invoices must be submitted to the Clerk
with supporting documentation acceptable to the Clerk. Acceptability to the Clerk is
based on generally accepted accounting principles and such laws, rules, and
regulations as may govern the Clerk's disbursal of funds.
9. Human Trafficking (F.S. 787.06): Whenever a contract is executed, renewed, or
extended between a nongovernmental entity and a governmental entity, the
nongovernmental entity must provide an affidavit signed by an officer or a
representative of the nongovernmental entity under penalty of perjury, attesting to
that the nongovernmental entity does not use coercion for labor or services. A copy
of the affidavit is attached.
10. Foreign Entities Affidavit (F.S. 287.138):
a. Beginning 1/1/2024, a governmental entity may not accept a bid or proposal
from, or enter into a contract with, an entity which would grant the entity access
to individual personal identifying information ("PII") unless the entity provides an
affidavit signed by an officer or representative under penalty of perjury attesting
that the entity does not meet any of the criteria in F.S. 287.138(2)(a)-(c):
• Entity owned by a country of concern (China, Russia, Iran, North
Korea, Venezuela, Syria)
• Controlling interest by government of foreign country of concern;
• Entity organized under the laws of or has principal place of
business in foreign country of concern.
b. Beginning 7/1/2025, a governmental entity cannot renew a contract with an entity
which would grant the access to PII unless the entity provides the affidavit.
c. Beginning 7/1/2025, a governmental entity cannot extend or renew a contract
with an entity meeting the above criteria if the contract would give access to PII
to that entity.
The affidavit is attached.
11. Antitrust (F.S. 287.137):
A person or an affiliate who has been placed on the antitrust violator
vendor list following a conviction or being held civilly liable for an
antitrust violation may not submit a bid, proposal, or reply for any new
contract to provide any goods or services to a public entity; may not
submit a bid, proposal, or reply for a new contract with a public entity for
the construction or repair of a public building or public work; may not
submit a bid, proposal, or reply on new leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a new contract with a public entity;
and may not transact new business with a public entity.
AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT
FOR LABOR OR SERVICES
Entity/Vendor Name: CivicPlus, LLC
Vendor FEIN: 48-1202104
Vendor's Authorized Representative:
(Name and Title)
Address: 302 S 4th Street Ste 500
City: Manhattan State: KS Zip: 66502
Phone Number: 888-228-2233
Email Address:
As a nongovernmental entity executing, renewing, or extending a contract with a
government entity, Vendor is required to provide an affidavit under penalty of perjury
attesting that Vendor does not use coercion for labor or services in accordance with
Section 787.06, Florida Statutes.
As defined in Section 787.06(2)(a), coercion means:
1. Using or threating to use physical force against any person;
2. Restraining, isolating, or confining or threating to restrain, isolate, or confine
any person without lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person when
labor or services are pledged as a security for the debt, if the value of the
labor or services as reasonably assessed is not applied toward the liquidation
of the debt, the length and nature of the labor or service are not respectively
limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or possessing
any actual or purported passport, visa, or other immigration document, or any
other actual or purported government identification document, of any person;
5. Causing or threating to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit; or
7. Providing a controlled substance as outlined in Schedule I or Schedule 11 of
Section 893.03 to any person for the purpose of exploitation of that person.
As a person authorized to sign on behalf of Vendor, I certify under penalties of perjury
that Vendor does not use coercion for labor or services in accordance with Section
787.06. Additionally, Vendor has reviewed Section 787.06, Florida Statutes, and agrees
to abide by same.
Certified By: Amy Vikander
who is authorized to si Ko behalf of the above referenced company.
Authorized Signature,
Print Name: Amy Vikatider
Title: Senior VP-oMustomer Success
FOREIGN ENTITIES AFFIDAVIT F.S. 287.138
1, Amy Vikander of the city of Manhattan, KS according to
law on my oath, and under penalty of perjury, depose and say that:
a. I am Senior VP of Customer Success of the firm of
CivicPlus, LLC ("Entity"), the bidder
making the Proposal for the project described in the Request for Proposals for
and that I executed the said
proposal with full authority to do so;
b. In accordance with section 287.138, Florida Statutes, the Entity is not owned by
the government of a Foreign Country of Concern, as that term is defined in F.S.
287.138, is not organized under the laws of nor has its Principal Place of
Business in a Foreign Country of Concern, and the government of a Foreign
Country of Concern does not have a Controlling Interest in the entity.
c. The statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained
i, this affidavit in awarding contracts for said project.
(Signature)
Date: 3/5/2025
STATE OF: Kansas
COUNTY OF: Riley
Subscribed and sworn to (or affirmed) before me, by means of El physical presence or
R online notarization, on March 5, 2025 — .-.J�date)- by
Amy Vikander (name of affiant). He/She is- personally know.n-'to
me or has produced
(type of identification) as identification.
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