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HomeMy WebLinkAboutItem K4 K4 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting March 25, 2025 Agenda Item Number: K4 2023-3723 BULK ITEM: Yes DEPARTMENT: Information Technology TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern AGENDA ITEM WORDING: Approval to purchase subscription services and maintenance for three (3)years for firewalls in the amount of$66,690.84 to support information technology critical infrastructure and enhance the security features of the County's network systems. Section 119.0725(3), Fla. Stat.,provides that this portion of the meeting, where cybersecurity information may be discussed, is exempt from open meetings requirements. Such exempt portion of the meeting may not be off the record and must be recorded and transcribed. ITEM BACKGROUND: The devices and maintenance services covered by Quote # 004421 v2 (total of 4 pages) in this agenda item are a key component of our cybersecurity defenses as they monitor all inbound and outbound traffic for bad actors and malware. The Driven Quote was prepared pursuant to the NASPO Contract #AR3229 utilizing a competitively bid contract. The firewall services and maintenance to be purchased is part of and provides cybersecurity to the County's information technology's infrastructure, and therefore pursuant to F.S. 119.0725(2) & (3) documentation and discussion is confidential and exempt from public records and open meeting requirements. As such, the Drive Quote has been redacted pursuant to that statute and the placement of this item on the BOCC agenda is within the "Closed Sessions" portion. Based on Section 119.0725(2) and (3), Fla. Stat., the Quote is confidential and exemption information and have been redacted from the public agenda. If this agenda item is not approved in bulk and requires discussion by the Board, it shall be reviewed in a Closed Session pursuant to F.S. 119.0725(3). PREVIOUS RELEVANT BOCC ACTION: Item C23 from BOCC Meeting January 18, 2023 -Approved INSURANCE REQUIRED: Yes 3004 CONTRACT/AGREEMENT CHANGES: N/A GPJ 3/11/25 - Risk approval subject to vendor provision of COI with minimum coverage required under Master Agreement, as per email to IT 3.11.25. Before agenda publication. Follow up with IT 3/17 STAFF RECOMMENDATION: Approval. DOCUMENTATION: F.S. 119.0725 -Agency cybersecurity information; public records exemption; public meetings exemption.pdf Monroe—County_Board of County_Commissioners—Palo—REN-3YR.004421.v2.10_Redacted.pdf FINANCIAL IMPACT: Total subscription and maintenance of$66,690.84 is available in the IT Budget over a three (3)year period. 3005 3/10/25,4:30 PM Statutes&Constitution :View Statutes:Online Sunshine Select Year: 2024 v 6.o.....1 The 2024 Florida Statutes (including 2025 Special Session Q Title X Chapter 119 View Entire Chapter PUBLIC OFFICERS, EMPLOYEES, AND RECORDS PUBLIC RECORDS 119.0725 Agency cybersecurity information; public records exemption; public meetings exemption.— (1) As used in this section, the term: (a) "Breach" means unauthorized access of data in electronic form containing personal information. Good faith access of personal information by an employee or agent of an agency does not constitute a breach, provided that the information is not used for a purpose unrelated to the business or subject to further unauthorized use. (b) "Critical infrastructure" means existing and proposed information technology and operational technology systems and assets, whether physical or virtual, the incapacity or destruction of which would negatively affect security, economic security, public health, or public safety. (c) "Cybersecurity" has the same meaning as in s. 282.0041. (d) "Data" has the same meaning as in s. 282.0041. (e) "Incident" means a violation or imminent threat of violation, whether such violation is accidental or deliberate, of information technology resources, security, policies, or practices. As used in this paragraph, the term "imminent threat of violation" means a situation in which the agency has a factual basis for believing that a specific incident is about to occur. (f) "Information technology" has the same meaning as in s. 282.0041. (g) "Operational technology" means the hardware and software that cause or detect a change through the direct monitoring or control of physical devices, systems, processes, or events. (2) The following information held by an agency is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution: (a) Coverage limits and deductible or self-insurance amounts of insurance or other risk mitigation coverages acquired for the protection of information technology systems, operational technology systems, or data of an agency. (b) Information relating to critical infrastructure. (c) Cybersecurity incident information reported pursuant to s. 282.318 or s. 282.3185. (d) Network schematics, hardware and software configurations, or encryption information or information that identifies detection, investigation, or response practices for suspected or confirmed cybersecurity incidents, including suspected or confirmed breaches, if the disclosure of such information would facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of: 1. Data or information, whether physical or virtual; or 2. Information technology resources, which include an agency's existing or proposed information technology systems. (3) Any portion of a meeting that would reveal information made confidential and exempt under subsection (2) is exempt from s. 286.011 and s. 24(b), Art. I of the State Constitution. An exempt portion of a meeting may not be off the record and must be recorded and transcribed. The recording and transcript are confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. (4) The public records exemptions contained in this section apply to information held by an agency before, on, or after July 1, 2022. 3006 www.leg.state.fl.us/statutes/index.cfm?mode=View Statutes&SubMenu=1&A pp_mode=Display_Statute&Search_String=119.0725&U RL=0100-0199/01... 3/10/25,4:30 PM Statutes&Constitution :View Statutes:Online Sunshine (5)(a) Information made confidential and exempt pursuant to this section shall be made available to a law enforcement agency, the Auditor General, the Cybercrime Office of the Department of Law Enforcement, the Florida Digital Service within the Department of Management Services, and, for agencies under the jurisdiction of the Governor, the Chief Inspector General. (b) Such confidential and exempt information may be disclosed by an agency in the furtherance of its official duties and responsibilities or to another agency or governmental entity in the furtherance of its statutory duties and responsibilities. (6) Agencies may report information about cybersecurity incidents in the aggregate. (7) This section is subject to the Open Government Sunset Review Act in accordance with s. 119.15 and shall stand repealed on October 2, 2027, unless reviewed and saved from repeal through reenactment by the Legislature. History.—s. 1, ch. 2022-221. Copyright©1995-2025 The Florida Legislature • Privacy Statement • Contact Us www.leg.state.fl.us/statutes/index.cfm?mode=View Statutes&SubMenu=1&A 3007 pp_mode=Display_Statute&Search_String=119.0725&U RL=0100-0199/01... QUOTE Quote M 0044211 v2 Date Issued: 02/25/20,25 IP R,E P A R E D F 0 Fit: Expires. "13,1]M/2[)25 Monroe County Blolard of County,Commissioners Prepared By: Tony Panetta 5l010 Whitehead Street Key West,FL 33040 P all o R E N 3 YR Bih il TO si-wn'ro� Monroe County Board,atilt'County Commissioners Monroe County Board of County Commissioners 500 Whitehead Street 500 Whitehead Street Key West,Ft.3l3040 Key West,FL 33040 AT TN:;;Olksana Christow ATTN:Kevin IBtackhurn Contact Terms Customer P,01 Kevin Blackburn Net 30 days 3 Year REN Item Description Contract Vehicte Start Dale Ehd Date Serial Nuimbieir oty Price IEKt.Price 4llll18/2025 4/17/2028 RM 1 $1,9l5l5.33 $1,955.33 01812025 4llll17/2028 1 $1,955m $1,955m lip4/18/2025 4/17/2028 1 $1l,955l,33 $1,95533 4/118/2025 4/17/2028 1 $1,955,33 $1,955,33 4 118/2025 4/17/2028 1 $1,9l5l5.33 $11,955.33 4/18/2025 4/17/202'8 1 $1,955,33 $1,955,33 4/18/2025 4/17'/2028 1 si;n5.33 $1,95533 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Quote#004421 v2 P-aAm Quote M QUOTE 17Oi44211 v2 Date Issued: 02/25/20,25 INTPARED 0 OFI,'� E pires. 03/]M/21[125 Monroe County Blo rd of County,Commissioners Prepared By Tandy Panetta 5�010 Whitehead Street Key West,FL 33040 3 Ye air REN ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Item Descrilptian Contract Vehic�le Start Date End Date Serial Number oty Price rice, 0 4/118/2025 4/17/2028 1 $1,9�5,5.33 $I,955.33 4/18/2025 4M'/2028 1 $1,955M $1,955.33 4PI8/2025 4/17/2028 1 $1,41530 $1,415301 r &rpm 4 18/2025 4/17/2028 1 $1,415.70 $1,415.701 4PI8/2025 4/17/2028 1 $4„399.98 $4,399,98 4/18/2025 4/17/2,028 1 $,4,399.98 $4,399,98 4/118/2025 4�7/2028 1 $4,399,98 $4,399,98 —------------------------------------------------------------------- ------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------- Q -uote#004421 v2 Pa QUOTE Quote M OOi4421i v2 Date Issued: 02/25/20,25 INTPARED 0OFI,'� E pires. 03/]M/21[125 Monroe County Blo�ard of County,Commissioners Prepared By Toniy Panetta 5�010 Whitehead Street Key West,FL 33040 3 Ye air REN ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Item Descrilptian Contract Vehic�le Start Date End Date Serial Number oty Price lExt.Price 4111 /2025 4/17/2028 FM 1 $4,399.98 $4,,399.98 4PI8/2025 4/17/2028 1 $�4,399.98 $4,,3�99,98 4/18/2025 4/17/2028 1 $4,399.98 $4,399.98 4/18/2025 4/1�7/2'028 1 $�4,399.98 $4,,3�99.98 4P18/2025 4/17/2'028 1 $4,39'9.98 $4,39918 —-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Q -uote#004421 v2 Pa QUOTE Quote M OOi4421i v2 Date Issued: 02/25/20,25 PriEPARED FOFI,': �xpires. 03/]M/21[1ran Monroe County Board of County,Commissioners Prepared By Toniy Panetta 5�010 Whitehead Street Key West,FL 33040 3 Ye air REN ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Item Description Contract Vehicle Start Date End Date Serial Number Oty Price rice, 0 4/118/2025 4/17/2028 1 $4,399,98 $4,,399.98 41'118/2025 4/17/2028 1 $6,6611.65 $6,661.65 SubtotaL $66,69,01. Q o Summary Amoun ---3 Year REN $66,690.847 Totat $666,690.84 Pricing does not include any applicable laxes,shopoing,handling or other charges. We reserve the right to cancel orders arising from pricing or other errors. Hardware is invoiced upon shipment Note:For any returns there maybe a 20A restocking fee and the product with all original packing,material must be relurned-subject to vendor specific torms, Ordering linformation Purchase orders and or executed quotas may be submitted to your account manager,inside sales representative,or directly to the purchasing and orders department(orders driven.tech). Acceptance., Monrci"'�C�';Ijnty F'Auzlrd of Coi,in&y Kevin Mackburn Date —-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Quote#004421- v2 P,