HomeMy WebLinkAboutItem N5 N5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
May 21, 2025
Agenda Item Number: N5
2023-4014
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: John Quinn
N/A
AGENDA ITEM WORDING: Monroe County Sheriffs Office request for expenditure of South
Florida Law Enforcement Asset Forfeiture Fund for FY2025 in the amount of$30,623.44.
ITEM BACKGROUND:
Approval of a request by the Monroe County Sheriffs Office for TRAP funding. The funds will be used
for the for the procurement of nineteen(19) HEPA/UV air purifiers for the Weston HTDTA Facility
located at 3200 Meridian Parkway, Weston, FL.
PREVIOUS RELEVANT BOCC ACTION:
At the September 16, 2020, the BOCC approved a budget amendment to accommodate the new
directive issued by the Department of Justice and the Department of Treasury to transition the Sheriffs
equitable sharing accounts to the county finance offices.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FY25-1014 Purchase 19 HEPA-UV Air Purifiers.pdf
FINANCIAL IMPACT:
Source of Funds: Fund 162 - South Florida Law Enforcement Asset Forfeiture Fund
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MONROE COUNTY SHERIFFS OFFICE
SHARING OF FEDERALLY FORFEITED PROPERTY-
South Florida Law Enforcement Asset Forfeiture Fund
Fmqo/loilff
Name of Organizatiow Address: NCIC Number:
FLO440000
Monroe County Sheriff's Office 3200 Meridian Parkway
'Weston, FL33331 DUNS Number:
Contact Name: 143414089
Deputy Director Lissette Meneses
Phone Number:
(954)430-4904
Email;
LM.Meneses0sflhLqta.9rg
Type Of Entity(X one):
State . . County X Local Government Department/Agency
Private,nonprofit organization,pursuant to 26 U.S,C. 501(c)(3)or(4)
Other(Please describe):,............................ .........-___....... .........
Activity/Mission of Entity(i.e.,drug abuse treatment,drug and crime prevention, providing housing, providing job skills,,etc). Please
be as descriptive as,possible:
The Monroe County SheriffsOffice is the main,financial fiduciary for the South Florida HIDTA,a collection of tasks forces in the 6 county
South Horicla region.The MCSO is the lease holder on the three(3) HIDTA facilities in Bro,ward and Miami-Dade Counties.
Detail of Request for Shared Funds(must include breakdown of initiatives to be accomplished with shared monies,costs,and
timeframes for completion):
This funding is requested on behalf of the SFLHIDTA in the furtherance of its mission.
The,funding will be used for the procurement of nineteen(19)HEPA/UV air purifiers for the Weston HIDTA Facility located at 3200 Meridian
Parkway,Weston, FL. A quote was obtained by a vendor on the GSA website,contract number GS-21F-043GA, in the amount of$30,623.44.The
quote includes the nineteen(19) units and two(2)years,of consurnables to maintain the units, including replaceable HEPA filters and UV lights.
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Thies proposed expenditure complies with the Treasury Federal Asset Forfeiture Guidelines dated March 2024,
htt � ,hworn treasury ov?systeaTrjfil�s 4 Cf 2 i aTstice 1�r as�ar°y JoIa!L.f caic fin 1 itafaNeN-shad. , df. The specific verbiage pertaining
o this project is on page 17 of the Guideline,is attached for review.
Detail activity's connection to furthering law enforcement efforts.For example,direct connection(paying for information),
preventative connection(drug awareness program),or developmental connection(funding law enforcement awareness In a youth
program). The South Florida HIDTA facilities are leased by MCSO and are staffed by law enforcement and civilian personnel from
participating agencies.These air purifiers will enhance the safety and well being of the task force staff, including Monroe Sheriffs Office
personnel,assigned to the facilities.The Weston facility houses the Intelligence Center and HlDTA Management section, both of which are
critical to the functioning of the overall South Florida HIDTA.
Will thie grant monies requested be used as matching funds for another grant?
No
Detail fundling sources explored for this initiative(this explanation should include the requester's existing budget and all other options).
No HIDTA grant funding is available for this project,
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Certification By AppltUnf,
I hereby certify:
1. All information included in this application is true.
2. A separate accounting of all shared funds received will be maintained subject to accounting requirements and practices
employed under state and local law for recipients of federal,state,or local funds.
3. Compliance with Federal Civil Rights laws.
4. Compliance with all federal laws that apply to the applicant.
S. No officer,director,trustee,fiduciary of the applicant has been:
a) convicted of a felony offense under federal or state law-,or
b) convicted of any drug offense.
6. No shared benefits will be used for political or personal purposes.
7, No shared benefit will be used for any purpose that would constitute an improper or illegal use under the laws,rules,regulations,
or orders of the state or local jurisdiction in,which the applicant is,located or operates.
I agree to comply with the following Additional South Florida/MCSO Law Enforcement Asset Sharing Fund'! requirements
a) To comply with the new guidelines but continuing in the spirit of supporting the SFASF, MCSO wifl procure the requested
item(s)and assign that equipment to the requesting agency, No high liability items,such as vehicles or firearms, will be
procured.
b) While the item(s) will remain iin the possession of the requesting agency, M SO will maintain ownership and inventory control
over that item until the item is no longer serviceable. Once the items are deemed no longer serviceable,, prior to disposal,
approval must be obtained and disposal shiallll be approved by MC50. The South Florida HIDTA will be assisting the MCSO by
conducting the annual inventory of the,procured items. These items shall be made available for inspection as part of the annual
inventory process.
Applicant Print Name Lissette Meneses
South Florida HIDTA Director Hugo Barrera
IN111afl,ligneJ by IONN DION
Sourth Florida HIDTA Executive Board Chairman JOHN DION 0,31e,XZ5D4 UM U M 12 04100'
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Portion Below To Be Completed By MCSO Personnel
General Counsel: � Este:
Approval [ VI Genial
Comments Regarding recision:
Finance Director; rate:
Approval[ Denim [
Comments Regarding recision:
Corrim ttee Approvals and Statement:
Statement By Chief Law Enforcement Officer:
Signature: Date: 0X1P4r
3909
Barbara- US Air Purifiers LLC
5221 N Castleberry Dr. 00
s
Peoria, IL 61615
fters
888-231-1463 ext 1
contactus@usairpurifiers.com Us Air Puri
SAM UEI: MF4FHABKJCQ6
DUNS: 078462240
CAGE: 6QXL5
GSA Contract#: GS-21 F-043GA Q U O T E
E I N: 45-4626824
Proud to be certified by SBA a WOSB and EDWOSB. Quote# GSA-JW-4-3-2025
Joel Widell Quote Date 04/03/2025
Contact info:
email:jcwidell@sflhidta.org
phone: 305-481-4503
Ship to:
Monroe Sheriffs Office
Item Description Unit Price Quantity Amount
Product AIRPURA UV600(color option white or black): 899.73 19.00 17,094.87
MICRO-ORGANISM (GSA)
Mfr Part No.: UV600-WHT
Contractor Part No.:ARP-AP-US1007-WHT
Product UV700 upgrade(open market) 150.00 19.00 2,850.00
Product AIRPURA 20 WATT UV LAMP(GSA) 113.65 19.00 2,159.35
Mfr Part No.:APR-20-WATT-UV
Contractor Part No.:ARP-RP-US1234
Product AIRPURA PREFILTER-2 PACK(GSA) 48.38 19.00 919.22
Mfr Part No.:APR-PREFILTER-2PK
Contractor Part No.:ARP-RP-US1186
Product Airpura UV700 Filter Bundle(Open Market retail of$459.98) 400.00 19.00 7,600.00
Model:#2-Bundle-UV600
SKU: arp-rp-us1576-2
Service Shipping 0.00 1.00 0.00
NOTES: Note: There is an upgrade available for a slightly tighter HEPA called 714 instead of 700. The one on the quote
is 700 which is 99.97% effective at .3 micron and the 714 is 99.99% effective at .1 micron. Please let us know if you'd like
us to modify the order to show this upgrade. The cost difference is about$50/per unit.
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Subtotal 30,623.44
Total 30,623.44
Amount Paid 0.00
Quote (USD) $30,623.44
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Guide to Equitable Sharing 115
�d. Law enforcement equipment—Costs associated with the purchase,lease, maintenance
(including repairs or service agreements), or operation of law enforcement equipment for use
by law enforcement personnel that supports law enforcement activities. Examples include
furniture, file cabinets, office supplies, telecommunications equipment, copiers, safes, fitness
equipment, computers, computer accessories and software, body armor, uniforms, firearms,
radios,cellular telephones, electronic surveillance equipment,vehicles (e.g., patrol and
unmarked vehicles), and animals and animal-related expenses.
e. joint law enforcement/public safety operations—Costs associated with the purchase of
multi-use equipment and operations used by both law enforcement and non-law enforcement
personnel. Examples include 911 call center equipment, defibrillators, search and rescue
boats, aircraft, and diving equipment. These expenditures are exempt from the pro-rata
calculation. This provision does not include equipment to be used solely by non-law
enforcement personnel, such as fire and EMS vehicles.
f. Contracts for services—Costs associated with a contract for a specific service that
supports or enhances law enforcement is permitted. Examples include translation and
language assistance services, staffing and feasibility studies, auditor to perform an audit
of equitable sharing funds, subject matter expert, grant writer, or software developer.
Employment-related contracts or contracts involving inherently law enforcement functions
are prohibited. Examples include hiring an attorney, investigator, or civilian personnel to
perform tasks typically or previously performed by agency or jurisdiction personnel. Under
no circumstances should a contract for service be entered into where the payment of that
service is based on a percentage of the seizures and forfeitures of the law enforcement agency.
9. Law enforcement travel and per diem—Costs associated with travel and transportation to
perform or in support of law enforcement duties and activities. All related costs must be in
accordance with the jurisdiction's per them policy and must not create the appearance of
extravagance or impropriety.
h. Law enforcement awards and memorials—Costs associated with the purchase of plaques,
certificates, and challenge coins for law enforcement personnel in recognition of a law
enforcement achievement, activity, or training. Shared funds may not be used to pay awards
in the form of cash or cash equivalents or stored value cards.
Shared funds may be used to pay the costs for commemorative plaques, displays, or
memorials on law enforcement property that serve to recognize or memorialize a law
enforcement officer's contributions, such as a memorial plaque or stone in honor of an
agency's officers killed in the line of duty. The plaque, display, or memorial must not create the
appearance of extravagance.
i. Drug,gang,and other prevention or awareness programs—Costs associated with
conducting law enforcement agency awareness programs. Examples include public service
announcements, meeting costs, motivational speakers, and items used or distributed by
the agency such as child identification kits and anti-crime items, literature, or software. See
Section V.B.I.k for supporting non-law enforcement agency community-based programs.
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