HomeMy WebLinkAbout25-ST-35 05/06/2025 °,,I COURJB'
Kevin Madok, CPA
5ts
cOUNSy 4 Clerk of the Circuit Court& Comptroller Monroe County, Florida
DATE: May 16, 2025
TO: Anne Layton Rice, Library Services
FROM: Liz Yongue, Deputy Clerk
SUBJECT: October 16, 2024 BOCC Meeting
The following item has been executed and added to the record:
C15 Grant Application and Agreement for State Aid to Libraries from the Florida
Department of State, Division of Library and Information Services, and authorization for the
County Administrator to sign other required documents.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
25-ST-35
Monroe County Public Library System
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Monroe County Board of County Commissioners for and on behalf of Monroe County
Public Library System
This Agreement is by and between the State of Florida,Department of State,Division of Iabmary and Information Services,hereinafter referred to
as the"Division,"and the Monroe County Board of County Connissionersfor and on behalf of Monroe County Public Library System
hereinafter referred to as the"G antee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Graft(CSFA
45.030)by the Division in the amount specified on the"Fiscal Year 2024-25 State Aid to Libraries Final Grants"document(which is
incorporated as part of this Agreement and entitled Attachment B).The Division has the authority to administer this grant in accordance with
Section 257,Florida Statutes.By reference,the application and any approved revisions are hereby made a part ofthis agreemert.
In consideration of the mutual covenants and promises contained herein,the parties agree as follows:
1. Grant Purpose.This grant shall be used exclusively for the"State Aid to Libraries Grant,"the public purpose for which these funds were
appropriated.
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18,Florida Statutes,the Grantee shall receive a grant amount that is calculated and
based upon local finals expended during the second preceding fiscal year for the operation and maintenance of the library.For this
grant,the local expenditures shall have been made during the period October 1,2022-September 30,2023.
In order to be eligible to receive the grant ftmndnmg,the Grantee shall manage or coordinate free library service to the residents of its
legal service area for the period October 1,2022 through June 30,2025.The Grantee shall:
o Have a single admmmmistrative head employed full time by the library's governing body,
o Provide free library service,including loarring materials available for circulation free of charge and providing reference and
information services fi-ee of charge;
o Provide access to materials,information and services for all residents ofthe area served;and
o Have at least one library,branch library or member library open 40 bouts or more each week(excluding holidays or
emergencies;between Sunday through Saturday,on a schedule determined by the library system)dining the length of the
agreement
a) The Grantee agrees to provide the fallowing Deliverables related to the Scope of Work for payments to be awarded.
Payment 1,Deliverable(rask:
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State Aid to I ibrades(aunt Agreenent ffonnDLiS SA02)
Chapter 1B,2.011t2Kai.Florida A,kinislrwil" Code,Efleethe XK-kYxx
Payment will be a fixed price in the amount of 100%of the grant award for the period October 1,2022 through June 30,2025.
The Crraritee wlk
o Have expended fiords to provide free library service during the period October 1,2022-September 30,2023;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1,2022-
September 30,2023 only,
o Provide documentation showing that at least one library,branch library or rueniber library is open 40 hours or more each
week(excluding holidays or emergencies;between Sunday through Saturday,on a schedule detemnined by the library
systerri)during the length of the agreernent;
o Provide the Certification of Credentials for the Single Adruinistrative Head;and
o Provide a Certification of Hours,Free library Service and Access to Materials.
a) 0-ant funds shall be used for the operation and rnanrtenance of the library.The allowable budget categories are:Personnel
Services(salaries,wages,and related employee benefits provided for all persons employed by the reporting entity whether on R&
time,part-time,temporary,or seasonal basis);Operating Expenses(expenditures for goods and services which primarily benefit
the current period arid are not defined as personal services or capital outlays);Non-Fixed Capital Outlay(outlays for the
acquisition of or addition to fixed assets);and Other(other operating expenditure categories in the library budget).
2. Length of Agreement This Agreement covers the period of October 1,2022 to Jane 30,2025,unless temmated in accordance with
the provisions of Section 30 ofthis Agreement.This period begins with the start of the Grantee's second preceding fiscal year(October 1,
2022)and concludes with the end of the State of Florida's current fiscal year(Jane 30,2025).
3. Expenditure of Grant Ftmids.Grant finds will be used to remlburse a portion of local fiords expended by the Grantee during their
second preceding fiscal year(October 1,2022—September 30,2023)for the operation and maintenance of a Lbraty and shall not
exceed the aimunt specified in Attachment B.
4. Contract Administration.The parties are legally bound by the requirements of this agreement.Each partys conrtt=t nnarrager,named
below,will be responsible for monitoring its perfon nance under this Agreement and will be the official contact for each party.Any
notice(s)or other connu ications regarding this agreement slid be directed to or delivered to the other partyrs contract miariager by
utilizing the information below.Any change in the contact infoniiation below should be submitted in writing to the contract manager within
10 days of the change.
For the Division of Iabrary and Information Services:
TomPdla,Grant Progw s Supervisor
Florida Depantniont of State
R.A.Gray Building
Mail Station#9D
500 South Bronough Street
Tallahassee,FL 32399-0250
Phone:850.245.6620
Email Thomas.Pena@dos.Lgov
For the Grantee:
Arm Rice
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State Aid to Libraries Oant Agreen-ent(FonnDIIS SA02D
Chapter 113-2.01 I f21(a). C(Oc.Falectice xx-,nx
Monroe County Public Library System
700 Fleming Street Key West Florida 33040
Phone:305.292.3594
Emai: Rice-Atme@tmnroecounty-$gov
5. Grant Payments.The total grant award shall not exceed the amount specified on the`Fiscal Year 2024-25 State Aid to Libraries Final
Grants"document(Attachment B),which slid be paid by the Division in consideration for the Grantee's nnrin�perk mmme as set
forth by the terms and conditions of this Agreerneit Payment wiIl be a fixed price in the amount of 100%of the grant award as specified
in Attachment B.Payment will be made in accordance with the corripletion of the Deliverables.
6. Electronic Payments.The Grantee can choose to use electronic fluids transfer(EFT)to receive gait payments.All grantees wishing to
receive their award though EFT nist submR a Vendor Direct Deposit Authorisation Form(farmnumber DFS-AI-26E,rev 3/2022),
incorporated by reference,to the Florida Department of Financial Services.If EFT has already been set up for your orgar liotion,you do
not need to submit another authorization form unless you have changed bank accounts.To download this form visit
The form also inchides tools and informmtion that allow you to check on payrricrrts.
7. Florida Substitute Form W 9.A conpleted Substitute Form W-9 is required from any entity that receives a paNinit fromthe State of
Florida that ray be subject to 1099 reporting The Departincrit of Financial Services(DFS)mist have the correct Taxpayer Identification
Number(W and other related information in order to report accurate tax r fomstion to the Internal Revenge Service(IRS).To register
or access a Florida Substitute Form W 9 visit .t .n,gr rri aim`i ,i" °. ng A copy of the Grantee's Florida Substitute Form W 9
mist be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences.The Department shall apply the following financial consequences for fu re to perform the n*in nlevel of
services required by this Agreemen[in accordance with Sections 215.971 and 287.058,Florida Statutes:
The Departrrrrit shall require the return of the award in a prorated ammunt based upon the percentage ofturre that the library failed to
perform the rninhun level of services.The prorated reduction will be in the same percentage as the percentage of time that the library was
not providing n*fi=level of services.
9. Credit Line(s)to Acknowledge Grant Funding.The Division requires public acknowledgement of State Aid to Libraries Grant fiurding
for activities and publications supported by grant fiords.Any annornrcernents,information,press releases,publications,brochures,videos,
webpages,programs,etc.,created as part of State Aid to Libraries Grant project nest irxhde an acknowledgmerit that State Aid to
Lbranes Omit fruds were used to create therm
Use the fallowing text:
`This project has been funded under the provisions of the State Aid to Libraries Gram prograrn,adrm>istered by the Florida Departmenrt
of State's Division of Library and Infornation Services."
10. Grant Expenditures.The Grantee agrees to expend all gmrt fiords received under this agreement solely for the purposes for which they
were authored and appropriated E Wnditures shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department of Financial Services'Reference Guide for State EV enditrres(as of October 2022),incorporated by reference,which
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State Aid to r.ibrariea tiant Agreenrnt(FonnDLIS SA02t
C1iapter I -2.O1 1(2aa 1.F70rhrb.hhniraisirwivc CoJe_EffectiN e xa x r
are available online at?rNfloaG .GotndQGs-.stlacco....... . auslraries/stag-.aes� fee- ram
expenditu;res,pdPs&sa=b4cc3337_2.
Grannt finds may not be used for the purchase or construction of a library building or library quarters.
11. Travel E�gxnses.The Grantee must pay any travel expenses,fromgrarnt or local matching fi>ds,in accordance to the provisions of
Section 112.061,Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs.In accordance with Section 215.971,Florida Statutes,the Grantee shall
refund to the State of Florida any balance ofu nobligated fiords which has been advanced or paid to the Grantee.In addition,funds paid in
excess of the amount to which the recipient is entitled under the terms and conditions of the agreement mist be refiuded to the state
agency.Further,the recipient may expend finds only for allowable costs resulting from obligations incurred during the specified agreement
period.Expenditures of state financial assistance must be in compliance with the laws,rules and regulations applicable to expenditures of
State funds as outlaied in the Department of Financial Service's Reference Guide for State Expenditures(as of October 2022)
ridaGfG.Gen?'dQGs-s4acc�ut artd-arc ltlara s/sta r f r- expet l.pd
S. w�b4G.0.3.37._2,incorporated by reference.
13. Repayment.All refinds or repayments to be made to the Departrn�, under this agreerr en t are to be made payable to the order of
"Department of State"and marled directly to the following address:Florida Department of State,Attention:Thomas Pena,Division of
Library and Information Services,500 South Bromugh Street,Marl Station#91),Tallahassee,FL 32399.In accordance with Section
215.34(2),Florida Statutes,if a check or other draft is returned to the Departmerrt for collection,Recipient shall pay to the Department
a service fee of$15.00 or five percent(5%)of the face armunt of the returned check or draft,whichever is greater.
14. Single Audit Act.Each Grantee,other than a Grantee that is a State agency,shall subri-i to an audit pursuant to Section 215.97,Florida
Statutes.See Attachment A for additional infornution regarding this requirement.If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least$750,000 in state financial assistance,it must submit a
Financial Report on its operations pursuant to Section 218.39,Florida Statutes within rim mmnths ofthe close of its fiscal year.Audits
mist be submitted on the DOS Grants System at ddWq�fnld&�ixud',j
15. Retention of Accounting Records.Financial records,supporting documents,statistical records and all other records,including
electronic storage media pertinent to the Project,shall be retained for a period of five(5)fiscal years after the closeout ofthe grant and
release of the audit.If an y litigation or audit is initiated or claim made before the expiration of the five-year period,the records shall be
retained for five fiscal years after the h4gationn,audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records.The Grantee must make all grant records ofexpennditiues,copies ofreports,
books,and related documentation available to the Division or a duly authorized representative ofthe State ofFlorida for inspection at
reasonable times for the purpose of making audits,exam nationns,excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records.The Division reserves the right to unilaterally cancel this Ageernnent in the
event that the Grantee refuses public access to all doctmrrnts or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119,Florida Statutes,known as the Florida Public Records Act.The Grantee mist i<nirdiately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement
18. Noncompliance.Any Grantee that is riot following Florida Statutes or rules,the ternm ofthe grant agreement,Florida Department of
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State Aid to Librarie.(ieant Agreement(Fonri DUS SA02)
(hapter IFS-2.0i 1(2�ta).Florida.hkinistrumvCod ,Ft ectix e x xxxx
State(DOS)policies and guidance,local policies,or other applicable law or that has not submitted required reports or satisfied other
adm nistrative requirerrients for other Division of Library and Information Services grarits or giants from any other DOS Division will be in
noncompliance status and subject to the DOS Grants Compliance Procedure.DOS Divisions include the Division of Arts and Culture,the
Division of Electioris,the Division of Historical Resources and the Division of Library and Information Services.Grant compliance issues
must be resolved before a grant award agreernerrt may be executed and before grant payments for any DOS grant may be released.
19. Accounting Requirements.The Grantee mast naimtair an accounting system that provides a complete record ofthe use of all grant
fiords as falnows:
a) The accounting system must be able to specifically identify and provide audit trans that trace the receipt,maintenance and
expendihue of state furls;
b) Accounting records must adequately identify the sources and application of fiords for all grant activities and nest classify and
identify grant finds by using the same budget categories that were approved in the grant application.If Grantee's accounting
system accuunulates data in a different format than the one in the gmt application,subsidiary records mist document and
reconcile the ammunts shown in the Grantee's accounting records to those atmurrts reported to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Fstinated Project Budget;
d) The name ofdr account(s)must include the grant award number;
e) The Grantee's accounting records mist have effective control over and accouitability for all fiords,property and other assets;and
f) Accou rting records must be supported by source docunnentation and be in su>ffitcin t detail to allow for a proper pre-audit and
post-audit(such as invoices,balls and canceled checks).
20. Availability of State Raids.The State ofFlorida's performance and obligation to pay under this Agreernent are contingent upon an
annual appropriation by the Florida Legislature.In the event that the state fiords upon which this Aggeenwit is dependent are withdrawn,
this Agreement will be automatically temnnated and the Division shall have no Anther liability to the Grantee beyond those amounts already
expended prior to the termination date.Such terniration wall not affect the responsibility ofthe Grantee under this Agreement as to those
fiords previously distributed In the event of a state revenue shorffit the total graft may be reduced accordingly.
21. Lobbying.The Grantee will not use any grant funds for lobbying the state legislature,the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee.The Grantee,ifnot a state agency,agrees that its officers,agents and erriployees,in
perlormance of this Agreement,shall act in the capacity of independent contractors and not as officers,agents or employees of the state.
The Grantee is not entitled to accrue any benefits of state employment,including retirement benefits and any other rights or privileges
connected with employment by the State ofFlorida.
23. Grantee's Subeontractors.The Grantee shall be responsible for all words performed and all expenses incurred in connection with this
Agreement.The Grantee may subcontract,as necessary,to perform the services and to provide connndities required by this Agreement.
The Division shall not be liable to any subcontractor(s)for any expenses or liabilities incurred under the Grantee's subcontract(s),and the
Grantee shall be solely liable to its subcontractor(s)for all expenses and liabilities incurred under its subcontract(s).The Grantee must take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and win not be considered or
permitted to be agents,servants,joint venturers or partners of the Division.
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State AW to Uhrarie rant Agreen-edit ffomfl)US SA.02t
Owpter M-2 01 1t2staj.Flo ada Adwinistrutiv, Crick.Urectite t(x-XKNX
24. liability.The Division will not assume any liability for the acts,onissions to act or negligence ofthe Grantee,its agents,servants or
enployees;nor may the Grantee exclude liability for its own acts,omissions to act or negligence to the Division
a) The Grantee shall be responsible for claims of any nature,including but not limited to i jury,death and property damage arising out
of activities related to this Agreement by the Grantee,its agents,servants,employees and subcontractors.The Grantee shall
indemnify and hold the Division harmless from any and all claim of any nature and shall investigate all such clam at its own
expense.If the Grantee is governed by Section 768.28,Florida Statutes,it shall only be obligated in accordance with this
Section
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign it mnnity or increases the knits of its
liabitity by entering into this Agreement.
c) The Division shall not be liable for attorney fees,interest,late charges or service fees,or cost of collection related to this
Ag eernerit.
d) The Grantee shall be responsible for all work perfomrd and all expenses incurred in connection with the project.The Grantee
may subcontract as necessary to perform the services set forth m this Agreement,including entering into subcontracts with vendors
for services and cormiodities,provided that such subcontract has been approved in writing by the Department prior to its
execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws.The Grantee shall perform all acts required by this Ageennenit in strict coribmity with all applicable laws
and regulations ofthe local,state and federal law.For consequences ofnoncompliarrce,see Section 18,Noncompliance.
26. Prohibition of Expenditures to a library Association.Expenditure ofproject fronds(grant funds and local notch fimds)mist not be
used for an activity related to a library association This prohibition does not apply to expendturree ofproject finds related to a library
cooperative that receives state moneys under sections 257.40-257.42,Florida Statutes.The Grantee shall perform all acts required by
this Agreement in strict confomity with all applicable local,state and federal laws and regulations.The Grantee shall during the term of this
Agreement be m strict confomiuy with all applicable local,state and federal laws and regulations.
27. Total Compensation Paid to Non-Profit Personnel.Per Section 216.1366,Florida Statutes,all non-profit orations as defined in
Section 215.97(2)(0,Florida Statutes,shall complete and return to the division within 30 days of the execution of this grant agreement
the'Total Compensation Paid to Non-Profit Personnel Using State Funds"report,incorporated by reference,which shall satisfy the
requirement to provide docu►rkentation that indicates the amount of state finds:
a)Allocated to be used during the full tern of the agreemenrt for remuneration to any member of the board of directors or an officer
of the contractor.
b)Allocated under each payment by the public agency to be used for remuneration of any member of the board of directors or an
officer of the contractor.The documentation must indicate the arrourits and recipients of the renunciation
ation
Non-Profit onginiaation gun tees shall complete a Total Compensation Paid to Non-Profit report for each required filer for the invoice
period covered by the Payment Request.
The gantee shall also post their reports on their website,and the public agency shall post all reports to FACTS.
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5wlc Aid it)G.ikrrarie�(i ant Agreement¢F«nn DIJS SA62)
r'Iaa)rterk}3-1.(}11t21�tr.C7tuidr !<(rrrr,alsYr.rtix f'urdc,!'(kecti�cxx-��,�
28. No Discrimination.The Grantee may not discriminate against any employee employed under this.Agrwmen t or against any applicant for
employment because of race,color,religion,gender,national origin,age,handicap,pregnancy or marital status.The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement.
29. Breach of Agreement.The Division will demand the return ofgrant fiords already received,will withhold subsequent payments and/or
will terminate this agreement if the Grantee improperly expends and manages grant finds;fails to prepare,preserve or surrender records
required by this Agreement;or otherwise violates this Agreement.
30. Termination of Agreement.The Division will terminate or end this Agreement ifthe Grantee fad to fulfill its obligations herein.In such
event,the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen(15)calendar days from the
date of receipt to cure its violation.If the violation is not cured within the stated period,the Division will ternrnate this Agreement.The
notice of violation letter shall be delivered to the Grantee's Contract Manager,personally,or mailed to his/her specified address by a
method that provides proof of receipt.In the event that the Division tenimnates this Agreement,the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of temmnation if the Division deems this reasonable under the
circumstances.Grad fiords previously advanced and not expended on work completed in accordance with this Agreement shall be
returned to the Division,with interest,within thirty(30)days after termination of this Agreement The Division does not waive any of its
rights to additional damages if grant fords are returned under this Section.
31. Preservation of Remedies.No delay or omission to exercise any right,power or remedy accruing to either party upon breach or
violation by either party under this Agreement shall impair any such right,power or remedy of either party,nor shall such delay or omission
be corstned as a waiver of any such breach or default or any similar breach or default.
32. Non-Assignment of Agreement.The Grantee may not assign,sublicense or otherwise transfer its rights,duties or obligations under this
Agreement without the prior written consent of the Division,which shall not unreasonably be withheld.The agreement transferee mist
demonstrate compliance with the requirements of the project.If the Division approves a transfer ofthe Grantee's obligations,the Grantee
shall remain liable for all work performed and all expenses incurred m connection with this Agreerent In the event the Legislature
transfers the rights,duties and obligations of the Division to another governmental entity,pursuant to Section 20.06,Florida Statutes or
otherwise,the rights,duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreement.
33. Required Procurement Procedures for Obtaining Goods and Services.The Grantee shall provide maximum open competition when
procuring goods and services related to the grant-assisted project in accordance with Section 287.057,Florida Statutes.
a) Procurement of Goods and Services Not Exceeding$35,000.The Grantee must use the applicable procurement method
described below:
1. Purchases Up to$2,500:Procurement of goods and services where irdividualpirchases do not exceed$2,500 do not
require competition and may be conducted at the Grantee's discretion.
2. Purchases or Contract Amounts Between$2,500 and$35,000:Goods and services costing between$2,500 and$35,000
require informal competition and may be procured by purchase order,acceptance ofvendor proposals or other
appropriate procurement document.
b) Procurement of Goods and Services Exceeding$35,000.Goods and services costing over$35,000 may be procured by either
Foetal Invitation to Bid,Request for Proposals or hrvitation to Negotiate and may be procured by purchase order,acceptance of
vendor proposals or other appropriate procurement document.
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State Aid 6,1.rhrwic,0-ant A.greentem(Form[MIS SA02F
(Impter IF1,2..0110kt E..F(orid,, ldrrrrrzr.+rrutirrCode,Etieeti exx-Wxx
34. Conflicts of hAerest.The Grantee hereby certifies that it is cognizant ofthe prohibition of conflicts of interest described in Sections
112.311 through 112.326,Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions.The Grantee further agrees to seek authorization from the
General Counsel for the Department of State prior to entering ilto any business or other relationship with a Department of State Finployee
to avoid a potential violation ofthose statutes.
35. Binding of Successors.This Agreement shall bind the successors,assigns and legal representatives ofthe Grantee and of any legal errtity
that succeeds to the obligations of the Division of Library and Information.Services.
36. Employment of Unauthorized Aliens.The employmerit ofunauthoriaed aliens by the Grantee is considered a violation of Section 274A
(a)of the Inmigration and Nationality Act(8 USC 1324(a)(as of Apri12019)),incorporated by reference. If the Grantee knowingly
erTloys unauthormd aliens,such violation shall be cause for unilateral cancellation ofthis Ageennerrt.
37. Severability.If any term or provision of the Agreement is found to be illegal and unenforceable,the remainder will remain in full force and
effect,and such term or provision shall be deemed stricken
38. Americans with Disabilities Act.All program and fackies related to this Ageernent nest meet the standards of Sections 553.501-
553.513,Florida Statutes and the Americans with Disabirties Act of 1990(Adagm v(as of January 2020)),incorporated by reference).
39. Governing Law.This Agreement shall be construed,performed and enforced m all respects m accordance with the laws and rides of
Florida.Venue or location for any legal action arising under this Agreement will be in Leon County,Florida.
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Staic Aid it)libraries dhant Agreen-ent C1-'onnD1.1S SA021
Chapter M-2.011t2Ka1. C'odc Ft3eeth e zN-xxxx
40. Mire AgreerneiL the ewe Agreement ofthe parties cots ofthe fol owii :.
a) ibis Agreencrt
b) Florida She Audit Act (Attachnent A)
c) Fiscal Year.202425 State Aid to libraries Final Grants( B)
The Grantee:hereby certifies that they have read this entire Agreement and NA comply nth all of its requh ements.
Grantee: Department.of State
",---1. k..), 1 -,,,,7-)
„ie.,,,,i
_„-.use,
BY: c'-' By! ____.iLiY LA--i6 ,__________,.. (e''_ ,""C—ior
Chaff of Gowning Body or Chiefaectitive Officer
•
Amy L.Johnson,Director
DivisionInformation o on ervxes
Department of St
ate,State of Florida
Holly Merrill Raschein,Mayor
Typed name and title
i bl_ ?, `207-'4 "1 ' * 06,- ,,,.......
Date . Date
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elik.,011"4:%*titildllieikti ihricei. Witness
0 st: evin Madok,Clerk
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Ad Deputy Clerk
Date Date
MONROEcOIJI4119A'TOFINEY'S OFFICE
ASSISTAllt COMITY.ATTORNEV '' ''
DATE 2O24 , #__ :: aic
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State Aid to Libraries Gant Agreement(Fong DI,ISi SAO2} 4
Chapter IB-2i)11(2)(a),F/an tla Ad minisiraiir'c t'ode.Effective xiaoc 1
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REOUIREMENTS
The administration ofresources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Gant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and section 215.97,Florida
Statutes(F.S.),as revised(see Audits below), monitoring procedures may include,but not be limited to,orrsk visits by Department of State
stag limited scope audits as defined by 2 CFR 2§200.425,or other procedures.By entering into this agreement,the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State.In the event the Department of State
determines that a lunged scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the
Department of State staff to the recipient regarding such audit.The recipient firther agrees to comply and cooperate with any inspections,reviews,
imvestigations or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General
Audits
Part I: Federally Funded
This part is applicable ifthe recipient is a state or local govern mmit or a nonprofit orgarrization as defined in 2 CFR§200.90,§200.64,and
§200.70.
1. A recipient that expends$750,000 or more in federal awards in its fiscal year mist have a single or program-specific audit conducted in
accordance with the provisions of 2 CFR 200,Subpart F-Audit Requirements.Exhibit 1 to this agreement lists the federal resources
awarded through the Depart rrent of State by this agreement.In determining the federal awards expended in its fiscal year,the recipient shall
consider all sources of federal awards,including federal resources received from the Department of State.The determination of amounts of
federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503.An audit ofthe recipient
conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514,will meet the requirement of this Part.
2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200,subpart F-Audit Requirements.If the recipient expends less than$750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,subpart F-Audit Regrmrern ants,the
cost of the audit must be paid from non-federal resources(ie.,the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
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State Aid to Libraries(i-ant Agrmwrat(Fontrlx.IS SA01r
Chapter IB-1.011t21sa C mk.Ffkctive wr;xxxN
This part is applicable ifthe recipient is a nonstate entity as defined by section 215.97(2)F.S.
1. In the event that the recipient expends a total arnourt of state financial assistance equal to or in excess of$750,000 in any fiscal year of such
recipient(for fiscal years ending June 30,2017 and thereafter),the recipient must have a state single or project-speck audit for such fiscal
year in accordance with Section 215.97,F S.;Rule Chapter 69I-5 F.A.C.,State Financial Assistance;and Chapters 10.550(local
govemmFental entities)and 10.650(nonprofit and for-profit organizations),Rules of the Auditor General EX MIT 1 to this agreemnt
indicates state financial assistance awarded through the Departenent of State by this agreemrent.In determining the state financial assistance
expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received
fromthe Depar unit of State,other state agencies,and other nonstate entities.State financial assistance does not include federal direct or
pass-through awards and resources received by a nonstate entity for federal program matching requirernents.
2. For the audit requirements addressed in Part IL paragraph 1,the recipient shall ensure that the audit complies with the regiments of
Section 215.97(8),F.S.This includes submission of a financial reporting package as defined by Section 215.97(2)F.S.,and Chapters
10.550(local governmental entities)and 10.650(nonprofit and for-profit organiaations),Rules of the Auditor General
3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal years ending June 30,2017 and
thereafter),an audit conducted in accordance with the provisions of Section 215.97,F.S.,is not required.In the evert that the recipient
expends less than$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97,F.S.,the cost of the audit must be paid from the nonstate enWs resources(ie.,the cost of such an audit
must be paid from the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating docunnents referenced in the text of this agreement and the interpretation
of compliance issues.
State ofFlorida Department Financial Services(ChiefFinancial Officer)
imp w mli
State of Florida Legislature(Statutes,Legislation relating to the Florida Single Audit Act)
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and required by
PART I of this agreement shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to each of the
following
A. The DepantIven t of State via the DOS Grants System at
B. The Federal Audit Clearinghouse(FAQ as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required forrrn for submRtirrg the single audit reporting package.Updates to the
location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART H of this agreement shall be submitted by or on behalf of the recipient directly to
each of the following
A. The Department of State via the DOS Grants System at
.._ .......
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Stale AkI to Libraries 0-ant Agreenxnt(Font DLIS SA02)
(lapterlf3-2.011(2iw). 7urid�r (rJmirai.+lrutrrc C'o�1c.Ftecti�e -xwle
B. The Auditor General's Office at the following address:
Auditor General
Local Goverment Audits/342
Claude Pepper Buildup Room401
111 West Madison Street
Tallahassee,Florida 32399-1450
3. Any reports,managemerrt letter,or other inforination required to be subixitted to the Department of State pursuant to this agreement shall
be subiri tted timely in accordance with 2 CFR 200.512,section 215.97 F.S. and Chapters 10.550(local govenntrental envies)and
10.650(nonprofit and for-profit organisations),Rules of the Auditor General,as applicable.
4. Recipients,when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F-Audit Requirements or Chapters 10.550(local govenmrntal entities)and 10.650(nonprofit and for-profit organisations),
Rules of the Auditor General,should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records dernonstrating its compliance with the terns of the award(s)and this agreemnt for a period of
five years from the date the audit report is issued,and shall allow the Departmen of State,or its designee,the CFO,or Auditor General
access to such records upon request.The recipient shall ensure that audit working papers are made available to the Department of State,or
its designee,the CFO,or Auditor General upon request for a period of at least three years from the date the audit report is issued,unless
extended in writing by the Department of State.
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State Add to IJbrarrier 0-ant +..peerrenl ihPnn1)1aS SAM
(bapter M-2.0110tai, Cculc.Eflective xx-'XYX
EXHIBIT— 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97,FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four(State Project Compliance
Requirements)of the State Projects Compliance Supplement located at b w
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State:Aid t«Libraries(dant Agreement(Fonn DHS SA02)
Chapter IB-2.O1I12)(ai.Flurief .Pelrariariatruti r C de.fa3 elite k'A-xxxx
Attachment B
Fiscal Year 2024-2025 State Aid to Libraries
Final Grants
This table shows the final State Aid to Libraries grant that each eligible library will
receive in 2024-2025. For 2024-2025, the available funding for State Aid grants is
$17,304,072, which is 9.3 percent of what would be required for full funding. At this
level, Operating Grants pay 1.39 cents on the dollar of expenditure by a
participating library during the second preceding year. Operating Grants total
$9,610,468; Equalization Grants total $4,800,405; and Multicounty Grants total
$2,893,199.
COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
ALACHUA COUNTY $254,232 N/A $254,232
BAKER COUNTY $2,471 $44,536 $47,007
BAY COUNTY $36,933 N/A $36,933
BRADFORD COUNTY $5,776 $208,341 $214,117
BREVARD COUNTY $290,810 N/A $290,810
BROWARD COUNTY $981,815 N/A $981,815'
CALHOUN COUNTY $6,201 L $225,686 $231,887
CHARLOTTE COUNTY $72,170 N/A $72,170
CITRUS COUNTY $50,668 N/A $50,668
CLAY COUNTY $49,992 N/A $49,992
COLLIER COUNTY $129,213 N/A $129,213
COLUMBIA COUNTY $17,555 $452,674 $470,229
DESOTO COUNTY $3,782 $67,424 $71,206
DIXIE COUNTY $3,427 $124,473 $127,900
DUVAL COUNTY $551,179 N/A $551,179
ESCAMBIA COUNTY $91,986 N/A $91,986
FLAGLER COUNTY $20,669 N/A $20,669
FRANKLIN COUNTY $4,169 $73,775 $77,944
GADSDEN COUNTY $8,162 $292,366 $300,528
GILCHRIST COUNTY $2,550 $46,049 $48,599
GLADES COUNTY $1,807 $32,738 $34,545
GULF COUNTY $2,592 $45,771 $48,363
HAMILTON COUNTY $7,761 $280,722 $288,483
HARDEE COUNTY $2,5621, $45,669 $48,231
HENDRY COUNTY $8,577 $150,097 $158,674
HERNANDO COUNTY $39,872 $452,674 $492,546
HIGHLANDS COUNTY $13,241 $222,285 $2352526
HILLSBOROUGH COUNTY $752,393 N/A $752,393
HOLMES COUNTY $1,608 $29,270 $30,878
INDIAN RIVER COUNTY $58,731 N/A $58,731
JACKSON COUNTY $5,790 $103,461 $109,251
JEFFERSON COUNTY $4,892J $177,144 $182,036
LAFAYE'ITE COUNTY $1,819 $66,404 $68,223
LAKE COUNTY $141,326 N/A $141,326
LEE COUNTY $457,298 N/A $457,298
LEON COUNTY $85,843 N/A $85,843
LEVY COUNTY $3,866 $68,486 $72,352
LIBERTY COUNTY $1,255 $45,818 $47,073
MADISON COUNTY $7,569 $273,832 $281,401
MANATEE COUNTY $220,939 N/A $220,939
MARION COUNTY $110,223 N/A $110,223
MARTIN COUNTY $75,883 N/A $75,883
MIAMI-DADS COUNTY $1,159,634, N/A $1,159,634
MONROE COUNTY $51,435 N/A $51,435
NASSAU COUNTY $24,712 N/A $24,712
OKALOOSA COUNTY $64,416 N/A $64,416
OKEECHOBEE COUNTY $6,820 $119,332 $126,152
ORANGE COUNTY $622,179 N/A $622,179
OSCEOLA COUNTY $112,359 N/A $112,359
PALM BEACH COUNTY $755,484 N/A $755,484
PASCO COUNTY $133,956 N/A $133,956
PINELLAS COUNTY $523,913 N/A $523,913
POLK COUNTY $197,985 N/A $197,985
PUTNAM COUNTY $10,761 $182,243 $193,004
SAINT JOHNS COUNTY $105,119 N/A $105,119'
SAINT LUCIE COUNTY $87,684 N/A $87,684
SANTA ROSA COUNTY $37,138 N/A ll $37,138
SARASOTA COUNTY $195,215 N/A $195,215
SEMINOLE COUNTY $116,605 N/A $116,605
SUMTER COUNTY $44,557 N/A $44,557
SUWANNEE COUNTY $19,085 $452,674 $471,759
TAYLOR COUNTY $3,099 $55,596 $58,695
UNION COUNTY $2,620 $95,573 $98,193
VOLUSIA COUNTY $280,965 N/A $280,965.
WAKULLA COUNTY $6,576 $117,486 $124,062
WALTON COUNTY $22,428 N/A $22,428
April 2025
WASHINGTON COUNTY $6,861 $247,806 $254,667
ALTAMONTE SPRINGS $7,354 N/A $7,354
APALACHICOLA $2,181 N/A $2,181
BOYNTON BEACH $38,183 N/A $38,183
DELRAY BEACH $31,804 N/A $31,804
FORT MYERS BEACH $20,661 N/A $20,661
HIALEAH $27,701 N/A $27,701
LAKE PARK $6,656 N/A $6,656
LAKE WORTH BEACH $7,995 N/A $7,995
LANTANA $2,562 N/A $2,562
MAITLAND $11,510 N/A $11,510
NEW PORT RICHEY $14,794 N/A $14,794
NORTH MIAMI $16,323 N/A $16,323
NORTH MIAMI BEACH $24,817 N/A $24,817
NORTH PALM BEACH $15,839 N/A $15,839
OAKLAND PARK $12,732 N/A $12,732
RIVIERA BEACH $12,674 N/A $12,674
SANIBEL $37,110 N/A $37,110'
WEST PALM BEACH $71,159 N/A $71,159
WILTON MANORS $10,928 N/A $10,9281
WINTER PARK $56,272 N/A' $56,272
Total $9,610,468 $4,800,4051 $14,410,873
Multicounty Grants
HEARTLAND LIBRARY COOPERATIVE $450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE $328,077
NORTHWEST REGIONAL LIBRARY SYSTEM $350,000
PAL PUBLIC LIBRARY COOPERATIVE $350,000
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $347,703
SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM $367,419
WILDERNESS COAST PUBLIC LIBRARIES $350,000
Total $2,893,199
Grand Total $17,3041072
April 2025
Florida Administrative Code
1B-2.011 library Grant Programs.
(I)This rule provides procedures for library grant programs administered by the Division of library and Infomnation Services(Division).Each programshall be
governed by guidelines which contain information on eligibility requirements,application review procedures,evaluation and funding criteria,grant administration
procedures,if applicable,and application forum.All grant awards shall be subject to final approval by the Secretary of State.
(2)Applicants for grants shall meet the eligibility and application requirements as s et forth in the following guidelines for each grant program
(a)State Aid to libraries Grant Guidelines,httpJ/www.flmles.org/Clatev&y/reference.asp?No=Ref-xmN effective xx vwo which contain guidelines and
instructions;Certification of Credentials—Single library Administrative Head(FormDUS/SA01),effective xx xx)N Grant Agreement(FormDUS/SA02),
effective xxxxxx;Annual Statistical Report Formfor Public Libraries(FormDLIS/SA03),httpJ/www.finrles.org/Gateway/reference.asp?No=Ref-moN xx voN
Certification of Hours,Free Library Service and Access to Materials(FormDLIS/SA04),httpJ/www.fhules.org/Gateway/reference.asp?No=Ref-=oN effective
xx xxm
(b)Public library Construction Grants Guidelines,httpJ/www.flrules.org/Gateway/reference.asp?No=Ref-xwo�effective xx wco which contains guidelines and
instructions;and Public Library Construction Grant Agreement(FormDLIS/PL.COI),httpJ/www.flmles.org/Cateway/reference.asp?No=Ref-vooN effective xx
xxm
(c)Library Cooperative Grant Guidelines,http://www.flrules.org/Gateway/reference.asp?No=Ref-7mv,effective xa-xxxx,which contains guidelines and
instructions;Annual Statistical Report FormforMultitype Library Cooperatives(FormDUS/L.CGOl),effective xx--voox Grant Agreement(FormD11S/L.CQO2),
httpJ/www.fhules.org/Gateway/reference.asp?No=Ref-vcay,effective xx noes and the Florida Library Information Network Manual
httpJ/wwwJlrules.org/GEiteway/reference.asp?No=Ref-=w;effective xx xxxx.
(d)The Library Services and Technology Act Crain Guidelines,httpJ/www.fhules.org/gateway/reference.asp?No=Ref-xmN effective xxxxxx,which contains
guidelines and instructions,Library Services and Technology Act Grant Agreement(FormDUS/LSTA01)httpJ/www.flrules.org/Gateway/reference.asp?
No=Ref-=DN effective xx xxxx,MIS Certification(FomnDI1S/ISTA02),httpJ/www.flniles.org/Gateway/reference.asp?No=Ref-xwN effective m-xxv,and
Certification Regarding Trafficking in Persons(FormDUS/LSTA03).
(e)The Community Libraries in Caring Program Application,httpJ/www.flrules.org/Gateway/reference.asp?No=Ref-mica effective 04-10-12;which contains
instructions and application(FormDLIS/CLICOI),effective 04-10-12;Annual Report(FormD11S/CUCO2),effective 04-10-12;and Grant Agreement(Form
DIIS/CLIC03),httpJ/www.flniles.org/Gateway/reference.asp?No=Ref-=mx effective 04-10-12.
(3)Guidelines and forms in this rule are incorporated by reference and may be obtained from the Director of the Division,Florida Department of State,Division of
Library and hnfomnation Services,R.A.Cray Building,500 South Bronough Street,Tallahassee,Florida 32399-0250.
(4)The Division of Library and Information Services will waive the financial matching requirements on grants for rural communities that have been designated in
accordance with Sections 288.0656 and 288.06561,F.S.Eligible cormvnities applying for Library Services and Technology Act grants and Library Construction
grants must request waiver of matching requirements at the time of grant application.
Rulemaldng Authority 257.14,257.191,257.192,257.24,257.41(2)FS.Law Implemented 257.12,257.15,257.16,257.17,257.171,257.172,257.18,257.191,257.192,257.195,
257.21,257.22,257.23,257.24,257.25,257.40,257.41,257.42 FS.History—New 1-25-93,Amended 7-17-96,4-1-98,2-14-99,4A-00,12-18-00,11-20-01,3-20-02,1-9-03,12-
28-03,11-16-04,2-21-06,2-21-07,1-24-08,4-1-10,4-21-10,4-10-12,12-25-13,7-8-14,4-7-15,7-12-16,7-6r17,4-30-18,11-19-18,7-1-19,3-17-20,2-27-22,54-23,x-x xx
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State,Aid to Lilirarie�-0-ant ApreeknenY tFontuDIJS SA02t
(bapter IP,2.01102(a.F7uri d,, 4clrninistr"trec Crick.F:ffa cdvc xx.-xvxv