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HomeMy WebLinkAboutItem I16 I16 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting March 25, 2025 Agenda Item Number: I16 2023-3806 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Approval of Task Order PSO-MJ-MSA-2025-01 with McFarland Johnson, Inc. in the amount of$971,700.00 for Phase 3 Conceptual Design and Partial Schematic Design of the future Consolidated Rental Car Center(CONRAC) at the Key West International Airport; to be paid from CFC funding. ITEM BACKGROUND: Increases in passengers and rental car customers has placed a strain on the Airport's public parking facilities, rental car facilities, and terminal curb space. The CFC charge was imposed to fund planning, design, financing, construction, and operation and maintenance of the future consolidated rental car facilities at the Airport. PREVIOUS RELEVANT BOCC ACTION: Approval of Resolution No. 520-2022 on December 7, 2022 imposing a $4.00 CFC charge per transaction day, approval of Resolution 040-2024 on January 31, 2024, increasing the CFC charge to $6.00 per transaction day, and approval of Resolution No. 541-2024 on December 11, 2024, increasing the CFC charge to $8.00 per transaction day. Approval of McFarland Johnson's Master Agreement for Professional Services on February 16, 2022 and approval of McFarland Johnson's Task Order on July 17, 2024 for CONRAC Phase 2 program development, data collection, site analysis and development of operational models. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: New task order. 2746 STAFF RECOMMENDATION: Approval. DOCUMENTATION: MJ MSA 2025-01 EYW CON RAC Phase 3.pdf FINANCIAL IMPACT: $971,700.00 CFC Account 404-63101-530310-SC00038 2747 MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Upon Execution Task Order No. PSO-MJ-1VMSA-2025-01 Client Project No. 404-63101-530310-SC 00038 Engineer Project No. 18967.10 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. ("Consultant"),dated February 16,2022("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: Client authorizes Consultant to perform: Phase 3 of the Key West International Airport (EYW) Consolidated Rental Car Center as further described in Appendix A attached hereto and incorporated herein,which Appendix A is marked with the above noted Task Order No.and consists of five (5) pages. Pricing N/A Time and Expense per Agreement and Exhibit B to the Agreement. X Firm Lump Sum Price of$971,700.00 N/A Other(Describe): Schedule Services may commence on upon execution. Witness: Consuita Name: Christopher S. Kopec me: John Mafera Date: March 7, 2025 Date: March 7, 2025 (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By: As Deputy Clerk Mayor/Chairman FIOE COO AATTt:"9 NEY Date: AwT110VE/4 FORM ASSt Tft �ATMRNEY Date 311IZ25 2748 e McFarland. Johnson International Akr;wrt mm�ry APPENDIX A Task Order No. PSO-MJ-MSA-2025-01 PROJECT OVERVIEW/DESCRIPTION The project shall consist of the Conceptual Design and partial Schematic Design for a new Consolidated Rental Car Facility(CONRAC)for the Key West International Airport(EYW). This proposal is for professional planning, engineering and architectural services associated with the proposed project. The project shall accommodate and include the following facility components: 1. Ready/Return Facility (R/R) - The Ready/Return Facility includes Ready and Return car areas, Customer Service/Security Kiosks, and Support Facilities. 2. Core Area(CA)-The CA consists of those components relating to the vertical transition area at the ConRAC. This includes the common customer circulation areas, code required restrooms and building support areas. 3. Skybridge Area (SA) -The skybridge consists of a bridge from the existing 2nd level ticketing area connecting to the new ConRAC facility. It will be covered and may or may not be conditioned. 4. Quick Turn Around Facility (QTA) -The QTA includes fueling, car wash facilities, employee amenities, administrative support areas, and vehicle stacking spaces. Light vehicle maintenance facilities is not included. 5. Customer Service Area (CSA) -The CSA consists of those components relating to the rental transaction process. This includes the rental counters/retail spaces, common customer lobby areas,back-office areas and support areas, and the customer and employee amenities. 6. Interim QTA Facility -The interim QTA facility will support the existing rental car operations during construction of the new ConRAC facility. It will include fueling, car wash facilities, administrative spaces, and vehicle stacking spaces. PROJECT BUDGET: The PROJECT's estimated opinion of probable construction cost has not yet been finalized but is estimated to be a $70M-$75M total budget, including soft costs and a construction contingency. The final project budget will need to be developed in conjunction with SPONSOR. This scope and fee have been established based on the level of design effort associated with this estimated budget. A separate agreement will be executed for the Design Development, Construction Document, Bidding, and Construction Administration/Management phases of the project and is not included herein. Key West International Airport Design Services-Phase 3 Consolidated Rental Car Facility Page 1 Scope of Work 2749 e McFarland. Johnson t"N s 4-1 Internationa l Afiqxwt ry PROJECT TEAM: The PROJECT will be executed by the following firms noting their primary scope of responsibilities: Prime Consultant McFarland Johnson, Inc. (Consultant) Project Management, Mechanical, Electrical, Plumbing, Fire Protection, Structural, Special Systems, Site/Civil Major Subconsultants (Subconsultants) Demattei Wong Architecture Building Architecture, Space Planning, Code Compliance Burns & McDonnell Fueling Systems, Fire Alarm Cumming Group Cost Estimating Tierra South Florida(TSFGeo) Geotechnical Javier Bidot& Associates Land Surveying, Subsurface Utility Engineering (SUE) SCOPE OF SERVICES The scope of services includes Project Management,Task 1 -Concept Design and Task 2-Partial Schematic Design, as further described below: Project Management The following items of work shall be completed under the Administration/Project Management task: 1. The coordination with the County,EYW management and staff,rental car companies, and other key stakeholders regarding owned and/or operated facilities that may be impacted by the project. 2. Procurement and coordination with the Subconsultant's services. 3. Coordinate,attend and lead a series of project coordination meetings with the County, EYW, and other key stakeholders. An estimated six (6)project meetings with EYW to facilitate coordination and project reviews are expected. 4. Coordinate, attend and lead a series of project coordination meetings with SUBCONSULTANTS to progress the project. An estimated twelve (12) biweekly meetings with the SUBCONSULTANTS to facilitate coordination and project reviews are expected. Key West International Airport Design Services-Phase 3 Consolidated Rental Car Facility Page 2 Scope of Work 2750 e McFarland. Johnson International Akr;wrt mm�ry TASK 1 -Concept Design The Concept Design Task will complement and enhance the previously developed Program Development and Analysis tasks by further defining and developing the site and the functional operations of the CONRAC. This task establishes the functional relationships between the principal CONRAC components, defining the overall site circulation of all modes of vehicular movements and addressing future expansion areas. Concept Design will consider existing and future requirements for CONRAC components including the access between the terminal and new Rental Car (RAC) facilities, RAC check-in lobby, ready-return parking, staging, QTA, vehicle storage,vehicle circulation, security,and other facility requirements identified by the RAC stakeholders. A. Concepts The CONSULTANT will develop and review multiple concepts which reflect the programmatic requirements developed during the program validation phase. Sketches, plans and stacking diagrams will be utilized. Through the collaboration of the stakeholders and design team, several concepts will be selected to be further developed. RAC Meeting 2-The meeting will focus on collaboration with the Airport and Rental Car Industry towards the selection of appropriate concepts to be further developed for consideration. B. Refined Concepts The next step will be to further develop the selected concepts based on all challenges and issues which the stakeholders identified. CONSULTANT shall study and develop options for maximum site utilization with projected site and facility capacities for each option. CONSULTANT shall further analyze potential challenges such as site grading and drainage, traffic circulation, ingress/egress options, site layout options, interior roadways and their effects on site design. CONSULTANT shall generate building alternatives by studying massing, orientation and structured parking options through the use of drawings, and sections. Through the collaboration of the stakeholders and design team, a preferred concept will be selected. RAC Meeting 3 - The meeting will focus on building consensus towards the selection of a preferred concept. C. Preferred Concept The CONSULTANT will develop the preferred concept integrating the major building systems, code/life safety systems, and any necessary specialty systems with the goal of identifying the major scope elements. Key West International Airport Design Services-Phase 3 Consolidated Rental Car Facility Page 3 Scope of Work 2751 e McFarland. Johnson t"N s 4-1 Inter tiona l Akr;�r� rt �ry TASK 2-Partial Schematic Design Partial Schematic Design will be based on the preferred concept from the previous task and will represent an approximate 25% complete document set. The objective will be to develop the selected concept and prepare presentation materials for each major component of the building development and to refine the program requirements to allow for preliminary budget confirmation and Owner approval. The concept will be further refined through the development of the following exhibits: • Site Plan-Identifies the rental car customer vehicular access,ingress/egress,traffic flow in and around the site, landscape areas, edge conditions, service access and flow, visitor access and flow, service yard and fueling areas, etc. • Plans - Shows the relationship of the programmatic space requirements to scale and describes the functional requirements, such as, flow, wayfinding, building support areas, vertical cores, administrative areas, and public areas. • Sections - Identifies the vertical relationships of the different levels in relation to the existing grades and terminal. • Interior Concepts - Initial interior concepts will be developed with materials and color. • Major Building Systems - major building systems to be identified, analyzed, selected, and coordinated with the architectural drawings. The building systems will be structural engineering, mechanical engineering, electrical engineering, plumbing engineering, specialty engineering, etc. • General Outline Specifications - General outline specifications will be developed highlighting the major building divisions and identifying the general quality of the project. Schematic Design Deliverables: Schematic drawings including: • Architectural building floor plans, roof plans, building sections and building elevations • Structural foundations and superstructure • Site/Civil drawings • Mechanical one-line diagrams • Electrical one-line diagrams • Plumbing one-line diagrams • Fire Protection one-line diagrams Schematic narratives including: • Executive summary • Project purpose Key West International Airport Design Services-Phase 3 Consolidated Rental Car Facility Page 4 Scope of Work 2752 e McFarland. Johnson t"N s 4-1 Internationa l Afiqxwt �ry • Project scope • Facility operational description • Building aesthetics description • Building MEP/FP description PROJECT SCHEDULE: The anticipated project schedule is as follows: • Task 1 Concept Design - (8 weeks from execution) • Task 2 Schematic Design - (16 weeks after completion of Task 1) Key West International Airport Design Services—Phase 3 Consolidated Rental Car Facility Page 5 Scope of Work 2753 MCFAJOH-01 KLISH 1441_1X> EV CERTIFICATE OF LIABILITY INSURANCE DA 1i212026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. ................. _._ ._ ......... IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on PRODUCER irtlficate does not con hts,ferri6 to the certificate holder in lieu of such endorsements. C,%TACT Michael Burns NwwweneE: Insurance Office of America E tf�. Edl;(607)754-0329 INC.No):(607)754-9797 31 Lewis Street Suite 201 Jiss:Michael.Burns@ioausa.com Binghamton,NY 13901 INSURER(S)AFFORDING COVERAGE NAIC k INSURERA:Valley Forge Insurance Company 20508 INSURED INSURER B;Amerlcan Casualty Company of Reading,Pennsylvania �20427 McFarland Johnson,Inc.49 Court Street INSURER c:The Continental Insurance Company '36289 Suite 240 INSURER tNational Fire Insurance Company of Hartfordi20478 Binghamton,NY 13901 INSURER E IN F COVERAGES CERTIFICATE N MBE : REVISION NUMBER: . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ASR INCE ��SUER Y NUMBER I POLICY EFF POLICY EXP LIMITS _ IN COMMERCIAL GENERAL IA aNVD POLIC,,,,,,, 1.000 000 X TYPEOFINSURA,LWBILITY E,FsCFI OCCURfrCt�kCE; CLAIMS-MADE ' X OCCUR 6056803227 1/1/2025 111/2026 PREW ET'C1REccurrI 100,0••00 X X I��EM sEs iEa and $ ME EXP(Awry rlr*pwsown S 15,000 T PERSONAL 1 1,000,000 _W a s .. .m GENERAL AGGREGATE _._... $ S 2,000,000 JCT X LOC 2,000,000GEN"LGGREGATELIMITAPPLIESPER BYA LA, Wm LOMPrO __ acht OTHER' .......................... ................. ..""."""""." COMBINED SINGLE LIMIT 1,660,000''.. B AUTOMOBILE LIABILITY (Ea accident) �. X ANY AUTO X X 6066803213 11112025 1H12026 BODILY INJURY(Per person) T OWNED SCHEDULED AUTOS ONLY !AUTOS BODILY INJURY(Per accident)''f AUTOS ONLY A.L9T0' ,..WP (Per aWd nt)AMAGE S X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESS LIAR CLAIMS-MADE X X 60568032" 11112025 111/2026 AGGREGATE s. 10,000,000 DED X RETENTIONS 10,000 _ S WC656803230 11112025 111/2026 WORKERS C MPENS�ATI? . STATUTE'. RIB ANDEMPL ERS'LIAeNLI ANY PROPREIIETggO��RRqIPARTNER/EXECUTIVE YIN X EL EACH ACCIDENT S 1,fj00w000 rrlppraCletoryln EXCLUDED? N NIA 1,000,000'. E L DISEASE-EA EMPLOYEE S II as,describe under 1,000 000' RI PTnOPI OF OPERAT NS below PISM2 POINCY"q.IMVT A Vat Pprs&Records �6151103227 11112/21 11112021 ,Blanket Limit 1,000,000 ........... .................. _ DESCRIPTION Or OPERATIONSI LOCATIONS 1 VEHICLES(ACORD 101.Addllional Remarks Sche:dulo,may ba Attached If more space Is requlred) Project Key West International Airport Concourse A and Terminal Improvements Program. Monroe County BOCC and all other parties as required by written contract are additional insured on a primary and noncontributory basis including completed operations in regard to general liability per endorsement numbers CNA74858NY,CNA76079XX,CNA74987XX,in regard to auto per endorsement number CNA71627,A Waiver of Subrogation applies In favor of the certificate holden,owner and all other parties as required by written contract in regard to general liability per endorsement number CNA'74858NY,in regard to auto per andorserrierlt„number CA 04 4410 13,In regard to Workers compensation per endorsement WC 00 0313.The umbrella policy is following form of the underlying policies per endorsement#CNA76604XX. CERTIFICATE H'OLDmER�..._,. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County BOCC 1100 Simonton Street -Key-WAsUL1 040.. ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 2754 _ci NEW Workers' ers Compensation CERTIFICATE OF INSURANCE COVERAGE �Tt Board NYS DISABILITY AND PAID FAMILY LEAVE BENEFITS LAW PART 1.To be completed by NYS disability and Paid Family Leave benefits carrier or licensed insurance agent of that carrier 1a.Legal Name&Address of Insured(use street address only) 1b.Business Telephone Number of Insured MCFARLAND-JOHNSON,INC. (607)-723-9421 49 Court Street Suite 240 (Binghamton,NY 13901 Work Location of Insured(Onlyrequiredif coverage is specifically limited to 1c.Federal Employer Identification Number of Insured certain locations in New York State,i.e.,Wrap-Up Policy) or Social Security Number 16 0770183 _W 2.Name and Address of Entity Requesting Proof of Coverage 3a.Name of Insurance Carrier (Entity Being Listed as the Certificate Holder) :3b_he Guardian Life Insurance Company of America Monroe County Department of Aviation Greater Rochester International Airport Plicy Number of Entity Listed in Box 1 a 1200 Brooks Avenue 018268 0003 Rochester,NY 14624 3c.Policy Effective Period 01/01/2025 to 12/31/2025 4. Policy provides the following benefits: [Z] A.Both disability and Paid Family Leave benefits. B.Disability benefits only. C.Paid Family Leave benefits only. 5. Policy covers: A.All of the employer's employees eligible under the NYS Disability and Paid Family Leave Benefits Law. B Only the following class or classes of employer's employees: Under penally of perjury,I certify that I am an authorized representative or licensed agent of the insurance carrier referenced above and that the named insured g disability y � g s described above Dale Signed 12I09/20YS 24 and/or Paid Family Leave benefits stfra coverage a (Signature of insurance carrier's authorized representative or NYS licensed insurance agent of that insurance carrier) Telephone Number 1-888-276-454 Name and Title Michael Prestileo,Head of Group Benefits Slrate .Product&Underwriting 2 _...... ........ IMPORTANT: If Boxes 4A and 5A are checked,and this form is signed by the insurance carriers authorized representative or NYS Licensed Insurance Agent of that carrier,this certificate is COMPLETE. Mail it directly to the certificate holder. If Box 4B,4C or 58 is checked,this certificate is NOT COMPLETE for purposes of Section 220,Subd.8 of the NYS Disability and Paid Family Leave Benefits Law. It must be emailed to PAU@wcb.ny.gov or it can be mailed for completion to the Workers'Compensation Board,Plans Acceptance Unit,PO Box 5200,Binghamton, NY 1390 2-5200. PART 2.To be completed by the NYS Workers'Compensation Board(only if sox 4B,4C or 5B have been checked) _.� .. .. State of New York Workers' Compensation Board According to information maintained by the NYS Workers'Compensation Board,the above-named employer has complied with the NYS Disability and Paid Family Leave Benefits Law(Article 9 of the Workers'Compensation Law)with respect to all of their employees. Date Signed By .... ....�....,.,_.�,.,........�,... _. ........ --- �......... ......... ......,,,,,,.,, . ........(Signature of Authorized NYS Workers'CanpensaLiontion Board Employee) Telephone Number y Name and Tille ........ Please Note:Only insurance carriers licensed to write NYS disability and Paid Family Leave benefits insurance policies and NYS licensed insurance agents of those insurance carriers are authorized to issue Form 08-120.1.Insurance brokers are NOT authorized to issue this form. DB-120.1 (12-21) 111,111111111NIINll111111l1lllllllllglll l�1 2755 Additional Instructions for Form 1313-120.1 By signing this form,the insurance carrier identified in Box 3 on this form is certifying that it is insuring the business referenced in Box 1a for disability and/or Paid Family Leave benefits under the NYS Disability and Paid Family Leave Benefits Law. The insurance carrier or its licensed agent will send this Certificate of Insurance Coverage(Certificate)to the entity listed as the certificate holder in Box 2. The insurance carrier must notify the above certificate holder and the Workers'Compensation Board within 10 days IF a policy is cancelled due to nonpayment of premiums or within 30 days IF there are reasons other than nonpayment of premiums that cancel the policy or eliminate the insured from coverage indicated on this Certificate. (These notices may be sent by regular mail,)Otherwise, this Certificate is valid for one year after this form is approved by the insurance carrier or its licensed agent, or until the policy expiration date listed in Box 3c,whichever is earlier. This Certificate is issued as a matter of information only and confers no rights upon the certificate holder.This Certificate does not amend,extend or alter the coverage afforded by the policy listed, nor does it confer any rights or responsibilities beyond those contained in the referenced policy. This Certificate may be used as evidence of a NYS disability and/or Paid Family Leave benefits contract of insurance only while the underlying policy is in effect. Please Note: Upon the cancellation of the disability and/or Paid Family Leave benefits policy indicated on this form,if the business continues to be named on a permit, license or contract issued by a certificate holder,the business must provide that certificate holder with a new Certificate of Insurance Coverage for NYS disability and/ or Paid Family Leave Benefits or other authorized proof that the business is complying with the mandatory coverage requirements of the NYS Disability and Paid Family Leave Benefits Law. NYS DISABILITY AND PAID FAMILY LEAVE BENEFITS LAW §220. Subd. 8 (a) The head of a state or municipal department, board, commission or office authorized or required by law to issue any permit for or in connection with any work involving the employment of employees in employment as defined in this article, and not withstanding any general or special statute requiring or authorizing the issue of such permits,shall not issue such permit unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair, that the payment of disability benefits and after January first,two thousand and twenty-one,the payment of family leave benefits for all employees has been secured as provided by this article. Nothing herein, however, shall be construed as creating any liability on the part of such state or municipal department, board,commission or office to pay any disability benefits to any such employee if so employed. (b)The head of a state or municipal department, board, commission or office authorized or required by law to enter into any contract for or in connection with any work involving the employment of employees in employment as defined in this article and notwithstanding any general or special statute requiring or authorizing any such contract, shall not enter into any such contract unless proof duly subscribed by an insurance carrier is produced in a form satisfactory to the chair,that the payment of disability benefits and after January first, two thousand eighteen, the payment of family leave benefits for all employees has been secured as provided by this article. DB-120.1 (12-21)Reverse 2756