HomeMy WebLinkAboutResolution 157-2025 RESOLUTION NO. 157-2025
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS TO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES RELATED TO TRADE SHOWS AS SET FORTH IN THE APPROVED
MONROE COUNTY TOURIST DEVELOPMENT 2025-2026 MARKETING PLAN INCLUDING BUT NOT LIMITED TO
REGISTRATION, BOOTH RELATED EXPENSES, AND PROMOTIONAL ITEMS AND TO ALSO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES FOR ADVANCE REGISTRATION, BOOTH RELATED EXPENSES AND
TRAVEL RELATED EXPENSES FOR TRADE SHOWS THAT ARE TO BE HELD DURING FISCAL YEAR 2026 AND ARE
TO BE PAID FROM TOURIST DEVELOPMENT COUNCIL FUNDS IN FISCAL YEAR 2025
WHEREAS, the Monroe County Board of County Commissioners approves the Monroe County Tourist
Development Council (TDC) Marketing Plan each year, which list various Trade Shows that are attended during
the current fiscal year by the TDC Sales Team as part of their sales, promotional and marketing efforts; and
WHEREAS, the TDC Sales Team also identifies trade shows that will occurred in the next fiscal year and
seeks approval each year from the Board to pay for advance registration, booth related expenses and travel for
those trade shows which are paid from the current fiscal year; and
WHEREAS, the TDC often needs to quickly register and pay for registration and booth related cost,
which are often not known in advance whereby preauthorization for the request to purchase cannot be
obtained; and
WHEREAS, the TDC Sales Team participates in various trade shows to promote tourism which is an
integral part of their sales, promotional and marketing efforts; and
WHEREAS, it is also necessary to secure registration, booth related expenses, promotional items, and
advance travel expenses for these tourists related trade shows and sometimes it is necessary to pay for said
expenses up to one year in advance of the trade shows and in an expedited manner, in order to secure a
desirable space as some shows are filled quickly, or have an early registration deadline; and
WHEREAS, it is also necessary to pay the registration fees, booth related expenses, promotional items,
and travel expenses during the current fiscal year for trade shows which occur in the next fiscal year:
NOW THEREFORE, BE IT RESOLVED by the Monroe County Board of County Commissioners as follows:
Section 1.The Board authorizes the payment of expenses, including registration, booth related expenses,
promotional items and travel relating to trade shows as set forth in the approved Monroe County Tourist
Development 2025-2026 Marketing Plan.
Section 2.The Board waives the purchasing policy requirement to seek preauthorization or a Request to
Purchase when there is not sufficient time to obtain preauthorization for Trade Show related expenses.
Section 3. The Board also authorizes payment of expenses for the following cost of additional advance
registrations, booth related expenses and travel expenses for trade shows as set forth below which will occur in
fiscal year 2026 and will be paid in the fiscal year 2025 out of Tourist Development Council funds.
1
ITour Amernica,Oct 2025. :.
$4,500
IGLTA Sponsorship,Oct 2025 $10,000
Brand USA, Oct 2025 $17,000 . ' . . . � '� .. . ' •
Travel Agent Roadshow(Axis, UK),Oct $3,000
2025 I M EX,Oct 2025 : :..$50,000
ILTM North America,Oct 2025 $14,500
FOCUS(Film), Oct 2025 $12,000
Content London.(Film), Oct 2025 $5,000
Proud Experiences Oct 2025 $7,200
Travel Agency Owners Forum Oct 2025 $8,000
Visit USA Austria (Get It Across), Nov 2025 $2,500
World Travel Market, Nov 2025
. . : $25,000
10000
Signature Travel. Week, Nov ,
2025 �.. • : � : ' � : � : �.
request:$168,700 Total req u
PASSED AND ADOPTED by the.Board of County Commissioners of Monroe County, Florida at a regular meeting of
said Board held on the 16th day of . April ,A.D. 2025
Mayor 'James Scholl Yes
Mayor Pro Tern Michelle Lincoln Yes
Commissioner.Craig Cates Yes
Commissioner David Rice Yes
Commissioner Holly Merrill Raschein
Yes
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