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03/25/2025 Notice of Proposal GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: March 27, 2025 TO: Rhonda Haag Chief Resilience Officer FROM: Liz Yongue, Deputy Clerk SUBJECT: March 25, 2025 BOCC Meeting The following item has been executed and added to the record: 06 Notice of Proposal Form for Watershed Planning Program Grant Funding through the Florida Department of Emergency Management("FDEM") for $400,000, including a County match of$100,000, to develop a Stormwater Master Plan. Monroe County's comprehensive plan Policy 1001.1.3 states the County shall maintain, implement, review and update, as necessary, the County's stormwater management regulations and Stormwater Master Plan. All improvements for maintenance, replacement, expansion or increase in capacity of drainage facilities shall conform to the adopted level of service criteria pursuant to Policy 1001.1.1. [F.S.§ 163.3177(3)(a)3.] Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 VII"' VI'm Vl MITIGATION ......................................... .......... Hazard Mitigation Grant Program 7 Watershed Planning Program Notice of Proposal Form Subapplicant Monroe County Subapplication Title Monroe County Stormwater Master Plan Subapplication Type Plan ning-Mitigation-Stormwater Master Plan Total Project Cost $400,000 Federal Share $300,000 If a subapplication for this planning activity has been submitted under a previous grant cycle, please list the program, date, and disaster(if applicable) 1 . Contact Worm tilon Application Prepared by; Name Rhonda Haag Title Chief Resilience Officer Agency/Organization Monroe County Board of County Commissioners Primary Phone (305) 453-8774 Type 0 Work ❑ Mobile Secondary Phone (305) 395-9928 Type ❑ Work p Mobile Email haag-rhonda@monroecounty-fl.gov Address line 1 1100 Simonton Street, Suite 2-205 Address line 2 Key West, FL 33040 City State FL Zip Authorized Applicant Agent-individual authorized to sign certifications(proof ofauthorization required) Name Title Jim Scholl, Mayor Agency/Organization Monroe County Board of County Commissioners Primary Phone (305) 292-3430 Type 0 Work ❑ Mobile Secondary Phone Type ❑ Work ❑Mobile Email Scholl-Jim@MonroeCounty-FL.Gov; Burke-Sue@MonroeCounty-FL.Gov Address line 1 530 Whitehead Street Rr.;r'v', .. "4"11/111 MITIGATION .i...•.' -'.. 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QG3MNJ3IW2A3 : : .: . ... : : . ... ............. ._ . . . • . . . . . ' I:P. •Code � : � �. � 087-99087-00• . • • . • . . . . . • . • . .• • . • . • .• • .. :: • .• • • State Legislative : Federal•Tax'ID: ,. . H. • IVu�mb�er .� . . . �•596000749 . * . • :. . •.- .. . • : . . s :::L1ocal Mitigation Strategy (LIVIS Com laance ; . .. . •:Local:M i. , ..ti . . .. . .g tio a .n:St. ..faeIor. .. tgy .nfmaiotn;: • .: •.._. ..... , • •. . . , , •.. ,.. . . .. ..,.. . . . . •. • .. . . . „.. ., _..... „ . .,.. .. _ :,„.___ . . •• ' - . . . . 2. ,,. . . . . . . .. . . . , .. . . .. . , . . .. . , . . . .. . . . . . . .. . . _.,. . . . .. . . i • .; Does-your:jurisdiction have a current FEMA Approved.Mitigation Plan? •. .• k:El Yes . • . : :• :• -•. : r: Attached:is a letter of endorsement for this project from'the county's LMS• : : 1 Yes : • :. . . • : . : . '.. . • ' . '. . . : . . Coordinator. : :.• . : • . .•• • : •• : .. D No • • * • • • . , Plan Approval : • • : • • .Jurisdiction : { Plan Expiration • • • . •• • .D•ate • • •Janus 1• •.1,2021.. • E Janu•s •1.1',.2021. .• :.' • :- - - -- • - • • :. • •• • • • .. w - :.. ..,. •Adoptron Date � w Date f :• [T • Bureau of Mitigation Florida Division of Emergency Management VII"' VI':VI MITIGATION ......................................... .......... 4. Project Descrilpfilon Description 7 Project .Watershed Master Plan OStormwater Master Plan Description List the total number of persons that will be protected by the proposed project below Total population #of flood insurance #of flood covered by plan 82, 170 policies covered by 14, 123 insurance policies 1 3 591 plan in SFHA 1. Describe the existing problems: Monroe County, an island chain over 100 miles long, is a vulnerable community and the State's southernmost County. The County has undertaken numerous resiliency planning efforts starting in 2015 with its first GreenKeys sustainability and climate plan. Extremely low topography across the island chain coupled with rising seas and increasing King Tide events makes Monroe County the most unique County in the state with regard to its exposure and risk related to future flooding events and impacts. The County was extremely impacted by Hurricane Irma in 2017 and experiences routine spring and fall extreme tide events. Because the County is an island chain, most of the drainage structures are located along US-1, owned and maintained by the Florida Department of Transportation. That said, the County does own and maintain numerous other storm drains, swales, outfalls and other storm water management structures throughout the County. The County has undertaken numerous efforts to characterize its exposure and risk, continues to build its datasets and is an active participant in FEMA's Community Rating System CRS program with a Class Rating of 3. The County has performed extensive field work to identify and characterize structures and when those structures will be compromised over time chiefly by sea level rise. The County completed a Watershed Management Plan in 2019 and recently updated its Vulnerability Assessment for compliance with State law in 2024. Finally, the County has invested in county wide mobile LiDAR elevation data and completed a Roads Elevation Plan. The County is currently evaluating project priorities for storm water, but it lacks a current storm water master plan, the last one being completed in 2001. Much has changed since that time in terms of knowledge of flood risk and how storm water capacity is compromised by tidal flooding events and from general sea level rise. Some conceptual project design has been undertaken and initial cost estimates compiled during the Roads Elevation planning process, but even some of that information is already obsolete. The County's inventory of storm water structures is recent, but should also be verified in this process and initial "flooding hot spots" were identified in the County's Vulnerability Assessment from 2024. An updated Storm Water Master Plan will bridge these gaps, update structure and level of service data and code language as well as provide a comprehensive set of project recommendations, costs and funding options. MitigationBureau of d. Division of Emergency Management VII"' VI':VI MITIGATION ......................................... .......... Description 2. WMP Scope of Work 7 FDEM will coordinate with Sub-recipients to produce a Watershed Master Plan (WMP) for credit under the Community Rating System (CRS). A pilot project was previously completed that consisted of research, the creation of a framework and guidance documents that ensure a consistent statewide approach to WMP development. Sub-recipients under the Watershed Planning Initiative will use the guidance materials to produce a Watershed Master Plan for credit under CRS. Guidance materials can be found at: I211. s // w w w.F1olridadisastelr.olr /denm/nmiti ation/watelrslhed l��lnlniln initiative,The Sub-Recipientwill finalize g...........................................................g........................................................................................................II...........................................g........................................................ the process by submitting their WMP to ISO/CRS for review and providing the Division with a signed letter from their applicable county's Local Mitigation Strategy (LMS) Chairperson attesting that the WMP will be adopted in the Sub-Recipient's next LMS update. Tasks necessary for completion include: Task 1 —Creation of preliminary scope of work, initial flood modeling &submission of draft WMP to CRS officials for approval. The flood modeling should consider evaluations of the watershed's runoff response from design storms under current and predicted future conditions and assessments of the impacts of sea level rise and climate change. Preliminary modeling should include 10-, 25- & 100-year storm events. This initial scope of work and WMP draft should include preliminary modeling of the 10-, 25- and 100-year storm events, an inventory of the ground characteristics and data availability, existing regulations and plans in place, a description of vulnerable areas or areas of interest, a list of potential solutions, and a brief description of future actions plans. Task 2—Submit final WMP &CRS submittal. After receiving feedback and approval on the sub- recipient's scope of work and flood modeling submission in Task 1 from FDEM, the sub-recipient will finalize the flood modeling process and complete their WMP. At a minimum, the modeling and WMP must include 10, 25 & 100 year storm events—or model sea level rise—to receive credit through CRS element 452.b. The sub-recipient will submit their documentation of their WMP submittal to CRS to FDEM as well as their final WMP to FDEM for approval. Based on your project type selected (WMP or SWMP), please describe in detail below (or on a separate page attached to this proposal) how your community plans to complete the above tasks. Please provide any details related to staffing to complete the proposed project, if you will be hiring an outside agency/firm, and what resources you have at your disposal to accomplish the project: MitigationBureau of Division VII"' VI':VI MITIGATION ......................................... .......... Description 2. SWMP Scope of Work 7 FDEM will coordinate with Sub-recipients to produce a StormwaterMaster Plan (SWMP)to assist with local communities and their flood mitigation efforts. This project is preceded by the WMP Pilot Program, with Stormwater Master Plans being encompassed in the second round of funding under the HMGP Planning Grant. Guidance materials produced in the WMP Pilot Program can be found at: https:H www.floridadisaster.org/dem/mitigation/watershed-planning-initiative. The Sub-Recipient will finalize the process by submitting to the Division with a signed letter from their applicable county's Local Mitigation Strategy(LMS)Chairperson attesting that the Stormwater Master Plan will be adopted in the Sub-Recipient's next LMS update. Tasks necessary to the completion of Stormwater Master Plans include: Task 1 —Create Preliminary Stormwater Master Plan The Sub-Recipient shall create a preliminary Stormwater Master Plan,which is a narrative detailing an inventory of existing stormwater systems, the community's existing policies and regulations, identifying known problematic areas and areas with high flood risk, and proposes a series of recommendations for managing stormwater effectively. There must be enough detail in the preliminary SWMP to verify the required analysis has been completed. Task 2—Revise Draft SWMP and Submit Completed SWMP After receiving feedback from the Division on the preliminary SWMP from Task 1 (Deliverable), the Sub-Recipient shall finalize the flood modeling process and submit their completed SWMP. At a minimum, the SWMP must meet the Minimum Criteria required for a creditable SWMP shown above. The Sub-Recipient shall update their SWMP, if revisions are necessary based on the Division's feedback, and submit the completed SWMP to the Division for review. Based on your project type selected (WMP or SWMP), please describe in detail below (or on a separate page attached to this proposal) how your community plans to complete the above tasks. Please provide any details related to staffing to complete the proposed project, if you will be hiring an outside agency/firm, and what resources you have at your disposal to accomplish the project: Please see attached Summary of the Project Proposal. The County will assign a project manager for the project, a grant administrator and will procure an outside consultant to complete the technical, modeling and policy work to complete the deliverables. The County has already completed some recent that work that will provide an efficiency to completion of the grant work products as more fully described in the summary. VII"' VI':VI MITIGATION ......................................... .......... Description 3. Describe any other on-going or proposed projects in the area that may impact, positively or negatively, the proposed HMGP Project: The County has not produced an updated Storm Water Master Plan since 2001. Much has changed in terms of existing environmental conditions, levels of service for storm water, design of systems and drainage capacity overall. The following summary of that previous work includes: 1) Updated Storm Water Structure Inventory completed as part of the 2019 CRS Watershed Management Plan 2) Monroe County Manual of Storm Water Practices and Layman's Brochure 2020 3) Vulnerability Assessments conducted in 2021 (prior to Section 380.093, F.S. enactment and in 2024, after its enactment) 4) 2022 Storm Water Calculations Worksheet 5) Roads Elevation planning process (2021-2024) These work products provide a significant start towards the preparation of an updated Storm water Master Plan, but the County has not run a FEMA-approved model to evaluate its storm water system either existing or future operations or identified an updated storm water projects list. . Cornmunlity Worm tiion Answer questions A through H for the community(ies) that is participating in the Watershed Planning Program. Information can be provided using this proposal form, the attached CRS Points Spreadsheet (for questions g & h) or in a separate document clearly identifying the questions and answers. a) Jurisdiction Name b) Name of LMS Coordinator or Floodplain Coordinator/Manager c) Is the community a participant in good standing with the National Flood Insurance Program(NFIP)? d) The NFIP Community Identification Number(CID) e) Does the community participate in the Community Rating System(NFIP CRS)? f) What is the current CRS Class Rank? g) What is the total#of CRS points accrued at the time of application? h) What is the total#of CRS points you expect to receive from completing a WMP? Jurisdiction Name (a) LMS and/or NFIP Participant(c) CID# CRS (e) CRS CRS Total Expected Floodplain (d) Ranking Accumulated Points from Coordinator M Points(g) WMP (b) (h) Monroe County Cory Schwisow ❑✓ Y❑N❑NA 125129 ❑✓Y❑N 3 3592 N/A Project LocationThe County is not producing a WMP, but a Map is included. 1. ElAttach a copy of a city or county scale map (large enough to show the entire WMP area) 2. ❑Attach a map outlining the total area being modelled for your WMP VII"' VI'm Vl MITIGATION ......................................... .......... Flood Insurance Rate Map (FIRM) 1. 0 Attach one (1)copy of the FIRM map, a copy of the panel information from the FIRM, and, if available, the Floodway Map. FIRM maps are required for this application. FIRMs are typically 7 available from your local floodplain administrator who may be located in a planning, zoning, or engineering office. Maps can also be ordered from the Map Service Center at 1-800-358-9616. For more information about FIRMs, contact your local agencies or visit the FIRM site on the FEMA Web-page at https:Hmsc.fema.gov/portal. 2. Using the FIRM, determine the flood zone(s)of the project site (Check all zones in the project area). (See FIRM legend for flood zone explanations) (A Zone must be identified) El VE or V 1-30 D AE or A l-30 I❑AO or AH D A(no base flood elevation given) O B or X(shaded) El C or X (unshaded) 11 Floodway 0 Coastal Barrier Resource Act(CBRA)Zone . Schedule of Work Using the outline below, estimate in monthly increments how much time will be estimated for each task to complete the Plan. When developing the schedule, please use timeframes from the date of subrecipient agreement execution. Add additional tasks as necessary on a separate sheet and attach to this proposal form. Task(s) Number of Months to Complete Field Work and Data Collection 6 Initial Flood Modeling 18 Preliminary WMP 18 Revise WMP and Submit Completed WMP 20 Division Approval and Closeout 24 Total Months 24 Total Schedule Estimate the total duration of your proposed activities (do not exceed 24 months) 24 Proposed start date(MM/DD/YYYY) 09/30/25 Proposed end date (MM/DD/YYYY) 09/30/27 MitigationBureau of Division VII"' VI':VI MITIGATION ......................................... .......... T lBudget Cost estimates should be consistent with scope of work items and work schedule. Presented 7 cost estimates in the budget should have sufficient source documentation or justification. Costs must be eligible under HMGP and conform to the requirements set forth in 2 CFR 200 E. Applicants must ensure that cost are reasonable, allowable, allocable, and necessary for the completion of a Watershed Master Plan consistent with the scope of work. Additional justifications related to the budget can be attached to your submitted proposal form. Cost Item Unit Amount Rate Total Cost Personnel Fringe Benefits Travel Equipment Supplies Contractual 400,000 Other Total Project Cost 400,000 . Cost Share Maximum Federal Share for the project is 75 percent. Non-federal funding share is that portion of the total project costs provided by the non-federal entity in the form of in-kind contributions (professional services, labor, etc.) or cash match received from third parties or contributed by the entity. In-kind contributions must be provided and/or cash expended during the project period of performance to satisfy matching requirement. Please present the cost-share information for the proposed project below. Federal and Non-Federal Cost Shard Breakdown TOTAL PROJECT COSTS $ ',.400,000 '.. Estimated Federal Share (max 75%) $ % 300,000 15 Estimated Local Share: Cash $ Estimated Local Share: In-Kind * $ Estimated Local Share:Third-Party* $ Date of local share funding availability *Provide narrative or description of in-kind or third-party match sources below: MitigationBureau of Division VII"' VI'm Vl MITIGATION ......................................... .......... Federal and Non-Ted Ieral Gast Sham Breakdown Provide any additional comments and/or reference to applicable attachments (optional) MitigationBureau of Division Monroe County Stormwater Master Plan Project Approach The County will assign a project manager for the project, a grant administrator and will procure an outside consultant to complete the technical, modeling and policy work to complete the deliverables. The County has already completed some recent that work that will provide an efficiency to completion of the grant work products as more fully described in this summary. The County has not produced an updated Stormwater Master Plan since 2001. Much has changed in terms of existing environmental conditions, levels of service for stormwater, design of systems and drainage capacity overall. The following summary of that previous work includes: • Updated Stormwater Structure Inventory completed as part of the 2019 CRS Watershed Management Plan • Monroe County Manual of Stormwater Practices and Layman's Brochure 2020 • Vulnerability Assessments conducted in 2021 (prior to Section 380.093, F.S. enactment and in 2024, after its enactment) • 2022 Stormwater Calculations Worksheet • Roads Elevation planning process (2021-2024) These work products provide a significant start towards the preparation of an updated Stormwater Master Plan, but the County has not run a FEMA-approved model to evaluate its stormwater system either existing or future operations or identified an updated stormwater projects list. The Stormwater Master Plan will complete the following required tasks: 1 —Create Preliminary Stormwater Master Plan The Sub-Recipient shall create a preliminary Stormwater Master Plan, which is a narrative detailing an inventory of existing stormwater systems, the community's existing policies and regulations, identifying known problematic areas and areas with high flood risk, and proposes a series of recommendations for managing stormwater effectively. There must be enough detail in the preliminary SWMP to verify the required analysis has been completed. Task 2— Revise Draft SWMP and Submit Completed SWMP After receiving feedback from the Division on the preliminary SWMP from Task 1 (Deliverable), the Sub-Recipient shall finalize the flood modeling process and submit their completed SWMP.At a minimum, the SWMP must meet the Minimum Criteria required for a creditable SWMP shown above. The Sub-Recipient shall update their SWMP, if revisions 1 are necessary based on the Division's feedback, and submit the completed SWMP to the Division for review. • A SWMP is a roadmap for managing stormwater in a sustainable and cost-effective manner, reducing flood risks, and protectingwater quality while supporting community and economic development • The plan ensures that the county's stormwater management system remains effective in reducing flooding and protectingwater quality • A SWMP typically includes an inventory of existing stormwater systems and the community's existing policies and regulations, identifies known problematic areas and areas with high flood risk, and proposes a series of recommendations for managing stormwater effectively Approach to Project Under this grant, the County will procure an outside consultant to select an appropriate modeling/evaluation tool, that will be used to evaluate the existing system and potential operations under various design conditions and/or level of service options based on a series of design storm events with boundary conditions modified to reflect selected planning horizons and projected operations. The Stormwater Master Plan will complete level of service evaluations for the existing level of service as well as recommendations for a future level of service to be adopted into the Code and Comprehensive Plan. The Stormwater Master Plan will also pull from early conceptual project designs and cost estimates as identified in the roads planning process and update that work where appropriate. The Stormwater Master Plan will also utilize already-identified flooding hot spots from the 2024 Vulnerability Assessment and verify the extent of those flooding hot spots to assist in identifying priority stormwater basins. The Stormwater Master Plan will also identify various funding alternatives and thresholds to determine level of service delivery options under the selected planning horizons including updated Code design and Comprehensive Plan and level of service policies. With this approach, the project will meet and exceed the Task 1 and 2 criteria. 2 .� BOARD OF COUNTY COMMISSIONERS County of MonroeMayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tem Michelle Lincoln,District 2 �9 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 ,..�::r March 17, 2025 Mrs. Laura Dhuwe Acting State Hazard Mitigation Officer Florida Division of Emergency Management 2555 Shumard Oak Blvd. Tallahassee, FL 32399 RE: Watershed Planning Initiative Letter ofSupport andAcknowledgement Dear Mrs. Dhuwe: On behalf of the Monroe County LMS working Group,please accept this letter as an endorsement of HMGP Watershed Planning Program Application. This project is to update Monroe County's Stormwater Master Plan and is included in the Monroe County LMS Plan. The project is contained in the Monroe County Local Mitigation Strategy and address the following goals therein: • Preserve the sustainability of life, health, safety, and welfare • Protect and preserve property and assets, including the built environment and natural resources • Build local capacity to become continuously less vulnerable to hazards Upon completion of Stormwater Master Plans for Monroe County, the LMS agrees to adopt this plan as an annex to Monroe County's 2025 LMS. Applicant Project Title Goal/Objective Implemented Estimated Total Project Coast Monroe County FL Update Stormwater Update the Stormwater Master Plan $400,000.00 Master Plan Stormwater to create a tool in which community can assess and prioritize both existing and potential future stormwater problems. $400,000.00 For further information or inquiry, please contact Cory Schwisow at 305-289-6065. 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