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Home My WebLink About03/27/2025 Agreement Monroe County Purchasing Policy and Procedures COUNTY ADMINISTRATOR CONTRACT SUMMARY FORM FOR CONTRACTS $100,000.00 and Under Contract Frith.:_MA .........._....... ........�� . C�ntrac�� Effective Date: January 6,2025 Expiration Date: January 5,2026 Contract Purpose/Description: This request is to;approve,paying a maintenanoe,contract in support ofour Mitel MiVoice tele hone s stem,' It is from Mitel itself and is$22,661.25 to support our physical Mitel Equipment. It is,pre=negotiated under Sourcewell contract#022719-MBS., Contract is Original Agreement Contract Amendment/Extension Renewal Contract Manager: Alan,MacEachern 8792 CONTRACT COSTS Total Dollar Value of Contract: $ 22"661:25 Current Year Portion: $ 22 661.25 '(must be$100,000 00 or less) (If multiyear agreement then requires BOCC approval,unless the total)cwnulilallw taumo unt its oll la bs;) Budgeted? Yes[Z No Grant: $ County Match: $ Fund/Cost Center/S pend Category: 601 =o5ooz-Sc 00062-Repair an"d AAaintehance; ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollm-value above) (e.g. maintenance,utilities,janitorial,salaries,etc.) Insurance L uired: YES ❑NO � CONTRACT REVIEW Reviewer Date In .Department Head Signature: Alan MacEachern Digil 202503/4ly signed 425Alan M-04'00' Dale 2025 03 14 14 25 29-04'00' County Attorney Signature: bent-Barrows DaLeDigital2025032010ly signed by 546e`4'00' as"°� ...... ..ne Li.m...............................................................Dale 2025 03 20 10 45 46-04'00' ..........hest.. Risk Management Signature: Jaclyn Flatt Digitally20250320 423Jady Fla" Dale 2025 03 20 14 23 57-04'00' Purchasing Signature: Lisa Abreu Di9ilal 2025 03signe 20 5 Ab Date 025 15reu 32 23 04 00 John Quinn OMB Signature: John Quinn................................... Digitally signed 320 60107-04 Dale 2025 03 20 16 01 07-04'00' Comments: Revised BOCC 4/19/2023 Page 84 of 105 MEMORANDUM MONROE COUNTY INFORMATION TECHNOLOGY To: OMB From: Alan MacEachernUp Director of Information Technology Date: Friday, March 14th 2025 RE: MorseCom Maintenance-2025 Our telephone system has 2 sets of Annual Maintenance. The first, hardware maintenance, protects the physical Mitel equipment that comprises the telephone system. This maintenance ($22,661.25) is pre-negotiated under Sourcewell contract #022719-MBS. The second, software maintenance, protects the Morse software and configuration that controls the telephone system equipment. This maintenance ($29,412) needs approval to be purchased following the sole source provision of our purchasing policy. Page 24, Chapter 7 Exclusions 2.b: Where the procurement itself, due to the nature of the goods or services (i.e. in order to obtain conformity to existing contracted goods or services, in order to avoid the loss of warranty coverage, proprietary licensing, equipment capability, etc.), dictates sole source acquisition, the Requesting Department shall provide written justification as to the sole source nature of the procurement. Justification: Morse Communications, Inc. is the owner and entity that created of the software configuration that controls our Mitel equipment. I.T. would like to request approval for this purchase. Thank you for your time and consideration. Best Regards, A(�uv lVIawE&chL-, n, Alan MacEachern IT Director Monroe County BOCC Information Technology 102050 Overseas Highway, MM 102.5 Key Largo, FL 33037 iIIIIIIIIIIIIIG Omm mom am i Prepared for: Monroe County Quote: 195-1 Quote Title: Monroe County Mitel SWA Renewal Prepared by: Scott Eller 3/7/2025 Proposal Summary Prepared by: Prepared for: Quote information: Scott Eller Alan MacEachern Quote#195-1 Morse Communications, Inc. Monroe County Prepared on:3/7/2025 321-259-8469 1100 Simonton St Expires:4/6/2025 http://www.morsecom.com 33040 MORSECOM is pleased to present this proposal to Monroe County for SWAS for Mite term Jan 6,2025,through Jan 5,2026 Pricing on this quote is based on the Mitel SourceweII(formerly NJ PA)contract#022719-MBS �IIIIIII IIIIIII J � I SWA MiVBus UC Advantage SYSID:14375581 Micollab 237 3.75 USD 888.75 USD SWA MiVBus UC Advantage SYSID:15307452 Marathon MXE01(MiVoice Business) 30 3.75 USD 112.50 USD SWA MiVBus UC Advantage SYSID:20250729 Key West MXE01(MiVoice Business) 28 3.75 USD 105.00 USD SWA MiVBus UC Advantage SYSID:26001755 DLM(Designated License Manager) 331 3.75 USD 1,241.25 USD SWA MiVBus UC Advantage SYSID:61295207 Plantation MXE01(MiVoice Business) 30 3.75 USD 112.50 USD SWA MiVBus UC Advantage SYSID:68535643 MBG01(MiVoice Border Gateway) 81 3.75 USD 303.75 USD SWA MiVBus UC Advantage SYSID:82866059 vMCD02(MiVoice Business) 28 3.75 USD 105.00 USD SWA MiVBus UC Advantage SYSID:8402734 Largo MXE01(MiVoice Business) 30 3.75 USD 112.50 USD SWA MiVBus UC Advantage SYSID:86962178 ULM(Unified License Manager) 5121 3.75 USD 19,203.75 USD SWA MiVBus UC Advantage SYSID:9451854 MBG02(MiVoice Border Gateway) 71 3.75 USD 266.25 USD SWA MiVBus UC Advantage SYSID:95849365 TDC-CX(MiVoice Business) 28 3.75 USD 105.00 USD SWA MiVBus UC Advantage SYSID:11967029 QTS-MCD01(MiVoice Business) 28 3.75 USD 105.00 USD Sub-total 22,661.25 USD Sales tax 0.00 USD *TOTAL 22,661.25 LSD "Cosh„4'J.,,oee, l ib,(t t""""'X , I(,�kl,�� „C,�L)I,� fees, I(w1ii, Under$50,000 50%due at signing 50%due upon completion Over$50,000 35%due at signing Prqoi,o4� for, Monroe County age 2 of 4 Morse Communications, Inc P Monr'oe County W't Il SWA F1',enewM 25%due at Equipment/License Delivery 40%due upon completion ii, e CC)l"j,111"It Digitally signed by Chnstire Christine Hurley Signature:Hurley Date 2025.03.27 11 22 50-04'00' Name: Christine Hurley Email: hurley-christine@monroecounty-fl.gov LegM https://www.morsecom.com/support MONROE COUNTY ATTORNEY APPROVED AS TO FORM z" CHRISTINE LIMBERT-BARROWS SR,ASSISTANT C ORNEY DATE: 6 fi Rrqo,,,o4� for, Monr'oe County Page,.3 pf 4 Morse Communications, Inc. Monrr:�),e County i ftOG SWA Renewa�� ABOU),11111 II IMGI 1,SECGM 111:Veryciine&III::::werift1lifing Connecled MORSECOM is a Certified Woman & Veteran Owned Business Enterprise (WBE). Our company's management team is comprised of high-level, Industry-recognized experts that truly understand the business and technical requirements of our clients. We serve all major verticals to include SLED, Retail, Healthcare, Financial, Manufacturing and more. We have received awards for our experience and delivery of contact center solutions that truly focus on enhancing the customer's experience. MORSECOM is an industry pioneer in the Cable Infrastructure space having entered the market over 30 years ago. Founded by Annette & Mike Costello, MORSECOM has transformed from its early beginnings to become a market leader in technology solutions and as the managed services provider for North America. Serving 38 states and 6 countries worldwide, we have an expansive port-folio with an international footprint always allowing for Best-in-Class Service. MORSECOM has over 100 employees with nearly 80% of those holding technical certifications. We offer value-based client solutions by effectively integrating business and technology. Our port-folio includes cutting-edge voice, data networking, peripheral applications, and security solutions. We are the full-service integrator assisting clients from the desktop to the data center providing world-class solutions. if d C, ifiedSBAWOSB I'l II IN,E I'1,S P T N"I'm Mkirvsuft 365 vmware, �JJJYJ�J)J)J`Q�J &XIMA SUMO 10giC JJIJI SmuneKY c, H—P..k.,d I OFF, "W1111 E.t,pd-, lcatelo AVI]GI]LO NALIA a juniper ,�Yc!cus A E,wp,ise-Lucent oudiocodes I> �i mite[ Pro��,,�,,,o4� for, Monroe County Page 4 of 4 Morse Communications, Inc.