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HomeMy WebLinkAboutItem C30 C30 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting May 21, 2025 Agenda Item Number: C30 2023-4043 BULK ITEM: Yes DEPARTMENT: Information Technology TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern N/A AGENDA ITEM WORDING: Approval of Amendment No. 4 to the Oracle Public Sector Compliance and Regulation Product Agreement between DLT Solutions, LLC and Monroe County to authorize up to $60,415.00 (billed as used) for consulting and technical services to automate certain workflows within the County's Oracle Permitting and Licensing (OPAL) electronic platform. ITEM BACKGROUND: Approval of the Amendment No. 4 to the Oracle Public Sector Compliance and Regulation Product Agreement between DLT Solutions, LLC and Monroe County ("Agreement") will authorize up to $60,415.00 (billed as used, based on time and materials) for consulting and technical services to help extend the County's Oracle Permitting and Licensing (OPAL) application to support new paperless workflows within Planning and Environmental Resources Department. The Amendment No. 4 also clarifies that the County may extend the term of the Agreement and approve future annual SaaS/Licensing Fees administratively (i.e. without BOCC formal approval) subject to the purchasing authority of the County Administrator pursuant to the County's Purchasing Policy. The professional services purchased hereunder are intended to create and implement electronic workflows that will be the first Planning and Environmental Resources Department applications to go paperless. It is essential for the Planning Department to begin the transition to online applications and electronic workflows. Additionally, moving forward with online applications will provide an enhanced and more efficient application process for those projects that require both planning applications and building permits. Through this Amendment No. 4 to the Agreement, the County will purchase the above-described professional services, as more specifically set forth in "Exhibit C" - Time and Materials Services Exhibit, and "Exhibit D" -Price Quotation. These services will not impact the available (general) professional service balances that exist pursuant to `Exhibit A" and `Exhibit B" of the Agreement, as incorporated by Amendment No. 3. The new professional services purchased hereunder are specialized and will be used concurrently with other general professional services. As such, each must be billed separately in order to keep accurate accounting of each drawdown professional services balance. 1786 PREVIOUS RELEVANT BOCC ACTION: Agenda Item- J10, April 16, 2025 -Approved one(1)year of SaaS/Licensing Fees Agenda Item- C15, January 15th, 2025 - Ratified earlier Approval of Amendment No. 3 to Agreement (including attachments) Agenda Item- C16, December 1 lth, 2024 -Approved Amendment No. 3 to Agreement Agenda Item- C16, April 17, 2024 -Approved one(1)year of SaaS/Licensing Fees Agenda Item- C23, May 17th, 2023 -Approved Amendment No. 2 to Agreement Agenda Item- F38,November 15th, 2022 -Approved Amendment No. 1 to Agreement Agenda Item- C5, April 21 st, 2021 -Approved Original Agreement INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: Approve DOCUMENTATION: Letter_of Authorization_(Len_Winter)_for_Monroe_County.12.06.2024.pdf Amendment No. 4 Oracle Public Sector SaaS Product(FINAL 5.8.25)Lgl Apprd FL.pdf Sole Source Memo - OPAL-DLT Planning 2025.pdf 2024 11 COI DLT Signed exp 12 1 2025.pdf FINANCIAL IMPACT: Up to $60,415.00 to be paid out of Ad Valorem funding or Planning fees if available. 1787 r,,, TD E December 6, 2024 VIA EMAIL Ms. Eve M. Lewis Assistant County Attorney Monroe County Attorney's Office I I 1112th Street, Suite 408 Key West, FL 33040 RE: Signature Authorization Dear Ms. Lewis: Len Winter, Senior Director of Sales, is duly authorized by DLT Solutions, LLC, a subsidiary of TD SYNNEX Corporation,by and through its Vice President, General Counsel& Secretary, to execute contracts and other legal documents relating to the implementation of the Oracle Public Sector Compliance and Regulation Product on behalf of DLT Solutions,LLC. This authorization is valid as of December 1,2023, and will remain in effect until revoked by a currently seated Vice President, General Counsel& Secretary of DLT Solutions, LLC. a ,h "lli�ONFIIN 12/06/202409:02 AM MST Staci L.Patel Vice President, General Counsel& Secretary STATE OF ARIZONA COUNTY OF MARICOPA The foregoing instrument was acknowledged before me by means of online notarization, this 6th day of December 2024,by Staci L.Patel,Vice President,General Counsel& Secretary of DLT Solutions,LLC,a Virginia limited liability company. She is personally known to me. ///1 Ca l/�. lV l V6s °IIIIiI lD 12/06/2024 09 04 AM MST Signature of Notary Public Notary Wblic•Aricow M4ncopa County Commissions-=209 Caryn Jo Jacobs MY Comm.Expi esJ—14,2°79 (Print& Stamp Commissioned Name of Notary Public) Online Notary Public. This notarial act involved the use of online audio/video communication technology. Notarization facilitated by SIGNiX® DLT'Sohi is ns, LLC,C:, 24 ➢ DuHes Corner Park Ste 800, 1�errbdon,Virginia 2017 1788 AMENDMENT NO.4 TO THE AGREEMENT FOR IMPLEMENTATION OF ORACLE PUBLIC SECTOR COMPLIANCE AND REGULATION PRODUCT This Amendment No. 4 is made this 12th day of May , 20 25 by and between the Monroe County, Florida, through the Monroe County Board of County Commissioners (the "COUNTY"), and DLT Solutions, LLC ("DLT" or "CONTRACTOR"), and amends the Agreement between Monroe County, Florida, and DLT Solutions, LLC, for implementation of the Oracle Public Sector Compliance and Regulation Product dated April 21, 2021 ("Original Agreement"), the Amendment No. 1 thereto dated November 15, 2022 (Amendment No. 1), the Amendment No. 2 thereto dated May 18, 2023 (Amendment No. 2), and the Amendment No. 3 thereto dated December 11, 2024 (Amendment No. 3), and the parties agree as follows: WITNESSETH: WHEREAS, on April 21, 2021, the parties entered into the Agreement to implement the software product known as Oracle Public Sector Compliance and Regulation (PSCR) product, to be utilized by the County's Building and Code Compliance Departments for processing and issuing building permits, contractor licenses, code cases, and other related functions; and WHEREAS, on November 15, 2022, the parties agreed to amend the Agreement, later referred to as Amendment No. 1, to add additional support services required for implementation of the PSCR product; and WHEREAS, on May 17, 2023, the Board of County Commissioners approved an Amendment No. 2, wherein the last party signed on May 18, 2023 (forming the effective date), memorializing the parties' understanding that the additional services provided for therein would commence (retroactively to February 28, 2023) and continue for eight (8) consecutive quarters thereby extending the term of the underlying agreement to at least February 27, 2025; and WHEREAS, on April 17, 2024, at its duly noticed public meeting, the Board of County Commissioners granted approval of a one (1)-year extension of the licensing agreement with DLT Solutions, LLC pursuant to DLT Quote #: 5224077 depicting annual licensing/subscription fees for a period starting on May 30, 2024 and ending on May 29, 2025; and WHEREAS, on December 11, 2024, the parties entered into Amendment No. 3 in order to ratify the earlier extension, and clarify and memorialize that the first 1-year extension term had been exercised and it started on April 21, 2024 and was slated to end on April 20, 2025, and to further ensure continuity of services, through the very same Amendment No. 3 the parties extended the agreement for a second 1-year period starting on April 21, 2025 and ending on April 20, 2026; and WHEREAS, additionally, Amendment No. 3 approved a new scope of professional/consulting services with assigned pricing for general and routine services, and clarified that the services would be billed as-used and never forfeited; and WHEREAS, on April 16, 2025, at its duly noticed public meeting, the Board of County Commissioners approved by motion the new annual licensing/subscription fees with DLT Solutions, LLC pursuant to DLT Quote#: 5304039 depicting said fees for a period starting on May 30, 2025 and ending on May 29, 2026; and Page 1 of 4 1789 WHEREAS, to avoid confusion, the parties agree that the price increases reflected in the to DLT Quote#: 5304039 depicting annual licensing/subscription fees for a period starting on May 30, 2025 and ending on May 29, 2026 are formally accepted and this Amendment No. 4 constitutes written approval by the parties as of the date of the April 16, 2025 (retroactively); and WHEREAS, moving forward, it is agreed that the parties may exercise such extensions of the underlying agreement, including the renewal of annual licensing/subscriptions (and any associated fee increases), in any manner that is consistent with the Section 7.4.1, as amended in Amendment No. 3 (i.e. "Renewals may be authorized administratively subject to the purchasing authority of the County Administrator pursuant to the County's Purchasing Policy."); and WHEREAS, additionally, through this Amendment No. 4, the parties seek to establish a separate, but concurrent, scope of professional/consulting services with assigned pricing for specific project creation and implementation services; and WHEREAS, the new (concurrent) professional services for this specific project creation/implementation effort is detailed in "Exhibit C," the Time and Materials Services Exhibit (DLT Quote#: 5295430)dated April 15, 2025(3 pages), and "Exhibit D,"the Price Quotation (DLT Reference #:1908537) dated April 15, 2025 (2 pages), and such additional services will be provided for the not-to-exceed total of $60,415.00, to be invoiced as used (billed-as-used), consistent with the provisions for ordering additional services pursuant to Sections 3.1 and 3.2, within Article III, "Additional Products and Services," of the Original Agreement; and WHEREAS, the new (concurrent) additional services purchased pursuant to "Exhibit C" and "Exhibit D" to this Amendment No. 4 shall be available to the County for a period of six (6) months from the effective date of this Amendment No. 4, at the end of six (6) months any unused available balance from the not-to-exceed total will not be billed to County, and the natural expiration of those services will not impact the underlying term of the agreement; and WHEREAS, furthermore, the new (concurrent) professional services purchased hereunder will not impact the available professional service balances that exist pursuant to "Exhibit A" and "Exhibit B" of the agreement, as incorporated by Amendment No. 3 on December 11, 2024; and WHEREAS, while the new (concurrent) professional services purchased hereunder may be used concurrently, said services must be billed separately from any other professional services previously authorized under the Agreement in order to keep accurate accounting of each draw- down professional services balance. NOW, THEREFORE, based on the promises and covenants herein contained, the parties agree as follows: 1. The recitations referred to above are true and correct, and are hereby adopted and incorporated as if set forth in full. The parties seek to describe changes in the existing agreement in following ways: 1) words in strike through type are deletions from existing text, 2) words in underline type are additions to existing text, and 3) asterisks (***) indicate existing text not shown. 2. The parties ratify the April 16, 2025 Board of County Commission approval of DLT Quote #: 5304039 depicting annual licensing/subscription fees for a period starting on May 30, 2025 and ending on May 29, 2026, and provide that pursuant to Paragraph 1.2 of the underlying Agreement between Maricopa County and DLT Solutions LLC, the term of the annual Page 2 of 4 1790 licensing/subscription may extend beyond the term of the Master Agreement (i.e. May 29, 2026 extends beyond the current term of the Agreement ending on April 20, 2026). Should the parties desire to extend the Agreement prior to April 20, 2026, it is hereby agreed that such extensions and licensing/subscription renewals may be accomplished in any manner that is consistent with Section 7.4.1, as amended by Amendment No. 3, dated December 11, 2024. 3. The parties hereby adopt and incorporate the new (concurrent) professional services for specific project creation/implementation efforts as detailed in "Exhibit C,"the Time and Materials Services Exhibit (DLT Quote #: 5295430) dated April 15, 2025 (3 pages), and "Exhibit D," the Price Quotation (DLT Reference#:1908537) dated April 15, 2025 (2 pages), and such additional services will be provided for the not-to-exceed total of$60,415.00, to be invoiced after services are rendered to the County, pursuant to the terms and conditions of the Agreement. Invoices must be acceptable to the Monroe County Office of Clerk and Comptroller (County Clerk). Acceptability to the County Clerk is based upon generally accepted accounting principles and such laws, rules and regulations as may govern the disbursal of funds by the County Clerk. 4. The parties agree that "Exhibit C" and "Exhibit D" describe the current and operative scope of services defined in the Agreement. Should the parties desire to update or change the operative scope of services, an amendment with equal formally must be executed by both parties. Any linked terms and conditions that are incorporated into any exhibit, proposal, or quote must be those terms and conditions as they existed on the effective date of the Agreement that incorporated said exhibit, proposal, or quote, and not inconsistent herewith. 5. This Agreement constitutes the entire understanding between the CONTRACTOR and the COUNTY regarding this Amendment No. 4 to the Agreement, and all other terms and conditions of the Original Agreement, Amendment No. 1, Amendment No. 2, and Amendment No. 3, not previously repealed or amended, nor amended hereby, shall remain in full force and effect and are incorporated herein. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 the day and year first above written. CONTRACTOR: DLT SOLUTIONS, LLC 91101 1411IIV', 05/12/2025 02:47 PM MDT Signature Len Winter, Sr. Director, Sales STATE OF Arizona Print Name & Title COUNTY OF Maricopa The foregoing instrument was sworn to/affirmed and acknowledged before me by means of ❑ physical presence or 1J online notarization, this 12th day of May , 2025 , by Len Winter , President or someone vested with Authority of DLT Solutions, LLC, a Virginia LLC. He/She is personally known to me/or has produced NIA (type of identification) as identification. 1'I`1II IIN 05/12/2025 02:49 PM MDT Signature of Notary Public Or". c— . tyCaryn Jo Jacobs arimpu County Gnnmi..i.9 66n09 °'MYCOmm.Exp'oesJm.14,2029 (Print & Stamp Commissioned Name of Notary Public) Online Notary Public.This notarial act involved Page 3 of 4 the use of online audio/video communication technology.Notarization facilitated by SIGNiX® 1791 Amendment No. 4 to Agreement between MONROE COUNTY, FL and DLT SOLUTIONS, LLC for Oracle Public Sector Compliance and Regulation (PSCR) Product & Services BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA: By: Mayor James K. Scholl (Seal) Attest: Kevin Madok, Clerk As Deputy Clerk Approved as to legal form & sufficiency: Digitally signed by Eve M.Lewis Eve M. Le W I S Date:2025.05.08 10:08:13 -04'00' Eve M. Lewis, Assistant County Attorney Page 4 of 4 1792 a D S Y N N E X P r If b/;c S clj,,s„G r "EXHIBIT C" April 15,2025 Monroe Couny, FL Time and Materials Services Exhibit DLT Quote#: 5295430 Offer Valid through:30-Jun-2025 Estimated Total Fees and Services Reference Fees Expenses Estimated Expenses Time and Materials Services Exhibit 1 $60,415.00 $0.00 $60,415.00 Total Fees and Estimated Expenses $6o,415.00 Professional Services Delivery Policies:The Oracle Professional Services Delivery Policies ("Policies")available at Litt s:Z/ w,oracle,comZa oeom does cor orateZprofessional-services- delivery-policies,pdf apply to and are incorporated into this order. Oracle will provide You with Services to design and configure Oracle Permitting and Licensing("OPAL"). This implementation approach is structured in a manner where Oracle Consulting Services("OCS")designs, documents,and configures up to two(2)record types. OCS will provide enablement training that allows You to design and configure the remaining set of records.As part of this approach OCS will make available advisory services to assist with your work efforts to design and configure records. Specifically,Oracle will provide the following: A. Project Management: OCS has included a part-time Project Manager("PM")for resource management,timeline tracking,communications, and work effort planning activities.You will assign a PM,or requisite point of contact,to work in tandem with the OCS PM who will represent Your workstreams,staff,and general interests.The OCS PM will track and manage work performed by OCS, and Your PM will lead tasks,meetings,and all general activities that are Your responsibility.Your PM is responsible for developing a project plan and routine status reports. B. Record Design and Configuration: OCS will design,document,and configure up to two(2)record types.The record types will be identified upon project initiation.You will be responsible for deploying any additional record types. OCS will make available up to forty(40)hours of advisory assistance as requested to assist Your record development efforts. C. Training: OCS will provide the following training: Administration Training-Oracle will provide Product Administration,totaling up to three (3) days to learn administration toolsets including: setting up record types,modifying and creating workflow,fee setup,user defined fields.This training accommodates up to seven (7)participants per course. D. Testing and Production Go-Live Cutover: You are responsible for all activities associated with testing and deploying configurations to the Production environment. OCS advisory services are available for assistance as requested. 1793 Pub/icS1 cjor 2. Rates .Estimated..�ees n . �:7�XIense ,And'faxes. A. The Services are performed on a time and materials("T&M")basis;that is,You shall pay DLT for the actual time spent performing the Services,plus materials,taxes,and expenses. B. Rates For a period of six(6)months from the ordering document effective date,the Services will be provided at the rates set forth below.Thereafter,unless otherwise agreed by You and Oracle in an amendment,the Services will be provided at DLT's consulting rates in effect when the Services are performed. Standard Rates Price Level Hourly Rate Director $365.6o Managing Consultant $297.00 C. Estimated Fees and Expenses. All fees and expenses will be invoiced monthly.The fee and expense estimates specified in Your order are intended only to be for Your budgeting and Oracle's resource scheduling purposes,and may exceed the specified totals;these estimates do not include taxes. Once fees for Services reach the estimate,Oracle will cooperate with You to provide continuing Services on a T&M basis. 3. m �41 . I14 4I11� You and Oracle each agree to designate a project manager who shall work together to facilitate an efficient delivery of the Services. 4. I L!LQQW ra t 1011- A. Your technical and functional resources have the necessary process knowledge are empowered to make decisions. B. Ensure that your team members are dedicated to completing their tasks related to these Services. C. Make requisite staff available as necessary to assist the needs of the project. D. Planning,executing,and managing all aspects of End-to-End and Final reviews,including preparing and executing test cases,developing testing plans,and reviewing test results. E. Provide OCS with full access to the relevant documentation and the functional,technical,and business resources with adequate skills and knowledge to assist the performance of Services. F. Provide,for all Oracle resources performing Services at Your site,a safe and healthful workspace(e.g.,a workspace that is free from recognized hazards that are causing,or likely to cause,death or serious physical harm,a workspace that has proper ventilation,legally acceptable oxygen concentration levels,sound levels acceptable for resources performing Services in the workspace, and ergonomically correct workstations). G. Limit Oracle's access to any production environments or shared development environments to the extent necessary for Oracle to perform Services. 5. m �e stn laons� A. Any timelines or completion dates discussed,referenced in this exhibit,or set forth in a document described in this exhibit are estimated dates and are intended for planning purposes only. Oracle does not guarantee that these estimated dates will be met;however, Oracle will use commercially reasonable efforts to meet the estimated dates. B. Oracle resources will not typically perform Services on holidays recognized by Oracle or on weekends. However,with Your permission,Oracle resources may choose to perform Services during such periods. C. All project documentation,presentations and project communication will be in the English language. 1794 a D S Y N N E X P r If b/;c S ,,s„G r D. Oracle staffing may include a mix of onshore and offshore resources,and will be shared with other projects. E. All Services will be performed remotely. F. All OPAL prebuilt reports, dashboards,and analytics will require modification to become functional for use within Your Cloud Application environment.This will be Your task,unless otherwise requested as part of ongoing advisory services. G. Advisory services are made available specifically to aid in Your efforts to develop Your record types and reports. However,requests for assistance for work outside of record development and report development will be considered on a case-by-case basis. H. Oracle will,at its sole reasonable discretion,determine the number and manner in which resources are assigned to perform its obligations. I. A person day is defined as one(1)person working for up to eight(8)hours,which need not be continuous. J. Anything not expressly identified in Section r above is not included in the scope of,or fees for,the Services. 1795 cfl "EXHIBIT D`9 Quote: 5295430 W SMNEX Pence: 1908537 rice Quotation ReferDate: 04/15/2025 Expires: 06/30/2025 to: Alan MacEachern Jessica Manno Monroe County Board of County DLT Solutions, LLC Commissioners 2411 Dulles Comer Park 500 Whitehead Street Suite 800 Key West,FL 33040 Hemdon,VA 20171 1'°11'wine: (305)453-8792 Phone (703)773-9262 Fax; Fax, (703)773m9262 E!�inrmi' maceachern-alan@monroecounty-fl.gov Eirn,64: jessica,,manno@dlt.com # DILUP"art No. MFG �'Iart No,, Cointract Qt��!� 1161.Pirice lIExt Rrik;e "I'll",11.—............. ............................................ 1 9891-31828 DLTOOO-TMF MSTATE-ORCIL-USC 1 $60,415.00 $60,415,00 Time and Materials Project Level Funding, Pool 2 9891m32357144 PRACDIR MSTATE-ORCL-Usc 0 $365.60 $0.00 ................ .... .. Practice Director 3 9891-32357143 MANPRINCON MSTATE-ORCL-USC D $297.00 $0.00 Managing Principal Consultant Total $60,415.00 ...................................................... ...........m................................................................................................. Contract Serial No. 180233-001 Contract Expires: 11/30/2028 UEI-F1 N2KDGBDTU8 Federal ID#: 54-1599882 FOB: Destination Terms: Net 30 (On Approved Credit) DLT accepts VISAIMC/AMEX Ship Via: FedexGround/UPS THIS QUOTE IS SUBJECT TO THE TERMS AND CONDITIONS OF CONTRACT SERIAL NUMBER 180233. CUSTOMER IS DIRECTED TO INCORPORATE (BY REFERENCE)THIS QUOTE IN ANY RESULTING TASK/DELIVERY ORDER OR AWARD. THE TERMS OF THE AFOREMENTIONED CONTRACT ARE THE ONLY CONTROLLING TERMS AND ANY TERMS OR CONDITIONS CONTAINED IN AN ORDER,AWARD OR OTHER INSTRUMENT OF BUYER, WHICH ARE IN ADDITION TO OR INCONSISTENT WITH ANY OF THE TERMS OR CONDITIONS CONTAINED IN THOSE REFERENCED HEREIN, SHALL NOT BE BINDING ON DLT OR ITS MANUFACTURERS AND SHALL NOT APPLY UNLESS SPECIFICALLY AGREED TO IN WRITING BY DLT. CPARs requests should be sent to the attention of Steve Wells at cpars@dlt.com. ................. ....... .. ... PILEASE R EN'll' ACII� DLT Solutions,LLC -10R. Mad, DLT Solutions,LLC PAYMEEN'TTO: Bank of America P.O.Box 743359 ............................................................................... ABA#111000012 Atlanta,GA 30374-3359 Acet#4451063799 Customer orders are subject to all applicable taxes and regulatory fees, 1134 1[ CONF11111I)EIN:IIAL Pagel of�2 UIlot : 5295430 Price Quotation I, 9F° efe�In°ecmice: 1908537 Late: 04/15/2025 Expires: 06/30/2025 Documentation to be submitted to validate Invoice for payment: a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names, days,and hours worked. b. Authorized reimbursable expenses shall be invoiced with a detailed expense report,documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed,and where applicable the name of attendees. The Quote Number referenced above incorporates Oracle's Technical Support Policies located at: http://www.oracle.com/usisuppoirt/policiestindex.html. Issuance of an order pursuant to this quote is acknowledgement and acceptance of these terms and conditions. Please reference and incorporate this Quote Number on your purchase order. W 4 MEMORANDUM MONROE COUNTY INFORMATION TECHNOLOGY To: OMB From: Alan MacEachern Director of Information Technology �" '° 07 Date: Tuesday, May 13th 2025 RE: Planning Automation -OPAL Information Technology is assisting the Planning and Environmental Resources Department in automating their primary workflows. Given Monroe County's existing investment in the Oracle Permitting and Licensing application (OPAL), it makes the most sense to pursue new automation within that framework— plus it comes with the added benefit of not requiring any additional licensing. Oracle is the only certified OPAL consulting option to perform this work at this point in time and DLT Solutions, LLC is our assigned value added reseller for all Oracle sales (licensing, consulting, other services) and thus our sole source to pursue this automation is using Oracle resources procured through DLT Solutions, LLC. According to the Monroe County Purchasing Policy, Section 7.A.2.b: "Where the procurement itself, due to the nature of the goods or services (i.e. in order to obtain conformity to existing contracted goods or services, in order to avoid the loss of warranty coverage, proprietary licensing, equipment capability, etc.), dictates sole source acquisition, the Requesting Department shall provide written justification as to the sole source nature of the procurement." We would like to request the ability to move forward with a sole source purchase utilizing DLT Solutions, LLC for all of the County's software and services needs under this contract through and until November 30, 2028 (which is the natural termination date of the agreement, including optional renewal terms) If you have any questions, please feel free to reach out to me, Alan MacEachern IT Director Monroe County BOCC Information Technology 102050 Overseas Highway, MM 102.5 Key Largo, FL 33037 1798 Page 1 of 1 FDATE(MM/DDIYYYY) ,�tt�:a�eV CERTIFICATE OF LIABILITY INSURANCE . 11/22/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT WTW Certificate Center NAME: Willis Towers Watson Southeast, Inc. c/o 26 Century Blvd PHONE 1-877-945-7378 FAX 1-888-467-2378 AIC No Ext: AIC,No): E-MAIL certificates@wtwco.com P.O. Box 305191 ADDRESS: Nashville, TN 372305191 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: The Charter Oak Fire Insurance Company 25615 INSURED INSURER B: Travelers Indemnity Company of CT 25682 DLT Solutions, LLC Attn: Steve McDaneld INSURERC: Travelers Property Casualty Company of Ame 25674 2411 Dulles Corner Park INSURER D: Standard Fire Insurance Company 19070 Suite 800 Herndon, VA 20171 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:W36347101 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY LTR TYPE OF INSURANCE INSD WVD SUER POLICY NUMBER MM DDIYYYY MM DDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE � OCCUR PREMISES (a occur DAMAGE TO ence $ 1,000,000 A MED EXP(Any one person) $ 10,000 Y HC20GLSA-9P530707-COF-24 12/01/2024 12/01/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: APPROVED BY RISK MANAGEMENT GENERAL AGGREGATE $ 2,000,000 POLICY�X PRO- �X LOC BY 1 ',� ..�., PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: DATE 1119,719, 7_.. _..--' '.✓" $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 WAIVER N/A YES Ea accident X ANY AUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED Y HECAP-9P53069A-TCT-24 12/01/2024 12/01/2025 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED IX NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident C X UMBRELLALIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LAB CLAIMS-MADE CUP-9P531415-24-I3 12/01/2024 12/01/2025 AGGREGATE $ 5,000,000 DED X RETENTION$0 $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER C ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? No NIA UB-OW186076-24-23-K 12/01/2024 12/01/2025 1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Workers' Compensation and UB-OW196844-24-I3-R 12/01/2024 12/01/2025 E.L. Each Accident $1,000,000 Employer's Liability E.L. Disease-pal Lim $1,000,000 (AZ, MA & WI) - Per Statute E.L. Disease-ea Empl $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Monroe County Board of County Commissioners is included as an Additional Insured as respects to General Liability and Auto Liability CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners AUTHORIZED REPRESENTATIVE 1100 Simonton Street Key West, FL 33040 ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 1 799 sx ID: 26798892 BATCH: 3715937