HomeMy WebLinkAbout1st Change Order 05/07/2025 a�,��,�r BOARD OF COUNTY COMMISSIONERS
County of MonroeMayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tem Michelle Lincoln,District 2
Craig Cates,District 1
�. David Rice,District 4
Holly Merrill Raschein,District 5
Memorandum
DATE: 5/5/2025
TO: BOCC
Digitally signed by Kevin
FROM: Kevin G. Wilson P.E. Assistant Count Administrator ;�a.i<f .__, G.te:2025.05.
, , � Date:2025.05.05
12:14:48-04'00'
Christine Digitally signed by
THRU: Christine Hurley, County Administrator Christine Hurley
H u rl e Date:2025.05.05
Y 15:24:59-04'00'
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order Memo #1 for the No Name Key Bridge Repairs project. This
change order decreases the final contract sum by$58,623.18. The substantial completion date is
unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority after the 24-
hour BOCC notification time.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: No Name Key Bridge Repairs Project CHANGE ORDER NO: 1
CONTRACT COMPLETION DATE(as of this change order): 07/04/25
FIRST CONTRACT DAY: 11/04/24
CONTRACT DATE: 08/29/24
TO CONTRACTOR: Midcoast Construction Enterprises, LLC DBA Mldcoast Marine Group
The Contract is changed as follows:
The original Contract Sum.......................................................................................................$726,317.00
The Contract Sum is(decreased)by this Change Order............................................................. ($58,623.18)
The Revised Contract Sum including this Change Order..........................................................$667,693.82
Pursuant to contract article 7.1.4, If unit prices are stated in the Contract Documents or subsequently agreed upon,
and if quantities originally contemplated are so changed in a proposed Change Order or Construction Change
Directive that application of such unit prices to quantities of Work proposed will cause substantial inequity to the
Owner or Contractor, the applicable unit prices shall be equitably adjusted,either by increase or decrease.
The "in place"quantity of bid item 0530-1 Rip Rap Sand Cement was 32 cubic yards,which is a 56% reduction from
the bid quantity of 73.72 cubic yards. Given this reduction in quantity and that this bid item represented a significant
percentage of the scope of work, the unit price for rip rap sand cement was adjusted to reflect fixed costs for monthly
equipment rental, housing, insurance and bond costs that were not reduced due to the reduction in quantity:
As bid vs.Adjusted Quantity and Unit Rate
Pay item Description of Work Unit Quantity Unit Price Bid Item
Total
0530-1 Rip Rap Sand Cement—As Bid CY 73.72 $2,400.00 $ 176,928.00
0530-1 Rip Rap Sand Cement—Adjusted actual in place CY 32 $2,988.81 $ 95,641.82
Total ($ 81,286.18)
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be
determined in one or more of the following:
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation.
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon.
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee.
The final reconciliation of actual quantities installed resulted in the following overruns and underruns for this
contract.
Overruns and Underruns
Pay item Description of Work Unit Quantity Unit Price Bid Item
Total
0120-6 Embankment CY 11 $575.00 $ 6,325.00
0339-1 Miscellaneous Asphalt TN 17.86 $800.00 $ 14,288.00
0536-7-3 Special Guard Rail Post-Encased Post for Shallow EA 22 $275.00 $ 6,050.00
Mount
0530-1 Rip Rap Sand Cement CY 73.72 $2,400.00 ($ 176,928.00)
0530-1 Rip Rap Sand Cement CY 32 $2,988.81 $ 95,641.82
0700-1-50 Single Post Sin Relocate EA 4 $ 1,000.00 $4,000.00
Total ($58,623.18)
This change Order No.1 does not revise the substantial completion date.
05/02/2025
CONTRACTOR E-4"-IZ
JadKD Fulford - Director of Construction and Development Date
DigitalJudith Clarke, P.E.Dane:21y signed by Judith Clarke,02 05.0510:59:47-04''00'PE
ENGINEERING SERVICES DIRECTOR
Date
Christine Hurley Digitally signed by Christine Hurley
COUNTY ADMINISTRATOR Date:2025.05.07 15:07:43-04'00'
Change Order Attachment per Ordinance No. 004-1999 (revised 2025)
• Change Order was included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes❑No El
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑No ❑
If Yes, explanation as to why it is not subject for a calling for bids:
This work is to be designed and performed by the original contractor.
• Project engineer/CEI approves the change order. Yes ®No ❑
• Change Order is correcting an error or omission in design document. Yes❑No
Should a claim under the applicable professional liability policy be made? Yes❑No El
Explain: