HomeMy WebLinkAbout05/01/2025 Agreement Monroe County Purchasing Policy and Procedures
ATTACHMENT WS
COUNTY ADMINISTRATOR
CONTRACT,SUMMARY FORM FOR CONTRACTS $100,000,00 and Under
Contract,with- Re ili'ent Cities Catalyst,
Effective Date: December 15, 2024
Expiration Date: March 3b, 2,025
Contract Purpose/Description:
Speaker(Andrew Salkln)lfnr the f6th annual Climate Summit,spoke on December 17,24 4 bn the
Innovations for Resilience Fin6nce panel.
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: khonda Haag 8774 26
CONTRACT COSTS
Total Dollar Value of Contract: $ 50() 0,0 Current Year Portion: $ Q
(must be$100,000.00 or less) (If multiyear agreement then
requires BOCC approval,unless the
¢otflll cilin illllllllrtilkVM1101l.1l0 liS
S t00 ili 0 00 oo II ss)
Budgeted? Yes❑■ No ❑
Grant: $ County Match: $
Fund/Cost Center/Spend Category: 001-05051
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For: N/A
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial, salaries,etc.)
Insurance Required: YES ❑NO 0
CONTRACT REVIEW
Reviewer Date In
Rhonda Haa Digitally signed by Rhonda Haag
Department Head Signature: 9 Date:2025.03.24 16:56:04-04'00'
County Attorney Signature: Joseph X. DiNovo Digilall025.D3dby9 se 4 XD4'00' o
Date'.2025.03.17 09:37:40-04'00'
Jaclyn Flatt Digitally signed by Jaclyn Flatt
Risk Management Signature: Date 2025.03.21 12 09 29-04'00'
Purchasing Signature:
Lisa i\breu 4/28f2u25
OMB Signature: /6f- I&4Z.Af- 4/28/25
Comments:
Revised BOCC 4/19/2023
Page 84 of 105
M IREENIENT' BETWEEN
N
7()MM[SS10NE1?,S.1()NR( E, (`0U ............
MARDOU C(, ,(J NT
AND RESILIENT.,CITIES CATALNWI —N(,,,, S 1)f A K AT
(71,11M TE LEADMS1111, SUMMIT
This Agreernerit is niade and enkn,ed into this (jay ()J'March, 2025, lac tween MONMOF'l
("COUNTY"), a politiC,11 'SUbdiViSioll Of the S1,1te of Florida, whose
address is 1100 Sintonton Street, Key West, 11orida 33040, and Resilient Cifies Catdyst, frx�%,
("SPE,A K 1"'W") whoseaddrcss is 429 Clinton AVCJILK,�, Unit: 50, 13rooklyn, NY, 1123K
NVUEREAS, the COUNTY desires to have the SPEAKER present at as a panelist at the 1611,
Anm,ml Regional (,Aimate leadership Sunimit, hereinafier refbi-red to as the "Sumil"it", in Key
West on December 10-1 , 2024; and
WHEREAS, it servesa public puq)ose, for the COUNTY to host the Summit, as as partner (if tile
I water reSOLUCO,
1.'oul County ( ornpact "Compact", to proteci public infrastructure, property,
natural areas and native specics, mid basic quality ofhfc; and
NNIMEREAS, the SPEAKE R's representative has agreed to present at the Surnmit.
NONNI THEREFORE, IN CONS[DERDATION of the mutLial promises and covellants
contained herein, it is agreed as follows:
THE AGREENIEN'T. The Agreement consists of this docurnent,and its exhibits only'.
QP 2
-esentative Andrew, Salkin speak. L, OF �VO .RK SPEAKER agrees to have its repi,
at the Summit, as requested by the COUNTY, The speaker shall provide an onsite presentation
approximately 20 minutes in length and shall pj°ovjde a copy of the presentation to the County
two weeks in advance of tile eve"t. Speaker agrees to allow the County to post the presentation
and recorcled video ofthe presentation on tile (7.0Unly and Summit vvebs it,es.
"'PIE nie (�,',OUNTY shall pay the
3. _N1) LIIANIMEN�Ps' TO S Ahl—R.
SPEAKER fron" funds donated to the COUNTY for the purpose of hosting the Summit,,
COUNTY shall pay SPEAKET the IUMP surn of One Thousand Five figndred Dollars Is LV-5QQ1
after the ),,ejjt, 111wq)ices mum be submitted to the Clerk with supporfing doctffr'Ielltalh)n
Aerk, Acceptability to the Clerk is based on generally accepted accounting
jcceptakqe to jjje� (,'
principles am.f s�jch laws, nifes, and regulations as may govern the ('1eiVs disinirsal offunds,
Therc shall be no additional expenses for travel, lodging, per dictn or any other exjxnises, as ffiq
we 111ClU(4.(j ij-1 11je �jwted total cotnpensafion
Payinerfl to the SPEAKER shall be made b C(XMIN after the Sumnirt, SPEAKU'R shalt
C01JN'T"V the invc)ice allac hcd to this ("(')N"I"R Al(""I' as [.'xhibit "A , No payincot shaH
be nuide if'the speaker does[lot sp(eak )r it'llic cweW is cancelled dtic tea unforesek,11
Page
4. TERM OF A("REEMENT. "rhis Agreement shall be retroactive to December 15, 2024
...............................and teryllinate March 30, 2025,
5. HOLD HARMLESS AND INDEMNIFICATION. SPE,AKER covenants and agrees to
indemnir y aarld hold hartriless COUNTY and tileT YNTY's elected and appointed officersµ d
employees from any and all clainis for bodily iitjuty (includirig death), personal injury, arid
property damage (including property mned by Monroe County) and any other losses, dnma�,,,es,
and expenses (including attorney's fices) whicti arise out of, it) connection Nvith, or by re sm o '
serviccs, provided by SPEAKE"R occasioned by the negligence, errors, or other wrongful acts of
ornission of'SPEAKEIR, its employees, or agents,
6. INDEPENDEN'r CONTRACTOR, At all times and for all purposes under this
agreentent, SPEAKER is art indcllendent contractor and not an employee of the Board of County
Commissioners ot'Monroc County (130CC). No statement contained in this agreement shall be
construed so as to find SPEAKER or any of tier employees, subs, servants, or agents, to be
employees ofthe BOCC.
7. ASSIGNMENT/SUBCONTRACT, SPEAKER shall not assign or subcontract its
obligations under this agreenient to others, except in writing and with the prior wt-ittert approval
of the 130CC and SIILAKI.?1<, Mnch approval shall be subJect to such conditions and provisions
as the BOCC may deem necessary. This paragraph shall be incorporated by reference into ally
assignment or subcontract arid any assignee or subcontractor shall comply with all of the
provisions of this agreement. Unless expressly provided for therein, such approval shall It) 110
manner or event be deemed to impose any additional obligation upon the BBC,V.
8. DISCLOSURE AND CONFLICT OF WrEREST. SPEAKER represents that it, its
directors, 1..irincip es and employees, presently have no interest and shall acquire no interest,
eithcr direct or indirect, which would conflict in any manner with the performance ofsemices
reqUired by this contract, as provided in Section 1123) 1, et, seq., Florida Statutes. Upon
execufion of this contract, and thereafter as changes may require, the SPEAKER shall notify (fie
COLW]"Y of any Financial interest it may have in any and all programs in Monroe County avhicjl
the SP AKER sponsors, endorses, supervises, or requires fior counseling, assistance, evalUaliOu,
or treatrr ent. r'his provision shall apply whether such program is required by statute, as as
condition of probation, or is provided on a voluntary basis.
9. t,'MeL I t
QYMENj` Oft REITENTION OF FORMER COUNTY OFF C ',RS 0it
Emn,QYEES. S)"EAKER warrants that she has not employed, retained or otherwisct had act
on her behdf any fil')rIne, county officer or eiriployce in violation of Section 2-141), MOnroe
()f Ijry ('0LIMY Officer or employce in violation of' Section 2-1501
County Code of' Ordini
Monroe C,ounty (,'ode (kf()rdin,,lnces, for breach or violation of this lm,.ivision the (`ounly IMly,
in its di'sere'fion, wrminate this contract rvithotlt liability ,lnd inay also, in its (fiscretioin, (je(jml
frum da.- corMact, orpurchasc, p�ice, or otherw�soi recovei Ibe full anwount of,,,my foe,
perc,Mare, glift, or (,,onsidcraliorl Paid to the f6rrncr ("ourity officer or enqwloyeLw PUNW-Ult to
Subsection I 152(b), mor1roe County ("ode of OrdinauO'S,
Page
.........
10. NO PLEDGE OF CREDIT. SPF"AKER, shall not pledge the COUNTY'S credit or
rnake it a guarantor ofpaYnlent or surcty forany contract, debt, obligation,judginent, lien, or any,
form ofindebtedness. SPl:'AKE`R furdier warrants and represents that it h
as no obligation or
indebtedness that Nvould impair its ability to ftitfill the terms of1his Contract.
It. 'I"ERMINATION. The COUNTY or SPEAKER may terminate this Agreement without
cause with seven (7) days' notice to the other party. If SM."IAKER tenninates prior to the
Summit, she agrees to forfeit any and all compensation.
12. GOVERNING PRETATION N—DFEX-., This
Agreement shall be Bove—nied by and construed in accordance with the laws of the State Of.
Florida; the COUNTY and SPEAKER agree that venue will lie in the appropriate court or before
the appropriate ,administi-ative body in Monroe County, Florida.
-ivilegcs and immunities frorn
13. PRIVILEGES AND IMMUNITIES. All of the pi
liability, exemptions from laws, ordinances, and toles and pensions and relief, disability,
workers' compensation, and other benefits which apply to the activity of officers, agents, or
employees of any public agents or employees of the COUNTY, when perfbi-ming their respective
functions under this Agrcemcnt within the territorial limits of the COUNTY shall apply to the
square. degre
e and extent to the performance Of SUCh functions and duties (.4'such officers, agents,
Oil, V
olunteers, or employees outside the territorial limits of the COUNTY
14. AT"ITSTATIONS. SPEAKER agrees to execute such docurnents as the COUNTY may
reasonably require, including as Public Entity Crime Statement, an Ethics Statement, and a Drug-
I-ree Workplace Statement.
7
15. NO PERSONAL, l.AABit.xrY. No covenant or agreement contained herein shall be
de reed to be a covenant or agreement of any member, officer, agent or employee of" Monroe
County in his or her individUal capacity, and no mernber, officer, agent or employee of Monroe
Counly shall be liable personally on this Agreement or be subject to any personai liability or
accountability by, reason of the execution of this Agreement.
16. EXECUTION IN C'()UNTERPAR,rs. This Agreement inay lie executed in any
number of counterparts, cacti or which shall be regarded as an original, all of Mfich taken
togetber shall constitute one and the same ioShIllnent and any of OUNTY and SPEAKER
hereto may execute this Agreement by singing any, such counterpart.
17. if Each party represents and warrants to the other that the execution,
delivery and perforrnance ofthis Agrecinent have bccn didy authorized bY all IleCeSSM-)( COUM�
and corporate- action, as requircd by la�v, Flach party agrces that it has had atIll)1c 0111)0hMlity to
stjb�jjit t1jis Contract to legal counsel of its choice and enters, into this agreement freely,
voluntarily and With advicc of counscl,
'A' _AN,D RESPONSIBIL11JES, This Agivenwat is not
14"GAL BVI I ....... rv,
d to IchcVe', no sh'all it bc, construed as relic,,ving, any parficip,16[q
intende entity from any,
M
ol.)Iigation or responsibility imposed UP01) 01C elltity bY' IaW' (!xcept to the extent of actuM and
fimely perf'orniance thereol' by any participating entity, in which case (fie perf'onnance may be
ofi`ered in satisfiaction of'the obligation or responsibility.
19. NCB N-DELEG'AnON OF CONs'pTUTIONAL OR S r 1 'rhis
Agreement is not intended to authorize, nor shall it he construed as authorizing, the delegation of
the consfitutionat or statutory duties of the COUN'TY, except to the extent permitted by thc*
Florida consl k ution, state statute, and case Jaw,
IN YNFSS WHEI'OF 0 LJN"I'V and SPEAKER Jjcj-(.qo vv ex
ecuted this Ag recinent
on the d Way aT R
nd (late first writmi abovc,
BOARD OF COUNTY
It
(SEA 1. (70MMISSIONERS
Aftst. KEVIN MADOK, CLI OF MONROE COUNTY, FLORIDA
Y Digitally signed by Christine Hurley
By.
,Qristine Hurle Date:2025.05.01 08:16:17-04'00'
Deputy Clerk
Counly Administrator
Date,
iy
"A K 11IR:
Witnesses l'or SPF Resilient Cities ("'aLAyst, Inc,
By"
Signature
Signaiii,tro"', legally bii i UN I)WIDUAL
Date l,
A tt
v
Print Narne,
"...........
Numb '71 5
Datc
. .. .....
4
Lwwmm Page
Exhibit"A"
INVOICE
Date:
,ro : liaag-rlioiida(e-i,)moiii•occoutity-fl.gov
From: Andrew Salkin, Resilient Cities Catalyst, Inc
429 Clinton Avenue, Unit 50, Brooklyn, NY' 11238
ai'L �!,�-1 k i n((L' k y
Duc., $1,500,00
Please pay the sum of'$1,500.00 for lurnp sum travel expenses related to my participation as as
speaker at the 16th Annual Regional Climate Leadership Summit held December 16-18, 2024 in
Key West.
There shall be no additional charges for travel, lodging, per diern or any other expenses, as they
ase included in the stated total compensation. I certify that I have provided the services due
under this Contract, which include presenting at the Suninut.
By.
Page
SWORN s,rATEMENT UNDER ORDINANCE NO. 010-
1990MC1NftOE COUNTY, F
ETHICS HICS CLAUSE
44 Andrew `gal :in dba Resilient C,it.ies C"atal st. lnc.
warrants that lie/it has not employed, retained or otherwise had act on his/her behalf any
lornaer County officer or employee in violation cat`Sect on 2 of Ordinance No, 010-1990 or
any County officer or employee in violation of `section 3 of Ordinance No. 010-1 C), For
breach or violation of, this provision the County anay, in its discretion, terminate this
Agreement without liability and may also, in its discretion, deduct from the Agreement or
purchase price, or otherwise recover, the full amount of"any fee, commission, percentage, jiff,
or consideration paid to the former County officer or cinployce."
(Signature) G
Date:
STATE OF:
COUNTY OF:
Subscribed and sworn to (or aftitwned) before race, by means of I-] physical presence or
online notarization, oil ` C1 V` °1 5 (date)
by 4 V r `.. Lon (name of affiant). He/She is
( personally l � '
�c�rscaraW,all aaowra to taae or lags aroclttcecf. C. � �_ (type of"identification)
as identification.
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